Agenda 2018 2 20 Meeting

Shakopee City Council
February 20, 2018

7:00 PM
City Hall 485 Gorman St.
Shakopee Mission Statement

The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community
with a proud past, promising future, and small town atmosphere within a metropolitan setting.
A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth, development and change.
C. Maintain the City's strong financial health.
D. Maintain, improve and create strong partnerships with other public and private sector entities.
E. Deliver effective and efficient public services by a staff of well-trained, caring and professional employees.
F. Housekeeping item.
Mayor Bill Mars presiding

1. Roll Call
2. Pledge of Allegiance
3. Special Presentation - Officer of the Year
4. Approval of Agenda
5. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
A. Administration
*5. A.1. *Microsoft 3-year License Renewal
*5. A.2. *Appointments to Boards and Commissions
*5. A.3. *City Council Minutes
*5. A.4. *Amendment to Wal-Mart 3.2 liquor license
B. Planning and Development
*5. B.1. *Final Plat of Windermere 2nd Addition
*5. B.2. *Preliminary Plat of Prairie Meadows 2nd Addition
*5. B.3. *Set Public Hearing for Vacation of Public Right of Way and Drainage &
Utility Easements
C. Police
Page 1 of 181
*5. C.1. *Mutual Aid Agreement Renewal- Department of Corrections
D. Public Works and Engineering
*5. D.1. *Agreement Amendment with SEH, Inc. for Design Services
*5. D.2. *Agreement Amendment with WSB & Associates, Inc. for the Surface
Water Management Plan Update
*5. D.3. * Final Payment for the 4th Avenue & Shenandoah Project
6. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
7. Business removed from consent will be discussed at this time
8. Public Hearings
8.A. 2018 Street Reconstruction Project
9. General Business
A. Administration
9. A.1. Monthly Financial Review
10. Reports
10.A.City Bill List
10.B.Liaison and Administration
11. Adjournment to March 6, 2018 at 7:00 p.m.
Page 2 of 181
*5.A.1.

February 20, 2018
FROM: Andy Hutson, IT Director

TO: Mayor and City Council
Subject:
Scheduled renewal of the city's 3-year Microsoft Enterprise License Agreement.
Policy/Action Requested:
Approve the renewal of our 3-year Microsoft Enterprise Agreement through SHI for a
maximum yearly amount of $65,000/year for the next 3 years.
Recommendation:
Approve renewal of 3-year Microsoft Enterprise Agreement.
Discussion:
The city has reached the end of its previously approved 3-year Enterprise Agreement. The
city continues to utilize many business critical Microsoft products and support covered within
this agreement including: MS Server, SQL, Windows 7/10, and Office365.
Even with a significant increase in the number of computers and employee accounts over the
last 3 years, IT was able to reduce our overall yearly cost of this Enterprise Agreement with a
new server and storage design by approximately $3,000/year. Previous 2015, 2106, and 2017
agreement was $56,477.40/year.
The next renewal date for our Enterprise Agreement is February of 2021.
Budget Impact:
Currently, IT has $65,000/year budgeted for 2018, 2019, and 2020 for the Microsoft
agreement. The Enterprise Agreement is paid from existing funds within the IT Internal
Services Fund and the current quote under budget. The 2018 current quote amount of
$53,552.00 could increase yearly as licensing true-ups are required, within the 3-year term,
due to additional employees, new software, or projects requiring additional server licensing
but should not exceed the budgeted amount of $65,000/year.
The dollar amounts quoted from SHI are State Contract pricing.
Page 3 of 181
ATTACHMENTS:
SHI Microsoft EA Quote
Page 4 of 181
Pricing Proposal
Quotation #: 14779447
Created On: 1/30/2018
Valid Until: 2/28/2018

MN CITY OF SHAKOPEE Inside Account Manager

Marti Bartels Ashna Kotak
129 HOLMES STREET SOUTH 290 Davidson Avenue
ATTN: A/P Somerset, NJ 08873
SHAKOPEE, MN 55379 Phone: 732-537-7236
United States
Fax: 732-537-7237
Phone: (952) 233-9354 Email: Ashna_Kotak@shi.com
Fax:
Email: mbartels@ShakopeeMN.gov
All Prices are in US Dollar (USD)
Product Qty Your Price Total

1 O365GovE3 ShrdSvr ALNG SubsVL MVL PerUsr 19 $200.40 $3,807.60
Microsoft - Part#: AAA-11894
Contract Name: Enterprise Hardware, Software and Services
Contract #: 48196
Coverage Term: 3/1/2018 – 2/28/2019
Note: ANNUAL PAYMENT - 2018, 2019, 2020

2 O365GovE3fromSA ShrdSvr ALNG SubsVL MVL PerUsr 166 $165.60 $27,489.60
Contract #: 48196
Coverage Term: 3/1/2018 – 2/28/2019

3 O365GCCE1 ShrdSvr ALNG SubsVL MVL PerUsr 6 $70.80 $424.80
Microsoft - Part#: U4S-00002
Contract #: 48196
Coverage Term: 3/1/2018 – 2/28/2019

4 CoreCALBridgeO365 ALNG SubsVL MVL Pltfrm PerUsr 191 $18.00 $3,438.00
Contract #: 48196
Coverage Term: 3/1/2018 – 2/28/2019

5 WINE3perDVC ALNG SA MVL Pltfrm 175 $39.00 $6,825.00
Microsoft - Part#: KV3-00353
Contract #: 48196
Coverage Term: 3/1/2018 – 2/28/2019

6 WINE3perDVC ALNG UpgrdSAPk MVL Pltfrm 50 $49.00 $2,450.00
Microsoft - Part#: KV3-00356
Page 5 of 181
Contract #: 48196
Coverage Term: 3/1/2018 – 2/28/2019

7 SQLSvrStdCore ALNG SA MVL 2Lic CoreLic 5 $585.00 $2,925.00
Microsoft - Part#: 7NQ-00292
Contract #: 48196
Coverage Term: 3/1/2018 – 2/28/2019

8 SysCtrStdCore ALNG SA MVL 2Lic CoreLic 8 $18.00 $144.00
Microsoft - Part#: 9EN-00198
Contract #: 48196
Coverage Term: 3/1/2018 – 2/28/2019

9 WinSvrDCCore ALNG SA MVL 2Lic CoreLic 48 $126.00 $6,048.00
Microsoft - Part#: 9EA-00278
Contract #: 48196
Coverage Term: 3/1/2018 – 2/28/2019

Subtotal $53,552.00
Total $53,552.00
Additional Comments
If you are using SHI’s contract #48196 release C1046(5), please include this contract number on your PO
*Please email all quote requests to QuotesMN@SHI.com*
*Please email all order requests to OrdersMN@SHI.com OR fax 732-564-8280*
The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/returnpolicy, unless there is
an existing agreement between SHI and the Customer.
Page 6 of 181
*5.A.2.

February 20, 2018
FROM: Lori J. Hensen, City Clerk

TO: Mayor and Council Members
Subject:
Appointments to Boards and Commissions
Approve resolution R2018-013, a resolution appointing individuals to various boards and
commissions.
Recommendation:
Approve the above motion.
Discussion:
The terms on boards and commissions expire February 28, 2018, or until their successors are
appointed and qualified. The city has advertised for volunteers interested in filling seats on
the various boards and commissions. On January 29 and January 31, an interview panel
consisting of Mayor Mars and Councilmember Kathi Mocol and the Vice Chairs from each
of the boards and commissions interviewed a total of 13 applicants.
After reviewing the qualifications, the interview committee is making the following
recommendations (*Incumbents):
Parks and Recreation Advisory Board - John Janke*, John Engler
Planning Commission/BOAA - Ashlee Sepulvado, Noreen Reding
Shakopee Public Utilities Commission - Mathew Meyer, Deb Amundson*
Police Civil Service Commission - Stan Von Bokern*
Bicycle Advisory Committee - Anthony Theis*
Page 7 of 181
Staff will be advertising again for the Bicycle Advisory Committee as there are still three
seats available.
Budget Impact:
ATTACHMENTS:
Resolution R2018-013
Page 8 of 181
RESOLUTION R2018-013
A RESOLUTION APPOINTING INDIVIDUALS TO VARIOUS BOARDS AND COMMISSIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the
following appointments are hereby made:
1. Ashlee Sepulvado is appointed to the Planning Commission/BOAA for four-year term

expiring February 28, 2022.
2. Noreen Reding is appointed to the Planning Commission/BOAA for the four-year term
3. John Janke and John Engler are appointed to the Park and Recreation Advisory Board
for three-year terms expiring February 28, 2021.
4. Deb Amundson and Mathew Meyer are appointed to the Shakopee Public Utilities
Commission for a three-year term expiring March 31, 2021.
5. Stan Von Bokern is appointed to the Police Civil Service Commission for the three-year
term expiring on February 28, 2021.
6. Anthony Theis is appointed to the Bicycle Advisory Board for a three-year term
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held
this 20th day of February 2018.
Mayor of the City of Shakopee

ATTEST:
City Clerk
Page 9 of 181
*5.A.3.

February 20, 2018

Subject:
City Council minutes from February 7 and February 13, 2018.
Approve the minutes from February 7 and 13, 2018.
Recommendation:
Discussion:
Budget Impact:
ATTACHMENTS:
February 7, 2018
February 13, 2018
Page 10 of 181
Shakopee City Council Minutes
February 7, 2018
7:00 PM

1. Roll Call
Present: Mayor William Mars, Councilmember Mike Luce, Councilmember Matt Lehman,
Councilmember Jay Whiting, Councilmember Kathi Mocol
Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Nate
Burkett, City Attorney Jim Thomson, Public Works and Engineering Director Steve
Lillehaug, Finance Director Darin Nelson, Planning and Development Director Michael
Kerski, Senior Planner Mark Noble, Communications Coordinator Kristin Doran, City
Cerk Lori Hensen
3. Special Presentation
3.A. Officer of the Year
Bill Reynolds removed item 3.A. from the agenda. This item will be held on February
20th.
3.B. 2017 Administrator's Leadership Award
Bill Reynolds presented Darin Nelson with the Administrator's Leadership Award.
Councilmember Jay Whiting made a motion to approve the modified agenda, seconded by
Councilmember Kathi Mocol and the motion passed.
5-0
5. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
Councilmember Matt Lehman made a motion to approve the consent agenda, seconded by
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Councilmember Jay Whiting and the motion passed.
5-0
A. Administration
*5. A.1. *Creation of Lodging Tax Special Revenue Fund
Approve the creation of a Lodging Tax Special Revenue Fund and amend the 2018
budget to account for appropriate lodging tax related revenues and expenditures.
(Motion was carried under consent agenda.)
*5. A.2. *City Council Minutes
Approve the minutes from January 16, 2018. (Motion was carried under consent
agenda.)
*5. A.3. *Massage Therapist License
Approve the massage therapist license for Yun Lan. (Motion was carried under
consent agenda.)
B. Fire
*5. B.1. *Approve Application to the FEMA Assistance to Firefighters Grant
Approve Resolution R2018-007 authorizing the application to the Federal Emergency
Management Agency (FEMA) Assistance to Firefighters Grant (AFG). (Motion was
carried under consent agenda.)
C. Public Works and Engineering

*5. C.1. *Award Bid for Mill Pond Weir Repair Project
Award bid in the amount of $99,820.00 to New Look Contracting, Inc., for the Mill
Pond Weir Repair Project STS-18-005. (Motion was carried under consent agenda.)
6. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
7. Business removed from consent will be discussed at this time
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8. Recess for Economic Development Authority Meeting
9. Reconvene
10. General Business
A. Administration
10. A.1. Shakopee High School CAPS Presentation
10. A.2. Taxi Business License
Councilmember Matt Lehman made a motion to approve the taxicab business and
taxicab driver's licenses for TNT Taxi, seconded by Councilmember Mike Luce and
the motion passed.
5-0
B. Planning and Development

10. B.1. Appeal of Conditional Use Permit for Exterior Storage in the Light Industry
Zone.
Councilmember Matt Lehman made a motion to approve Resolution No. R2018-010,

a resolution approving Beacon Construction, Inc.’s appeal of the BOAA’s approval of
Resolution No. PC17-060., seconded by Councilmember Mike Luce and the
motion passed.
3-2
Nays: Mars, Whiting
10. B.2. Interfund Resolution R2018-012 for Canterbury
Councilmember Jay Whiting made a motion to approve Resolution R2018-012,

authorizing an interfund loan for advance of certain costs in connection with proposed
tax increment financing district, seconded by Councilmember Kathi Mocol and the
motion passed.
4-1
Nays: Lehman
11. Reports
11.A.City Bill List
11.B.Liaison and Administration
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12. Adjournment to February 13, 2018 at 7:00 p.m.
Councilmember Jay Whiting made a motion to adjourn to February 13, 2018 at 7:00
p.m., seconded by Councilmember Kathi Mocol and the motion passed.
5-0
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Shakopee City Council Minutes
February 13, 2018
7:00 PM

1. Roll Call
Present: Mayor William Mars, Councilmember Mike Luce, Councilmember Matt Lehman,
Councilmember Jay Whiting, Councilmember Kathi Mocol
Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Nate
Burkett, Public Works and Engineering Director Steve Lillehaug, Finance Director Darin
Nelson, Planning and Development Director Michael Kerski
Bill Reynolds asked that 5.A. be removed to be discussed at another time. He
recommended that 4.A. and 4.B. be moved to consent.
Councilmember Matt Lehman recommended we modify the agenda and create 3.A.
Consent Agenda and place 4.A. and 4.B. on the consent agenda.
Councilmember Jay Whiting made a motion to approve the modified agenda, seconded by
Councilmember Matt Lehman and the motion passed.
4-1
Nays: Luce
Councilmember Matt Lehman made a motion to approve consent agenda., seconded by

Councilmember Jay Whiting and the motion passed.
4-1
Nays: Luce
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4. Workshop
4.A. Annual Review of Roles and Responsibilities
Moved to consent agenda.
4.B. Adoption of City Council Norms of Behavior
Moved to consent agenda.
4.C. 2018 City Council Priorities/City Workplan
City Council priorities and workplan were discussed. Council gave direction to staff,
which will come back for council approval at a later date.
4.D. Parks Projects Included in the 2018 Capital Improvement Plan
Council directed staff to postpone certain park projects and to commence a
comprehensive park planning process with an update to council in April.
5. Closed Session - MN Statutes 13.D.05

5.A. City Administrator Performance Evaluation- Subd. 3 (A)
Removed from the agenda.
5.B. Executive Session with EDA - Subd. 3 (C)
Councilmember Kathi Mocol made a motion to adjourn to the executive session of

the EDA, seconded by Councilmember Jay Whiting and the motion passed.
5-0
Meeting was reconvened at 9:45 p.m.
6. Adjournment to February 20, 2018 at 7:00 p.m.
Councilmember Kathi Mocol made a motion to adjourn to February 20, 2018 at 7:00
p.m., seconded by Councilmember Jay Whiting and the motion passed.
5-0
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*5.A.4.

February 20, 2018

Subject:
Amendment to Wal-mart 3.2 liquor license.
Approve the amended 3.2 liquor license for Walmart, Inc.
Recommendation:
Discussion:
Wal-Mart Stores, Inc. is in the process of changing its corporate name to Walmart Inc.
This change of their corporate name requires them to update their license with us and the
state.
All the corporate officers and other relevant information for Walmart has not changed. The
documents are in order.
Budget Impact:
Page 17 of 181
*5.B.1.

February 20, 2018
FROM: Mark Noble, Senior Planner

Subject:
Final Plat of Windermere 2nd Addition
Adopt Resolution No. R2018-009, a resolution approving the Final Plat of Windermere 2nd
Addition, and move its adoption.
Recommendation:
Staff and outside agencies have reviewed the proposal and have recommended that the City
Council adopt Resolution No. R2018-009.
Discussion:
D.R. Horton, Inc. - Minnesota has made application for Final Plat of Windermere 2nd
Addition. The subject property is approximately 9 acres, and is located south of Hwy. 169,
west of Windermere Way/Marystown Rd. (CSAH 15), and north of 17th Avenue (CSAH
16).
D.R. Horton, Inc. – Minnesota received rezoning, reguiding, PUD and Preliminary Plat
approval for this project in April, 2017. The First Addition was approved on July 18, 2017.
The applicant is requesting the consideration of the City Council for their Final Plat of
Windermere 2nd Addition, which is consistent with the Preliminary Plat approved by the
City Council. They are proposing 27 single family lots on the 9 acres in this second phase of
development. The developer and staff have thoroughly reviewed the proposed project,
particularly the sanitary sewer service design, and have developed a layout that complies
with City regulations.
Park dedication is not required for Windermere 2nd addition. As outlined in City Code
150.65, the applicant provided excess parkland with the 1st addition. The applicant was
required to provide 1.55 acres and dedicated 5.29 acres resulting in a credit of 3.74 acres for
the future additions. The 2nd addition requirement is calculated:
Page 18 of 181
Single Family Homes: 27 lots X 3 persons per lot/75 people/acre = 1.08 acres
Credit of 3.74 acres – 1.08 acres = 2.66 acre credit remaining.
Budget Impact:
Once this site is developed, the tax revenue benefit of this property to the city will increase.
ATTACHMENTS:
Resolution No. R2018-009

Plat Exhibit
Plat, Utility & Trail Plans
Engineering Memo
SPUC Memo
Page 19 of 181
RESOLUTION NO. R2018-009
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA,
APPROVING THE FINAL PLAT OF WINDERMERE 2ND ADDITION
WHEREAS, D.R. Horton, Inc. - Minnesota, applicant and property owner, has made
application for Final Plat of Windermere 2nd Addition; and
WHEREAS, the property upon which the request is being made is legally described
as:
Outlot D, Windermere, Scott County, Minnesota; and
WHEREAS, the City Council reviewed the Final Plat on February 20, 2018.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of

