Beruflich Dokumente
Kultur Dokumente
The CiCS Project Management methodology includes a set of standard pro-formas. These are described here,
together with a description of the normal directory structure provided for each project in the shared area of the
CiCS file server.
1. Standard Documents
Standard CiCS document templates are available for documenting all the main project management tasks. They
are available to CiCS staff from the MUSE CiCS Project Management community, or can be copied from the
[shared]:\Projects\PROJECTS SUPPORT\Standard Documents folder.
For other departments the templates have been adapted for general University use, and again a full set can be
downloaded from the Support for Projects web page. You will probably need to modify them to reflect your
department's needs.
Pre-Project
• Project Proposal.doc
Project Initiation
• Project Definition.doc - always needed. See Notes doc for advice
• Risk Log.doc - always needed. See Notes doc for advice
• Communications Plan.doc – always needed. The Comms rep will lead on this
• Quality and Test_Log.doc - see Notes doc for advice
• Budget Plan.xls
• Project Managers_Diary.doc - may be useful
• Project Plan.mpp - usually needed. Click here for essential advice
Project Control
• Monthly Highlight Report.doc - always needed
• Issues Log.doc - usually needed
• Milestone Report.doc - may be used as checklist. See Notes doc for advice
• Service Launch Checklist.doc - always needed if a service is launched or modified
Project Closure
• Project Closure.doc - always needed
• Lessons Learned Review.doc
Post-Project
• Post-Implementation Review.doc - usually needed
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The standard structure means anyone involved or interested in a project can find their way about easily.
The access rights are based on the idea that information should be generally visible within CiCS where possible.
However Monthly Reports may have more confidential content.
The Project Manager for each project has full access rights and can modify the project directory as appropriate,
creating directories, modifying rights etc. Click here for advice on how to set NetWare access rights
Monthly reports are also brought together under [shared]:\Projects\PROJECT REPORTS, where they are visible to
the Service Strategy Board.
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