10.

9 Procedure for Equipment Call off and Inspection from Service

Providers

Procedure for Inspection and Release of Equipment prior to Shipment to Rig or Platform:

All equipment will be subject to checks by appointed Gupco Personnel prior to Shipment to our
Facilities, and be in compliance with BP Standard BP-D&C-EPT-IAS-03
Copy attached with these documents
1/ Vendors should receive and make note of 7 day operational Forecast as an indicator of
equipment calls off.
2/ For Equipment that requires witness of Function tests and build, arrangements by vendor
should be made with appropriate Gupco personnel for this to be carried out. (Minimum 24 Hours
notice if possible)
3/ A Material Requisition will be sent out electronically 5 days in advance of shipping requirement.
The Material Requisition should contain relevant important information such as Size, Type, and
Thread type, applicable manufacturing/inspection standards together with any Special
requirements such as special clearance or Drifts.
Material Requisition will be distributed to Vendor, Gupco QA/QC, WTL and Logistics to give
adequate time for visits to be carried out
Vendor to arrange with Gupco QA/QC to visit Vendor facilities to visually inspect equipment and
review documentation.
4/ Vendor will arrange on the QA/QC visit for the equipment to be laid out so that it can be freely
inspected (not in basket) ALL relevant documentation should be made available for review at this
time. If function/pressure tests are required then this should also be witnessed at this time.
5/ Equipment being supplied should conform to Gupco Material Requisition requirements. If
Vendor is unable to meet those requirements (lack of equipment or substitute equipment of
different type a WAIVER MUST be obtained from Wells team Leader or Principal Well Engineer
by E mail to allow shipment to our facility). Gupco Concession request Form should be filled
and sent to Principal Well Engineer/ Wells team leader or their designate
Any Special Requirements that Vendor believes may be necessary (such as heavy lift, unusual
size or special handling requirement) should be notified to Wells Team Leader or Principal Well
Engineer and Logistics in good time for any special arrangements to be made.

6/ The following Documentation should be presented and not limited to for review by Gupco
QA/QC on Vendor Visit
a) Copy of Material Requisition.
b) Vendor delivery Note.
c) Signed off Gupco equipment Check list (s)
d) Relevant Maintenance Documentation. ( including pressure test Charts, Torque Graphs )
e) Relevant Inspection Certificates.
 f) Load Test Certification.
g) Material Certification.
h) Gupco Load out Check List.
i) Dangerous goods sheets where required.
j) OSHA where applicable.
k) Current calibration certificates for all equipment used.
l) If using third party for any operations copy of qualifications required.

On review vendor may be asked to produce further evidence of equipment tests or certification if
deemed applicable.
All Cargo Carrying Units should have current certification and be clearly marked; they should also
conform to current Gupco Lifting Requirements.
Once Inspection has been carried out, Documentation will be signed off using Stamp and dated.
No release note only documentation review sign off if complete at time of visit.
Equipment will then be deemed ready to ship.
A copy of Data Pack should be made available electronically and Hard Copy to be sent to QA/QC
and Logistics to be forwarded to our facility for final review if not completed at time of shipping.
Vendor is required and MUST notify Gupco QA/QC of equipment which has been damaged or
has failed offshore prior to strip down on return to vendor supply base. A visit will then be
scheduled to view equipment and witness cause investigation. Failure to inform Gupco Drilling
QA/QC may result in delay or rejection of any damage claim.
E Mail addresses:
wattc@gupco.net Colin Watts QA\QC Manager
Mobile No : 0102139744
Office No: +2 02 27064501

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