Chapter 7 - AR Configuration

AR CONFIGURATION AND MASTER DATA
CHAPTER 7
Table of Contents
1 Introduction..........................................................................................................2
1.1 Purpose..................................................................................................................2
2 Check list Summary.............................................................................................2
3 Configuration Settings........................................................................................2
3.1 Basic Customizing.................................................................................................2
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3.1.1 Define Accounts Groups (Customers)...................................................................2
3.1.2 Create number ranges for Customer Accounts.....................................................4
3.1.3 Assign Number ranges to Customer account groups...........................................5
4 Customer Master data Creation.........................................................................6
4.1 Create customer master- General data.................................................................6
4.2 Create customer master- Company code data.....................................................7
5 One time Customer Master.................................................................................8
5.1 Create one time customer Group..........................................................................8
5.2 Create one time customer.....................................................................................9
6 Dual Control Concept........................................................................................10
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6.1 Define sensitive fields.........................................................................................10
6.2 Change the sensitive fields on the customer master FD02................................10
6.3 Confirm the changes through FD08....................................................................11
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1 Introduction
1.1 Purpose
The purpose of this Configuration document is to:
 To help in create of a total FI AR cycle
 To enable additions to existing configuration
 To give a quick understanding on FI AR to enable modifications if any in the

near future easy.
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2 Check list Summary

The configuration settings outlined in this configuration document are in accordance with
the final Blue print – XXXX.
Configuration checklist:
1. Define account Group (Domestic/Export/Intercompany)
2. Create No ranges
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3. Assign No Range to Account Group CHAPTER 7
4. One time customer account
5. Dual control concept (sensitive fields)
Transactions checklist:
1. Book Invoice FB70/F-22
2. Book an incoming receipt
3. Reverse an invoice which is cleared/Not cleared
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4. Reset cleared items CHAPTER 7
5. Book a Credit memo

6. Clear an invoice and credit memo
7. Check reports FD10N/FBL5N
3 Configuration Settings
The FI-AR module is implemented for the following company codes:
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2008 – Model Company Limited
3.1 Basic Customizing
3.1.1 Define Accounts Groups (Customers)

Via Menus
IMG >Financial Accounting (New)> Accounts receivable
and Accounts payable > Customer Accounts >Master data
>Preparations for creating customer master data > Define
Accounts Groups with screen layout (Customers)
Via Transaction Code OBD2
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Figure 1 – Path for AR customizing
Here is a sample of how organization design their customer groups

Acount Group No range Numbering
Domestic customers 02 0200000000-0299999999
Foreign Customers 03 0300000000-0399999999
Intercompany
customers 05 0300000000-0399999999
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One time customer ONET
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Select an appropriate group >> click on and rename the group as necessary
( Make sure to copy with reference)
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Click on General data and DC on any of the Groups
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Field status for General data7
3.1.2 Create number ranges for Customer Accounts

Via Menus
IMG >Financial Accounting (New)> Accounts receivable and
Accounts payable > Customer Accounts >Master data
>Preparations for creating customer master data >Create
number ranges for Customer Accounts
Via Transaction Code XDN1
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Click on New Entries
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Click on to add new number ranges.
Click on to add a new interval
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Save the entry. Ignore messages if any
3.1.3 Assign Number ranges to Customer account groups

Via Menus
IMG >Financial Accounting (New)> Accounts receivable
and Accounts payable > Customer Accounts >Master data
>Preparations for creating customer master data >Assign
number ranges to Customer account groups
Via Transaction Code OBAR
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Figure : Assign No range to Group
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Click on save icon. CHAPTER 7
4 Customer Master data Creation

4.1 Create customer master- General data
SEA> Accounting > Financial Accounting > Accounts receivable >Master records >
FD01 > Create
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Click on to get the accounting groups
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Input Account Group and company codeCHAPTER
and press7 enter
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Enter address and press enter. CHAPTER 7
Data entered in all these 4 tabs is general data.
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4.2 Create customer master- Company code data
Click on
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Enter Recon.account and sort key
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Enter terms of payment CHAPTER 7
Message :
5 One time Customer Master

