Google Apps for Education – Faculty Training Grant

Grant Proposal

Amy Shell, Damon Smith

FRIT 7232

Spring 2017
 Abstract

The Google Apps for Education – Faculty Training Grant is targeted for the 40 faculty

and staff members at Bryan County Middle School. The goal of this grant is to provide training

on specific pieces of the Google Apps software so all faculty and staff members feel prepared to

incorporate them into their classrooms and lessons and provide a common functionality

throughout the school. The interest in the Google Apps software was first gauged by faculty

completing the 2017 Technology Training Interest Survey sent at the end of the 2016-2017

school year. The grant includes five training days, one per month, beginning in August of 2017

and ending in December of 2017, with full implementation and use of the software expected to

begin in January of 2018. The August and December training sessions will be conducted on pre-

scheduled teacher workdays to help limit the number of substitutes needed for the duration of the

grant timeline. The September, October, and November training sessions will be conducted on

normal school days with faculty members being assigned to either morning or afternoon

sessions. The grant requests funding for nine substitutes to accommodate for the training

rotations. Each training day will focus on a specific piece of the Google Apps software with time

allotted for an introduction, training, participation, and summary pieces. Upon completion of the

training, all faculty and staff members will incorporate the use of the Google Apps software into

their lesson planning, classroom management skills, and parent communication resources.
 The Leadership Team at Bryan County Middle School wanted to find a way to provide

students with up-to-date technology resources. These resources needed to be easily accessible to

all students and needed to be able to be easily incorporated into all classes. After some

discussion, it was decided to further explore the Google Apps for Education software. At the end

of the 2016-2017 school year, the “Technology Training Interest 2017” survey was sent to all

faculty to gage their interest and experience levels with the Google Apps software. On a scale of

1-5, with 1 being “No Experience” and 5 being “Advanced”, 38.5% of respondents rated

themselves as a 1. 7.7% of respondents rated themselves a 2. 46.2% of respondents rated

themselves either a 3 or 4. Only 7.7% of respondents rated themselves as a 5. This data revealed

to the Leadership Team that most faculty members were not comfortable with the Google Apps

for Education software and a professional development-training program must be developed and

implemented before requiring any faculty members to use the software. (See Appendix A & B

for survey instrument and results)

Goals and Objectives

Goal #1 – By December 2017, teachers will effectively utilize Google Apps for Education

software to enhance the educational environment and experience of students at Bryan County

Middle School.

Goal #2 – By the end of September 2017, faculty and staff will effectively implement the

utilization of Google Docs in their classroom to allow for collaboration among co-workers and

students.
Goal #3 – By the end of October 2017, faculty and staff will effectively implement the

utilization of Google Sheets in their classroom to allow for collaboration among co-workers and

students.

Goal #4 – By the end of November 2017, faculty and staff will effectively implement the

utilization of Google Classroom in their classroom to promote self-paced learning and

differentiation for students.

Plan of Operation

1. August Training – Overview of Google Apps for Education

Time Information Activity Goal Addressed

8 – 8:15 Introduction – Opening

Comments
8:15 – 9:00 Overview & Demonstration Goal 1
of Google Apps for
Education
9:00 – 10:00 Collaborative Application Goal 1
Task*
10:00 – 10:30 Sharing of Collaborative Goal 1
Tasks
10:30 – 11:00 Closing Remarks &
Questions

12:00 – 12:15 Introduction – Opening

Comments
12:15 – 1:00 Overview & Demonstration Goal 1
of Google Apps for
Education
1:00 – 2:00 Collaborative Application Goal 1
Task*
2:00 – 2:30 Sharing of Collaborative Goal 1
Tasks
2:30 – 3:00 Closing Remarks &
Questions
2. September Training – Google Docs

Time Information Activity Goal Addressed

8 – 8:15 Introduction – Opening

Comments
8:15 – 9:00 Overview & Demonstration Goals 1 & 2
of Google Docs
9:00 – 10:00 Collaborative Application Goals 1 & 2
Task*
10:00 – 10:30 Sharing of Collaborative Goals 1 & 2
Tasks
10:30 – 11:00 Closing Remarks &
Questions