Shakopee, Minnesota that the Final Plat of Windermere 2nd Addition is hereby approved
subject to the following conditions:
I) The following procedural actions must be completed prior to the recording of a Final
Plat:
1. Execution of a Developer’s Agreement, which needs to include provisions for
security for public improvements within the subdivision and payment of the Street
and Utility Fee and the Watermain Fee.
2. Approval of title by City Attorney.
3. Payment of the following charges and fees needs to be made, as required by the most
current City of Shakopee Fee Schedule:
a. Trunk Sanitary Sewer Charge.
b. Trunk Storm Water Charge.
c. Storm Water Management Plan Review Fees.
d. Sign Installation Fee.
e. Bituminous Sealcoat Fee.
4. The applicant will submit a detailed contractor’s bid for all public improvements
associated with this subdivision.
5. The applicant will submit a detailed lot area drawing showing the total plat area, the
total drainage and utility easement area encompassing high water levels of
wetlands/storm water basins, the total area of right-of-way, the total area of
conservation easements and outlots, the total area of bituminous street and the total
area of lots.
Page 20 of 181
6. Easements will be shown on the Final Plat as approved by the City Engineer. They
include, but are not be limited to, the following:
a. Provide a minimum of 15 feet of drainage and utility easement adjacent to County
Road 16 (17th Avenue).
b. Provide a minimum of 30 feet of drainage and utility easement between lots 7 and
8. The drainage and utility easement should be centered on the property line and
the sanitary sewer utility should be centered in the easement.
c. Provide all other easements required per City of Shakopee Design Criteria.
7. Provide electronic files (AutoCAD and Portable Document Format – PDF) of the
Final Plat to be recorded with datum on the Scott County coordinate system.
II) The following items need to be addressed/completed prior to approval of a street and
utility plan and/or a building permit:
1. The applicant will grade the entire site, as proposed on the approved plans, in one phase
within one year from the date of approval of the grading permit application. Grading is
defined as bringing the site to the proposed finished grade with materials deemed
acceptable by the City of Shakopee engineering department, providing topsoil per City
requirements and applying seed, mulch and/or sod per City requirements and providing
an as-built record grading plan per Section 2.5 of the City of Shakopee Design Criteria.
2. The applicant will install trunk sanitary sewer as directed and approved by the city
engineer.
3. The applicant will submit detailed pavement design calculations.
4. The applicant will submit a landscaping plan in compliance with the most recent
version of the City of Shakopee’s Easement Fencing and Landscaping Policy. If the
applicant wishes to vary from these requirements, a detailed subdivision-wide utility
service corridor plan will need to be submitted for review.
5. Record plans need to be provided per the City of Shakopee Design Criteria, Section
2.5 and Section 11.2 (A-L). The record plans need to be submitted to the engineering
department.
6. The applicant will submit a private utility plan showing a joint trench for private
utilities.
7. The developer must enter into a Utility Facilities Easement Agreement with the City of
Shakopee. A copy of the agreement can be obtained from the Public Works Department.
8. The developer must enter into a Construction Management Agreement with the City of
III) The following procedural actions must be completed after the recording of a Final
Plat:
1. Municipal water service is available subject to their standard terms and conditions.
These include, but are not limited to: installing a lateral water main distribution
system in accordance with utility policy, paying the associated inspections costs,
granting any necessary easements, paying the Trunk Water Charge, and paying the
Water Connection Charge.
2. Underground electric service is available subject to their standard terms and
conditions. These include, but are not limited to: entering into an Underground
Distribution Agreement, granting any necessary easements, and paying the
associated fees.
Page 21 of 181
3. Street lighting installation is available subject to their standard terms and conditions.
These are contained in the current City of Shakopee Street Lighting Policy.
Applicant must pay the associated fees.
4. Water services are located in SPU’s second high pressure zone. Developer must
extend watermain from SPU’s new booster station in the area in order to receive
water service to proposed Windermere 2nd Addition.
5. Watermain in Linwood Circle is too long as an unlooped main; the watermain must
be extended down a lot line to the west subdivision property line for future
connection to next development to the west.
6. Any work within the County right-of-way shall require the appropriate County
permit.
7. Noise levels will increase as traffic levels increase in the area. Noise attenuation for
the homes along the County Roads is the responsibility of the developer.
8. The applicant is required to install sidewalk on one side of all residential streets.
9. The applicant is required to install a trail along the north side of 17th Avenue.
10. The applicant is required to install a trail connection from the residential sidewalk on
Linwood Circle between Lots 7 and 8 to a trail to be installed running east to west to
the north of Lots 7 & 8 connecting to the existing trail to east as shown on the Trail
Construction, Signage & Lighting Plan (page 12 of 19 dated 9/15/17).
11. The applicant shall install park, open space, and trail boundary signage and posts as
determined to be needed by the city. The city shall provide the signage and posts.
12. All trails and sidewalks be constructed to meet ADA requirements or guidelines.
BE IT FURTHER RESOLVED,
Adopted in ___________session of the City Council of the City of Shakopee, Minnesota,
held on the ____ day of _________, 2018.
____________________________
ATTEST:
______________________________
Lori Hensen, City Clerk
PREPARED BY:
City of Shakopee
129 Holmes Street South
Shakopee, MN 55379
Page 22 of 181
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Page 26 of 181
City of Shakopee
Memorandum
TO: Mark Noble, Senior Planner
FROM: Micah Heckman, Graduate Engineer
SUBJECT: Final Plat – Prairie Meadows 2nd Addition
CASE: 18001
DATE: February 14, 2018
The staff review indicates a request to review a Final Plat application for the Windermere 2nd
Addition, a single-family subdivision. Windermere 2nd Addition is located west of County Road
15, south of Highway 169 and County Road 16 runs through the Windermere Development.
The public works department offers the following comments at this time to the applicant and to
the planning department:
The following items need to be addressed/completed prior to release of the Final Plat for
recording:
1. Execution of a Developer’s Agreement, which needs to include provisions for security for
public improvements within the subdivision and payment of the Street and Utility Fee and
the Watermain Fee.
2. Payment of the following charges and fees needs to be made, as required by the most
current City of Shakopee Fee Schedule.
• Trunk Sanitary Sewer Charge • Bituminous Sealcoat Fee
• Trunk Storm Water Charge • Sign Installation Fee
• Storm Water Management Plan
Review Fees
4. The applicant will submit a detailed lot area drawing showing the total plat area, the total
drainage and utility easement area encompassing high water levels of wetlands/storm
water basins, the total area of right-of-way, the total area of conservation easements and
outlots, the total area of bituminous street and the total area of lots.
Page 27 of 181
5. Easements will be shown on the Final Plat as approved by the City Engineer. They include,
but are not be limited to, the following:
• Provide a minimum of 15 feet of drainage and utility easement adjacent to County
Road 16 (17th Avenue).
• Provide a minimum of 30 feet of drainage and utility easement between lots 7 and 8.
The drainage and utility easement should be centered on the property line and the
sanitary sewer utility should be centered in the easement.
• Provide all other easements required per City of Shakopee Design Criteria.
6. Provide electronic files (AutoCAD and Portable Document Format – PDF) of the Final Plat
to be recorded with datum on the Scott County coordinate system.
The following items need to be addressed/completed prior to approval of a grading permit, a

street and utility plan and/or a building permit:
3. The applicant will submit a private utility plan showing a joint trench for private utilities.
4. The developer must enter into a Utility Facilities Easement Agreement with the City of
5. The developer must enter into a Construction Management Agreement with the City of
6. Record plans need to be provided per the City of Shakopee Design Criteria, Section 2.5
and Section 11.2 (A-L). The record plans need to be submitted to the engineering
department.
Recommendation
The public works department recommends approval of the Final Plat subject to the conditions
above being addressed/completed by the applicant.
Page 28 of 181
Page 29 of 181
*5.B.2.

February 20, 2018

Subject:
Preliminary Plat of Prairie Meadows 2nd Addition
Approve Resolution No. R2018-016, a resolution approving the Preliminary Plat of Prairie
Meadows 2nd Addition.
Recommendation:
Staff & Planning Commission Recommendation
Staff recommends that the City Council approve Resolution No. R2018-016, The Planning
Commission considered this application at their February 7, 2018 meeting, and by a 6-0 vote,
recommended to the City Council that they approve the request to plat the property, subject
to the conditions in Resolution No. R2018-016.
Discussion:
Site Information
Applicant: Prairie Meadow, LLC
Property Owner: Prairie Meadow, LLC
Location: 1395 Wood Duck Trail
Current Zoning: Urban Residential (R-1B) Zone
Adjacent Zoning: North: Agricultural Preservation (AG) Zone

South: Rural Residential (RR) Zone
East: Rural Residential (RR) Zone
West: Low-Density Residential (R-1A) Zone
Comp. Plan: Single-Family Residential
Lot Size: 8.71 Acres
Donnay Homes, Inc. has made application for Preliminary Plat approval of Prairie Meadows
2nd Addition, a plat proposing 24 single family lots and three (3) outlots designated for
Page 30 of 181
stormwater ponding purposes. The subject property is generally located north of Wood Duck
Trail, west of Marschall Road and south of Meadow Lane in the Urban Residential (R-1B)
Zone.
The project would consist of a new road extending east off Jennifer Lane, with future plans
for the road to be extending to the north and connecting with Meadow Lane in Prairie
Meadows 1st Addition if/when additional development occurs in this area. This property,
along with several others located south of Valley Creek Crossing 2nd Addition and north of
Timber Trails, was included in a recent extension of Jennifer Lane that now connects these
two (2) subdivisions, along with extended services along this new corridor.
The developer has spent considerable time working with staff on the design of this
subdivision. Additionally, the developer is working with City staff to develop a park for this
area of the community. Final design of this park has not yet been completed, but draft
conditions are included that address the development of this park in the near future. Planning
staff did receive comments from several review agencies (City Engineering, SPUC and the
Parks & Recreation Department), and have incorporated their comments into the draft
conditions.
Budget Impact:
Once this site is developed, the tax revenue benefit of this property to the city will increase.
ATTACHMENTS:

Site Aerial
Preliminary Plat
Site & Landscape Plans
Grading & Utility Plans
Legal Description
Engineering Memo
Parks Memo
SPUC Memo
Page 31 of 181
RESOLUTION NO. R2018 - 016
A RESOLUTION OF THE CITY OF SHAKOPEE APPROVING THE

PRELIMINARY PLAT OF PRAIRIE MEADOWS 2ND ADDITION.
___________________________________________________________________________
WHEREAS, Prairie Meadow, LLC, applicant and property owner, has made
application for Preliminary Plat of Prairie Meadows 2nd Addition; and
WHEREAS, the property upon which the request is being made is legally described
as:
Exhibit A; and
WHEREAS, the Planning Commission reviewed the Preliminary Plat on February 8,
2018.
WHEREAS, the City Council reviewed the Preliminary Plat on February 20, 2018.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of

Shakopee, Minnesota that the Preliminary Plat of Prairie Meadows 2nd Addition is hereby
approved subject to the following conditions:
I) The following procedural actions must be completed prior to the recording of a Final
Plat:
A. Approval of title by the City Attorney.
B. Provide electronic files (AutoCAD and Portable Document Format) of the Final Plat
C. Cash in lieu of land is recommended to satisfy the Park Dedication Requirement.
The developer will be utilizing the cash requirement to develop the park land
dedicated within the 1st addition of this development.
D. Park dedication fees in the amount required by the City Code and adopted City fee
schedule shall be paid prior to the recording of the final plat.
E. Preliminary park dedication calculations (to be confirmed at time of final plat) are as
follows: 24 lots x $5,340/lot = $128,160.
F. Easements will be shown on the Final Plat as approved by the City Engineer. They
include, but are not be limited to, the following:
1. Provide a minimum of 20 feet of drainage and utility easement over utilities
located outside the right-of-way.
2. Provide all other easements required per City of Shakopee Design Criteria.
Page 32 of 181
G. Execution of a Developer’s Agreement, which needs to include provisions for
security for public improvements within the subdivision and payment of the Street
and Utility Fee and the Watermain Fee.
H. Payment of all Storm Water Management Plan Review Fees need to be made, as
required by the most current City of Shakopee Fee Schedule.
I. Payment of the Trunk Sanitary Sewer Charge needs to be made, as required by the
most current City of Shakopee Fee Schedule.
J. Payment of the Lateral Connection Charge for the Jennifer Lane Sanitary Sewer
Extension Project (per Ordinance Number 913) needs to be made, as required by the
K. Payment of the Trunk Storm Water Charge needs to be made, as required by the
L. Payment of the Sign Installation Fee needs to be made, as required by the most
M. Payment of the Bituminous Sealcoat Fee needs to be made, as required by the most
N. The applicant will submit a detailed contractor’s bid for all public improvements
O. The applicant will submit a detailed lot area drawing showing the total plat area, the
total drainage and utility easement area encompassing high water levels of
wetlands/storm water basins, the total area of right-of-way, the total area of
conservation easements and outlots, the total area of bituminous street and the total
area of lots.
P. An additional five (5) feet of easement for a total of 25 feet of easement between
Lots 2 & 3, Block 1, for accessibility to watermain down the lot line is required by
Shakopee Public Utilities (SPU).
Q. An easement is required on property to the North if the water main is on the property
line or if it is up to the edge of the plat. The easement must be a minimum of 10 feet
on all sides of the watermain, including a hydrant.
II. Following approval and recording of the final plat, the following conditions shall
apply:
A. The developer shall contact SPU directly for specific requirements related to
municipal water service, underground electric service, and street lighting installation
for this project. The developer will be responsible for complying with their standard
terms and conditions, install services consistent with their policies, grant any
necessary easements and pay all associated fees.
B. A 12 inch watermain will be required to be extended from Jennifer Lane East to far
east property line and extended south to southeast property corner of plat.
C. The applicant to provide a trail connection with a minimum width of 10 feet from
Fairhaven Drive to the trail along CR 17.
D. The applicant is required to install sidewalk on the west side of Jennifer Lane
through the development.
E. The applicant is required to install sidewalk on one side of all residential streets.
F. The applicant shall install park, open space, and trail boundary signage and posts as
G. All trails and sidewalks be constructed to meet ADA requirements or guidelines.
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H. Trees shall not be installed in any drainage and utility easements unless specifically
approved by the City.
III. The following conditions need to be addressed/completed prior to approval of a
grading permit, a street and utility plan, and/or a building permit:
A. The applicant will grade the entire site, as proposed on the approved plans, in one
phase within one (1) year from the date of approval of the grading permit
application. Grading is defined as bringing the site to the proposed finished grade
with materials deemed acceptable by the City of Shakopee engineering department,
providing topsoil per City requirements and applying seed, mulch and/or sod per
City requirements and providing an as-built record grading plan per Section 2.5 of
the City of Shakopee Design Criteria.
B. All plans must receive final approval prior to construction.
C. The applicant must submit engineering plans for all retaining walls greater than four
(4) feet in height. The design of all retaining walls must be approved by the City
Engineer. A building permit application will also be required prior to construction of
the walls.
D. The applicant will submit detailed pavement design calculations.
E. The applicant will submit a private utility plan showing a joint trench for private
utilities.
F. The applicant shall provide a signing and street lighting plan.
G. The applicant must enter into a Utility Facilities Easement Agreement with the City
of Shakopee. A copy of the agreement can be obtained from the Public Works
Department.
H. The applicant must enter into a Construction Management Agreement with the City
of Shakopee. A copy of the agreement can be obtained from the Public Works
Department.
I. Record plans need to be provided per the City of Shakopee Design Criteria, Section
2.5 and Section 11.2 (A-L). The record plans need to be submitted to the
engineering department.
J. No landscaping will be allowed in front yard drainage and utility easements, unless a
detailed plan is submitted clearly showing how all lots will be served by private
utilities. Prior to submittal, all applicable private utility companies will need to
review and approve this plan.
K. Sewer, water service, fire protection and access shall be reviewed for code
compliance at the time of building permit application(s).
L. Specific performance/design standard details will be reviewed for compliance with
the City Code Section 151.034 & Section 151.105 at the time of any building permit
application(s).
BE IT FURTHER RESOLVED,
Adopted in ___________session of the City Council of the City of Shakopee, Minnesota,
held on the ____ day of _________, 2018.
____________________________
ATTEST:
Page 34 of 181
______________________________
PREPARED BY:
City of Shakopee
129 Holmes Street South
Shakopee, MN 55379
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PRAIRIE
MEADOWS 2ND
ADDITION
1395 Wood Duck Trail
Shakopee, MN
PRAIRIE MEADOWS
9655 - 63rd Avenue N.

