Products

Products Industries
Industries Support
Support Training
Training Community
Community Developer
Developer Partner
Partner About
About  
Home / Community / Blogs + Actions

RFx In SAP SRM

December 17, 2012 | 2,005 Views |

Sushant Srivastava
more by this author

SAP Supplier Relationship Management

rfx | sourcing | supplier relationship management

share
0 share
0 tweet share
0

Follow

Overview of RFx:

An RFX can be thought of as a general mechanism that allows buyers and sellers to conduct
business. often the exchange of specific items or services for a specific price, but also the
exchange of information, such as capabilities or willingness.

RFx is a general term used to represent different types of RFx:

1. Request for Information:

Generally used to elicit information from market on a requirement.

2. Request for Proposal:

Used for complex requirement and project where buyer outlines the requirement in an RFP and
Supplier submit the Detail response for the same.

3. Request for Quotation:

Used for Standard items and services where both buyer and supplier are clear about the
specifications of the product.
Implementing RFx Functionality:

Assumption: All Basic Settings of SAP SRM has already been done.

1. Number Range: Mainatain the number ranges using the menu path SPRO>>SAP
Implementation Guide>>Supplier Relationship Management>>SRM Server>>Cross Application
Basic Settings >>Number Ranges>>SRM Server Number Ranges>>Define Number Ranges
for Local RFxs.

2. Define Transaction Type: Maintain Transaction types using menu path SPRO>>SAP
Implementation Guide>>Supplier Performance Management>>SRM Server>>Cross
Application Basic Settings>>Define Transaction Types.

3. Define Transaction type for RFx in organizational Plan: Using Transaction PPOMA_BBP,
define the Transaction type for RFxs in the Organizational plan and assign the attributes
TEND_TYPE to the responsible user.

4. Define Output settings:

In order to emable the user to Print RFx, send them by email, and Fax them to bidders:

>> Maintain Printer settings for the users in your system.

>> Mainatin email-address and fax number of your bidders in the web interface of SAP Supplier
Relationship management.
>> Define processing types and forms that are used to output documents.

Make Printer Settings:

a) Run Tcode : PPOMA_BBP

b) Select the users you require.
c) Add value a PRI for Attribute “default Printer”.

Make Email address and fax numbers of bidders:

a) on the Web interface of SAP SRM, Choose Manage Business partner.

b) Search for the bidders and enter their Fax number and Email-address.

Define the processing types and forms that are used to output documents:

Menu Path:

SRM Server>>Cross Application Basic Settings>>Set output Actions and Output

Format>>Define Actions for Document output.

5. Define Sourcing for Product Categories: Sourcing rules applicable for each product
category is defined in menu path : SPRO>>SAP Implementation Guide>>Supplier Relationship
Management>>SRM Server>>Sourcing>>Define Sourcing for Product Categories.

Sourcing Rules available in Settings:

1. Sourcing is never Carried out: if Source of Supplier does not exist in the requirement,then an
incomplete Purchase order is created.

2. Sourcing is always carried out: All requirement are transferred to sourcing cockpit.

3. Sourcing is carried out for items without a source of supply: In absence of Source of supply,
the requirement is transferred to the sourcing cockpit.

4. Sourcing Via automatic bid invitation for items without a source of supply: System create a
bid invitation for all requirements that do not have a source of supply.

Adjust Roles:

a) Adjust Roles for Internal Employees:

In order to maintain the bidding functions of SAP Bidding Engine, one should maintain the roles
responsible for RFx and RFX responses.

Roles:
/SAPSRM/OP_Purchaser — Operational purchaser
/SAPSRM/ST_Purchaser — Strategic Purchaser

b.) Adjust roles for External Business Partner:

we can create companies and bidder contacts and assign them the role /SAPSRM/SUPPLIER.
if we want to allow those external users to participate in strategic Sourcing events such as RFx
and Auction we must assign them the role: /SAPSRM/BIDDER.

Some Important Application Controlled workflow:

WS79000002: One-Step approval for bid.

WS14500026: Without approval for publication of RFx and its change version.
WS14500027: One-Step approval for publication of RFx and its change version.

Alert Moderator
 2 Comments
You must be Logged on to comment or reply to a post.

satheesh kumar Varma

July 17, 2013 at 9:41 am

Good article and very informative

Sushant Srivastava Post author

August 5, 2013 at 12:06 pm

Thanks Satish !!!!!!

Share & Follow

Privacy Terms of Use Legal Disclosure Copyright Trademark Sitemap Newsletter