12:00 – 12:15 Introduction – Opening

Comments
12:15 – 1:00 Overview & Demonstration Goals 1 & 2
of Google Docs
1:00 – 2:00 Collaborative Application Goals 1 & 2
Task*
2:00 – 2:30 Sharing of Collaborative Goals 1 & 2
Tasks
2:30 – 3:00 Closing Remarks &
Questions

3. October Training – Google Sheets

Time Information Activity Goal Addressed

8 – 8:15 Introduction – Opening

Comments
8:15 – 9:00 Overview & Demonstration Goals 1 & 3
of Google Sheets
9:00 – 10:00 Collaborative Application Goals 1 & 3
Task*
10:00 – 10:30 Sharing of Collaborative Goals 1 & 3
Tasks
10:30 – 11:00 Closing Remarks &
Questions

12:00 – 12:15 Introduction – Opening

Comments
12:15 – 1:00 Overview & Demonstration Goals 1 & 3
of Google Sheets
 1:00 – 2:00 Collaborative Application Goals 1 & 3
Task*
2:00 – 2:30 Sharing of Collaborative Goals 1 & 3
Tasks
2:30 – 3:00 Closing Remarks &
Questions

4. November Training – Google Classroom

Time Information Activity Goal Addressed

8 – 8:15 Introduction – Opening

Comments
8:15 – 9:00 Overview & Demonstration Goals 1 & 4
of Google Classroom
9:00 – 10:00 Collaborative Application Goals 1 & 4
Task*
10:00 – 10:30 Sharing of Collaborative Goals 1 & 4
Tasks
10:30 – 11:00 Closing Remarks &
Questions

12:00 – 12:15 Introduction – Opening

Comments
12:15 – 1:00 Overview & Demonstration Goals 1 & 4
of Google Classroom
1:00 – 2:00 Collaborative Application Goals 1 & 4
Task*
2:00 – 2:30 Sharing of Collaborative Goals 1 & 4
Tasks
2:30 – 3:00 Closing Remarks &
Questions

5. December Training – Google Apps for Education Concluding Activity

Time Information Activity Goal Addressed

8 – 8:15 Introduction – Opening

Comments
8:15 – 9:00 Review of Google Apps for Goal 1
Education Software
9:00 – 10:00 Building expectations for Goal 1
Google Apps for Education
Usage
10:00 – 10:45 Help faculty & staff with any Goal 1
set-up questions
 10:45 – 11:00 Closing Remarks &
Questions

12:00 – 12:15 Introduction – Opening

Comments
12:15 – 1:00 Review of Google Apps for Goal 1
Education Software
1:00 – 2:00 Building expectations for Goal 1
Google Apps for Education
Usage
2:00 – 2:45 Help faculty & staff with any Goal 1
set-up questions
2:45 – 3:00 Closing Remarks &
Questions

 All collaborative application tasks will involve training participants creating documents
and files using the selected GAFE software. Participants will follow along as examples
are shown and will be encouraged to specialize content to their courses.

The training schedule included in this grant utilizes strategies for highly effective

professional development. This professional development is ongoing throughout the entire

school year keeping teachers engaged in its usage. It is not a one and done training. It allows

teachers to meet at regularly scheduled times. It also allows for teachers across all grade levels

and subject matters to work collaboratively with each other about how best to utilize the GAFE

software in the classroom. This training will allow for teacher leaders to emerge who will feel

comfortable helping other faculty and staff members who may be struggling. It allows for data to

be gathered and studied about the effectiveness it is having on student engagement and learning.

Teachers will be able to use this data to plan effective and differentiated lessons for their

classrooms. It will help teachers accomplish their ultimate goals and outcomes, student mastery

and achievement of course standards and content.

 Evaluation Plan

Evaluation for the Google Apps for Education – Faculty Training Grant will be

conducted using a faculty and student survey given at the end of the training process. All faculty

and staff will complete the survey upon completion of the training in December of 2017.

