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General Procedure
Management Of Risks
Doc# : MOF-QHSE-ZOSCO-PR-01
TABLE OF CONTENTS
2. REFERENCES.......................................................................................................................................4
3. DEFINITIONS.........................................................................................................................................4
4. RESPONSIBILITIES..............................................................................................................................4
5. PROCEDURES......................................................................................................................................7
5.1 GENERAL...........................................................................................................................................7
The scope of this procedure applies to Health, Safety and Environmental risks
associated with projects undertaken by ZOSCO under the scope of the Project
Management.
The purpose of this procedure is to describe the methodology to be adopted in
performing the process of risk management within projects.
2. References
• Company Health, Safety and Environmental Manual;
• OHSAS 18001:1999 “Occupational Health and Safety Assessment Series”;
• International Safety Management (ISM) Code;
3. Definitions
4. Responsibilities
Project Manager who are in charge for a particular project phase, operation, task or
equipment, are responsible for ensuring that adequate risk assessment have been
conducted within the area of their competence.
In addition to that:
The Senior Management is responsible for review and agreement of measures to be
taken in reducing and mitigating risks within their area of competence. This includes,
but not limited to:
• Approval of plans and authorization /allocation of the necessary resources for
risk reduction;
Doc# : MOF-QHSE-ZOSCO-PR-01
• Identification of top-level risks which may not have been identified by the project
team.
The Chief Project Manager / Project Manager / QHSE Manager is responsible for
the overall implementation of this procedure.
The Project Manager, as delegated by the Chief Project Manager shall be
responsible for the risk management process for each project within his authority.
The Project Manager may delegate other project team members as “risk owners”
who will be responsible for evaluating the risks.
The Project Manager shall identify risks throughout the project and particularly at the
beginning where they should be included in the target budget document.
The Project Manager shall have overall responsibility for:
• Communicating information in order to provide a joint effort to identify and
mitigate risks;
• Ensuring that effective procedures are implemented to manage risks which may
affect the project;
• Identification of hazards;
• Evaluation of identified risks;
• Reporting significant risks to the Chief Project and QHSE Manager
• Audit (or arrangement of audit) of the project risk management process;
• Leading Hazid / Risk Assessment sessions;
• Preparation and maintenance of reports and logs;
• Accounting for the use of the risk management budget;
• Ensuring that approved risk reduction actions are integrated into the main project
schedule and budget;
• Monitoring progress on risks and risk reduction actions.
• Regularly review and update risks and monitor risk reduction in collaboration
with the Project Manager.
The Line Management shall:
• Ensure that the vessel/site risks are identified and control measures are in place;
• Monitoring the compliance of the activities as specified within this procedure and
reporting to the Company’s Senior Management accordingly.
Risk Authorisers and Authorisation of Risks
According to the assessed risk level and consequence category, acceptance of the
risk and its mitigation measures will be authorised by the Project Manager and or a
designated member of ZOSCO Management.
Risk Category
a) Low: Authorisation of Low Level Risks shall be given by the Project
Team Member who is responsible for the area in which the risk has been
identified. Project Manager /QHSE Manager shall be informed
accordingly.
b) Medium: Authorisation of Medium Level Risks shall be given by the
Project Manager. The Chief Project Manager and QHSE Manager shall be
informed accordingly by the Project Manager.
c) High: High risks should not be accepted and further control measures
shall be taken until the risk is reduced to a level which is considered As
Low As Reasonably Practicable (ALARP).
The full information of the risk shall be presented to the Project Manager /QHSE
Manager by the Project Manager. The Company’s President shall be informed
accordingly.
5. Procedures
5.1 General
ZOSCO has the duty to conduct “suitable” and “sufficient” risk assessments for
the key operations involving the business units and assess on a W.U.R./S.O.W
Package basis any specific risks additional to those associated with the
business unit.
The above is based on the assumption that employers have a legal obligation
to assess the risks from their work activities / sites and implement the relevant
risk control measures.
Consistent to the above, all activities must be covered by risk assessment
including routine works which will be covered by Job Safety Analysis (JSA).
Generally, specific risk assessment shall be undertaken prior to:
• Performing any non-routine activity
• Performing a new task
• When new people are involved
• When third party people are involved
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Y Risk
Identification E reduction
Risk Handling Risk Risk
of potential Risk S &
evaluation the risk monitoring reporting
risks
mitigatio
n
N
O Input for future
risk management
& continual
improvement
No action
required
5.2 Identification Of Potential Risks
At the beginning and throughout the project, the Project Manager shall prepare
and update an exhaustive list of events that may have a detrimental effect on
the project. This shall be carried out without rating their probability or impact of
their consequences. The purpose of this stage is to identify and where
possible, limit the effect of any potential risks that may affect the running of the
project. The list will be prepared from the following information:
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Each potential risk shall be identified and documented on the Risk Assessment
Report (see App. 1).
5.3 Risk Assessments
Three main stages of risk assessment are carried out prior to work
execution.
Stage 1 is conducted by Managers/project personnel and other technical
functions that have ownership and/or are involved in the operation(s)
being assessed.
This assessment is conducted towards the end of the project/equipment
design or engineering phase but well sufficiently in advance of the work to
allow adequate lead time to implement the required control measures.
The hazards identification and risk assessment process shall be
conducted in a form of a “Brain Storming” session where the ‘Structure
What If Techniques’ (SWIFT) is used to identify what realistically could go
wrong.