Maple Grove, MN 55369
LOUCKS
PLANNING
CIVIL ENGINEERING
LAND SURVEYING
LANDSCAPE ARCHITECTURE
ENVIRONMENTAL
7200 Hemlock Lane, Suite 300
Maple Grove, MN 55369
763.424.5505
www.loucksinc.com
CADD QUALIFICATION
CADD files prepared by the Consultant for this project are
instruments of the Consultant professional services for use solely
with respect to this project. These CADD files shall not be used
on other projects, for additions to this project, or for completion
of this project by others without written approval by the
Consultant. With the Consultant's approval, others may be
permitted to obtain copies of the CADD drawing files for
information and reference only. All intentional or unintentional
revisions, additions, or deletions to these CADD files shall be
made at the full risk of that party making such revisions, additions
or deletions and that party shall hold harmless and indemnify the
Consultant from any & all responsibilities, claims, and liabilities.
SUBMITTAL/REVISIONS
12/06/17 CITY SUBMITTAL
01/29/18 CITY SUBMITTAL
PROFESSIONAL SIGNATURE
I hereby certify that this survey, plan or report was
prepared by me or under my direct supervision and that
DESCRIPTION OF PROPERTY SURVEYED: DATE OF PREPARATION: I am a duly Licensed Land Surveyor under the laws of
the State of Minnesota.
December 6, 2017
That part of the South 332.0 feet (as measured at right angles) of the Southwest Quarter of the
Henry D. Nelson - PLS
Northeast Quarter (SW 1/4 of NE 1/4) of Section Nineteen (19), Township One Hundred Fifteen BENCHMARK: License No. 17255
(115), Range Twenty-two (22), Scott County, Minnesota, lying Northeasterly of the following Benchmark: MnDOT Aluminum Alloy Rod - PASS MN139. 4.0 miles south-southwest of Date 12/06/17
described line: Commencing at the Southwest corner of said Southwest Quarter of the Shakopee, 1.5 miles northwest of Marystown, 1.5 miles east along Co. Rd. 14 from junction of
QUALITY CONTROL
Northeast Quarter; thence North along the West line thereof a distance of 20.00 feet to the Co. Rd. 14 and Trunk Hwy 169, at Trunk Hwy 169 milepoint 104.1, 37 feet south of Co. Rd. 14,
point of beginning of the line described; thence Southeasterly to a point on the South line of 6 feet west of field entrance, 33.3 feet west-northwest of nail and disk in power pole, 1.0 foot Loucks Project No. 16-265B
N said Southwest Quarter of the Northeast Quarter distant 20.00 feet Easterly of the Southwest north of witness post. Elevation = 977.86 (NGVD 29) Project Lead
Drawn By
HDN
SFM
corner thereof and there terminating. Checked By HDN
Site Benchmark: TNH on east side of Jennifer Lane near northerly property line. Elevation = Field Crew BS/BP
0 50
Abstract Property. 931.82 (NGVD 29)
VICINITY MAP
Plotted: 01 /30 / 2018 11:44 AM W:\2016\16265B\CADD DATA\SURVEY\S16265B-PLAT
SCALE IN FEET ENGINEER/SURVEYOR: OWNER/DEVELOPER: EXISTING ZONING:

Loucks Prairie Meadows, LLC Zone (R-1B)
7200 Hemlock Lane 9655 - 63rd Avenue N
Maple Grove, MN 55369 Maple Grove, MN 55369 PROPOSED ZONING:
763-424-5505 763-531-0714 Zone (R-1B)
BASIS OF BEARINGS: PROPOSED BUILDING SETBACKS:

The bearings for this plat are based on the Scott County Coordinate System NAD 83 (1986 Front = 30 Feet (Lots 6-14, Block 1 and Lots 1-10, Block 2)
Adjust). Front = 35 Feet (Lots 1-5, Block 1)
Side (Corner) = 20 Feet
AREAS: Side (Interior) = 10 Feet
Total Property = 436,316 +/- Sq. Ft. or 10.02 +/- Acres Rear = 30 Feet
Marschall Road R.O.W. = 43,131 +/- Sq. Ft. or 0.99 +/- Acres
Jennifer Lane R.O.W. = 13,765 +/- Sq. Ft. or 0.32 +/- Acres FLOOD ZONE DESIGNATION:
Fairhaven Drive R.O.W. = 67,593 +/- Sq. Ft. or 1.55 +/- Acres This property is contained in Flood Insurance Rate Map, Community Panel No. 270434000C,
Outlot A = 29,087 +/- Sq. Ft. or 0.67 +/- Acres and is a non-printed panel (no special flood hazard areas).
Outlot B = 25,781 +/- Sq. Ft. or 0.59 +/- Acres
Outlot C = 5,768 +/- Sq. Ft. or 0.13 +/- Acres
PRELIMINARY
Block 1 =
Block 2 =
156,169 +/- Sq. Ft. or 3.59 +/- Acres
95,022 +/- Sq. Ft. or 2.18 +/- Acres
PLAT
1 of 1
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1395 Wood Duck Trail, Shakopee
That part of the South 332.0 feet (as measured at right angles) of the Southwest Quarter of the
Northeast Quarter (SW 1/4 of NE 1/4) of Section Nineteen (19), Township One Hundred Fifteen
(115), Range Twenty-two (22), Scott County, Minnesota, lying Northeasterly of the following
described line: Commencing at the Southwest corner of said Southwest Quarter of the
Northeast Quarter; thence North along the West line thereof a distance of 20.00 feet to the
point of beginning of the line described; thence Southeasterly to a point on the South line of
said Southwest Quarter of the Northeast Quarter distant 20.00 feet Easterly of the Southwest
corner thereof and there terminating.
Page 43 of 181
City of Shakopee
Memorandum
TO: Mark Noble, Senior Planner
FROM: Micah Heckman, Graduate Engineer
SUBJECT: Prairie Meadows 2nd Addition Final Plat – Public Works Review Comments
CASE: 18002
DATE: February 7, 2018
The staff review indicates a request to review a Final Plat application for the Prairie Meadows 2nd
Addition, a single-family subdivision. Prairie Meadows 2nd Addition is located east of Jennifer
Lane and west of County Road 17.
The public works department offers the following comments at this time to the applicant and to
the planning department:
The following items need to be addressed/completed prior to release of the Final Plat for
recording:
1. Execution of a Developer’s Agreement, which needs to include provisions for security for
public improvements within the subdivision and payment of the Street and Utility Fee and
the Watermain Fee.
2. Payment of all Storm Water Management Plan Review Fees need to be made, as required
by the most current City of Shakopee Fee Schedule.
3. Payment of the Trunk Sanitary Sewer Charge needs to be made, as required by the most
4. Payment of the Trunk Storm Water Charge needs to be made, as required by the most
5. Payment of the Sign Installation Fee needs to be made, as required by the most current
City of Shakopee Fee Schedule.
6. Payment of the Bituminous Sealcoat Fee needs to be made, as required by the most
Page 44 of 181
8. The applicant will submit a detailed lot area drawing showing the total plat area, the total
drainage and utility easement area encompassing high water levels of wetlands/storm
water basins, the total area of right-of-way, the total area of conservation easements and
outlots, the total area of bituminous street and the total area of lots.
9. Easements will be shown on the Final Plat as approved by the City Engineer. They include,
but are not be limited to, the following:
• Provide a minimum of 20 feet of drainage and utility easement over utilities located
outside the right-of-way.
• Provide all other easements required per City of Shakopee Design Criteria.
10. Provide electronic files (AutoCAD and Portable Document Format – PDF) of the Final Plat
The following items need to be addressed/completed prior to approval of a grading permit, a

street and utility plan and/or a building permit:
1. All plans must receive final approval prior to construction.
3. The applicant must submit engineering plans for all retaining walls greater than four (4)
feet in height. A building permit application will also be required prior to construction of
the walls.
5. The applicant will submit a private utility plan showing a joint trench for private utilities.
6. The applicant shall provide a signing and street lighting plan.
7. The applicant must enter into a Utility Facilities Easement Agreement with the City of
Page 45 of 181
8. The applicant must enter into a Construction Management Agreement with the City of
9. Record plans need to be provided per the City of Shakopee Design Criteria, Section 2.5
and Section 11.2 (A-L). The record plans need to be submitted to the engineering
department.
Recommendation
The public works department recommends approval of the Final Plat subject to the conditions
above being addressed/completed by the applicant.
Page 46 of 181
CITY OF SHAKOPEE
MEMORANDUM
To: Mark Noble, Project Manager
From: Eric Weiss, Senior Planner/Parks
Date: February 1, 2018
Subject: Preliminary and Final Plat for Prairie Meadows 2nd Addition -
Donnay Homes.
INTRODUCTION
Based on a review of the application materials provided, staff has the following
comments:
1. Cash in lieu of land is recommended to satisfy the Park Dedication Requirement.

The developer will be utilizing the cash requirement to develop the park land
dedicated within Prairie Meadows 1st addition.
2. Park dedication fees in the amount required by the City Code and adopted City fee
schedule shall be paid prior to the recording of the final plat.
3. Preliminary park dedication calculations (to be confirmed at time of final plat) are as
follows: 24 lots x $5,340/lot = $128,160.
4. The applicant shall provide a trail connection with a minimum width of 10 feet from
Fairhaven Drive to the trail along CR 17.
5. The applicant is required to install sidewalk on the west side of Jennifer Lane through
the development.
6. The applicant is required to install sidewalk on one side of all residential streets.
7. The applicant shall install park, open space, and trail boundary signage and posts as
8. All trails and sidewalks be constructed to meet ADA requirements or guidelines.
Page 47 of 181
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*5.B.3.

February 20, 2018

Subject:
Set Public Hearing for Vacation of Public Right Of Way and Drainage & Utility Easements –
DAVIES 2ND ADDITION
Approve Resolution No. R2018-018, a resolution setting the public hearing date to consider
the vacation of public right of way and drainage & utility easements for property located
north of U.S. Highway 169, south of Vierling Drive, and west of Eisenhower Street.
Recommendation:
Staff recommends that the Council adopt the attached resolution setting a public hearing date
for the vacation of public right of way and drainage & utility easements for property located
north of U.S. Highway 169, south of Vierling Drive, and west of Eisenhower Street.
Discussion:
The City owns property located within the proposed West Shakopee Gateway First Addition,
located north of U.S. Highway 169, south of Vierling Drive, and west of Eisenhower Street.
There exist public right of way (Mound Street and Kennedy Street in DAVIES 2ND
ADDITION) and drainage & utility easements adjacent to those streets that we would like to
vacate. Should this vacation be approved, the plat would be updated to reflect this change,
prior to recording. The plan is for this area to be open space; the vacation of this property
would essentially clear up outstanding plat issues – there are no plans for the City to utilize
this right of way/easements for road or easement purposes.
The attached Resolution No. R2018-018 sets a public hearing date of Tuesday, March 20,
2018 to consider the vacation of the public right of way and drainage & utility easements. On
that date, comments from staff members and utilities, as well as a recommendation from the
Planning Commission, will be presented to the City Council for consideration. The Planning
Commission will consider the request at its March 8, 2018 meeting.
Budget Impact:
Page 49 of 181
N/A
ATTACHMENTS:

Site Aerial
Vacation Exhibit
West Shakopee Gateway 1st Add Exhibit
Page 50 of 181
A RESOLUTION SETTING THE PUBLIC HEARING DATE TO CONSIDER THE

VACATION OF PUBLIC RIGHT OF WAY AND DRAINAGE & UTILITY
EASEMENTS
WHEREAS, it has been made to appear to the Shakopee City Council that public
right of way and drainage & utility easements for property located north of U.S. Highway
169, south of Vierling Drive, and west of Eisenhower Street is no longer of public use or
interest; and
WHEREAS, a public hearing must be held before an action to vacate can be taken
and two weeks published and posted notice thereof must be given; and
WHEREAS, the proposed vacation is described as: Mound Street and Kennedy
Street and all drainage & utility easements originally dedicated on DAVIES 2ND
ADDITION, according to the recorded plat thereof, Scott County, Minnesota; and
WHEREAS, two weeks published notice will be given in the SHAKOPEE

VALLEY NEWS and posted notice will be given by posting such notice on the bulletin
board on the main floor of the Scott County Courthouse, the bulletin board at the U.S. Post
Office, the bulletin board at the Shakopee Public Library, and the bulletin board in the
Shakopee City Hall.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF

THE CITY OF SHAKOPEE, MINNESOTA, that a hearing be held in the Council
Chambers on the 20th day of March, 2018, at 7:00 P.M. or thereafter, on the matter of
vacating public right of way and drainage & utility easements for property located north of
U.S. Highway 169, south of Vierling Drive, and west of Eisenhower Street.
Adopted in ________ session of the City Council of the City of Shakopee,

Minnesota, held the _____ day of ______________________, 2018.
_____________________________
ATTEST:
______________________________
Page 51 of 181
t
West Shakopee Gateway Addition
Kennedy Street
Mound Street
1 inch = 376 feet
February 14, 2018

Vacation of Public Rights Of Way ®
Page 52 of 181
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*5.C.1.

February 20, 2018
FROM: Jeff Tate, Police Chief

TO: Mayor and City Council
Subject:
Mutual Aid Agreement Renewal- Department of Corrections
Renew existing Mutual Aid Agreement with the Minnesota Department of Corrections.
Recommendation:
Renew attached Mutual Aid Agreement.
Discussion:
The city's current mutual aid agreement with the Minnesota Department of Corrections is set
to expire in 2018. The police department and Minnesota Department of Corrections,
Minnesota Correctional Facility- Shakopee, wish to renew the mutual aid agreement through
June 30, 2022.
Budget Impact:
There is no budget impact.
ATTACHMENTS:
Mutual Aid Agreement
Page 55 of 181
SWIFT Contract No. __________
STATE OF MINNESOTA
MUTUAL AID JOINT POWERS AGREEMENT
This agreement is between the State of Minnesota, acting through its commissioner of corrections, Minnesota Correctional
Facility-Shakopee, 1010 West 6th Avenue, Shakopee, Minnesota 55379 ("State") and the City of Shakopee, 475 Gorman
Street, Shakopee, MN 55379 ("Governmental Unit" or “City”).
Recitals
Whereas, City employs full time law enforcement officers for the purpose of maintaining law and order within its
jurisdiction and affording police protection to their respective citizens; and
Whereas, the State employs full time corrections professionals; and
Whereas both parties are desirous of having their respective officers and professionals extend their services beyond their
respective jurisdictions for the purpose of providing assistance in emergency situations to enforce the statutes and
ordinances enacted by the State of Minnesota.
Now therefore, the parties, pursuant to the authority contained in Minn. Stat. §471.59, agree to the following:
Agreement
1 Term of Agreement
1.1 Effective date: July 1, 2018, or the date the State obtains all required signatures under Minnesota Statutes
Section 16C.05, subdivision 2, whichever is later.
1.2 Expiration date: June 30, 2022, or until all obligations have been satisfactorily fulfilled, whichever occurs first.
2 Agreement between the Parties

2.1 If a disaster or emergency occurs within the service area of either party, or the equipment or personnel of that
party is inadequate to address the situation in a timely manner, an emergency shall exist for the purposes of this
Agreement.
2.2 In the event of an emergency, the authorized representative of the party needing the assistance may call upon the
authorized representative of the other party for such assistance. The responding party will make every effort to
provide equipment and personnel requested, but such response will be at the discretion of the responding party.
Any responding peace officer acting pursuant this Agreement has the full and complete authority of a peace
officer as though appointed by the requesting authority.
2.3 This Agreement is expressly intended to authorize the request for assistance only in emergency situations and
nothing herein shall be construed as authorizing requests for assistance for patrols and other routine activities.
2.4 State assistance, other than equipment, will not extend into operations such as crowd control for general public
safety projects or for the enforcement of laws associated with scheduled public events.
2.5 The State personnel may not use weapons, ammunition, or chemical agents in providing assistance unless
specifically approved by the State authorized representative. State personnel use of force must not go beyond
that specified by statute and Minnesota Department of Corrections policy and directive.
2.6 The State may provide, if resources are available:
a. Emergency transportation in State vehicles driven by trained State staff to transport prisoners who are in
custody of the City. The City must provide sufficient staff to maintain security and control. In this
situation the State is not considered to have assumed custody of the prisoners.
b. Logistical support by providing emergency supplies such as blankets, clothing, food and similar items
when necessary to protect the safety and health of others. Equipment such as vehicles, machinery and
generators may be provided, but must ordinarily by operated by State staff, or by City staff only until the
emergency situation is controlled, and the public safety is no longer endangered.
c. Assistance with searches for missing persons. State may not assist in searches for felony offenders who
Joint Powers Agreement (Rev. 07/11) 1
Page 56 of 181
have escaped from City custody.

d. Medical support including medical equipment and supplies.
e. Hostage negotiations – State may provide equipment and trained hostage negotiators, but their activities
are ordinarily to be limited to background consultations, rather than direct negotiations with prisoners or
citizens. Approval to provide this service must be made through the State authorized representative.
f. Special Operations Response Teams as outlined in Minnesota Department of Corrections Division
Directive 300.036, “Emergency Assistance Non-State Systems,” which is attached and incorporated into
this agreement.
3 Payment
3.1 Services provided during the initial 24 hours of an emergency shall be provided without charge to the requesting
party.
3.2 If it is anticipated that services will be necessary beyond 24 hours, the Governmental Unit and the State will
execute an amendment to this agreement documenting actual cost of services and encumbering necessary funds.
4 Authorized Representatives
The State's Authorized Representative is Tracy Beltz, Warden, 1010 West 6th Avenue, Shakopee, Minnesota 55379,
Telephone 952-496-4400, or his/her successor.
The Governmental Unit's Authorized Representative is Jeff Tate, Chief of Police, 475 Gorman Street, Shakopee,
Minnesota 55379, 952-233-9400 or his/her successor.
5 Assignment, Amendments, Waiver, and Contract Complete

5.1 Assignment. The Governmental Unit may neither assign nor transfer any rights or obligations under this
agreement without the prior consent of the State and a fully executed Assignment Agreement, executed and
approved by the same parties who executed and approved this agreement, or their successors in office.
5.2 Amendments. Any amendment to this agreement must be in writing and will not be effective until it has been
executed and approved by the same parties who executed and approved the original agreement, or their successors
in office.
5.3 Waiver. If the State fails to enforce any provision of this agreement, that failure does not waive the provision or its
right to enforce it.
5.4 Contract Complete. This agreement contains all negotiations and agreements between the State and the
Governmental Unit. No other understanding regarding this agreement, whether written or oral, may be used to
bind either party.
6 Indemnification
In the performance of this contract by the Governmental Unit, or Governmental Unit’s agents or employees, the
Governmental Unit must indemnify, save, and hold harmless the State, its agents, and employees, from any claims or
causes of action, including attorney’s fees incurred by the state, to the extent caused by Governmental Unit’s:
1) Intentional, willful, or negligent acts or omissions; or
2) Actions that give rise to strict liability; or
3) Breach of contract or warranty.
The indemnification obligations of this section do not apply in the event the claim or cause of action is the result of the
State’s sole negligence. This clause will not be construed to bar any legal remedies the Governmental Unit may have
for the State’s failure to fulfill its obligation under this contract.
7 State Audits
Under Minnesota Statute § 16C.05, subdivision 5, the Governmental Unit’s books, records, documents, and
accounting procedures and practices relevant to this agreement are subject to examination by the State and/or the State
Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement.
8 Government Data Practices

The Governmental Unit and State must comply with the Minnesota Government Data Practices Act, Minnesota Statute
Page 57 of 181
Ch. 13, as it applies to all data provided by the State under this agreement, and as it applies to all data created,
collected, received, stored, used, maintained, or disseminated by the Governmental Unit under this agreement. The
civil remedies of Minnesota Statute § 13.08 apply to the release of the data referred to in this clause by either the
Governmental Unit or the State.
If the Governmental Unit receives a request to release the data referred to in this Clause, the Governmental Unit must
immediately notify the State. The State will give the Governmental Unit instructions concerning the release of the data
to the requesting party before the data is released.
9 Venue
Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court
with competent jurisdiction in Ramsey County, Minnesota.
10 Termination
10.1 Termination. The State or the Governmental Unit may terminate this agreement at any time, with or without
cause, upon 30 days’ written notice to the other party.
10.2 Termination for Insufficient Funding. The State may immediately terminate this agreement if it does not obtain
funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient
to allow for the payment of the services covered here. Termination must be by written or fax notice to the
Governmental Unit. The State is not obligated to pay for any services that are provided after notice and effective date
of termination. However, the Governmental Unit will be entitled to payment, determined on a pro rata basis, for
services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the
agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to
appropriate funds. The State must provide the Governmental Unit notice of the lack of funding within a reasonable
time of the State’s receiving that notice.
Page 58 of 181
1. GOVERNMENTAL UNIT
The Governmental Unit certifies that the appropriate person(s)
have executed the Agreement on behalf of the Governmental Unit
as required by applicable articles, bylaws, resolutions,
or ordinances.
By
Title
Date
By
Title
Date
2. STATE AGENCY
With delegated authority
By
Title
Date
3. COMMISSIONER OF ADMINISTRATION
As delegated to Materials Management Division
By
Date
Distribution
DOC Financial Services Unit – Original (fully executed) Agreement
Governmental Unit
State’s Authorized Representative
Budget Officer of Authorized Representative
Department of Administration – Materials Management Division
Page 59 of 181
*5.D.1.

