Beruflich Dokumente
Kultur Dokumente
TENDER DOCUMENT
FOR
GOVERNMENT OF INDIA
CENTRAL WATER COMMISSION
EXECUTIVE ENGINEER
SNOW HYDROLOGY DIVISION
Central Water Commission,
Block No. 29, SDA Complex, Kasumpti,
Shimla-171009
Phone: 0177-2623026
Fax: 0177-2625253
E-Mail : eeshdcwc@yahoo.com
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Tender for Hiring of support services for Hydrological Observations on various Rivers
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Tender for Hiring of support services for Hydrological Observations on various Rivers
GOVERNMENT OF INDIA
CENTRAL WATER COMMISSION
SNOW HYDROLOGY DIVISION
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Tender for Hiring of support services for Hydrological Observations on various Rivers
INDEX
Contents
Letter of invitation (LoI) .................................................................................................................................. 7
Chapter 1. Instructions to Bidders ............................................................................................................ 9
Chapter 2. Activity schedule and other requirements ........................................................................... 22
Chapter 3. Conditions of Contract .......................................................................................................... 25
Chapter 4. Schedule of requirements .................................................................................................... 32
Chapter 5. Technical and Financial Bids ................................................................................................. 35
Chapter 6. Contract Form ....................................................................................................................... 44
Chapter 7. Chapter 7 Other Standard Forms.......................................................................................... 46
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Tender for Hiring of support services for Hydrological Observations on various Rivers
Government of India
Central Water Commission
Snow Hydrology Division
Block No. 29, SDA Complex, Kasumpti,
Shimla-171009
The Executive Engineer (EE), Snow Hydrology Division, Central Water Commission, Shimla invites on
behalf of the President of India, online e-Tenders comprising of Technical and Financial bids from an
experienced and eligible Agency for the work “Hiring of support services for Hydrological Observations
on various Rivers”.
2. Schedule of e- Tender
DATE AND TIME OF ISSUE OF BID 17-10-2017 at 17:00 Hrs. onward
DOCUMENT ON LINE
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(iii) The cost of tender and Earnest Money Deposit (EMD) has to be submitted after last date and
time of submission of tender and before due date and time of opening of tender (i.e in
between 17-11-2017 to 20-11-2017 (before 11:00 hrs.).
4. The tender forms complete in all respects should be submitted online only by 16:00 hrs hrs on 17-
11-2017. Offline submission of tender is not permitted.
5. The pre-bid meeting for the tender will be held on 14-11-2017 at 10:00 hours at Office of the Chief
Engineer(IBO), Central Water Commission, Room No. 617, Sixth Floor, Kendriya Sadan, Sector-9A,
Chandigarh.
6. The Technical bid of the tender will be opened online at 11:00 hrs on 20-11-2017 in presence of
the tenders who wish to see the online opening of tender or offline through their authorized
representative who may choose to attend online opening in this office. The time of opening of
financial bids will be intimated later.
7. The NIT and tender can be downloaded from TCIL’s e-Tendering portal with URL https://www.tcil-
india-electronictender.com. or www.cwc.gov.in or www.eprocure.gov.in. However, in order to be
able to participate in the tender it is mandatory to download official copy of tenders from
https://www.tcil-india-electronictender.com.
8. Bids shall be accepted through e-procurement only at e-tendering portal of TCIL www.tcil-
electronictender.com.
9. The Invitation to e-tender is subject to fulfillment of instructions and conditions as per schedules
below:
Chapter- 1: Instruction to bidders
Chapter -2: Activities schedule and other requirements
Chapter -3: Condition of Contract
Chapter -4: Schedule of Requirement
Chapter -5: Technical & Financial Bid
Chapter-6: Contract Form
Chapter -7: Other Standard Form
Executive Engineer,
Snow Hydrology Division,
Central Water Commission,
Block No. 29, SDA Complex, Kasumpti,
Shimla-171009
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1. General
Before submitting the tender it is presumed that the tenderer has understood the exact requirement
of the Purchaser and visited hydrological observation sites on rivers run by Central Water Commission
to understand the facilities and accessibility. In case of any discrepancy or ambiguity observed by the
tenderer in the scope of work and the desired deliverable functionality from the work, it is mandatory
to raise the clarification in writing by the tenderer and in turn get that clarified from the purchaser in
writing at least three days before the last date of tender submission. Tenderer is free to ask any
clarification in the Pre-bid meeting to be held on 14-11-2017 (10:00 AM onwards) at Office of the
Chief Engineer(IBO), CWC, Room No. 617, Kendriya Sadan, Sector-9A, Chandigarh. In case of no such
clarification required by the tenderer, it will be construed that all the requirements of the purchaser
are understood by the tenderer. No communications will be entertained in this regard at any stage
after the opening of Tenders.
(i) No tenderer will be allowed to amend or withdraw any terms & conditions/parts or whole
/quoted prices of its tender under any circumstances after the deadline for submission of the
tender.
(ii) The Purchaser has the right to accept or reject any or all the tenders, or cancel the tendering
process at any stage, either in part or full, without assigning any reason.
(iii) Canvassing, soliciting, fraud practices, suppression of facts, stating wrong facts and fraudulent
practice by the tenderer may lead to rejection of the tender at any stage of the work and may
lead to blacklisting for all future CWC works/purchases.
(iv) The tenderers are expected to understand the forms, terms, specifications and other details
mentioned in the tender document.
(v) Each tenderer is entitled to submit only one online bid under his digital signature certificate.
The tender document is non transferable.
(vi) At any time prior to the deadline for submission of tenders, the Purchaser, for any reason,
whether at its own initiative may modify the scope of work or any condition of the tendering
documents by amendments and same will be communicated.
(vii) The tenderers must quote the rates keeping in mind all the terms and conditions mentioned in
this document.
(viii) The valid means of communications for this tender shall be in writing, through e-mail and fax
followed by confirmation by post.
(ix) It is suggested that the tenderers may acquaint themselves with the requirements of the work
before submitting the tender. Tenderer should visit the different sites before submission of bid.