There are times when we do business with a customer for only once. We do not want to
create a master data for this kind of customers. Sales made in exhibitions is a good example
here.
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When we have thousands of students inCHAPTER 7
a college/university and we do not want to create
them as customers. So we use concept of one time customer here.
5.1 Create one time customer Group

Via Menus
IMG >Financial Accounting (New)> Accounts receivable and Accounts
payable > Customer Accounts >Master data >Preparations for creating
customer master data > Define Accounts Groups with screen layout
(Customers)
Via Transaction Code OBD2
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CPD is a standard SAP provided one time 7 group. Copy with reference to this and
customer
create a new group of your own.
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Make sure to check one time account. CHAPTER 7
Create a Number range (preferable external numbering) and assign it to this group.
5.2 Create one time customer
Use this group and create customer master data
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Press enter CHAPTER 7
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Input the name and other mandatory fields 7 OBD2
as set in
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GL account 140010 (AR one time customers) and 7immediate payment terms can be used.
6 Dual Control Concept

We can define that when one person makes changes to customer/vendor master data while
another person is responsible for confirming the changes.
We set that when a user changes certain fields (sensitive fields) the customer/vendor
account gets automatically blocked. It needs to be confirmed by another user through
FD08/FK08
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6.1 Define sensitive fields
Via Menus
IMG >Financial Accounting (New)> Accounts receivable and Accounts
payable > Customer Accounts >Master data >Preparations for creating
customer master data >Define sensitive fields for Dual control Control
(Customers)
Via Transaction Code SPRO
Click on new entries
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Input the fields and save the entries. CHAPTER 7
6.2 Change the sensitive fields on the customer master FD02
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Change the name from demo customer CHAPTER 7
to say sensitive customer. Save the changes. A
message pops us.
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Check icon
6.3 Confirm the changes through FD08

A different user who has appropriate roles can use t code FD08
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Click on confirm in general data/co codeCHAPTER
data 7
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Search Term: CHAPTER 7
We can enter abbreviation for the customer/vendor in this field.

Reconciliation account:
It is the link between GL and AR sub ledger. It is always a required field
Sort Key:
When we display the FBL5N report, by default the report is sorted based on the sort key in
the master data. It can be posting date, document date, document number etc.
Payment terms:
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CHAPTER or
Whether a payment should be made immediately 7 within 30/60/90 days is designed
through payment terms.
Payment block:
For some reasons, if we do not want to make payment to a customer, put a block here.
Dunning Procedure:
DP is used for sending of remainders to customers for overdue invoices.
Alternative Payee/payer:
If the invoice is to be paid to some other vendor/customer, we input that vendors/customer
number here.
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Trading partner: CHAPTER 7
The trading partner field is used to identify the sales/purchases made to group co codes. It is
usually is the company.
Payment methods:
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Chapter 7 - AR Configuration

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Chapter 7 - AR Configuration

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AR CONFIGURATION AND MASTER DATA

 To help in create of a total FI AR cycle

 To enable additions to existing configuration

 To give a quick understanding on FI AR to enable modifications if any in the

2 Check list Summary

5. Book a Credit memo

3.1.1 Define Accounts Groups (Customers)

Here is a sample of how organization design their customer groups

Foreign Customers 03 0300000000-0399999999

One time customer ONET

( Make sure to copy with reference)

3.1.2 Create number ranges for Customer Accounts

Click on to add a new interval

3.1.3 Assign Number ranges to Customer account groups

Figure : Assign No range to Group

4 Customer Master data Creation

Data entered in all these 4 tabs is general data.

4.2 Create customer master- Company code data

Enter Recon.account and sort key

5 One time Customer Master

5.1 Create one time customer Group

6 Dual Control Concept

Click on new entries

6.2 Change the sensitive fields on the customer master FD02

6.3 Confirm the changes through FD08

We can enter abbreviation for the customer/vendor in this field.

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