CHAPTER CHARTERING PACKET

2018
 CHARTERING CHECKLIST
Congratulations on your new Young Democrats chapter! The next step is registering this chapter with the
Young Democrats of South Carolina. New chapters may apply for provisional charters at any time. All Re-
gion Chapters must re-charter every year ahead of State Convention. Though Region Chapters are re-
quired to use this form to re-charter their chapters, the forms in this Chartering Packet are also useful in start-
ing local or school-based chapters. Please contact YDSC leadership or your Region Chair about starting local
chapters.
Much of the following are required by YDSC Bylaws and the YDA Charter.
Please use the checklist below to make the chartering process as smooth as possible:

Constitution and By-Laws. Each chapter is required to pass its own Constitution and Bylaws
and attach it to their Chartering Packet. A sample Constitution is included in this document as
a guide.
Officer List. All Chapters must attach a list of their chapter’s officers, and the following infor-
mation: their legal first and last names, physical addresses (including city/state/ZIP code),
phone numbers, email addresses, and birthdates. At minimum, there must be a duly elected
President or Chair. These officers must have been elected after the last State Convention.
Membership List. All Chapters must attach a list of their chapter’s members, and the follow-
ing information: their legal first and last names, physical addresses (including city/state/ZIP
code), phone numbers, email addresses, and birthdates. There must be at least five members,
officers included, and this list must be updated from the last State Convention.
Membership Dues. All Chapters must remit dues, to be paid by check or money order to the
Young Democrats of South Carolina. Unless the Executive Council votes otherwise, dues are
$25 per Region Chapter.
Chapter Contact Information. Make sure your chapter’s mailing address, social media ac-
counts, and website (if applicable) are included.
Party Leader Verification. This year, we are asking that you get the County Chair or one of
two voting members of the SCDP Executive Committee in a county inside your represented
area to sign off on your packet.

Once submitted, it will need to be approved by the Credentials Committee and the State Convention.
(Provisional charters must be approved by the Executive Council). We encourage chapter presidents to at-
tend these meetings to clarify any questions about your organization. If you have any problems or questions
with this packet, don’t hesitate to contact YDSC leadership:

Nia McCray Austin Jackson Jessica Bright

Vice President for Membership Secretary Outreach Director
niamccray@gmail.com hausannijackson@gmail.com jessicadbright@gmail.com
(843) 452-7892 (803) 446-1883 (843) 542-5905
 CHAPTER INFORMATION

Name of Chapter: ______________________________________________________________________

Area of Representation: _________________________________________________________________

Chapter Basics

Mailing Address: _______________________________________________________________________

City:________________________________ State: ______________ ZIP Code: _____________________

Phone Number: ________________________________________________________________________

Website: ______________________________________________________________________________

E-mail Address: ________________________________________________________________________

Facebook: ____________________________________________________________________________

Twitter: ____________________________________ Instagram: ________________________________

Other Social Media: ____________________________________________________________________

Contact Information
PARTY LEADER VERIFICATION

I hereby certify that I am currently the: County Chair or a Member of the SCDP Executive
Committee representing the ______________________ County Democratic Party, and that the Young
Democrats of _____________________ are recognized, sanctioned, or authorized by the
____________________ County Democratic Party as the official Young Democrats organization in
_____________________ Region. I further Certify that the current officers of the Young Democrats of
____________________ were elected after the last YDSC State Convention on May 30, 2017.

Signature: _________________________________ Date: _____________________________________

Verification
Please Print or Type
Name: _______________________________________________________________________________

Address: _____________________________________________________________________________

City:________________________________ State: ______________ ZIP Code: _____________________

Phone Number: ________________________________________________________________________

E-mail Address: ________________________________________________________________________

Contact Information
 OFFICER INFORMATION
First Name_________________________________ Last Name__________________________________

Address ____________________________________ Date of Election ____________________________

City______________________________ State _________ ZIP ________________ DOB _____________

Phone Number ______________________________ Email ____________________________________

Chair
First Name_________________________________ Last Name__________________________________

Address ____________________________________ Date of Election ____________________________