(x) No deviation in the Terms & Conditions mentioned in this Tender Document is permissible. If a
tenderer does not explicitly agree with the Terms & Conditions mentioned in this Tender
Document, the tender shall be rejected for non-responsiveness.
(xi) The words ‘bid’ and ‘bidding’ has been used interchangeably with the words ‘tender’ and
‘tendering’ respectively.
(xii) The words ‘Tenderer’ and ‘Agency’ has been used interchangeably.
(xiii) Bids shall be submitted online only at TCIL website URL https://www.tcil-india-
electronictender.com.Tenderer/Agency are advised to follow the instructions provided in the
‘Instructions to the Agency/Tenderer for the e-submission of the bids online through TCIL
portal. The tender notice is also available at www.eprocure.gov.inand www.cwc.gov.in.
(xiv) Tenderer who has downloaded the tender from the TCIL website URL https://www.tcil-india-
electronictender.com, Central Public Procurement Portal (CPPP) website
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2. SUBMISSION OF DOCUMENTS
(i) The following documents are to be furnished online in the technical bid part by the Agency
along with bid as per the tender document:
a. Signed and scanned copy of Tender Document and Tender Acceptance Letter (Form 3
chapter 7).
b. Signed and Scanned copies of PAN and AADHAR number.
c. Signed and scanned copies of Income Tax Returns for previous three Financial Years
(2014-15, 2015-16, 2016-17), GST No./TIN No./Affidavit of partnership firm/ Pvt. Ltd. or
public Ltd. company registration certificate.
d. Signed and scanned copy of audited Balance sheet of last three years (2014-15, 2015-
16, 2016-17).
e. Any other document in support of the Bid.
(ii) Before opening of tender, the Agency/Tenderer are required to furnish following at the office
of Executive Engineer, Snow Hydrology Division, CWC, Block No. 29, SDA Complex, Kasumpti,
Shimla-171009.
a. Cost of the tender amounting to Rs. 500/-
b. EMD of Rs. 2,00,000/- (Rs. two lakh) only.
c. Pass-phrase for opening of Technical and Financial Bids. Passphrase shall be supplied in
one big sealed envelope containing two small sealed envelopes having pass-phrase for
technical & financial bids. Each envelope shall clearly marked “pass-phrase for technical
bid” and “pass-phrase for financial bid”. Bigger envelope shall be marked as “pass-
phrases for tender of Tender for Hiring of support service of Hydrological observation at
river sites in India)”
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ix). Proposals for sub-contracting components of the services amounting to more than 10 (Ten)
per cent of the contract price.
4. Site Visit:
The bidder, at the bidder’s own responsibility is encouraged to visit at their own cost and examine
the site of required services and its surroundings and obtain all information that may be necessary
for preparing the bid and entering into a contract for the services.
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a. if a tenderer withdraws its tender during the period of tender validity specified
by the tenderer; or
b. in case of a successful tenderer, if the tenderer fails:
(i) to sign the Contract within 15 days of the issue of the notification for award of
the contract; or
(ii) to furnish the specified performance security.
c. Government Departments and Public Undertakings are exempted from furnishing
EMD.
Refund of EMD
EMD furnished by all unsuccessful tenderers will be returned to them without any interest
whatsoever, at the earliest after expiry of the final tender validity period but not later than 30
days after conclusion of the contract. EMD of the successful tenderer should be returned,
without any interest whatsoever after receipt of performance security.
The successful bidder shall furnish performance security deposit at the rate of 5% of the
contract value within 15 days after notification of the award and it should remain valid for a
period of 60 days beyond the date of completion of all contractual obligations of the supplier.
Performance Security will be refunded to the supplier without any interest, whatsoever, after
it duly performs and completes the contract in all respects but not later than 60 days of
completion of all such obligations under the contract.
Performance security may be furnished in the form of account payee Demand Draft in favour
of Executive Engineer, Snow Hydrology Division, CWC payable at Shimla or Fixed Deposit
Receipt from a commercial bank or Bank Guarantee from commercial bank in a prescribed
format as given in chapter 7 form 2.
Performance security is liable to be forfeited incase successful tenderer does not fulfill
contract obligations.
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The tenderers should submit both “Technical bid” and “Financial Bid” online. The EMD should
be sealed in envelope duly marked as “EMD” and must reach office of Executive Engineer, Snow
Hydrology Division, CWC, Block No. 29, SDA Complex, Kasumpti, Shimla-171009 before due date
and time of opening of Bids. Tenders of bidder whose EMD would not reach in time will not be
opened online and will be archived.
Tenders must be submitted by the bidder online no later than the time and date specified in the
NIT.
Intending tenderers are advised to visit again TCIL website URL https://www.tcil-india-
electronictender.com, CWC website www.cwc.nic.in and CPPP website https://eprocure.gov.in
at least 1 day prior to closing date of submission of tender for any corrigendum /amendment.
The Purchaser may, at its discretion, extend this deadline for submission of tenders by
amending the tendering documents, in which case all rights and obligations of the Purchaser
and tenderers previously subjected to the deadline will thereafter be subjected to the
deadline as extended.
In the event of the date being declared as a closed holiday for purchaser’s office, the due date
for submission of tender and opening will be carried out on the date and time as notified by the
purchaser. The necessary corrigendum shall be issued in this regard by the purchaser.
No tender may be withdrawn in the interval between the deadline for submission of tenders
and the expiration of the period of tender validity specified by the tenderer on the Tender
Form. Withdrawal of a tender during this interval may result in the tenderer's forfeiture of its
tender security.
Financial Bids of only those bidders who are found technically acceptable would be considered.
iii. Prices
Prices quoted by the tenderer shall be fixed during the contract. Rates to be quoted by the
tenderer should be all inclusive except GST and other taxes, if any. GST and other taxes, if any
should be quoted separately.