February 20, 2018
FROM: Steve Lillehaug, Public Works Director/City Engineer

Subject:
Professional Services Agreement Amendment with SEH, Inc. for design services for the 12th
Avenue Trail Project.
Authorize the execution of an agreement amendment with SEH, Inc. for design services for
the 12th Avenue Trail Project CIF-20-003.
Recommendation:
Authorize execution of the agreement.
Discussion:
The current Capital Improvement Plan includes a 2020 12th Avenue Trail project, CIF-20-
003. This project includes the design, easement acquisition and construction of a trail along
the south side of 12th Avenue from Canterbury Road (County Highway 83) to Gateway
Drive. The construction of this new trail will complete a missing segment of regional trail
within the city that will better connect Quarry Park and provide access to the businesses
along 12th Avenue.
The advancement of this project is being presented for your consideration based on requests
from adjacent property owners. It should also be noted that staff is currently working on
submitting a grant application for this project with the Minnesota Department of Natural
Resources under the Local Trail Connections Program. The maximum grant award amount is
$150,000 under this program.
City staff will need assistance from the design consultant to complete the project. SEH, Inc.,
has the experience and capacity to provide the needed services. The City of Shakopee has a
Master Agreement for Professional Services with SEH, Inc. The attached Professional
Services Agreement authorizes and describes the scope and fee for their work on this project.
Budget Impact:
Page 60 of 181
The CIP identifies a project budget of $240,000 for the 12th Avenue Trail Project (see
attached). Based on a preliminary project estimate provided by SEH, Inc., as part of their
proposal estimate, the project is expected to significantly exceed the original estimations as
follows:
Construction $656,000
Easement Acquisition $ 50,000
Engineering/Admin/Legal $140,000
Contingency $ 50,000
TOTAL $896,000
If the City Council desires to proceed with this project, the recommended funding source is
the Capital Improvement Fund (240,000) and Municipal State Aid (MSA) Funding
($656,000), with the understanding that a successful grant application could result in up to
$150,000 of additional funding to offset the MSA funding. The 2018 MSA apportionment
from the state is adequate to account for the additional funding needing to complete this
project.
The scope of the SEH, Inc. Professional Services Agreement is proposed to cost (not to
exceed) $123,874.10.
ATTACHMENTS:
summary sheet CIF-20-003

Professional Services Agreement
Page 61 of 181
Capital Improvement Plan 2018 thru 2022
Department Capital Improvements Fund
City of Shakopee, Minnesota Contact Public Works Director
Project # Type Improvement

CIF-20-003
Useful Life
Project Name 12th Avenue Trail
Category Trails
Accounting Code Priority 2 Important-Provide Efficeinc
Fund Capital Improvement Fund
Total Project Cost: $240,000
Description
Construct a bituminous trail from CSAH 83 to Gateway Drive.
Justification
Provide a trail connection from CSAH 83 to Gateway Drive which would complete a trail route to Quarry Lake Park.
Expenditures 2018 2019 2020 2021 2022 Total

Land Acquisition & ROW 40,000 40,000
Construction/Maintenance 160,000 160,000
Engineering/Administration 40,000 40,000
Total 240,000 240,000
Funding Sources 2018 2019 2020 2021 2022 Total

Capital Improvement Fund 240,000 240,000
Total 240,000 240,000
36
Page 62 of 181
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into on the 20th day of February, 2018, between
the CITY OF SHAKOPEE, 485 Gorman Street, Shakopee, MN 55379 ("City") and SEH,
INC., 10901 Red Circle Drive, Minnetonka, MN 55343 (“Consultant”).
Preliminary Statement
The purpose of this Agreement is to set forth terms and conditions for the provision of
professional services by the Consultant for the City for the following described Project:
12th Avenue Regional Trail Project CIF-20-003
The City and Consultant agree as follows:
1. Consultant's Services. The Consultant agrees to provide professional services

as described in Exhibit A, Scope of Work and any addenda thereto. The
Consultant shall serve as the City’s professional consultant in the specified work
and shall provide consultation and advice to the City during the performance of
its services. The Consultant agrees to use the City's standard specifications in
any bidding documents prepared under this Agreement. The requirements of this
section may be waived by the City if the City Engineer determines that they are
not necessary for the successful completion of the project. A Consultant
requesting a requirement to be waived must have written authorization from the
City Engineer and must be incorporated into this agreement.
2. Time for Performance of Services. The Consultant will endeavor to perform

the services outlined in the work program within the prescribed days from the
date of the contract award. Any changes in this schedule must be approved in
writing by the City.
3. Term. The term of this Agreement will be from February 20, 2018, through July
15, 2019, the date of signature by the parties notwithstanding. This Agreement
may be extended upon the written mutual consent of the parties for such
additional period as they deem appropriate, and upon the terms and conditions
as herein stated.
4. Compensation for Services. City agrees to pay the Consultant for services as
described in Exhibit A, attached and made a part of this Agreement, which may
be amended from time to time by mutual agreement by City and Consultant. The
Consultant’s hourly rates must be based on the hourly rates approved by the
City.
February 20, 2018 Page 1

Professional Services Agreement, 12th Avenue Regional Trail Project CIF-20-003
Page 63 of 181
The Agreement amount shall include all services to be rendered by the
Consultant as part of this Agreement (including all travel, living and overhead
expenses incurred by the Consultant in connection with performing the services
herein) except for special services authorized in writing by the City. The amount
stipulated shall be considered a "Not to Exceed" cost to the City.
The Consultant must keep track of the costs billable under this contract at all
times; any work in excess of the negotiated amount shall not be eligible for
payment unless preapproved. The Consultant must notify the City if the
Consultant anticipates that the negotiated amount might be exceeded, in order to
determine whether or not the City is prepared to increase the compensation. This
notification and approval must occur in advance of the work occurring to be
considered for compensation.
5. Payment of Fees. The Consultant must submit itemized bills for services
provided to the City on a monthly basis. The monthly billing must summarize the
progress of the project as certified by the Consultant. For work reimbursed on an
hourly basis, the Consultant must indicate for each employee, his or her
classification, the number of hours worked, rate of pay for each employee, a
computation of amounts due for each employee, the total amount due, the
original contracted amount, the current requested amount, and the total amount.
Consultant must verify all statements submitted for payment in compliance with
Minnesota Statutes Sections 471.38 and 471.931. For reimbursable expenses,
the Consultant must provide such documentation as reasonably required by the
City. Consultant bills submitted will be paid in the same manner as other claims
made to the City.
6. Audit Disclosure. The Consultant must allow the City or its duly authorized
agents reasonable access to such of the Consultant's books and records as are
pertinent to all services provided under this Agreement.
Any reports, information, data, etc. given to, or prepared or assembled by the
Consultant under this Agreement which the City requests to be kept confidential
must not be made available to any individual or organization without the City's
prior written approval. All finished or unfinished documents, data, studies,
surveys, drawings, maps, models, photographs, and reports prepared by the
Consultant will become the property of the City upon termination of this
Agreement, but Consultant may retain copies of such documents as records of
the services provided and may reuse standard portions of such documents in the
normal course of its business.
7. Termination. Termination for Cause. This Agreement may be terminated by City

by seven day's written notice to Consultant delivered to the address written
above. Upon termination under this provision, the Consultant will be paid for

Page 64 of 181
services rendered and reimbursable expenses until the effective date of
termination.
If, through any cause (except those reasonably beyond Consultant’s control), the
Consultant shall fail to fulfill in timely and proper manner its obligations under this
Contract, or if the Consultant shall violate any of the covenants, agreements, or
stipulation of this Contract, the City shall thereupon have the right to terminate
this Contract by giving written notice to the Consultant of such termination and
specifying the effective date thereof, at least five (5) days before the effective
date of termination. In that event the Consultant shall have sixty (60) days to
furnish all finished or unfinished documents, computer programs, data, studies,
surveys, drawings, maps, models, photographs, and reports or other material
prepared by the Consultant under this Contract, which shall, at the option of the
City, become its property, and the Consultant shall be entitled to receive just,
equitable compensation for any satisfactory work completed on such documents
and other materials prior to the effective date of termination.
Notwithstanding the above, the Consultant shall not be relieved of liability to the
City for damages sustained by the City by virtue of any breach of the Contract by
the Consultant, and the City may withhold any payments to the Consultant for the
purpose of setoff until such time as the exact amount of damages due the City
from the Consultant is determined.
In the event this Contract is terminated for cause, then the City may take over
and complete the work, by contract or otherwise, and the Consultant and its
sureties shall be liable to the City for any costs over the amount of this contract
thereby occasioned by the City. In any such case the City may take possession
of, and utilize in completing the work, such materials, appliances and structures
as may be on the work site and are necessary for completion of the work. The
foregoing provisions are in addition to, and not in limitation of, any other rights
which the City may have.
Termination Not For Cause. The City may terminate this Contract at any time,
with or without cause, by giving written notice to the Consultant of such
termination and specifying the effective date thereof, at least fifteen (15) days
before the effective date of such termination. In that event, the Consultant shall
have sixty (60) days to furnish all finished or unfinished documents, computer
programs, data, studies, surveys, drawings, maps, models, photographs, and
reports or other material prepared by the Consultant under this Contract, which
shall, at the option of the City, become its property. If the Contract is terminated
by the City as provided in this paragraph, the Consultant will be paid an amount
which bears the same ratio to the total compensation as the services actually
performed bear to the total services of the Consultant covered by this Contract,
less payments or compensation previously made.

Page 65 of 181
8. Subcontractor. The Consultant must not enter into subcontracts for any of the
services provided for in this Agreement without the express written consent of the
City.
9. Independent Contractor. At all times and for all purposes hereunder, the
Consultant is an independent contractor and not an employee of the City. No
statement herein shall be construed so as to find the Consultant an employee of
the City.
10. Assignment. Neither party will assign this Agreement, nor any interest arising
herein, without the written consent of the other party.
11. Services not Provided for. No claim for services furnished by the Consultant
not specifically provided for herein will be honored by the City.
12. Severability. The provisions of this Agreement are severable. If any portion
hereof is, for any reason, held by a court of competent jurisdiction to be contrary
to law, such decision will not affect the remaining provisions of the Agreement.
13. Entire Agreement. The entire agreement of the parties is contained herein. This
Agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter hereof as well as any previous agreements
presently in effect between the parties relating to the subject matter hereof. Any
alterations, amendments, deletions, or waivers of the provisions of this
Agreement will be valid only when expressed in writing and duly signed by the
parties unless otherwise provided herein.
14. Compliance with Laws and Regulations. In providing services hereunder, the
Consultant must abide by all statutes, ordinances, rules and regulations
pertaining to the provision of services to be provided. Any violation will constitute
a material breach of this Agreement and entitle the City to immediately terminate
this Agreement.
15. Equal Opportunity. During the performance of this contract, the Consultant
must not discriminate against any employee or applicant for employment
because of race, color, creed, religion, national origin, sex, marital status, status
with regard to public assistance, disability, or age. The Consultant must post in
places available to employees and applicants for employment, notices setting
forth the provisions of this non-discrimination clause and stating that all qualified
applicants will receive consideration for employment. The Consultant must
incorporate the foregoing requirements of this paragraph in all of its subcontracts

Page 66 of 181
for program work, and will require all of its subcontractors for such work to
incorporate such requirements in all subcontracts for program work.
16. Waiver. Any waiver by either party of a breach of any provisions of this
Agreement will not affect, in any respect, the validity of the remainder of this
Agreement.
17. Liability and Indemnity. The Consultant must indemnify and hold harmless the
City, its employees and agents, for all claims, damages, losses, and expenses,
including, but not limited to, attorney's fees, which they may suffer or for which
they may be held liable, as a result of, and to the extent of, the negligent or
wrongful acts of the Consultant, his employees, or anyone else for whom he is
legally responsible in the performance of this Agreement.
The Consultant assumes full responsibility for relations with its subcontractors,
and must hold the City harmless and must defend and indemnify the City, its
employees and agents, for any claims, damages, losses, and expenses in any
manner caused by such subcontractors, arising out of or connected with this
contract.
18. Insurance. During the term of this Agreement, Consultant must procure and
maintain during the life of this Contract, and provide the City with a certificate of
insurance showing, the following coverage for each occurrence and in aggregate:
A. Comprehensive General Liability Insurance, including Broad Form

Property Damage, Completed Operations and Contractual Liability for limits not
less than $1,500,000 each occurrence for damages of bodily injury or death to
one or more persons and $1,500,000 each occurrence for damage to or
destruction of property.
B. Insurance coverage for Special Hazards, including but not limited to

explosion hazard, collapse hazard, underground property damage hazard,
(commonly known as XCU).
C. Comprehensive Automobile Liability Insurance, in an amount not

less than $1,500,000 for each occurrence. Coverage shall include all owned
autos, non-owned autos, and hired autos.
D. Errors and Omissions Insurance against errors and omissions

resulting from the performance of Consultant's work under this Agreement. Said
coverage shall be in an amount not less than $2,000,000.
E. Workmen's Compensation insurance for all its employees as

required by the Minnesota Worker's Compensation Act.

Page 67 of 181
F. The City of Shakopee must be named as "ADDITIONALLY
INSURED" on the insurance described in paragraphs A, B, and C, and must
receive notice ten (10) days prior to the cancellation or expiration any of the
specified insurance. If the deductible provisions of the Consultant's coverage or
any subcontractor's coverage is questioned by the City, the Consultant shall
provide the City, upon request, "Proof of Assets".
This policy must provide, as between the City and the Consultant, that the
Consultant's coverage shall be the primary coverage in the event of a loss. If the
Consultant is providing either architectural or engineering services, the
Consultant must also maintain during the term of this Agreement a professional
liability insurance policy with the same limits as for general liability. A certificate
of insurance on the City's approved form which verifies the existence of these
insurance coverages must be provided to the City before work under this
Agreement is begun.
19. Governing Law. This Agreement will be controlled by the laws of the State of
Minnesota.
20. Whole Agreement. This Agreement embodies the entire agreement between
the parties including all prior understanding and agreements, and may not be
modified except in writing signed by all parties.
Executed as of the day and year first written above.
CITY OF SHAKOPEE SEH, INC.
By: By:
Steven L. Lillehaug, Public Works Director
Date: Its: Contracts Officer
Date:
By:
William H. Reynolds, City Administrator
Date:

Page 68 of 181
Exhibit A
January 29, 2018 RE: City of Shakopee, Minnesota

12th Avenue Trail
City Project No. CIF-20-003
SEH No. SHAKO 144944 10.00
Steve Lillehaug, PE, PTOE

Public Works Director / City Engineer
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
Dear Steve:
Short Elliott Hendrickson Inc. (SEH®) thanks you for the opportunity to assist the City of Shakopee (City) with
design documents and construction administration for the 12th Avenue Trail. We will provide these services in
accordance with our Agreement for Professional Engineering Services dated July 15, 2011 and to be amended
on February 6, 2018, herein called the Agreement.
INTRODUCTION
The City of Shakopee is seeking a qualified consultant to implement the construction design documents for a
2018 construction of the 12th Avenue Trail from Canterbury Road (CSAH 83) to Gateway Drive.
A critical component to a successful project is a qualified team that can efficiently deliver the necessary
infrastructure improvements using technically sound solutions and an eye for cost-effectiveness and
constructability. Short Elliott Hendrickson Inc. (SEH) is excited to serve as your partner.
BACKGROUND / PROJECT UNDERSTANDING

The project is located along the southerly side of 12th Avenue from Canterbury Road to Gateway Drive as
stated in CIF-20-003. The project includes construction of a 10-foot wide bituminous trail to meet Municipal
State Aid (MSA) Standards due to 12th Avenue from Canterbury Road to Valley Park Drive being designated as
a MSA roadway. The project is anticipated to include minor regrading of the boulevard areas and minor impacts
to driveways along the route. The trail will “fill the gap” between the trail west of Canterbury Road along 12th
Avenue and the Quarry Lake trail east of Gateway Drive.
We understand that this project will follow MSA standards and their approval process, which includes submittal
of plans for approval. However, no MSA funds will be requested at this time. Funding for the project will be from
possible grants and general municipal funds and no special assessments are anticipated with this project.
We understand the City wishes to bid the project as early as possible, however, due to the need to acquire
additional easements and following the MSA process we don’t anticipate bidding the project until June 2018.
We have developed an anticipated production schedule as shown in the schedule portion of this proposal letter.
Engineers | Architects | Planners | Scientists

Short Elliott Hendrickson Inc., 10901 Red Circle Drive, Suite 300, Minnetonka, MN 55343-9302
SEH is 100% employee-owned | sehinc.com | 952.912.2600 | 800.734.6757 | 888.908.8166 fax
Page 69 of 181
January 29, 2018
Page 2
PROJECT TEAM
Our project team includes the following staff:
1. Wayne Houle will be the Project Manager and will lead the team through the process. Wayne will be
responsible for delivering the project as his over 25 years of experience of delivering trail and roadway
projects gives him the project management experience to successfully complete this project. Wayne’s
experience of working for a municipality over 17 years also gives him the insight needed to “retrofit” a trail
within an existing commercial neighborhood.
2. William Bauer will be the Project Engineer and will develop the design of the trail along with working with
the private utilities to provide a space for the trail. William has 6 years of working on municipal projects,
which includes roadway reconstruction projects to trail and sidewalk projects.
3. Lindsey Roberts-McKenzie will be the Storm Water Engineer on the project. Lindsey will lead any storm
water related permitting.
SCOPE OF WORK
The project entails incorporation of a typical 10-foot bituminous trail. The final design will encompass some
technical challenges such as geometric design of at the southeast corner of Canterbury Road and 12th Avenue,
as well as designing around two drainage conveyance systems, private utilities – including fire hydrants owned
by Shakopee Public Utilities Commission, and 17 private commercial driveways.
Please refer to the attached Task Hour Budget for anticipated scope of work that essentially includes:
1. Meeting with the following:

• City staff kick-off meeting (1 meeting)
• Private utility meeting (2 meetings)
• Neighborhood meetings (1 meeting)
• City Council meetings (1 meeting)
• City staff for 30% and 60% update meetings (2 meetings)
2. Survey and data collection.
3. Design documents for design of trail to MSA standards.
4. Easement sketches for City to acquire needed easements.
5. Preparation of materials for City staff to present at neighborhood meeting.
6. Preparation of bid documents including plans, specifications, and opinion of probable cost.
7. Preparation of necessary MSA submittals, watershed permits. We are anticipating minimal storm water
related design for this project, which would include small Best Management Practices, such as minor
swales, etc.
8. Bidding assistance.
9. Construction Administration for construction of trail. We anticipate a construction duration of 6 weeks.
Our scope of work does not include street light design for this trail, however we do have experts on-staff to
design a trail light system if the City so desires. We are not anticipating any upgrades to the traffic signal system
due to the addition of the trail at the intersection of Canterbury Road and 12th Avenue.
Page 70 of 181
January 29, 2018
Page 3
We are anticipating that geotechnical work will be conducted by a geotechnical firm and have not accounted for
any expenses for soil borings, logs, reports, etc. We have accounted for coordinating the required soil boring
locations and incorporating this information with the design documents.
SCHEDULE
The Feasibility Study outlines the overall schedule of the project. Below is the anticipated production schedule
for the project:
Work Item Description Work Item Key Milestone Date

Begin Data Collection/Bidding Documents February, 2018
Easement Sketches to City Staff March, 2018
Present 30% Design to City Staff March, 2018
Present 60% Design to City Staff May, 2018
Neighborhood Meeting May, 2018
100% Plan Submittal to City Staff Early June, 2018
Plan Submittal to MSA Early June, 2018
Begin Advertising for Bids Late June, 2018
Open Bids Mid July, 2018
Award Construction Contract Mid July, 2018
Begin Construction August, 2018
Substantially Complete Construction Early October, 2018
The schedule assumes that all easements will be acquired prior to the MSA submittal.
COST
The cost for our proposed services is a not-to-exceed fee of $123,874.10. We estimate a rough construction
cost for this project to be $656,000; our total fees would be approximately 18.9% of this estimated construction
cost. This amount is detailed in the attached Task Hour Budget (THB) and includes reimbursable expenses.
We will bill the City monthly for reimbursable expenses and on an hourly basis for labor.
We thank you for choosing SEH to deliver these services and we expect to deliver them to your complete
satisfaction. Please contact myself if you have any questions about the content of our proposal or SEH’s
qualifications to successfully complete this project for you. Thank you again for the opportunity to submit this
proposal and we look forward to working with the City of Shakopee!
At your service,
SHORT ELLIOTT HENDRICKSON INC.
Wayne D. Houle, PE
Project Manager
952.238.6540
whoule@sehinc.com
Enclosures:
Task Hour Budget
p:\pt\s\shako\common\12th ave trail\20180129 144944 12th ave trail proposal to sl-shakopee draft.docx
Page 71 of 181
*5.D.2.

February 20, 2018

Subject:
Professional Service Agreement Amendment with WSB & Associates, Inc. to update the
Surface Water Management Plan.
Authorize the execution of an agreement extension with WSB, Inc. for professional services
for the Surface Water Management Plan update.
Recommendation:
Authorize execution of the agreement.
Discussion:
The city's Surface Water Management Plan (SWMP) was last updated in 2012 as part of the
local watersheds' requirements to update the city's plan within 2 years of the watersheds' plan
updates. As part of the Metropolitan Council's requirement to update the
city's overall comprehensive plan in 2018, the city again needs to update its SWMP. While
the higher level visioning and priorities components are included in the scope of the Envision
Shakopee planning, detailed and technical updates pertaining to surface water
management also must be completed.
City staff has developed a scope of work needed to fulfill the plan update requirements and
worked with WSB to develop a work plan and professional services agreement to deliver this
work (see attached). WSB has the institutional knowledge, the city's hydrological model, the
city's storm water facility asset management system, and the technical skill to streamline the
work needed for this plan update.
The City of Shakopee has a Master Agreement for Professional Services with WSB. The
attached Professional Services Agreement authorizes and describes the scope and fee for
their work on this project.
Budget Impact:
Page 72 of 181
The scope of WSB's work is proposed to cost (not to exceed) $74,940. This work is budgeted
in 2018 Surface Water Fund budget.
ATTACHMENTS:
Professional Services Agreement
Page 73 of 181
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into on the 20th day of February, 2018, between
the CITY OF SHAKOPEE, 485 Gorman Street, Shakopee, MN 55379 ("City") and WSB
& Associates, INC., 701 Xenia Avenue South, Minneapolis, MN 55416 (“Consultant”).
Preliminary Statement
The purpose of this Agreement is to set forth terms and conditions for the provision of
professional services by the Consultant for the City for the following described Project:
2018 Surface Water Management Plan Update
The City and Consultant agree as follows:
1. Consultant's Services. The Consultant agrees to provide professional services

as described in Exhibit A, Scope of Work and any addenda thereto. The
Consultant shall serve as the City’s professional consultant in the specified work
and shall provide consultation and advice to the City during the performance of
its services. The Consultant agrees to use the City's standard specifications in
any bidding documents prepared under this Agreement. The requirements of this
section may be waived by the City if the City Engineer determines that they are
not necessary for the successful completion of the project. A Consultant
requesting a requirement to be waived must have written authorization from the
City Engineer and must be incorporated into this agreement.
2. Time for Performance of Services. The Consultant will endeavor to perform

the services outlined in the work program within the prescribed days from the
date of the contract award. Any changes in this schedule must be approved in
writing by the City.
3. Term. The term of this Agreement will be from February 20, 2018, through
February 20, 2019, the date of signature by the parties notwithstanding. This
Agreement may be extended upon the written mutual consent of the parties for
such additional period as they deem appropriate, and upon the terms and
conditions as herein stated.
4. Compensation for Services. City agrees to pay the Consultant for services as
described in Exhibit A, attached and made a part of this Agreement, which may
be amended from time to time by mutual agreement by City and Consultant. The
Consultant’s hourly rates must be based on the hourly rates approved by the
City.

Professional Services Agreement, 2018 Surface Water Management Plan Update
Page 74 of 181
The Agreement amount shall include all services to be rendered by the
Consultant as part of this Agreement (including all travel, living and overhead
expenses incurred by the Consultant in connection with performing the services
herein) except for special services authorized in writing by the City. The amount
stipulated shall be considered a "Not to Exceed" cost to the City.
The Consultant must keep track of the costs billable under this contract at all
times; any work in excess of the negotiated amount shall not be eligible for
payment unless preapproved. The Consultant must notify the City if the
Consultant anticipates that the negotiated amount might be exceeded, in order to
determine whether or not the City is prepared to increase the compensation. This
notification and approval must occur in advance of the work occurring to be
considered for compensation.
5. Payment of Fees. The Consultant must submit itemized bills for services
provided to the City on a monthly basis. The monthly billing must summarize the
progress of the project as certified by the Consultant. For work reimbursed on an
hourly basis, the Consultant must indicate for each employee, his or her
classification, the number of hours worked, rate of pay for each employee, a
computation of amounts due for each employee, the total amount due, the
original contracted amount, the current requested amount, and the total amount.
Consultant must verify all statements submitted for payment in compliance with
Minnesota Statutes Sections 471.38 and 471.931. For reimbursable expenses,
the Consultant must provide such documentation as reasonably required by the
City. Consultant bills submitted will be paid in the same manner as other claims
made to the City.
6. Audit Disclosure. The Consultant must allow the City or its duly authorized
agents reasonable access to such of the Consultant's books and records as are
pertinent to all services provided under this Agreement.
Any reports, information, data, etc. given to, or prepared or assembled by the
Consultant under this Agreement which the City requests to be kept confidential
must not be made available to any individual or organization without the City's
prior written approval. All finished or unfinished documents, data, studies,
surveys, drawings, maps, models, photographs, and reports prepared by the
Consultant will become the property of the City upon termination of this
Agreement, but Consultant may retain copies of such documents as records of
the services provided and may reuse standard portions of such documents in the
normal course of its business.
7. Termination. Termination for Cause. This Agreement may be terminated by City

by seven day's written notice to Consultant delivered to the address written
above. Upon termination under this provision, the Consultant will be paid for

Page 75 of 181
services rendered and reimbursable expenses until the effective date of
termination.
If, through any cause (except those reasonably beyond Consultant’s control), the
Consultant shall fail to fulfill in timely and proper manner its obligations under this
Contract, or if the Consultant shall violate any of the covenants, agreements, or
stipulation of this Contract, the City shall thereupon have the right to terminate
this Contract by giving written notice to the Consultant of such termination and
specifying the effective date thereof, at least five (5) days before the effective
date of termination. In that event the Consultant shall have sixty (60) days to
furnish all finished or unfinished documents, computer programs, data, studies,
surveys, drawings, maps, models, photographs, and reports or other material
prepared by the Consultant under this Contract, which shall, at the option of the
City, become its property, and the Consultant shall be entitled to receive just,
equitable compensation for any satisfactory work completed on such documents
and other materials prior to the effective date of termination.
Notwithstanding the above, the Consultant shall not be relieved of liability to the
City for damages sustained by the City by virtue of any breach of the Contract by
the Consultant, and the City may withhold any payments to the Consultant for the
purpose of setoff until such time as the exact amount of damages due the City
from the Consultant is determined.
In the event this Contract is terminated for cause, then the City may take over
and complete the work, by contract or otherwise, and the Consultant and its
sureties shall be liable to the City for any costs over the amount of this contract
thereby occasioned by the City. In any such case the City may take possession
of, and utilize in completing the work, such materials, appliances and structures
as may be on the work site and are necessary for completion of the work. The
foregoing provisions are in addition to, and not in limitation of, any other rights
which the City may have.
Termination Not For Cause. The City may terminate this Contract at any time,
with or without cause, by giving written notice to the Consultant of such
termination and specifying the effective date thereof, at least fifteen (15) days
before the effective date of such termination. In that event, the Consultant shall
have sixty (60) days to furnish all finished or unfinished documents, computer
programs, data, studies, surveys, drawings, maps, models, photographs, and
reports or other material prepared by the Consultant under this Contract, which
shall, at the option of the City, become its property. If the Contract is terminated
by the City as provided in this paragraph, the Consultant will be paid an amount
which bears the same ratio to the total compensation as the services actually
performed bear to the total services of the Consultant covered by this Contract,
less payments or compensation previously made.

Page 76 of 181
8. Subcontractor. The Consultant must not enter into subcontracts for any of the
services provided for in this Agreement without the express written consent of the
City.
9. Independent Contractor. At all times and for all purposes hereunder, the
Consultant is an independent contractor and not an employee of the City. No
statement herein shall be construed so as to find the Consultant an employee of
the City.
10. Assignment. Neither party will assign this Agreement, nor any interest arising
herein, without the written consent of the other party.
11. Services not Provided for. No claim for services furnished by the Consultant
not specifically provided for herein will be honored by the City.
12. Severability. The provisions of this Agreement are severable. If any portion
hereof is, for any reason, held by a court of competent jurisdiction to be contrary
to law, such decision will not affect the remaining provisions of the Agreement.
13. Entire Agreement. The entire agreement of the parties is contained herein. This
Agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter hereof as well as any previous agreements
presently in effect between the parties relating to the subject matter hereof. Any
alterations, amendments, deletions, or waivers of the provisions of this
Agreement will be valid only when expressed in writing and duly signed by the
parties unless otherwise provided herein.
14. Compliance with Laws and Regulations. In providing services hereunder, the
Consultant must abide by all statutes, ordinances, rules and regulations
pertaining to the provision of services to be provided. Any violation will constitute
a material breach of this Agreement and entitle the City to immediately terminate
this Agreement.
15. Equal Opportunity. During the performance of this contract, the Consultant
must not discriminate against any employee or applicant for employment
because of race, color, creed, religion, national origin, sex, marital status, status
with regard to public assistance, disability, or age. The Consultant must post in
places available to employees and applicants for employment, notices setting
forth the provisions of this non-discrimination clause and stating that all qualified
applicants will receive consideration for employment. The Consultant must
incorporate the foregoing requirements of this paragraph in all of its subcontracts

Page 77 of 181
for program work, and will require all of its subcontractors for such work to
incorporate such requirements in all subcontracts for program work.
16. Waiver. Any waiver by either party of a breach of any provisions of this
Agreement will not affect, in any respect, the validity of the remainder of this
Agreement.
17. Liability and Indemnity. The Consultant must indemnify and hold harmless the
City, its employees and agents, for all claims, damages, losses, and expenses,
including, but not limited to, attorney's fees, which they may suffer or for which
they may be held liable, as a result of, and to the extent of, the negligent or
wrongful acts of the Consultant, his employees, or anyone else for whom he is
legally responsible in the performance of this Agreement.
The Consultant assumes full responsibility for relations with its subcontractors,
and must hold the City harmless and must defend and indemnify the City, its
employees and agents, for any claims, damages, losses, and expenses in any
manner caused by such subcontractors, arising out of or connected with this
contract.
18. Insurance. During the term of this Agreement, Consultant must procure and
maintain during the life of this Contract, and provide the City with a certificate of
insurance showing, the following coverage for each occurrence and in aggregate:
A. Comprehensive General Liability Insurance, including Broad Form

Property Damage, Completed Operations and Contractual Liability for limits not
less than $1,500,000 each occurrence for damages of bodily injury or death to
one or more persons and $1,500,000 each occurrence for damage to or
destruction of property.
B. Insurance coverage for Special Hazards, including but not limited to

explosion hazard, collapse hazard, underground property damage hazard,
(commonly known as XCU).
C. Comprehensive Automobile Liability Insurance, in an amount not

less than $1,500,000 for each occurrence. Coverage shall include all owned
autos, non-owned autos, and hired autos.
D. Errors and Omissions Insurance against errors and omissions

resulting from the performance of Consultant's work under this Agreement. Said
coverage shall be in an amount not less than $2,000,000.
E. Workmen's Compensation insurance for all its employees as

required by the Minnesota Worker's Compensation Act.

Page 78 of 181
F. The City of Shakopee must be named as "ADDITIONALLY
INSURED" on the insurance described in paragraphs A, B, and C, and must
receive notice ten (10) days prior to the cancellation or expiration any of the
specified insurance. If the deductible provisions of the Consultant's coverage or
any subcontractor's coverage is questioned by the City, the Consultant shall
provide the City, upon request, "Proof of Assets".
This policy must provide, as between the City and the Consultant, that the
Consultant's coverage shall be the primary coverage in the event of a loss. If the
Consultant is providing either architectural or engineering services, the
Consultant must also maintain during the term of this Agreement a professional
liability insurance policy with the same limits as for general liability. A certificate
of insurance on the City's approved form which verifies the existence of these
insurance coverages must be provided to the City before work under this
Agreement is begun.
19. Governing Law. This Agreement will be controlled by the laws of the State of
Minnesota.
20. Whole Agreement. This Agreement embodies the entire agreement between
the parties including all prior understanding and agreements, and may not be
modified except in writing signed by all parties.
Executed as of the day and year first written above.
CITY OF SHAKOPEE WSB & ASSOCIATES, INC.
By: By:
Steven L. Lillehaug, Public Works Director
Date: Its: Contracts Officer
Date:
By:
William H. Reynolds, City Administrator
Date:

Page 79 of 181
Exhibit A
Building a legacy – your legacy. 701 Xenia Avenue South

Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
February 2, 2018
Mr. Steve Lillehaug, PE

City Engineer/ Public Works Director
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
RE: Proposal to Provide Professional Services for the Preparation of the Shakopee Surface Water
Management Plan Update
Dear Mr. Lillehaug:
We are pleased to present this proposal to update the City’s Surface Water Management Plan (SWMP)
and develop a City-wide SWMM hydraulic and hydrologic model. The work plan presented focuses on
creating a clear, well thought out, user-friendly SWMP and SWMM Model.
We believe that WSB is ideally qualified to complete the project based on the following:
 Our staff has completed numerous storm water projects in the City of Shakopee and is familiar
with recent studies and projects within the City. WSB staff has developed our knowledge of the
City through completion of the following projects for the City:
 City’s first comprehensive water resource management plan and subsequent updates
 City-wide HydroCAD model development
 Assessment and design for many of the trunk storm conveyance systems and regional
ponds
 Creation of the City’s Storm Water Asset Management Program (SWAMP)
 Construction plans and feasibility reports for numerous water quality and water quantity
projects
 Creation of an XPSWMM model for the Upper Valley Drainageway Major Watershed
 WSB staff have a long history in the creation and implementation of the Prior Lake Outlet
Channel agreement.
 WSB staff has completed more than 100 stormwater management plans for municipal clients in
the past 20 years and have completed numerous City-wide SWMM models. This allows us to
foresee and address issues that may be faced throughout the project, based on outcomes
experienced in other communities and watersheds.
 We understand that planning efforts associated with the City’s SWMP are only successful when
they lead to cost-beneficial improvements to the City’s stormwater management programs and
infrastructure. This allows the City to properly plan and budget for its stormwater management
system and meet surface water goals at the best value to its residents.
 WSB has strong relationships with agencies that have authority within the City. Our staff sits on
many of the working groups at the MPCA and other organizations and we are frequently
requested to provide input on rules and guidance documents before they are released for public
review.
Equal Opportunity Employer

wsbeng.com
Page 80 of 181
Mr. Steve Lillehaug, PE
February 2, 2018
Page 2
 WSB staff currently provide professional stormwater expertise to nearly 50 Minnesota

communities to support their MS4 NPDES permits. That is nearly 25 percent of permitted cities in
Minnesota.
Based on the credentials and work plan outlined in our proposal, we believe that the City should select
WSB to help develop its SWMP. Please call Jeff Sandberg at (651) 286-8474 if you would like to discuss
our work plan or if you would like any additional information to help evaluate our proposal.
Sincerely,
WSB & Associates, Inc.
Jeff Sandberg, PE Todd Hubmer, PE

Sr. Project Manager Vice President, Water Resources
Page 81 of 181
Estimate of Cost
SURFACE WATER MANAGEMENT PLAN UPDATE
CITY of SHAKOPEE, MINNESOTA
ENGINEERING DESIGN AND PLANNING SERVICES

Date 2/2/18
Estimated Hours
FINAL CONSTRUCTION PLAN DESIGN Jeff Sandberg Stephanie Hatten Ted Witkowski
Todd Hubmer Sr. Project Graduate Engineering Total
Principal Manager Engineer Specialist Clerical Hours Cost
Task No.Description
A. Collect Available Background & Interpret Water
1 Resource Data 2 3 8 5 1 19 $2,355.00
3 B. Complete SWMM Atlas-14 Hydrologic Modeling 12 24 260 124 1 421 $47,630.00
2 C. Complete City, Agency and Public Input Process 10 10 10 4 1 35 $4,960.00
4 D. Develop Goals and Policies 6 8 16 4 1 35 $4,510.00
5 E. Review Stormwater Management Ordinances 3 3 10 5 1 22 $2,715.00
2,6 F. Identify Problems and Corrective Actions 4 5 15 5 1 30 $3,700.00
7 G. Develop Implementation Plan 4 5 15 5 1 30 $3,700.00
8 H. Prepare Final Report 6 8 14 4 16 48 $5,370.00
Total Hours 47 66 348 156 23 640 $74,940.00
Hourly Costs $170.00 $170.00 $95.00 $135.00 $70.00

Labor Costs $7,990 $11,220 $33,060 $21,060 $1,610 $74,940
Expenses
Miscellaneous
Reproduction Copies
Total Expenses
Total Labor and Expenses $74,940.00
Page 82 of 181
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File: K:\01281-94\GIS\Maps\Fi g3_4su bwat.mxd, May 02, 2006 12:09:08 PM Page 83 of 181
*5.D.3.