City______________________________ State _________ ZIP ________________ DOB _____________

Phone Number ______________________________ Email ____________________________________

Vice Chair
First Name_________________________________ Last Name__________________________________

Address ____________________________________ Date of Election _____________________________

City______________________________ State _________ ZIP ________________ DOB _____________

Phone Number ______________________________ Email ____________________________________

Secretary
 OFFICER INFORMATION
First Name_________________________________ Last Name__________________________________

Address ____________________________________ Date of Election ____________________________

City______________________________ State _________ ZIP ________________ DOB _____________

Phone Number ______________________________ Email ____________________________________

Treasurer
First Name_________________________________ Last Name__________________________________

Address ____________________________________ Date of Election ____________________________

City______________________________ State _________ ZIP ________________ DOB _____________

Phone Number ______________________________ Email ____________________________________

First Name_________________________________ Last Name__________________________________

Address ____________________________________ Date of Election _____________________________

City______________________________ State _________ ZIP ________________ DOB _____________

Phone Number ______________________________ Email ____________________________________

 OFFICER INFORMATION
First Name_________________________________ Last Name__________________________________

Address ____________________________________ Date of Election ____________________________

City______________________________ State _________ ZIP ________________ DOB _____________

Phone Number ______________________________ Email ____________________________________

First Name_________________________________ Last Name__________________________________

Address ____________________________________ Date of Election ____________________________

City______________________________ State _________ ZIP ________________ DOB _____________

Phone Number ______________________________ Email ____________________________________

First Name_________________________________ Last Name__________________________________

Address ____________________________________ Date of Election _____________________________

City______________________________ State _________ ZIP ________________ DOB _____________

Phone Number ______________________________ Email ____________________________________

CHARTERING INFORMATION
YDSC bylaws require every chapter to pass its own Constitution and Bylaws. A sample Constitution from
one of our Regions is included as a guide to get started. While we do not expect every constitution to follow it
to the letter, every Constitution must contain:
• Name of Chartered Unit
• Mission Statement and Authority (can mention SCDP; must mention YDSC and YDA)
• Affiliation: states area(s) of representation within YDSC (ie.: Union YDs represents Union County)
• Defines Active Membership, can set chapter dues
• Defines Officership, its Qualifications, Removal Mechanism, and Term Lengths
• Procedures for Regular and Special Elections/Appointments
• Rules for Meetings, including time/place/manner, quorum, and parliamentary authority
• Finance Codes: Rules for handling the funds your organization raises
• A way to amend the document

Constitution & Bylaws

The YDA Charter and YDSC bylaws require complete membership lists on file from every chapter. Upload
all membership info to the Google Sheets spreadsheet attached to the original chartering email. The following
are required from all of your members:
—First Name and Last Name, on separate fields —Email Address
—Physical Address —Phone Number
—City, State, and ZIP Code, on separate fields —Birthdate
All information must be current and gathered after the last State Convention.

Membership List
Please send this form along with the appropriate Chartering Fee ($25) by Check or Money Order to :
Young Democrats of South Carolina
Attn: Chartering
915 Lady Street, Suite 111
Columbia, SC 29201

Dues & Mailing

 CHAPTER VERIFICATION
I, ______________________________hereby certify that I am currently the Chair of the Young
Democrats of ___________________________ , and that to the best of my knowledge all documents
submitted are current, complete, and in every respect accurate; that the membership list submitted
consists of actual members of the Young Democrats of __________________________ subsequent to
the last YDSC State Convention on May 30, 2017 who currently satisfy the requirements of the YDSC
Constitution and By-Laws; that the Young Democrats of __________________________ held elections
not prior to the last YDSC State Convention, and that the total membership claimed is _______
members.

Signature: _________________________________ Date: _____________________________________

Verification

Please Print or Type

Name: _______________________________________________________________________________

Address: _____________________________________________________________________________

City:________________________________ State: ______________ ZIP Code: _____________________

Phone Number: ________________________________________________________________________

E-mail Address: ________________________________________________________________________

Contact Information
http://www.youngdemssc.org
@YDofSC IG: @youngdemsofSC