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d. The tenderer should quote for all the service support mentioned in the schedule of
requirement. The tenders not quoting for all the services are liable to be rejected.
e. The tender for the service support shall remain open for acceptance for a period of 90
(ninety) days from the date of opening of tenders. If any tenderer withdraws his tender
before the aforesaid period or makes any modifications in the terms and conditions of the
tender which are not acceptable to government, then the Government shall without
prejudice to any other right or remedy, be at liberty to forfeit earnest money as aforesaid.
Further the tenderer shall not be allowed to participate in the re-tendering process of the
services.
iv. Non-conformities between the figures and words of the Quoted Prices – Sometimes, non-
conformities/errors are also observed between the quoted prices in figures and that in words.
The same is to be taken care of as indicated below:
a) If, in the price structure quoted for the required goods, there is discrepancy between
the unit price and the total price (which is obtained by multiplying the unit price by
the quantity), the unit price shall prevail and the total price corrected accordingly,
unless in the opinion of the purchaser there is an obvious misplacement of the
decimal point in the unit price, in which case the total price as quoted shall govern and
the unit price corrected accordingly.
b) If there is an error in a total corresponding to the addition or subtraction of subtotals,
the subtotals shall prevail and the total shall be corrected; and
c) If there is a discrepancy between words and figures, the amount in words shall prevail,
unless the amount expressed in words is related to an arithmetic error, in which case
the amount in figures shall prevail subject to (a) and (b) above.
v. Award of Work
Within Fifteen (15) days of the receipt of notification of award from the Purchaser, the
successful tenderer shall sign the contract agreement as given at Chapter 6 and furnish the
specified performance security.
C: PRE-BID MEETING
Pre bid meeting: The bidder’s designated representative is invited to attend a pre bid meeting
which will take place as per details given below:
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Date: 14-11-2017, Time: 10:00 AM and venue: Office of the Chief Engineer(IB), CWC, Room
No. 617, Kendriya Sadan, Sector-9A, Chandigarh.
The purpose of the meeting will be to clarify issues and to answer questions on any matter
that may be raised at that stage.
D: PREPARATION OF BIDS
i). The price quoted by the bidder shall be fixed.
ii). Tenders shall remain valid for 90 days after the date of tender opening. In exceptional
circumstances, the Purchaser may solicit the Tenderer’s consent to an extension of the
period of validity. The request and the responses thereto shall be made in writing. The
EMD provided shall also be suitably extended.
E: SUBMISSION OF BIDS
i). Only online bids through e-tendering web portal of TCIL www.tcil-electronictender.com
shall be accepted. No offline bid shall be acceptable.
ii). Last date and time for bid submission is 17-11-2017 upto 16:00 hrs.
iii). Cost of Tender Document, EMD and Pass Phrase for opening of Technical & Financial Bids
shall be submitted offline in the Office of the Executive Engineer, SHD, CWC, Block No. 29,
SDA Complex, Kasumpti, Shimla-171009.
F: BID OPENING AND EVALUATION
i). The Technical bid of the tender will be opened online at 11:00 hrs on 20-11-2017 in
presence of the tenders who wish to see the online opening of tender or offline through
their authorized representative who may choose to attend online opening in this office.
The time of opening of financial bids will be intimated later.
G: Variation in quantity of sites
i). Percentage of quantity of sites may increase or decrease by 10%.
H: Settlement of Disputes
The settlement of all the disputes of any kind arising out of this contract shall be first through
a Mediator engaged with mutual consent and only after dissatisfaction with that, the (joint)
Arbitrator(s) shall be appointed as per Arbitration & Conciliation Act 1996.
The Special Instructions (for e-Tendering) supplement ‘Instruction to Bidders’, as given in these
Tender Documents. Submission of Online Bids is mandatory for this Tender.
E-Tendering is a new methodology for conducting Public Procurement in a transparent and secured
manner. Now, the Government of India has made e-tendering mandatory. Suppliers/ Vendors will be
the biggest beneficiaries of this new system of procurement. For conducting electronic tendering,
Central Water Commission has decided to use the portal https://www.tcil-india-
electronictender.com through TCIL, a Government of India Undertaking. This portal is based on the
world’s most ‘secure’ and ‘user friendly’ software from Electronic Tender®. A portal built using
Electronic Tender’s Software is also referred to as Electronic Tender System® (ETS).
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Instructions
Digital Certificates
For integrity of data and authenticity/non-repudiation of electronic records, and to be
compliant with IT Act 2000, it is necessary for each user to have a Digital Certificate
(DC). Also referred to as Digital Signature Certificate (DSC), of Class 2 or above, issued
by a Certifying Authority (CA) licensed by Controller of Certifying Authorities (CCA)
[refer http://www.cca.gov.in].
Registration
To use the Electronic Tender® portal https://www.tcil-india-electronictender.com,
vendors need to register on the portal. Registration of each organization is to be done
by one of its senior persons who will be the main person coordinating for the e-
tendering activities. In ETS terminology, this person will be referred to as the Super
User (SU) of that organization. For further details, please visit the website/portal, and
click on the ‘Supplier Organization’ link under ‘Registration’ (on the Home Page), and
follow further instructions as given on the site. Pay Annual Registration Fee as
applicable.
After successful submission of Registration details and Annual Registration Fee, please
contact TCIL/ETS Helpdesk (as given below), to get your registration
accepted/activated.
Important Note: To minimize teething problems during the use of ETS (including the
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Registration process), it is recommended that the user should peruse the instructions
given under ‘ETS User-Guidance Center’ located on ETS Home Page, including
instructions for timely registration on ETS. The instructions relating to ‘Essential
Computer Security Settings for Use of ETS’ and ‘Important Functionality Checks’
should be especially taken into cognizance.
Please note that even after acceptance of your registration by the Agency, to respond
to a tender you will also require time to complete activities related to your
organization, such as creation of users, assigning roles to them, etc.