February 20, 2018

TO: Mayor & Council Members
Subject:
Final payment for the 4th Avenue & Shenandoah Drive Project No. 2015-7.
Adopt Resolution R2018-014, accepting work on the 4th Avenue & Shenandoah Drive
Project and approving final payment to the contractor for Project No. 2015-7.
Recommendation:
Adoption of Resolution R2018-014.
Discussion:
All work for this project has been completed in accordance with the contract documents.
Attached is a Certificate of Completion showing the original contract amount of
$2,119,046.75 and the actual final costs of $2,015,913.15 for this project. The project
came under budget by 4.9 percent. This project was mainly completed in 2016 with final
completion summer 2017. All required project documentation has been received and is
compliant. The project will be closed out upon issuance of final payment to the contractor.
Budget Impact:
This project was funded by Tax Increment Financing, Storm Drainage funds, funds from
Shakopee Public Utilities and special assessments.
ATTACHMENTS:
Certificate of Completion
Page 84 of 181
A Resolution Accepting Work On

4th Avenue & Shenandoah Drive
Project No. 2015-7
WHEREAS, pursuant to a written contract signed with the City of Shakopee on April 19,
2016, Park Construction Company has satisfactorily completed the 4th Avenue & Shenandoah Project
in accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY

OF SHAKOPEE, MINNESOTA that the work completed under said contract is hereby accepted
and approved.
BE IT FURTHER RESOLVED, that the City Clerk and Mayor are hereby directed to issue
a proper order for the final payment on such contract in the amount of $53,741.66, taking the
contractor’s receipt in full.
Adopted in __________________ session of the City Council of the City of
Shakopee, Minnesota, held this 20th day of February , 2018.
ATTEST:
City Clerk
ENG\2016ENGINEERING PROJECTS\4thAvenueShenandoah\WORD\RESR2018-014-ACCEPT-WORK.docx
Page 85 of 181
Page 86 of 181
8.A.

February 20, 2018
FROM: Ryan Halverson, Assistant City Engineer

Subject:
2018 Street Reconstruction Project
Approve Resolution R2018-015, ordering improvements and preparation of plans and
specifications for the 2018 Street Reconstruction Project, CIF-18-003.
Recommendation:
Approve Resolution R2018-015.
Discussion:
On December 19, 2017, City Council ordered the feasibility report for the 2018 Street
Reconstruction Project. The report was completed and accepted by City Council on January
16, 2018. The proposed project includes reconstructing the following streets:
Shakopee Avenue from Market Street to CSAH 17

Minnesota Street from 10th Avenue to Shakopee Avenue
Dakota Street from 10th Avenue to Shakopee Avenue
On February 15, 2018, an informational meeting was conducted for the property owners
affected by the proposed project. The residents in attendance were provided an overview of
the project, an opportunity to discuss the infrastructure design including sidewalks, street
widths, trees and how far private services were being repaired, and the opportunity to provide
additional information about their neighborhood and properties relative to the project.
In accordance with Minnesota Statute 429 and city Resolution R2018-005, a public hearing
for the 2018 Street Reconstruction Project, CIF-18-003, is scheduled for this
evening, February 20, 2018. Proper publication and notice for the improvement hearing have
been provided.
Page 87 of 181
City Council is recommended to conduct a public improvement hearing for the proposed
improvements associated with the 2018 Street Reconstruction Project. Once the
improvement hearing has been conducted, Council is recommended to consider ordering the
improvements in accordance with Resolution R2018-015 and to prepare the plans and
specifications for the 2018 Street Reconstruction Project. A presentation of the project will
be made at the public improvement hearing.
This project is not a petitioned improvement; therefore, adoption of the resolution ordering
the improvement requires a super-majority vote.
Budget Impact:
The total estimated project cost for the 2018 Street Reconstruction Project is $2,462,000.
The project is proposed to be funded in accordance with the city's assessment policy as
follows:
Roadway construction, restoration and street lighting improvement costs ($1,368,000)

are proposed to be split and paid 30 percent by special assessments to the benefitting
properties ($410,400) and 70 percent ($957,600) out of the Capital Improvement Fund.
Storm sewer improvements ($253,000) out of the Storm Sewer Fund.
Sanitary sewer improvements ($343,000) out of the Sanitary Sewer Fund.
Watermain improvements ($498,000) funded by Shakopee Public Utilities.
ATTACHMENTS:
Feasibility Report
PowerPoint presentation
Page 88 of 181
RESOLUTION R2018-015
A Resolution
Ordering Improvements And Preparation Of
Plans And Specifications For The
2018 Street Reconstruction
Project CIF-18-003
WHEREAS, Resolution R2018-005 adopted on January 16, 2018, fixed a date for a Council
Hearing on the proposed improvement of the 2018 Street Reconstruction Project and all appurtenance
work; and
WHEREAS, ten days published notice of the hearing through two weekly publications of the
required notice was given and the hearing was held on the 20th day of February, 2018, at which all
persons desiring to be heard were given an opportunity to be heard.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY

OF SHAKOPEE, MINNESOTA, THAT:
1. The improvements are necessary, cost effective and feasible and are ordered as hereinafter
described:
2018 Street Reconstruction Project and all appurtenance work.
2. The City Engineer is hereby designated to proceed with this improvement and shall prepare
plans and specifications for the making of such improvements.
3. The work of this project is hereby designated as part of the 2018-1 Public Improvement
Program.
4. The City Council shall let the contract for all or part of the improvements as authorized
by Minnesota Statutes 429.041, no later than three years from the date of adoption of this resolution.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 2018.

ATTEST:
City Clerk
ENGR/2018-PROJECTS/2018-RECONSTRUCTION/R2018-015-ORDERING-PROJECT
Page 89 of 181
January 2018
Feasibility Report
 Shakopee Avenue (Market St to Marschall Rd)

 Dakota Street (10th Ave to Shakopee Ave)
 Minnesota Street (10th Ave to Shakopee Ave)
Street Improvements and Appurtenance Work

Page 90 of 181

FEASIBILITY REPORT
FOR
2018 STREET RECONSTRUCTION
SHAKOPEE, MINNESOTA

I hereby certify that this plan, specification, or report was prepared
by me or under my direct supervision and that I am a duly licensed
Professional Engineer under the laws of the State of Minnesota.

___________________________________________
Ryan Halverson

Date January 5, 2018 License No. 49803

Feasibility Report Page 1
City of Shakopee, MN
City Project CIF18-003 Page 91 of 181

FEASIBILITY REPORT

2018 STREET RECONSTRUCTION

 Shakopee Avenue from Market Street to CSAH 17
 Minnesota Street from 10th Avenue to Shakopee Avenue
 Dakota Street from 10th Avenue to Shakopee Avenue

City Project Number CIF18‐003

January 2018

Prepared By:

City of Shakopee
Engineering Department
485 Gorman Street
Shakopee, MN 55379
(952) 233‐9300
(952) 233‐3801 (Fax)

EXECUTIVE SUMMARY

The intent of this section is to highlight the important issues of this project. More detailed
information is contained in the body of the report.

On December 19, 2017, City Council ordered the preparation of a feasibility report to
analyze the reconstruction of the following streets:

 Shakopee Avenue from Market Street to CSAH 17
 Minnesota Street from 10th Avenue to Shakopee Avenue
 Dakota Street from 10th Avenue to Shakopee Avenue

The recommended improvements consist of reconstructing the streets and sidewalks,
installing new storm sewer, replacing existing watermain and sanitary sewer including
services and replacing the existing street lighting.

The estimated costs for the proposed improvements are $1,343,000 for the street
improvements, $25,000 for the street lighting, $253,000 for the storm sewer
improvements, $498,000 for the watermain improvements, $343,000 for the sanitary
sewer improvements. The total estimated project cost is $2,462,000.

The project is proposed to be funded as follows:

Assessments (30% of street improvements) $ 410,400
Capital Improvement Fund $ 957,600
Storm Sewer Fund $ 253,000
Shakopee Public Utilities $ 498,000
Sanitary Sewer Fund $ 343,000

TOTAL PROJECT COST $ 2,462,000


1. BACKGROUND

On December 19, 2017, the City Council ordered the preparation of a feasibility
report to analyze the reconstruction of the following streets:

Shakopee Avenue from Market Street to CSAH 17
Minnesota Street from 10th Avenue to Shakopee Avenue
Dakota Street from 10th Avenue to Shakopee Avenue

This report was prepared in response to City Council direction to prepare a
feasibility report and will determine the feasibility and cost effectiveness of
reconstructing the above‐mentioned streets. All existing infrastructure elements
(street, sidewalks, utilities, street lighting, etc.) within the project area were
evaluated as part of this report.

The report will provide a description of the proposed improvements, an itemized
cost estimate, a cost apportionment and a preliminary assessment roll.

This project is included in the City’s Proposed 2018 Capital Improvement Program.


2. STREET IMPROVEMENTS

A. EXISTING CONDITIONS

The streets within the proposed project area were most recently improved
between 1972 and 1976, resulting in the existing street pavement being in service
for more than 40 plus years. Improvements to the streets in the project area have
since been limited to patching and seal coating.

The roadways within the project area are generally flat, have concrete curb and
gutter and some storm sewer for surface water drainage. (See Appendix A,
Existing Conditions Figure) The roadways’ bituminous asphalt pavement has aged
and is showing significant fatigue and distress.

The typical service life for bituminous asphalt is approximately 30 years.
Generally, it is no longer cost effective to routinely maintain these streets with
seal coating or thin overlay procedures. The existing pavements in a majority of
the project area are deteriorated to the point where they require more than
normal maintenance. There are many transverse and longitudinal cracks, areas of
patching, crown problems and curb and gutter deficiencies. Complete
reconstruction of the street in the proposed project area is warranted.

Shakopee Avenue ranges from 41‐feet to 50‐feet wide from Market Street to CSAH
17 and includes parking lanes for a bus loading area adjacent to Pearson
Elementary School as well as a parking lane adjacent to the Living Water Christian
Center. Minnesota Street is 42‐feet wide. Dakota Street is 41‐feet wide.

Concrete sidewalk exists on the south side of Shakopee Avenue from Dakota
Street to CSAH 17 and on the east side of Dakota Street from 10th Avenue to
Shakopee Avenue. The concrete sidewalk along Shakopee Avenue has
deteriorated and is in poor condition. The concrete sidewalk along Dakota Street
was constructed in 2010 and is in good condition, but the pedestrian ramps are
out of compliancy with the Americans with Disabilities Act (ADA).

A geotechnical investigation was performed within the project area to obtain and
analyze soil samples below the street pavement. The geotechnical evaluation
report contains information regarding the subsurface soil and groundwater
conditions and includes appropriate design and construction recommendations.
Soil borings primarily indicate good soils containing sand, silty fine sand, sand with
gravel and clay, clayey sand and some clay to depths that range from 4 to 14 feet
below the pavement surface. Bedrock was noted in one location on Dakota Street
at a depth of 6.6 feet. The presence of groundwater was not noted in the soil
borings.

B. PROPOSED CONDITIONS

Based on age and condition of the existing bituminous asphalt surfaces and the
proposed replacement of underlying utilities throughout the project area,
complete replacement of the street surface is warranted. Proposed street
improvements include full depth reconstruction for the existing street to a width
of 37 feet back‐to‐back and a 7‐ton design for all streets within the project area.
(See Appendix B, Street and Storm Sewer Improvements Figure) A small portion
of Shakopee Avenue adjacent to Pearson Elementary School will be reconstructed
to a width of 46 feet to accommodate an existing bus loading zone.

Street grades will be designed to provide improved drainage to the storm sewer
system. The proposed reconstruction does not include substantial changes to the
roadway alignment or elevation. The proposed 37 feet wide street is a reduction
from existing conditions and provides some of the following benefits:

● Reduced hard surface ● Reduc on in maintenance/construction cost
● Reduc on in runoﬀ ● Reduced speeds through a residen al area
● Increased green space ● Less impact to boulevard trees
● Allows adjustment to street grades for improved drainage

The existing subgrade soil material will provide a stable foundation to support the
proposed street and utility improvements. Removal of poor soils in isolated areas
throughout the project for utility and or roadway construction will be performed
as recommended in the geotechnical report by ITCO Allied Engineering and as
determined in the field during construction.

It should be noted that in‐depth property surveys are not performed and when
constructing the new driveways, the determined location generally matches
existing driveway locations and widths. It is not the intent under this project to
verify or fix driveway‐property line issues, which sometimes exist. Rather, the
construction under this project generally occurs within City right‐of‐way.

It is proposed to reconstruct the five‐foot concrete sidewalk along the south side
of Shakopee Avenue. The sidewalk along Dakota Street will not be replaced, but
pedestrian ramps will be upgraded to meet ADA compliance.

Other improvements include the reconstruction of the ends of driveways, the
replacement of trees that are impacted, replacement of landscaping elements and
irrigation systems that are impacted. Disturbed boulevard areas will be restored
with a compost‐topsoil blend and sod.

The total estimated project cost for the proposed street
improvements is $1,343,000. (does not included street lighting)
3. STREET LIGHTING SYSTEM


The street reconstruction program has historically included the replacement of
street lights located within the neighborhood. There is one free‐standing light in
the project area. Free‐standing lights are defined as a light mounted on poles,
which do not contain any other overhead utilities attached to them. These lights
consist of older style wood utility poles that have been in service for many years
or since the construction of the neighborhood. The existing free‐standing street
lights have cobra‐head type light fixtures and have underground power service.
Other street lights in the neighborhood exist on multi‐use type poles, which are
unable to be removed. The existing multi‐use lights poles have cobra‐head type
fixtures and overhead power service. There are six street lights on multi‐use poles.

B. PROPOSED STREET LIGHTING IMPROVEMENTS

The recommended street light improvements include replacement of the one
free‐standing street light with a fiberglass pole, cut‐off type LED light fixtures and
underground power service. The six other street lights that are mounted on multi‐
use transmission poles within the neighborhood will also be replaced with LED
fixtures. (See Appendix D, Street Lighting Improvements Figure)

The total estimated project cost for the street lighting improvements is $25,000.

4. STORM DRAINAGE AND TREATMENT SYSTEM


The project area is located within the Lower Minnesota River Watershed District
and flows to the Minnesota River. The existing storm drainage system consists of
a network of storm sewer pipes, ranging in size from 12‐inch to 18‐inch, reinforced
concreted pipe, installed between 1972 and 1976 and is generally undersized by
today’s standards. The surface water within this neighborhood flows overland to
the underground network along Shakopee Avenue. The west half of Shakopee
Avenue connects to a trunk system that runs down Dakota Street and over to
Market Street. The east half connects to a trunk system that runs down Marschall
Road. Both trunk systems eventually discharge to the Minnesota River.

B. PROPOSED DRAINAGE IMPROVEMENTS

Storm sewer improvements will be made to the existing system that includes
replacing mainline storm sewer, catch basins and laterals where necessary. As
indicated, the storm sewer system is to some extent undersized. A more complete
system is proposed to be installed including a new mainline to remove a concrete
valley gutter at Prairie Street, new lateral lines and catch basins. (See Appendix B,
Street and Storm Sewer Improvements Figure) This expansion of the drainage
system and installation of additional pipes and catch basin structures will help
minimize localized drainage problems.

The total estimated project cost for the proposed storm sewer improvements is
$253,000.

5. SANITARY SEWER SYSTEM


The existing sanitary sewer collection system within the project area consists
primarily of 8‐inch diameter vitrified clay pipe (VCP) sewer mains. The sanitary
sewer main under Minnesota Street, Dakota Street and the western portion of
Shakopee Avenue was constructed in 1948. The sanitary sewer main under the
eastern portion of Shakopee Avenue was constructed in 1966. Due to the age and
materials used in the original construction of the sanitary sewer system, several
segments of pipe are subject to sags, cracked and broken pipe and root intrusion.
Public Works crews must perform root sawing and jetting more frequently to
maintain the system conveyance capacity and avoid backups.

B. PROPOSED SANITARY SEWER IMPROVEMENTS

Complete replacement of the 8‐inch diameter VCP sanitary sewer mains within
the project area is recommended due to the extent of the root intrusion, sags and
cracked pipe within the collection system. (See Appendix C, Sanitary Sewer and
Water Main Improvements Figure) Isolated replacement of the problem areas is
not cost effective. In accordance with past City construction practice, individual
service lines will be replaced with PVC to match existing 4‐inch or 6‐inch pipes
between the sewer main and the property line.

The total estimated project cost for the proposed sanitary sewer improvements is
$343,000.