This ‘Brain Storming’ process may be facilitated by the use of the generic
‘SWIFT’ checklist (see App. 6) and or other tailor made checklists in order
to better suit the scope of the risk assessment.
After the hazards have been identified, the subsequent risk ranking shall
be determined according to the criteria outlined within the risk assessment
Severity Matrix (see App. 5).
The aim is to ensure that all aspects of the work have been assessed
including contingency methods and control measures defined before going
to the worksite such as that all risks are classified As Low As Reasonably
Practicable (ALARP). The assessment should also consider recovery
situations when the work does not go according to the plan.
Appropriate ‘Risk Owners’ shall be also identified and appointed during
this stage.
Time limit for completion of the action shall be also clearly defined.
The appointed ‘Risk Owners’ will manage the risks in such a way to:
• Prioritise actions;
• Schedule actions;
• Allocate resources as required;
• Assign responsibilities;
• Monitor progress;
• Track actions;
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The assessment of risks will define both the Probability of an event and the
Consequence of that event.
These two attributes are used to determine the level of risk and the need for
mitigation measures to reduce the level of risk.
The level of risk (High, Medium and Low) will be assigned according to the
criteria outlined within the risk assessment Severity Matrix (see App. 5).
5.5 Detailed Risk Assessment Procedure
Step 1
Do any
existing
HIRA’s
partially match
scope?
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Output
Step 4
Identify consequence
level for each hazard
Output
Step 5
Output
Step 6
Repeat step 4
NO YES
Is each residual Job can proceed
risk in L with caution
category?
Monitor effectiveness of
control
YES NO
Can further
controls be
identified?
Following the process of risk assessment it will become evident that many risks
will be avoidable or their consequences reduced through the execution of
specific risk reduction and mitigating actions.
The Project Manager shall consider the project risks commencing with the most
significant scores and decide on the measures to be taken to avoid them or
reduce the consequence.
The following actions may be taken to handle the risk:
• Do not accept if the risk level makes it unacceptable;
• Transfer the risk to others (subcontractor or insurer) who may be in a
better position to handle the risk either due to experience (subcontractor) or
statistical compensation (insurer);
• Instigate preventive measures (modify design, acquire equipment or carry
out additional work etc.) always aware of the residual risk;
• If the three actions above are not successful, include provisions to enable
that the project activities are carried out according to the required level of
safety.
The above actions are not absolute and may therefore be used jointly.
5.7 Risk Reduction Measures
Once the risks have been assigned a “Risk Value”, they must be assessed
against agreed acceptability criteria. The indication of the action and time scale
for addressing control measures is presented below.
Depending on the size and complexity of the project, the basis of reporting will
be by the following forms:
• Risk Assessment Report (see App. 1): it is used during the ‘Hazid’ meeting
where the whole process of identifying and assessing and ranking the risks
is documented.
• Risk Assessment Actions Record (see App. 2); it used to individually
record any further action which is required to be put in place prior to starting
Doc# : MOF-QHSE-ZOSCO-PR-01
the operations. Any individual action record will have to be formally closed
out by the identified risk owner prior to commencing the job.
• The status of risk assessment actions shall be recorded by use of the Risk
Assessment Action Record Summary Log (see App. 3): this is used to
formally record all the required actions and track completion dates.
The requirements and method of reporting shall be determined at the start of
the project by the Chief Project Manager/ Project Manager / QHSE Manager
with consideration of client requirements.
Reporting on mitigation activities and progress shall be considered an
important and essential part of the risk management process.
The reporting periods will be specified by the contract and reporting procedures
or as directed by the Project Manager.
New risks, which are identified in the middle of reporting periods, shall be
recorded on the relevant forms and distributed as necessary.
Risk reporting will form part of the measurement and analysis for the continual
improvement process and input into future risk management processes.
All assessment records shall be filed and held by the relevant “Risk Owner”
within the respective project organization.
They shall be reviewed on a regular basis to ascertain if further assessments
are required and/or that the recommendations are being fully implemented /
closed out.
Subcontractors Risks
The aim of the Job Safety Analysis (JSA) is to clearly identify the hazards to
which an employee will be exposed to on a daily basis at the specific worksite
as they carry out their duties.
It is the responsibility of the Line Manager(s) to ensure that suitable JSA exist
for all the operations carried out within their area of responsibility and that they
are reviewed and updated accordingly.
A JSA is a process, used to identify, analyze and record the steps involved in
performing a specific job.
A WRA is a process, used to identify, analyze and record the steps involved in
performing a specific work.
RESPONSIBILITIES
• The Line Management is responsible for the implementation of the
whole JSA process;
• The supervisor in charge of the job is responsible for the execution
of the JSA prior to starting the job.
• The HSE personnel on board/sites (i.e., Safety Officer) acts as an
advisor during the whole JSA process and monitor correct
implementation.
• The Project Management office representative is responsible for
WRA .QHSE Manager acts as an advisor in WRA preparation.
PROCEDURES
Step 1:
The job is chronologically broken down into steps.
Each step describes a stand-alone activity or task.
Step 2:
Each step is analyzed with the workers involved. The potential hazards
associated with the steps are identified and discussed. The risk arising
from the hazards are evaluated. Relevant risks are recorded accordingly.
The ‘trigger’ word to start and carry out the whole exercise is “What if”?
The questions to be answered during this second step are, but not limited
to the following:
• What can go wrong?
• What could be the consequences?
• How could it happen?
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APPENDICES
5. SEVERITY MATRIX
6. JSA CHECKLIST