CAUTION: All bidders must fill Electronic Forms™ for each bid-part sincerely and
carefully, and avoid any discrepancy between information given in the Electronic
Forms™ and the corresponding Main-Bid. For transparency, the information
submitted by a bidder in the Electronic Forms™ is made available to other bidders
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during the Online Public TOE. If it is found during the Online Public TOE that a bidder
has not filled in the complete information in the Electronic Forms™, the TOE officer
may make available for downloading the corresponding Main-Bid of that bidder at the
risk of the bidder. If variation is noted between the information contained in the
Electronic Forms™ and the ‘Main-Bid’, the contents of the Electronic Forms™ shall
prevail. Alternatively, the Buyer organization reserves the right to consider the higher
of the two pieces of information (e.g. the higher price) for the purpose of short-listing,
and the lower of the two pieces of information (e.g. the lower price) for the purpose
of payment in case that bidder is an awardee in that tender.
(Optional Text in EBI, depending upon the decision of the Buyer organization):
Additionally, the bidder shall make sure that the Pass-Phrase to decrypt the relevant
Bid-Part is submitted to Buyer Organization Name in a sealed envelope before the
start date and time of the Tender Opening Event (TOE).
OR
Additionally, the bidder shall make sure that the Pass-Phrase to decrypt the relevant
Bid-Part is submitted into the ‘Time Locked Electronic Key Box (EKB)’ after the
corresponding deadline of Bid Submission, and before the commencement of the
Online TOE. The process of submission of this Pass-Phrase in the ‘Time Locked
Electronic Key Box’ is done in a secure manner by first encrypting this Pass-Phrase
with the designated keys provided by the Buyer organization.
There is an additional protection with SSL Encryption during transit from the client-
end computer of a Supplier organization to the e-tendering server/ portal.
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ETS has a unique facility of ‘Online Comparison Chart’ which is dynamically updated as
each online bid is opened. The format of the chart is based on inputs provided by the
Buyer for each Bid-Part of a tender. The information in the Comparison Chart is based
on the data submitted by the Bidders. A detailed Technical and/ or Financial
Comparison Chart enhance Transparency. Detailed instructions are given on relevant
screens.
ETS has a unique facility of a detailed report titled ‘Minutes of Online Tender Opening
Event (TOE)’ covering all important activities of ‘Online Tender Opening Event (TOE)’.
This is available to all participating bidders for ‘Viewing/ Downloading’.
There are many more facilities and features on ETS. For a particular tender, the
screens viewed by a Supplier will depend upon the options selected by the concerned
Buyer.
Other Instructions
For further instructions, the vendor should visit the home-page of the portal
https://www.tcil-india-electronictender.com, and go to the User-Guidance Center
The help information provided through ‘ETS User-Guidance Center’ is available in
three categories – Users intending to Register / First-Time Users, Logged-in users of
Buyer organizations, and Logged-in users of Supplier organizations. Various links
(including links for User Manuals) are provided under each of the three categories.
Important Note: It is strongly recommended that all authorized users of Supplier
organizations should thoroughly peruse the information provided under the relevant
links, and take appropriate action. This will prevent hiccups, and minimize teething
problems during the use of ETS.
Specifically for Supplier organizations, the following 'SIX KEY INSTRUCTIONS for
BIDDERS' must be assiduously adhered to:
1. Obtain individual Digital Signing Certificate (DSC or DC) well in advance of your first tender
submission deadline on ETS
2. Register your organization on ETS well in advance of the important deadlines for your first
tender on ETS viz ‘Date and Time of Closure of Procurement of Tender Documents’ and ‘Last
Date and Time of Receipt of Bids’. Please note that even after acceptance of your registration
by the Service Provider, to respond to a tender you will also require time to complete
activities related to your organization, such as creation of users, assigning roles to them, etc.
3. Get your organization's concerned executives trained on ETS well in advance of your first
tender submission deadline on ETS
4. Submit your bids well in advance of tender submission deadline on ETS (There could be last
minute problems due to internet timeout, breakdown, et al)
5. It is the responsibility of each bidder to remember and securely store the PassPhrase for each
Bid-Part submitted by that bidder. In the event of a bidder forgetting the Pass Phrase before
the expiry of deadline for Bid-Submission, facility is provided to the bidder to ‘Annul Previous
Submission’ from the Bid-Submission Overview page and start afresh with new Pass-Phrase(s)
6. ETS will make your bid available for opening during the Online Public Tender Opening Event
(TOE) ‘ONLY IF’ your ‘Status pertaining Overall Bid-Submission’ is ‘Complete’.
For your record, you can generate and save a copy of ‘Final Submission Receipt’. This receipt
can be generated from 'Bid-Submission Overview Page' only if the ‘Status pertaining overall
Bid-Submission’ is ‘Complete’.
NOTE :
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While the first three instructions mentioned above are especially relevant to first-time users of ETS,
the fourth, fifth and sixth instructions are relevant at all times.
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The mission of CWC is to promote integrated and sustainable development and management
of India's Water Resources. The very first step in managing the water resources is to measure
the resource i.e. water availability at different places and on different point of time. The
proposal for hiring of services for hydrological data observations at H.O stations will help in
collecting daily data of Gauge, Discharge, Silt& Water Quality etc. The data collected from
these H.O stations will act as basic input in developing mathematical models for flood
forecasting, design of water retaining structures, water resources assessment, basin
management resolving inter- state issues etc.
The brief of work for which support services are required is as given below.
A. Hydrological data:
a. Gauge observation- Three times at 0800 hrs, 1300 hrs and 1800 hours in general and
Hourly in monsoon season.
b. Discharge observation- once daily in the morning
i. By Wading
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ii. By Boat
iii. From Bridge
c. Water quality- Water sample collection- once in 10 days.
d. Silt analysis- Silt sample collection – once in a month
17. The statutory and contractual obligations to be complied with by the contractor:
a. The Agency will abide by the job safety, insurance, prevalent laws in force and will be
liable to indemnify the Purchaser from all demands or responsibilities arising from
accidents or loss of life, the cause of which is the Agency’s negligence. The Agency will
pay all indemnities arising from such incidents and will not hold the Purchaser responsible
in any manner.
b. The Agency is responsible to conduct all contracted activities with due care and diligence,
in accordance with the Contract and using state-of-the-art methods and economic
principles, and exercising all reasonable means to achieve the performance specified in
the Contract.
c. The Agency is obliged to work closely with the Purchaser and abide by directives that are
consistent with the terms of the Contract.
d. The Agency whose tender is accepted ,will be required to furnish:-
i. Performance security
e. No person shall below the age of 18Years shall be deployed for the Hydrological
Observations at sites.
f. Person deployed at site must have passed 10th Class or equivalent.