6. WATER SYSTEM


The existing water main system in the project area is 6‐inch diameter cast iron
pipe. The water main under Minnesota Street, Dakota Street and the western
portion of Shakopee Avenue was constructed in 1948. The water main under the
eastern portion of Shakopee Avenue was constructed in 1966.

B. PROPOSED WATER MAIN IMPROVEMENTS

Recommended water main improvements include complete replacement of the
existing cast iron water main with new ductile iron water main. (See Appendix C,
Sanitary Sewer and Water Main Improvements Figure) The water main size will be
increased from 6‐inch to 8‐inch diameter water main to provide additional flow as
requested by Shakopee Public Utilities.

The proposed improvements also include replacement of valves, hydrants and
water services extending from the water main in the street up to and including
the water curb stop located at the property line. Replacement pipe materials
include ductile iron pipe, which is more resistant to corrosion than cast iron pipe,
and copper service pipe.

The total estimated project cost for the proposed water main improvements is
$498,000.

7. RIGHT‐OF‐WAY AND EASEMENTS

All public infrastructure owned, maintained and operated by the City throughout
the project area is located within City right‐of‐way or easements. It is not
anticipated that the City will need to obtain any additional easement for any
existing or proposed improvement located within the roadway. If necessary, any
identified easements needed during final design will be further coordinated with
the City Attorney and the identified property owners.

8. SPECIAL ASSESSMENTS

8.1 Street Improvements

In accordance with the City’s Special Assessment Policy, 30% of the project
costs for the street improvements and street lighting are proposed to be
assessed to benefiting properties, and 70% of the project cost for the

proposed street improvements and street lighting will be funded by the
Capital Improvement Fund.

Properties with zoning of R1C, Old Shakopee Residential and proposed
land use of Single Family Residential will be assessed on a per lot basis.
Single family lots with zoning and proposed land use of High Density
Residential will be included in the per lot assessment method. Corner lots
that only have improvements made to one street will be considered a half
lot. A corner lot is defined as a lot of record with two sides adjacent to
existing City streets. The cost per lot shall be determined by dividing the
total cost of street front footage of the assessable lots by the total
assessable lots benefitting from the improvement. (See Figure 2,
Assessment Map)

Properties with zoning and proposed land use of High Density Residential
or Institutional will be assessed using the area method of assessment. The
assessable area of each lot shall be defined as the number of square feet
or acres within the boundaries of the appropriate property lines of the
areas benefitting from the project. The assessment rate (cost per square
foot) shall be calculated by dividing the total cost of street front footage of
the assessable lots by the total area assessable lots benefitting from the
improvement. (See Figure 2, Assessment Map)

A preliminary assessment roll is included in Appendix F. The estimated
assessment rate is $5,582.82 per typical single family residential lot and
$9,950.06 per acre for High Density Residential and Institutional uses. See
Figure 2 depicting the different assessment methodology per parcel.
Actual assessments will be based on the final project costs and
apportionments.

8.2 Storm Sewer

The Storm Sewer Fund will fund 100% of the storm sewer improvements.

8.3 Watermain

Shakopee Public Utilities will fund 100% of the water main improvements.

8.4 Sanitary Sewer

The Sanitary Sewer fund will fund 100% of the sanitary sewer
improvements.




9. ESTIMATED COSTS & FUNDING

The total estimated cost of the proposed project is $2,462,000. Table 1 provides a
summary of the estimated project costs and recommended funding amounts from
the various sources as indicated. The preliminary estimate includes the cost for
project administration, legal, engineering and construction contingency. The
following costs were prepared using 2017 construction costs and are subject to
change, depending on the final design of the project, bids received, and actual
work performed.


10. PROJECT SCHEDULE

Table 2 is the preliminary schedule for the project.

Action Target Date
City Council Receives Feasibility Report, Calls for Public
January 16, 2018
Hearing
City Council Holds Public Hearing, Authorizes the Project and
February 20, 2018
Orders Preparation of Plans and Specifications
City Council Approves Plans and Specs, Authorizes
March 6, 2018
Advertisement for Bids
City Receives and Opens Project Bids April 2018
City Council Considers Award of Contract April 2018
Start Project Construction May 2018
Construction Substantially Complete October 2018
City Council Declares Cost to be Assessed, Calls for Public
October 2018
Hearing
Hold Assessment Public Hearing November 2018

11. CONCLUSION

The overall condition of the City’s street and utility infrastructure system is critical
to the operation, safety, welfare and economic health of the entire community.
As a result of the infrastructure needs described and the proposed solutions and
estimated costs provided in this report, the proposed project is considered to be
necessary, cost effective and feasible.


Page 105 of 181
Page 106 of 181
APPENDIX B

Street and Storm Sewer Improvements Figure

Feasibility Report
Page 108 of 181
Page 109 of 181
APPENDIX C

Sanitary Sewer and Water Main Improvements Figure

Feasibility Report
Page 111 of 181
Page 112 of 181
APPENDIX D

Street Lighting Improvements Figure

Feasibility Report
Page 114 of 181
APPENDIX E

Preliminary Assessment Roll

Feasibility Report
PRELIMINARY-ASSESSMENT ROLL
2018 Street Reconstruction - CIF18-003
RESIDENTIAL STREET
PID PROPERTY OWNER PROPERTY ADDRESS LEGAL DESCRIPTION
UNIT(S) ASSESSMENT
WELCH LOREN
270060040 1265 SHAKOPEE AVE E 1265 SHAKOPEE AVE E SubdivisionName NEHL'S ADDN Lot 002 SubdivisionCd 27006 1 $ 5,582.82
SHAKOPEE, MN 55379 SHAKOPEE, MN 55379
KIESER THOMAS A
REVOCABLE TRUST
ANNEN JAMES R & DIANNE M
SKOUG MICHAEL L & COLLEEN
ROSENDAHL GARY A & JEANNE M
SCOTT COUNTY CDA
270060140 323 NAUMKEAG ST S 1285 SHAKOPEE AVE E SubdivisionName NEHL'S ADDN Lot 004 SubdivisionCd 27006 1 $ 5,582.82
GLYNN MARTIN W & JODY M
SubdivisionName WERMERSKIRCHEN ADDN Lot 005 Block
270080290 874 MINNESOTA ST S 874 MINNESOTA ST S 0.5 $ 2,791.41
311 SubdivisionCd 27008
NELSON AMANDA
270080370 727 SHAKOPEE AVE E 727 SHAKOPEE AVE E 1 $ 5,582.82
MCLAUGHLIN ADAM E
270080380 737 SHAKOPEE AVE E 737 SHAKOPEE AVE E 0.5 $ 2,791.41
SCHMIDT ROGER A
ASSEMBLY OF GOD
CTW GROUP INCORPORATED
270080720 5402 PARKDALE DR SUITE 101 935 SHAKOPEE AVE E 1 $ 5,582.82
MINNEAPOLIS, MN 55416 SHAKOPEE, MN 55379
Page 116 of 181

RESIDENTIAL STREET
UNIT(S) ASSESSMENT
FIX DEAN J
SubdivisionName CAPESIUS ADDN Lot 003 SubdivisionCd
270130090 5521 QUEENSBERRY AVE 731 10TH AVE E 0.5 $ 2,791.41
27013
SPRINGFIELD, VA 22151 SHAKOPEE, MN 55379
GENDREAU THOMAS
SubdivisionName REPLAT EAGLE BLUFF'S 1ST ADDN Lot
270330010 910 MINNESOTA ST S 910 MINNESOTA ST S 1 $ 5,582.82
001 Block 001 SubdivisionCd 27033
FORD KAREN B
KIRCHMEIER BARRY J & JUDITH
NEVIN PAUL M & JEANETTE M
JOHNSON CHRISTINA M
DUEDE CHARLES R & ROSALIE A
270330100 905 MARKET ST S 905 MARKET ST S 0.5 $ 2,791.41
ANNEN ROBERT P & JOLENE R
LYON DALE E & PATRICIA
SAGER ROGER L & ONA L
SKUBIC ALEJANDRA
CORDES BARBARA J
MAMULA JEFFREY J
Page 117 of 181

RESIDENTIAL STREET
UNIT(S) ASSESSMENT
KROHN VIRGIL W & JUDITH A
270330170 929 MINNESOTA ST S 929 MINNESOTA ST S 0.5 $ 2,791.41
WOODRICH JAMES
SubdivisionName EAST-VIEW 1ST ADDN Lot 001 Block 004
270920300 PO BOX 366 955 SHAKOPEE AVE E 0.5 $ 2,791.41
SubdivisionCd 27092
CIRCLE PINES, MN 55014 SHAKOPEE, MN 55379
KARST VERNON
SubdivisionCd 27092
BRUCE SCOTT
SubdivisionCd 27092
DAMIAN MICHAEL
SubdivisionCd 27092
HANSON KYLE
SubdivisionCd 27092
ANDERSON DARIN
270920470 PO BOX 249 1075 SHAKOPEE AVE E 1 $ 5,582.82
SubdivisionCd 27092
CHANHASSEN, MN 55317 SHAKOPEE, MN 55379
SELLNER KARL A & LISA M
SubdivisionCd 27092
JOHNSON PAUL I & YVONNE H
SubdivisionName EAGLE BLUFF 1ST ADDN Lot 008 Block
271250010 934 DAKOTA ST S 934 DAKOTA ST S 0.5 $ 2,791.41
BOHR JOHN A & BETI M
271250020 930 DAKOTA ST S 930 DAKOTA ST S 1 $ 5,582.82
DILLING NATHANIAL
SMITH MICHAEL D & LAURIE M
RYAN SUSAN M
Page 118 of 181

RESIDENTIAL STREET
UNIT(S) ASSESSMENT
FELTEN JOEL H & CHRISTINE R
FIEDLER KAY I
JUDY RICHARD F
SubdivisionName TENTH AVENUE ADDN Lot 001 Block 001
SubdivisionCd 27241
LEE MARTIN A
279061090 619 SHAKOPEE AVE 619 SHAKOPEE AVE E Section 06 Township 115 Range 022 1 $ 5,582.82
BELL HENRY D
279061110 709 SHAKOPEE AVE E 709 SHAKOPEE AVE E Section 06 Township 115 Range 022 1 $ 5,582.82
DRESSEN ANTHONY R & COLLEEN
279061120 717 SHAKOPEE AVE E 717 SHAKOPEE AVE E Section 06 Township 115 Range 022 1 $ 5,582.82
BYZEWSKI ANTHONY R
279061130 703 SHAKOPEE AVE E 703 SHAKOPEE AVE E Section 06 Township 115 Range 022 0.5 $ 2,791.41
FLEISCHER ARNOLD H & KAAREN
279061140 865 MARKET ST S 865 MARKET ST S Section 06 Township 115 Range 022 0.5 $ 2,791.41
STREET
PID PROPERTY OWNER PROPERTY ADDRESS LEGAL DESCRIPTION LOT ACREAGE
ASSESSMENT
HUNTINGTON PARK APARTMENTS LLC
270060010 5290 VILLA WAY 1245 SHAKOPEE AVE E SubdivisionName NEHL'S ADDN Lot 001 SubdivisionCd 27006 1.40235 $ 13,953.47
EDINA, MN 55436 SHAKOPEE, MN 55379
270060020 5290 VILLA WAY SubdivisionName NEHL'S ADDN Lot 001 SubdivisionCd 27006 0.2911 $ 2,896.46
EDINA, MN 55436
EDINA, MN 55436
EDINA, MN 55436
Page 119 of 181

STREET
PID PROPERTY OWNER PROPERTY ADDRESS LEGAL DESCRIPTION LOT ACREAGE
ASSESSMENT
EDINA, MN 55436
SHAKOPEE AVENUE VENTURES
270060120 17797 BEARPATH TR 1307 SHAKOPEE AVE E SubdivisionName NEHL'S ADDN Lot 004 SubdivisionCd 27006 0.44284 $ 4,406.29
EDEN PRAIRIE, MN 55347 SHAKOPEE, MN 55379
RUSSIAN EVANGELICAL BAPTIST
SubdivisionName TENTH AVENUE ADDN Lot 002 Block 001
272410020 1205 10 AVE E 1205 10TH AVE E 1.70105 $ 16,925.55
SubdivisionCd 27241
MANAGEMENT
SubdivisionName CANTERBURY APARTMENTS 1ST ADDN
271240010 470 W 78 ST # 260 1224 SHAKOPEE AVE E 3.61988 $ 36,018.03
Lot 001 Block 001 SubdivisionCd 27124
CHANHASSEN, MN 55317 SHAKOPEE, MN 55379
ISD 720
279070220 1200 SHAKOPEE TOWN SQUARE 917 DAKOTA ST S Section 07 Township 115 Range 022 7.49319 $ 74,557.71
$ 410,400.00
Page 120 of 181

Page 121 of 181
Capital Improvement Program
Page 122 of 181

Proposed Project Location Map
Page 123 of 181

Existing Conditions
•
Page 124 of 181

Proposed Street, Storm Sewer
and Sidewalk Improvements
Page 125 of 181

Proposed Street, Storm Sewer
and Sidewalk Improvements
Page 126 of 181

Proposed Sanitary Sewer and
Water Main Improvements
•
Page 127 of 181

Proposed Sanitary Sewer and
Water Main Improvements
•
Page 128 of 181

Street Lighting
Page 129 of 181

Project Inconveniences
Page 130 of 181

Restoration
•
Page 131 of 181

Proposed Apportionment
Page 132 of 181

Assessment Method
•
–
Page 133 of 181

Assessment Map
Page 134 of 181

Preliminary Project Schedule
Page 135 of 181

9.A.1.

February 20, 2018
FROM: Darin Nelson, Finance Director

Subject:
Monthly Financial Review - December 2017 & January 2018
Discussion on the December 2017 and January 2018 General Fund revenues and
expenditures along with the Community Center and Ice Arena year-over-year operations
comparison.
Recommendation:
N/A - Informational Purposes Only
Discussion:
December 2017 Review (See Attachment)
As I mentioned last month, even though the new year has begun, that doesn't mean 2017 is
complete. Financial reports are a snapshot in time. There are many revenues and
expenditures along with various other year-end entries that need to be made. We will be
paying bills and collecting receipts all related to 2017 through at least February.
Revenue Variances (+/- 10% of 100% Target)

Taxes - The December short settlement was receipted in January bringing our tax
collections to 98.5 percent of our levy. The difference between the levy and the year to
date collections is due to multi-year tax petition refunds that were settled by the County
in 2017.
Special Assessments will end the year slightly below target. Most of these special
assessments are for delinquent garbage collections or nuisance abatements.
Licenses & Permits - December revenues of $240,501 put the year-to-date revenues
over $2.8 million. This is approximately $880,000 more than the revised budget, which
was revised upward by $266,000. 2017 actual revenue is over $265,000 greater than the
2016 actual revenue.
Page 136 of 181

Intergovernmental - This budget was revised upward by about $115,000 with the
anticipation we will receive some additional public safety grant funding. We are still
anticipating 2017 payments that will be received in the next few weeks.
Charges for Services - Recorded monthly revenue of $715,543. Contractual police
services accounted for $111,665, along with SPUC franchise fees of $352,000
and Recreation Services of $234,800.
Fines & Forfeits - Revenue has exceeded the 2017 budget allotment of $1,500. A
majority of the revenues in this category come from late fees associated with the
monthly lodging tax submittals and payments related to the driving diversion program.
Miscellaneous - Interest earning receipts are slightly higher than anticipated.
Expenditure Variances (+/- 10% of 100% Target)

Community Development/Planning - Although within the target range, planning
expenditures are above budget due to the 2040 Comp Plan contract with MKSK. The
city will be receiving grants from various sources
to offset some of this cost. These grants will be recorded as a revenue and likely not be
recognized until 2018 when the Comp Plan is complete.
Facilities - With the opening of the new city hall there were some additional building
maintenance costs associated getting the new city hall building online. Facilities also
accounted for the utility costs for both the old and new city halls. Lastly, this past
December the police entrance gate needed repairs that totaled about $8,300.
Engineering - Is below budget due to personnel vacancies earlier in the year.
Natural Resources - This budget was reduced from an original budget of $198,000 to
$163,840. This reduction was an error in understanding that public works staff charges
their time to natural resources in the winter months when tree trimming occurs. This
activity has been accounted for within the 2018 budget.
Unallocated - This division accounts for items that cannot be specifically assigned to
specific departments or divisions. Included in this division is the city's contingency
allotment of $110,000.
All other departments/divisions are within +/-10% of the December 31, 2017 target
date.
January 2018 Review (See Attachment)
Revenue Variances (+/- 10% of 8% Target)

This early in the year, one or two large receipts tend to skew the variances. The
Charges for Services category recorded receivables for the school resource officers and
the SMSC police services contribution of $212,817 and $105,000, respectively.
Additionally, $238,882 of intergovernmental revenue was recorded for the first
Page 137 of 181

installment of municipal state aid.
Special Assessments is a negative amount due to the payment to Republic Services for
delinquent garbage assessments. Similar to last year, this account will be negative until
we receive our first and second half tax payments.
Expenditure Variances (+/- 10% of 8% Target)

Similar to prior years, the Mayor and Council budget line appears to over budget. This
division incurs a number of one-time costs at the front of the budget cycle and is
anticipated to fall back within the variance parameters as the year progresses.
Facilities is within target, but it should be noted that an operational change took place on
January 1. Rather than each building such as city hall, public works, fire stations and the
police department having a separate facilities budget for operational maintenance and
repair, the facilities division is now responsible for these activities. This change will
allow the facilities maintenance supervisor more flexibility in directing where needed
maintenance or repair dollars are needed. A budget amendment will be requested at a
later date to officially move these budget dollars between departments.
Community Center & Ice Arena Year-over-Year Comparison (See Attachment)
December 2017
Ice arena revenues will end the year with close to $725,000 in revenues. This $35,000 great
than budget and about 90% greater than the previous year.
After adjusting the budget for utility costs, the ice arena expenditures are remaining steady
from month-to-month and are very close to the revised budget numbers.
Year-to-Date community center and Sand Venture revenues are $727,040. This revenue is
split between the community center and Sand Venture in the amounts of $522,048
and $204,993, respectively. Actual revenues surpassed budget by over $81,000 and were
about $218,000 greater than 2017.
The community center & Sand Venture expenditures are ending the year very close to
budget. The 2017 wages budget for the community center was amended late in the year to
account for additional staffing needs.
January 2018
Similar to the analysis of the city's General fund, reviewing revenue and expenditures early in
the year can be easily distorted depending upon what type of transactions did or did not
occur. You will notice the revenues for both the ice arena and the community center for
Page 138 of 181