Students will be given a survey to complete in May of 2018. Since full implementation is not

expected of faculty and staff until January of 2018, this will give time for students to observe any

changes in their classrooms during the second half of the school year, after all faculty and staff

training is complete. (See Appendix C & D for faculty and student survey instruments)

Budget

The budget for the Google Apps for Education – Faculty Training grant requests funding

for nine substitutes for the three training days that will occur during normal school days. The

nine substitutes will allow the 40-member faculty to be divided in half and assigned to either a

morning or afternoon training session. Utilizing the current bell schedule and teacher planning

periods, the nine substitutes will be able to rotate and cover for the teachers and faculty members

attending their assigned training times. Currently in Bryan County, substitutes are paid a rate of

$80 per day. The budget also requests funding for printing costs to allow for booklets of training

information and software instructions to be given to training attendees.

Quantity Item Cost

9 Substitutes $2,160
1 Office Depot Copy Paper, $50
Case of 10 Reams
1 Lexmark Ink Cartridge - $125
Black
TOTAL: $2,335
 References

Stansbury, M. (2012, February 18). Seven standards for effective professional development.

Retrieved March 25, 2017, from http://www.eschoolnews.com/2012/02/18/seven-

standards-for-effective-professional-development/
Appendix A
 Tech Training Interest 2017

Name: ___________________

On a scale of 1-5...how comfortable are you with GAFE? (Google

Apps for Education) *
No Experience 1 2 3 4 5 Advanced

Please check any areas you would like to receive help/training to

Google Drive

Google Docs

Google Sheets

Google Slides

Chrome

Google Tone

Google Classroom

Other:
Appendix B
 Tech Training Interest 2017

On a scale of 1-5...how comfortable are you with GAFE? (Google

Apps for Education)

Please check any areas you would like to receive help/training to

Appendix C
 Google Apps for Education Training – Faculty Survey

Directions: Please rate your experience with the Google Apps for Education Training (GAFE)
on a scale of 1 – 5, with 1 being Unsatisfactory, 3 being Satisfactory, and 5 being Exceed
Expectations.

1.) I feel this training was effective in helping me master the usage of the GAFE software.
________
2.) Please rate your perceived level of proficiency in each of the following GAFE Apps
BEFORE receiving this training….
a. Google Drive __________
b. Google Docs __________
c. Google Sheets __________
d. Google Classroom __________
3.) Please rate your perceived level of proficiency in each of the following GAFE Apps
AFTER receiving this training….
a. Google Drive __________
b. Google Docs __________
c. Google Sheets __________
d. Google Classroom __________
4.) How often did you use any of the GAFE software BEFORE receiving this training?

Never Once a Week 2-3 times a week 4+ times a week

5.) How often do you use any of the GAFE software AFTER receiving this training?

Never Once a Week 2-3 times a week 4+ times a week

6.) Please rate your students level of engagement in everyday lessons BEFORE GAFE.

Fully Disengaged Disengaged Neutral Engaged Fully Engaged

7.) Please rate your students level of engagement in everyday lessons AFTER GAFE.

Fully Disengaged Disengaged Neutral Engaged Fully Engaged

8.) How would you rate the change in student behavior since using GAFE software?

Much Worse Worse Neutral Better Much Better

Appendix D
 Google Apps for Education Training – Student Survey

Directions: Please rate how much your teacher used the following Google Apps for Education
(GAFE) software 1st semester.

1.) Google Drive

Never Once a Week 2-3 times a week 4+ times a week

2.) Google Docs

Never Once a Week 2-3 times a week 4+ times a week

3.) Google Sheets

Never Once a Week 2-3 times a week 4+ times a week

4.) Google Classroom

Never Once a Week 2-3 times a week 4+ times a week

Directions: Please rate how much your teacher used the following Google Apps for Education
(GAFE) software 2nd semester.

1.) Google Drive

Never Once a Week 2-3 times a week 4+ times a week

2.) Google Docs

Never Once a Week 2-3 times a week 4+ times a week

3.) Google Sheets

Never Once a Week 2-3 times a week 4+ times a week

4.) Google Classroom

Never Once a Week 2-3 times a week 4+ times a week