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18. Services & Facilities to be provided by the Procuring Entity and respective obligations of
the Procuring Entity and Agency:
a. The purchaser will ensure accuracy of all information.
b. The purchaser will ensure the availability of sites for the work.
c. The purchaser will provide all equipment
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Executive Engineer, Snow Hydrology Division, CWC, means Executive Engineer, Snow Hydrology
Division, Central Water Commission, Shimla under Indus Basin Organisation, Central Water
Commission, Chandigarh.
Contract means the agreement reached by the Purchaser and the Agency for the purpose of the work
mentioned in this document. All documents, letters, correspondences exchanged for this work shall be
the part of the contract.
Contract Price: The cost of work identified in the Agency proposal is included in the Contract Price in
their entirety. This will include such additions/ deductions made under variation order as allowed
under this contract.
Notices shall be deemed to include any approvals, consents, Instructions, certificates and clarifications
to be given under this contract.
The Purchaser is: The President of India through the Executive Engineer, Snow Hydrology Division,
Central Water Commission, Shimla.
Agency: The Agency is the Agency of the successful tenderer with whom the purchaser enters into a
contract for the supply of goods detailed in this document.
The Execution Period is the period during which the Agency is liable to carry out work without any
additional cost to the purchaser.
Non-Responsive tender: Any tender not meeting all the requirements mentioned in the tender
document.
e-procurement: e-procurement is web based tendering/procurement process in which buyer puts its
requirements online and suppliers bid online. This tender will be processed through e-tendering web
portal of TCIL(www.tcil-electronictender.com).
Hydrological Observation: means observation of Gauge, Discharge, Silt and Water Quality at river sites.
21. Interpretations:
Language: shall be English only for the purpose of this contract.
Context: the singular and plural shall be interchangeable as per the context of the contract.
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24. Confidentiality:
a. The Agency shall not, without the Purchaser’s prior written consent, disclose the Contract,
or any provision thereof, or any specification or information furnished by or on behalf of
the Purchaser in connection therewith, to any person other than a person employed by the
Agency in the performance of the Contract. Disclosure to any such employed person shall
be made in confidence and shall extend only so far as may be necessary for purposes of
such performance.
b. Any document, other than the Contract itself, shall remain the property of the Purchaser
and all copies thereof shall be returned to the Purchaser on termination of the Contract.
c. The Agency shall not, without the Purchaser’s prior written consent, make use of any
document or information enumerated in this document except for purpose of performing
the Contract.
d. The Purchaser shall not, without the Agency’s prior written consent, disclose any
documents, data or other information furnished by the Agency in connection with the
Contract, and clearly identified in advance by the Agency as being confidential, to parties
not directly involved in the project(s) covered by the Contract.
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Tender for Hiring of support services for Hydrological Observations on various Rivers
circumstances which may influence or affect their tender. A tender shall be deemed to
have full knowledge of the site whether he inspects it or not and no extra charges
consequent on any misunderstanding or otherwise shall be allowed. Submission of a
tender by a tenderer implies that he has read this notice and all other documents and has
made himself aware of the scope and specifications of the work to be done.
9) For bidding, bidder must have valid Digital Signature Certificate (DSC) and registered with
e-tendering web portal of Telecommunications Consultants of India Limited (TCIL) as
supplier.
10) Bidding only through e-procurement is acceptable under this contract.
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Tender for Hiring of support services for Hydrological Observations on various Rivers
Undertaking from the persons to this effect shall be submitted by the Agency to this
Department.
15) The Agency’s personnel shall not divulge or disclose to any person, any details of office,
operational process, technical know-how, security arrangements and administrative/
organizational matters as of confidential/secret nature.
16) The Agency’s personnel should be polite, cordial, positive and efficient and follow official
decorum and formal dress code while handling the assigned work. The Agency shall be
responsible for any act of indiscipline on the part of persons deployed by them. The Agency
shall be bound to prohibit and prevent any of their employees from being intoxicated while
on duty, trespassing or acting in anyway detrimental or prejudicial to the interest of this
Department. The decision of the Officer-in- charge on any matter arising under the clause
shall be final and binding on the Agency.
17) The Agency shall be contactable at all times and messages sent by phone /e-mail/fax/
special messenger from CWC office shall be acknowledged immediately on receipt on the
same day. The Agency shall strictly observe the instructions issued by the office in
fulfillment of the contract from time to time.
18) This office shall not be liable for any loss, damage, theft, burglary or robbery of any
personal belongings, equipment or vehicles of the personnel of the Agency.
19) Escalation clause will not be accepted on any grounds during the period the contract is in
force.
20) The service charges/rates quoted by the Agency shall be fixed for a period of contract and
no request for any change/modification shall be entertained before expiry of the contract
period. The Agency shall not assign, transfer, pledge or sub contract the performance of
services without the prior written consent of this office.
21) That on the expiry of the agreement as mentioned above, the Agency will withdraw all its
personnel and clear their accounts by paying them all their legal dues. In case of any
dispute on account of the termination of employment or non-employment by the
personnel of the Agency, it shall be the entire responsibility of the Agency to pay and settle
the same.
22) Any dispute arising out of the contract shall be settled within the jurisdiction of Shimla
only.
23) During monsoon season the necessary material such as umbrella, rain coat, gum boot,
torch, life jackets etc. need based to be provided by the Purchaser.
24) The staff to be deputed by the Agency should have good skills of swimming in river.
25) The staff to be deputed by the Agency shall be physically and mentally fit.
26) For different works minimum number of personnel shall be provided by the Agency as per
CWC norms and their presence at time of observation will be ensured by site in-charge.