January 2017 are actually negative amounts. This is due to the timing of 2016 yearend
accounting entries.
Ice arena expenditures are slightly higher than January of last year. This is due the payment
of a couple service contracts related to equipment and facility maintenance.
Community center expenditures are higher than this time last year due to the facility not
being fully functional until mid-summer. Individual line item expenditures will continue to be
monitored as the year progresses.
Deferred membership revenue as of January 31, 2018 is just below $250,000 compared about
$97,000 a year ago. This is direct result of strong annual membership sales throughout 2017.
Budget Impact:
No Budget Impact
ATTACHMENTS:
December 2017 Monthly Financial Report

January 2018 Monthly Financial Report
December 2017 Community Center & Ice Arena Year-to-Year Comparison
January 2018 Community Center & Ice Arena Year-to-Year Comparison
Page 139 of 181

CITY OF SHAKOPEE
Monthly Financial Report
Di
YTD December YTD Budget YTD
vis
2017 2017 2017 Balance Percent 2016
io
Budget Actual Actual Remaining Used Actual
n
01000 - GENERAL FUND
REVENUES:
* - TAXES (16,565,200) (7,708,639) (16,324,790) (240,410) 99% (17,022,204)
* - SPECIAL ASSESSMENTS (6,500) (6,593) (3,875) (2,625) 60% (15,818)
* - LICENSES AND PERMITS (1,949,700) (240,501) (2,830,501) 880,801 145% (2,564,729)
* - INTERGOVERNMENTAL (1,402,300) 5,726 (1,294,490) (107,810) 92% (1,344,279)
* - CHARGES FOR SERVICES (5,238,950) (715,543) (5,519,430) 280,480 105% (4,759,974)
* - FINES AND FORFEITS (1,500) (200) (2,619) 1,119 175% (11,213)
* - MISCELLANEOUS (170,150) 11,449 (215,507) 45,357 127% (218,408)
TOTAL REVENUES (25,334,300) (8,654,300) (26,191,211) 856,911 103% (25,936,625)
EXPENDITURES:
11 - MAYOR & COUNCIL 179,670 8,010 172,520 7,150 96% 171,877
12 - ADMINISTRATION 1,676,980 143,928 1,603,694 73,286 96% 1,430,285
13 - CITY CLERK 305,150 23,932 292,021 13,129 96% 327,235
15 - FINANCE 1,215,670 117,065 1,228,318 (12,648) 101% 1,194,485
17 - COMMUNITY DEVELOPMENT 625,170 79,916 663,763 (38,593) 106% 470,494
18 - FACILITIES 372,720 67,120 410,147 (37,427) 110% 370,741
31 - POLICE DEPARTMENT 8,224,000 791,648 7,904,027 319,973 96% 7,795,471
32 - FIRE 2,169,100 173,925 2,108,200 60,900 97% 2,112,184
33 - INSPECTION-BLDG-PLMBG-HTG 812,840 80,073 825,611 (12,771) 102% 715,667
41 - ENGINEERING 770,450 50,990 632,536 137,914 82% 607,934
42 - STREET MAINTENANCE 2,118,960 183,331 2,066,081 52,879 98% 2,004,914
44 - FLEET 444,060 36,628 412,055 32,005 93% 448,324
46 - PARK MAINTENANCE 1,934,720 169,290 1,902,350 32,370 98% 1,601,390
66 - NATURAL RESOURCES 163,840 18,054 186,237 (22,397) 114% 178,269
67 - RECREATION 3,254,770 351,675 3,140,687 114,083 96% 2,452,508
91 - UNALLOCATED 216,250 1,202 34,966 181,284 16% 34,836
TOTAL EXPENDITURES 24,484,350 2,296,787 23,583,213 901,137 96% 21,916,613
OTHER FINANCING #
* - TRANSFERS IN (250,000) 0 (250,000) 0 100% # (250,000)
* - TRANSFERS OUT 700,000 0 700,000 0 100% # 3,348,755
OTHER FINANCING TOTAL 450,000 0 450,000 0 100% # 3,098,755
FUND TOTAL (399,950) (6,357,514) (2,157,999) 1,758,049 # (921,257)
Key
Varies more than 10% than budget positively
Varies more than 10% than budget negatively
Within 10% of budget
Page 140 of 181

CITY OF SHAKOPEE
Di
YTD January YTD Budget January YTD
vis
io
n
REVENUES:
* - TAXES (17,100,000) 0 0 (17,100,000) 0% 887
* - SPECIAL ASSESSMENTS (7,000) 17,824 17,824 (24,824) (255)% 17,195
* - LICENSES AND PERMITS (1,845,000) (159,602) (166,086) (1,678,914) 9% (56,796)
* - INTERGOVERNMENTAL (1,486,100) (238,882) (238,882) (1,247,219) 16% 29,133
* - CHARGES FOR SERVICES (5,709,800) (633,913) (633,844) (5,075,956) 11% (327,229)
* - FINES AND FORFEITS (1,500) 0 0 (1,500) 0% (300)
* - MISCELLANEOUS (196,500) (1,651) (1,651) (194,849) 1% (78,923)
TOTAL REVENUES (26,345,900) (1,016,223) (1,022,639) (25,323,261) 4% (416,033)
EXPENDITURES:
11 - MAYOR & COUNCIL 169,300 29,953 34,100 135,200 20% 19,985
12 - ADMINISTRATION 1,835,300 122,601 183,628 1,651,672 10% 105,652
13 - CITY CLERK 405,400 27,318 37,855 367,545 9% 17,415
15 - FINANCE 1,265,700 27,872 47,235 1,218,465 4% 31,133
17 - COMMUNITY DEVELOPMENT 848,400 45,906 69,276 779,124 8% 30,467
18 - FACILITIES 398,800 47,494 64,975 333,825 16% 21,085
31 - POLICE DEPARTMENT 8,694,400 563,369 880,163 7,814,237 10% 478,488
32 - FIRE 2,467,200 113,628 207,973 2,259,227 8% 94,030
33 - INSPECTION-BLDG-PLMBG-HTG 810,600 77,142 107,036 703,564 13% 54,702
41 - ENGINEERING 817,600 41,603 60,367 757,233 7% 30,191
42 - STREET MAINTENANCE 2,201,700 161,011 234,308 1,967,392 11% 116,066
44 - FLEET 464,200 31,195 42,922 421,278 9% 27,476
46 - PARK MAINTENANCE 2,060,300 117,747 154,583 1,905,717 8% 100,221
66 - NATURAL RESOURCES 126,200 600 600 125,600 0% 5,983
67 - RECREATION 3,814,500 191,624 276,066 3,538,434 7% 138,219
91 - UNALLOCATED 216,300 652 658 215,642 0% 47
TOTAL EXPENDITURES 26,595,900 1,599,716 2,401,745 24,194,155 9% 1,271,160
OTHER FINANCING #
* - TRANSFERS IN (250,000) 0 0 (250,000) 0% # 0
* - TRANSFERS OUT 0 0 0 0 0% # 0
OTHER FINANCING TOTAL (250,000) 0 0 (250,000) 0% # 0
FUND TOTAL 0 583,493 1,379,106 (1,379,106) # 854,841
Key
Page 141 of 181

COMMUNITY CENTER BUDGET TO ACTUAL
YTD YTD YTD YTD Actual
Business Budget
Actual Actual Actual Year Variance
Unit 2017
2016 2017 Year Variance %
0673 - ICE ARENA
REVENUES (689,000.00) (384,206.70) (724,230.29) (340,023.59) 88.50
WAGES AND BENEFITS 266,485.00 183,627.15 264,963.78 81,336.63 44.29
OPERATING EXPENDITURES 469,170.00 260,855.63 475,997.68 215,142.05 82.48
0673 - ICE ARENA 46,655.00 60,276.08 16,731.17 (43,544.91) (72.24)
0674 & 0678 - COMMUNITY CENTER

REVENUES (645,400.00) (508,849.99) (727,040.61) (218,190.62) 42.88
WAGES AND BENEFITS 1,008,900.00 744,064.38 977,620.72 233,556.34 31.39
OPERATING EXPENDITURES 708,375.00 582,243.71 737,288.85 155,045.14 26.63
0674 & 0678 - COMMUNITY CENTER 1,071,875.00 817,458.10 987,868.96 170,410.86 20.85
DEFERRED REVENUE- CC MEMBERSHIPS 0.00 0.00 255,786.00 255,786.00
Page 142 of 181

2/12/2018 11:18:10 AM Page 1 of 1
COMMUNITY CENTER BUDGET TO ACTUAL
Jan YTD YTD, YTD Year YTD Year

Business Budget
Actual Actual Variance Variance %
Unit 2018
2017 2018 Actual Actual
0673 - ICE ARENA 0.00
REVENUES (757,500.00) 3,021.97 (13,705.28) 16,727.25 (553.52)
WAGES AND BENEFITS 272,800.00 19,312.73 22,087.94 (2,775.21) 14.37
OPERATING EXPENDITURES 499,500.00 10,785.92 17,378.69 (6,592.77) 61.12
0673 - ICE ARENA 14,800.00 33,120.62 25,761.35 7,359.27 (22.22)
0674 & 0678 - COMMUNITY CENTER 0.00

REVENUES (987,300.00) 39,322.10 (84,797.98) 124,120.08 (315.65)
WAGES AND BENEFITS 1,257,000.00 42,076.48 61,618.88 (19,542.40) 46.44
OPERATING EXPENDITURES 854,150.00 25,273.88 43,302.01 (18,028.13) 71.33
0674 & 0678 - COMMUNITY CENTER 1,123,850.00 106,672.46 20,122.91 86,549.55 (81.14)
DEFERRED REVENUE- CC MEMBERSHIPS 96,801.00 249,878.00 153,077.00 (158.14)
Page 143 of 181

2/14/2018 11:20:16 AM Page 1 of 1
10.A.

February 20, 2018
FROM: Darin Nelson, Finance Director

Subject:
City Bill List
None
Recommendation:
Informational Only
Discussion:
Attached is the most recent monthly Financial Report for the General fund. These reports
reflect the expenditures as recorded for 2017 & 2018 activity. The following transactions are
notable for this reporting cycle:
CPMI has requested Draw #26 for the City Hall project, $19,424.66.
OPG 3 requested payment for 2018 Laserfiche software renewal, $20,415.10.
Scott Co requested payment for 2018 SCALE Regional Training Facility Contribution,
$63,376.00. This is split between the Fire Department and Police Department.
Included in the check list are various refunds, returns, and pass through.
Budget Impact:
Operating and capital expenditures within the 2017/2018 budget
ATTACHMENTS:
Monthly Financial Report - 2018

Monthly Financial Report - 2017
Council Check Summary
Page 144 of 181

Council Check Register
Bill List Transfers
Page 145 of 181

CITY OF SHAKOPEE
Di YTD February YTD Budget February
vis 2018 2018 2018 Balance Percent YTD
io Budget Actual Actual Remaining Used 2017
EXPENDITURES:
11 - MAYOR & COUNCIL (169,300) (24,148) (54,100) (115,200) 32% (57,489)
12 - ADMINISTRATION (1,835,300) (62,706) (185,306) (1,649,994) 10% (221,998)
13 - CITY CLERK (405,400) (13,157) (40,475) (364,925) 10% (38,106)
15 - FINANCE (1,265,700) (19,493) (47,365) (1,218,335) 4% (92,739)
17 - COMMUNITY DEVELOPMENT (848,400) (24,011) (69,917) (778,483) 8% (70,139)
18 - FACILITIES (398,800) (21,857) (69,351) (329,449) 17% (48,034)
31 - POLICE DEPARTMENT (8,694,400) (320,512) (883,881) (7,810,519) 10% (1,102,385)
32 - FIRE (2,467,200) (107,956) (221,584) (2,245,616) 9% (264,168)
33 - INSPECTION-BLDG-PLMBG-HTG (810,600) (35,316) (112,458) (698,142) 14% (118,875)
41 - ENGINEERING (817,600) (19,528) (61,132) (756,468) 7% (77,546)
42 - STREET MAINTENANCE (2,201,700) (78,243) (239,254) (1,962,446) 11% (249,969)
44 - FLEET (464,200) (12,016) (43,211) (420,989) 9% (55,619)
46 - PARK MAINTENANCE (2,060,300) (44,890) (162,637) (1,897,663) 8% (211,784)
66 - NATURAL RESOURCES (126,200) 0 (600) (125,600) 0% (30,493)
67 - RECREATION (3,814,500) (99,115) (290,740) (3,523,760) 8% (338,446)
91 - UNALLOCATED (216,300) (306) (958) (215,342) 0% (1,527)
TOTAL EXPENDITURES (26,595,900) (883,254) (2,482,969) (24,112,931) 9% (2,979,314)
Key
Page 146 of 181

CITY OF SHAKOPEE
Di
YTD December YTD Budget YTD
vis
io
n
EXPENDITURES:
11 - MAYOR & COUNCIL (179,670) (9,148) (173,658) (6,012) 97% (171,877)
12 - ADMINISTRATION (1,676,980) (144,253) (1,604,019) (72,961) 96% (1,430,285)
13 - CITY CLERK (305,150) (24,042) (292,131) (13,019) 96% (327,235)
15 - FINANCE (1,215,670) (117,065) (1,228,318) 12,648 101% (1,194,485)
17 - COMMUNITY DEVELOPMENT (625,170) (81,053) (664,900) 39,730 106% (470,494)
18 - FACILITIES (372,720) (74,444) (417,471) 44,751 112% (370,741)
31 - POLICE DEPARTMENT (8,224,000) (795,137) (7,907,516) (316,484) 96% (7,795,471)
32 - FIRE (2,169,100) (178,531) (2,112,806) (56,294) 97% (2,112,184)
33 - INSPECTION-BLDG-PLMBG-HTG (812,840) (80,073) (825,611) 12,771 102% (715,667)
41 - ENGINEERING (770,450) (50,990) (632,536) (137,914) 82% (607,934)
42 - STREET MAINTENANCE (2,118,960) (186,959) (2,069,709) (49,251) 98% (2,004,914)
44 - FLEET (444,060) (36,628) (412,055) (32,005) 93% (448,324)
46 - PARK MAINTENANCE (1,934,720) (170,094) (1,903,154) (31,566) 98% (1,601,390)
66 - NATURAL RESOURCES (163,840) (18,054) (186,237) 22,397 114% (178,269)
67 - RECREATION (3,254,770) (359,032) (3,148,045) (106,725) 97% (2,452,508)
91 - UNALLOCATED (216,250) (1,202) (34,966) (181,284) 16% (34,836)
TOTAL EXPENDITURES (24,484,350) (2,326,705) (23,613,130) (871,220) 96% (21,916,613)
Key
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Page 180 of 181

Funds transferred electronically February 8, 2018 to February 20, 2018
PAYROLL $ 330,392.23
FIT/FICA $ 91,519.77
STATE INCOME TAX $ 20,792.42
PERA $ 90,891.51
HEALTH CARE SAVINGS $ 14,539.46
HEALTH SAVINGS ACCT $ 8,289.16
NATIONWIDE DEF COMP $ 13,936.47
ICMA DEFERRED COMP $ 1,663.34
MSRS $ 3,837.84
FSA $ 5,601.33
MN WAGE LEVY $ 636.77
Total $ 582,100.30
Page 181 of 181

Agenda 2018 2 20 Meeting

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Shakopee City Council

February 20, 2018

Shakopee Mission Statement

Mayor Bill Mars presiding

Shakopee City Council

FROM: Andy Hutson, IT Director

SHI Microsoft EA Quote

Shakopee City Council

FROM: Lori J. Hensen, City Clerk

Parks and Recreation Advisory Board - John Janke*, John Engler

Planning Commission/BOAA - Ashlee Sepulvado, Noreen Reding

Shakopee Public Utilities Commission - Mathew Meyer, Deb Amundson*

Police Civil Service Commission - Stan Von Bokern*

Bicycle Advisory Committee - Anthony Theis*

A RESOLUTION APPOINTING INDIVIDUALS TO VARIOUS BOARDS AND COMMISSIONS

1. Ashlee Sepulvado is appointed to the Planning Commission/BOAA for four-year term

Mayor of the City of Shakopee

Shakopee City Council

FROM: Lori J. Hensen, City Clerk

Mayor Bill Mars presiding

C. Public Works and Engineering

B. Planning and Development

Councilmember Matt Lehman made a motion to approve Resolution No. R2018-010,

Councilmember Jay Whiting made a motion to approve Resolution R2018-012,

Mayor Bill Mars presiding

Councilmember Matt Lehman made a motion to approve consent agenda., seconded by

5. Closed Session - MN Statutes 13.D.05

Councilmember Kathi Mocol made a motion to adjourn to the executive session of

Shakopee City Council

FROM: Lori J. Hensen, City Clerk

Shakopee City Council

FROM: Mark Noble, Senior Planner

Resolution No. R2018-009

Outlot D, Windermere, Scott County, Minnesota; and

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of

TO: Mark Noble, Senior Planner

FROM: Micah Heckman, Graduate Engineer

SUBJECT: Final Plat – Prairie Meadows 2nd Addition

DATE: February 14, 2018

The following items need to be addressed/completed prior to approval of a grading permit, a

2. The applicant will submit detailed pavement design calculations.

Shakopee City Council

FROM: Mark Noble, Senior Planner

Adjacent Zoning: North: Agricultural Preservation (AG) Zone

Resolution No. R2018-016

A RESOLUTION OF THE CITY OF SHAKOPEE APPROVING THE

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of

9655 - 63rd Avenue N.

SCALE IN FEET ENGINEER/SURVEYOR: OWNER/DEVELOPER: EXISTING ZONING:

BASIS OF BEARINGS: PROPOSED BUILDING SETBACKS:

corner thereof and there terminating.

TO: Mark Noble, Senior Planner

FROM: Micah Heckman, Graduate Engineer

DATE: February 7, 2018

The following items need to be addressed/completed prior to approval of a grading permit, a

1. All plans must receive final approval prior to construction.

4. The applicant will submit detailed pavement design calculations.

6. The applicant shall provide a signing and street lighting plan.

To: Mark Noble, Project Manager

From: Eric Weiss, Senior Planner/Parks

Date: February 1, 2018

1. Cash in lieu of land is recommended to satisfy the Park Dedication Requirement.

Shakopee City Council