(copy of norms at Annex- )
27. Penalty:
a) In case the supplier is unable to provide support services for hydrological observation
at any particular site up to 5 days in a month, the case will be deal as follows:
(1) No payment will be made for aforesaid period
(2) Alternate arrangement will be made by the site-in-charge at the cost of Agency and
cost so incurred will be deducted from contractors bill.
b) In case contractor is unable to provide support services for more than 5 continuous
days at any site his Performance Security may be forfeited.
c) Appropriate amount will be deducted from the payments due or performance security
in case any loss is suffered by the department as per the contract.
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Tender for Hiring of support services for Hydrological Observations on various Rivers
32. Advances:
No advance payment will be made by the Purchaser.
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Tender for Hiring of support services for Hydrological Observations on various Rivers
i). The Agency is unable to carry out its obligations of the contract for any reason
attributable to the Purchaser.
ii). If the Agency fails to give one month’s notice in writing for termination of the
Agreement then one month’s average payment and any amount due to the Agency
from the office shall be forfeited.
d. On every termination
I. The Agency shall cease further work.
II. Under such circumstance, only the contract price properly attributable to the part of
the work duly valued by the Purchaser shall be payable by the Purchaser to the Agency.
The decision of the purchaser shall be final in this respect.
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Tender for Hiring of support services for Hydrological Observations on various Rivers
b. The Agency shall keep this office fully indemnified against the damage by any staff engaged
by the Agency.
c. For any accident or casualty occurred during the course of working to any staff deployed by
the Agency, the liability that will arise out of the accident will be borne by the Agency. The
responsibility will remain with the Agency and this office will in no way be responsible for it
or any other clause mentioned above.
d. Notwithstanding the provisions of tender document, the Agency shall not be liable for
liquidated damages, or termination for default if and to the extent that its delay in
performance or other failure to perform its obligations under the Contract is the result of an
event of Force Majeure.
37. Notices:
Notwithstanding anything stated otherwise, all notices of this contract shall be in writing
through registered mail, speed post, personal or courier delivery. The transmission by
electronic data exchange (fax, email) shall be reconfirmed in writing. Any change in the
address etc. shall be communicated within 10 days to other party.
38. Disputes:
The decision of the Purchaser shall be final regarding the quality of support services provided
by the Agency, the other aspects arising shall only be referred as Disputes. The Agency may
address its intention with evidences for the settlement of dispute in writing to the Purchaser.
The work shall not stop, unless agreed mutually or ordered by the arbitrator(s).
Page 31 of 50
Tender for Hiring of support services for Hydrological Observations on various Rivers
Name of Work: Hiring of support services for Hydrological Observations on various Rivers
(I) Name and Address of Division (Package-I): Snow Hydrology Division, CWC, Shimla
S.No. Name and location Type of Details of work (Period from 1st December, 2017 or from date of
of site site start of work to 31st March, 2017)
1 Barot on river Ulh GD Gauge Observation at 8:00, 13:00 & 18:00 hrs. daily from 1st
District Mandi, November to 31st May.
Himachal
Gauge Observation (hourly) from 1st June to 31st October
Pradesh
Discharge Observation daily at 8:00 AM
2 Ghaluwal on river GDS Gauge Observation at 8:00, 13:00 & 18:00 hrs. daily from 1st
Swan, District November to 31st May.
Una, Himachal
Gauge Observation (hourly) from 1st June to 31st October
Pradesh
Discharge Observation daily at 8:00 AM
Silt observation daily during the time of discharge observations
3 Shalkar on river GDS Gauge Observation at 8:00, 13:00 & 18:00 hrs. daily from 1st
Spiti, District November to 31st May.
Kinnaur,
Gauge Observation (hourly) from 1st June to 31st October
Himachal
Pradesh Discharge Observation daily at 8:00 AM
Silt observation daily during the time of discharge observations
4 Sangla on river GD Gauge Observation at 8:00, 13:00 & 18:00 hrs. daily from 1st
Baspa, District November to 31st May.
Kinnaur,
Gauge Observation (hourly) from 1st June to 31st October
Himachal
Pradesh Discharge Observation daily at 8:00 AM
5 Khab on River G Gauge Observation at 8:00, 13:00 & 18:00 hrs. daily from 1st
Satluj, District November to 31st May.
Kinnaur,
Gauge Observation (hourly) from 1st June to 31st October
Himachal
Pradesh
6 Ropa on River GD Gauge Observation at 8:00, 13:00 & 18:00 hrs. daily from 1st
Ropa Khad, November to 31st May.
District Kinnaur,
Gauge Observation (hourly) from 1st June to 31st October
Himachal
Pradesh Discharge Observation daily at 8:00 AM
7 Gulling on River GDS Gauge Observation at 8:00, 13:00 & 18:00 hrs. daily from 1st
Pin, District November to 31st May.
Kinnaur,
Gauge Observation (hourly) from 1st June to 31st October
Himachal
Pradesh Discharge Observation daily at 8:00 AM
Silt observation daily during the time of discharge observations
8 Hansa on River G Gauge Observation at 8:00, 13:00 & 18:00 hrs. daily from 1st
Spiti, District November to 31st May.
Kinnaur,
Gauge Observation (hourly) from 1st June to 31st October
Himachal
Pradesh
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Tender for Hiring of support services for Hydrological Observations on various Rivers
Page 33 of 50
Tender for Hiring of support services for Hydrological Observations on various Rivers
1.
2.
3.
4.
5.
6.
7.
8.
9.
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Tender for Hiring of support services for Hydrological Observations on various Rivers
Name of Work: Hiring of support services for Hydrological Observations on various Rivers
(To be furnished online only. Offline bids are not acceptable under this contract)
Page 35 of 50
Tender for Hiring of support services for Hydrological Observations on various Rivers
A: The Agency’s Bid Cover Letter (including eligibility, following Code of Integrity in Public
Procurement - CIPP);
B: Power of attorney if any;
C: Qualification Information with enclosures;
D: Write up on Bidder’s Organisation, confirmation of compliance with (or deviations
from)Description of Services, Activity Schedule, Statutory Obligation and Facilities to be
provided by the Procuring Entity, Statutory and Contractual requirements, Respective
obligations of Procuring Entity and the Agency, Contract For, GCC and SCC; etc. and
E: Enclosures: Cost of Bid/Bid Processing Fee/Bid Security.
Page 36 of 50
Tender for Hiring of support services for Hydrological Observations on various Rivers
FINANCIAL BID
Name of Work: Hiring of support services for Hydrological Observations on various Rivers
(To be furnished online only. Offline bids are not acceptable under this contract)
S. Name and Type of Details of works* Monthly Amount for each site
No. location of sites site in Rupees for FY 2017-18
1. Barot on river Ulh GD Gauge Observation at 8:00, 13:00 & in figure: Rs.
District Mandi, 18:00 hrs. daily
Himachal Pradesh In Words: Rs.
Discharge Observation daily at 8:00
AM
2. Ghaluwal on river GDS Gauge Observation at 8:00, 13:00 & in figure: Rs.
Swan, District 18:00 hrs. daily .
Una, Himachal In Words: Rs.
Discharge Observation daily at 8:00
Pradesh
AM
Silt observation daily during the time
of discharge observations
3. Shalkar on river GDS Gauge Observation at 8:00, 13:00 & in figure: Rs.
Spiti, District 18:00 hrs. daily
Kinnaur, Himachal In Words: Rs.
Discharge Observation daily at 8:00
Pradesh
AM
Silt observation daily during the time
of discharge observations
4. Sangla on river GD Gauge Observation at 8:00, 13:00 & in figure: Rs.
Baspa, District 18:00 hrs. daily from 1st November
Kinnaur, Himachal In Words: Rs.
to 31st May.
Pradesh
Discharge Observation daily at 8:00
AM
7. Gulling on River GDS Gauge Observation at 8:00, 13:00 & in figure: Rs.
Pin, District 18:00 hrs. daily
Kinnaur, Himachal In Words: Rs.
Discharge Observation daily at 8:00
Pradesh
AM
Silt observation daily during the time
of discharge observations
Page 37 of 50
Tender for Hiring of support services for Hydrological Observations on various Rivers
Monthly Total
GST @ % =
*Note: Details of works required to be outsourced at any site may be clearly indicated e.g.
Page 38 of 50
Tender for Hiring of support services for Hydrological Observations on various Rivers
S. Name and Type Details of works* Monthly Amount for each site
No. location of sites of site in Rupees for FY 2018-19
1. Barot on river Ulh GD Gauge Observation at 8:00, 13:00 & in figure: Rs.
District Mandi, 18:00 hrs. daily from 1st November to
Himachal Pradesh In Words: Rs.
31st May.
Gauge Observation (hourly) from 1st
June to 31st October
Discharge Observation daily at 8:00 AM
2. Ghaluwal on river GDS Gauge Observation at 8:00, 13:00 & in figure: Rs.
Swan, District 18:00 hrs. daily from 1st November to
Una, Himachal In Words: Rs.
31st May.
Pradesh
Gauge Observation (hourly) from 1st
June to 31st October
Discharge Observation daily at 8:00 AM
Silt observation daily during the time of
discharge observations
3. Shalkar on river GDS Gauge Observation at 8:00, 13:00 & in figure: Rs.
Spiti, District 18:00 hrs. daily from 1st November to
Kinnaur, Himachal In Words: Rs.
31st May.
Pradesh
Gauge Observation (hourly) from 1st
June to 31st October
Discharge Observation daily at 8:00 AM
Silt observation daily during the time of
discharge observations
4. Sangla on river GD Gauge Observation at 8:00, 13:00 & in figure: Rs.
Baspa, District 18:00 hrs. daily from 1st November to
Kinnaur, Himachal In Words: Rs.
31st May.
Pradesh
Gauge Observation (hourly) from 1st
June to 31st October
Discharge Observation daily at 8:00 AM
7. Gulling on River GDS Gauge Observation at 8:00, 13:00 & in figure: Rs.
Pin, District 18:00 hrs. daily from 1st November to
Kinnaur, Himachal In Words: Rs.
31st May.
Pradesh
Gauge Observation (hourly) from 1st
June to 31st October
Discharge Observation daily at 8:00 AM
Page 39 of 50
Tender for Hiring of support services for Hydrological Observations on various Rivers
GST @ % =
*Note: Details of works required to be outsourced at any site may be clearly indicated e.g.
Page 40 of 50
Tender for Hiring of support services for Hydrological Observations on various Rivers
S. Name and Type Details of works* Monthly Amount for each site
No. location of sites of site in Rupees for FY 2019-20
1. Barot on river Ulh GD Gauge Observation at 8:00, 13:00 & in figure: Rs.
District Mandi, 18:00 hrs. daily from 1st November to
Himachal Pradesh In Words: Rs.
31st May.
Gauge Observation (hourly) from 1st
June to 31st October
Discharge Observation daily at 8:00 AM
2. Ghaluwal on river GDS Gauge Observation at 8:00, 13:00 & in figure: Rs.
Swan, District 18:00 hrs. daily from 1st November to
Una, Himachal In Words: Rs.
31st May.
Pradesh
Gauge Observation (hourly) from 1st
June to 31st October
Discharge Observation daily at 8:00 AM
Silt observation daily during the time of
discharge observations
3. Shalkar on river GDS Gauge Observation at 8:00, 13:00 & in figure: Rs.
Spiti, District 18:00 hrs. daily from 1st November to
Kinnaur, Himachal In Words: Rs.
31st May.
Pradesh
Gauge Observation (hourly) from 1st
June to 31st October
Discharge Observation daily at 8:00 AM
Silt observation daily during the time of
discharge observations
4. Sangla on river GD Gauge Observation at 8:00, 13:00 & in figure: Rs.
Baspa, District 18:00 hrs. daily from 1st November to
Kinnaur, Himachal In Words: Rs.
31st May.
Pradesh
Gauge Observation (hourly) from 1st
June to 31st October
Discharge Observation daily at 8:00 AM
7. Gulling on River GDS Gauge Observation at 8:00, 13:00 & in figure: Rs.
Pin, District 18:00 hrs. daily from 1st November to
Kinnaur, Himachal In Words: Rs.
31st May.
Pradesh
Gauge Observation (hourly) from 1st
June to 31st October
Discharge Observation daily at 8:00 AM
Page 41 of 50
Tender for Hiring of support services for Hydrological Observations on various Rivers
GST @ % =
*Note: Details of works required to be outsourced at any site may be clearly indicated e.g.
Page 42 of 50
Tender for Hiring of support services for Hydrological Observations on various Rivers
S. No. Name and Financial Years Basic Charges GST amount Total
location of sites
In Words: Rs.
In Words: Rs.
In Words: Rs.
Grand Total
*Note: Details of works required to be outsourced at any site may be clearly indicated e.g.
Page 43 of 50
Tender for Hiring of support services for Hydrological Observations on various Rivers
WHEREAS the Purchaser invited Tenders for certain services, viz Hiring of support services for Hydrological
Observations on various Rivers under Snow Hydrology Division, Central Water Commission, Shimla and has
accepted a Tender by the Agency for the supply of services in the sum of Rs.…………………………../- (Rupees …..
…… ……………………………………………………………………………. (Contract Price in Words and Figures) (hereinafter called
"the Contract Price").
1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to
them in the Conditions of Contract referred to.
2. The following documents shall be deemed to form and be read and construed as part of this Agreement,
viz:
a. The tender form, technical bid and financial bids submitted by the Tenderer ;
b. Tender document
c. Amendments to the tender document;
d. Post tender opening correspondence ; and
e. The Purchaser's Notification of Award.
3. In consideration of the payments to be made by the Purchaser to the Agency as hereinafter mentioned,
the Agency hereby covenants with the Purchaser to provide the services and to remedy defects therein
in conformity in all respects with the provisions of the Contract.
4. The Purchaser hereby covenants to pay the Agency in consideration of the provision of the services and
the remedying of defects therein, the Contract Price or such other sum as may become payable under the
provisions of the Contract at the times and
Brief particulars of the services which shall be supplied/provided by the Agency are as under :
TOTAL VALUE:
Page 44 of 50
Tender for Hiring of support services for Hydrological Observations on various Rivers
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their
respective laws the day and year first above written.
Signed, Sealed and Delivered by the Signed, Sealed and Delivered by the
said...................................................................................... said
..... (For the Purchaser) ....................................................................................
....
in the presence of:..................... (For the Agency)
Page 45 of 50
Tender for Hiring of support services for Hydrological Observations on various Rivers
Form 1
WE undertake to pay the Purchaser up to the above amount upon receipt of its first written demand,
without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser
will note that the amount claimed by it is due to it owing to the occurrence of one or both the two
conditions, specifying the occurred condition or conditions.
This guarantee will remain in force upto and including 45 days after the period of tender
validity and any demand in respect thereof should reach the Bank not later than the above
date.
…………………………….
(Signature of the authorized officer of the Bank)
………………………………………………………….
………………………………………………………….
Name and designation of the officer
………………………………………………………….
Seal, name & address of the Bank and address of the Branch
Page 46 of 50
Tender for Hiring of support services for Hydrological Observations on various Rivers
Form 2
AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you
with a bank guarantee by a scheduled commercial recognized by you for the sum specified therein as
security for compliance with its obligations in accordance with the contract;
AND WHEREAS we have agreed to give the supplier such a bank guarantee;
NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the
supplier, up to a total of ……………… …………………………………………………………. (amount of the guarantee in
words and figures), and we undertake to pay you, upon your first written demand declaring the
supplier to be in default under the contract and without cavil or argument, any sum or sums within
the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or
reasons for your demand or the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the supplier before presenting
us with the demand.
We further agree that no change or addition to or other modification of the terms of the contract to
be performed there under or of any of the contract documents which may be made between you and
the supplier shall in any way release us from any liability under this guarantee and we hereby waive
notice of any such change, addition or modification.
This guarantee shall be valid until the ….. day of ………, 20……
…………………………….
Page 47 of 50
Tender for Hiring of support services for Hydrological Observations on various Rivers
Form 3
Date:
To,
The
Executive Engineer,
Snow Hydrology Division,
Central Water Commission,
Block No. 29, SDA Complex, Kasumpti,
Shimla-171009
Name of Tender / Services: - Hiring of support services for Hydrological Observations on various Rivers
Sites in India under Snow Hydrology Division, Central Water Commission, Shimla
Dear Sir,
1. I/ We have downloaded the tender document(s) for the above mentioned ‘Tender/Work’ from
the web site(s) namely: ______________ ________________ __________________
_________________ __________________ _______________________ _______________
_________ as per your advertisement, given in the above mentioned website(s).
2. I / We hereby certify that I / we have read the tender document of above mentioned work
(including all documents like annexure(s), schedule(s), etc.,), which form part of the contract
agreement and I / we shall abide hereby the terms / conditions / clauses contained therein.
3. The corrigendum(s) issued from time to time by your Division/ organization, if any, too have
also been taken into consideration, while submitting this acceptance letter.
4. I / We hereby unconditionally accept the tender conditions of above mentioned tender
document(s) / corrigendum(s) in its totality / entirely.
5. In case any provisions of this tender are found violated, your Division/ organization shall be at
liberty to reject this tender/bid including the forfeiture of the full said earnest money deposit
absolutely and we shall not have any claim/right against Division in satisfaction of this
condition.
Yours Faithfully,
Page 48 of 50
Tender for Hiring of support services for Hydrological Observations on various Rivers
GOVERNMENT OF INDIA
CENTRAL WATER COMMISSION
Snow Hydrology Division
Issued to :
Date of issue :
Page 49 of 50
Tender for Hiring of support services for Hydrological Observations on various Rivers
Annexure-I
Norms for deployment of category wise staff for Hydrological Observation at CWC Sites
Page 50 of 50