Split Site Information PackA

Split-site PhD: Collaborative Research Partnerships (Model A)
Research Student
Administration (RSA)
Split-Site PhD:
Collaborative Research
Partnerships (Model A)
Information pack for use by

Faculties/Schools
JYF/KS/AH/SEH
June 2012
1
Split-Site PhD Model A - June 2012 (amended September 2013)
Table of Contents
Background Information for the Collaborative Research Partnerships Split-site PhD (Model
A)..............................................................................................................................................3
Contents of this Information Pack............................................................................................3
Description of the Model..........................................................................................................4
Submitting a Formal Proposal for Model A..............................................................................7
Six Month Progress Report by the Student...........................................................................14
Six Month Progress Report by Supervisor.............................................................................19
2
Background Information for the Collaborative Research

Partnerships Split-site PhD (Model A)
The University’s Split-Site PhD Programme Model A provides opportunities for collaboration in
research projects and the supervision of research students between experienced research degree
supervisors at Leeds and similar experienced researchers at high quality commercial/industrial
organisations with a research component and reputation (see Ordinance XIX article 9). These
organisations may be in the UK, EU or other areas of the world. Successful completion of the
degree programme will result in the award of the degree of PhD from the University of Leeds.
Contents of this Information Pack

1. Description of the University Split-Site PhD Model A (including academic fee structure for the
programme) (Description of the Model p4)
2. Submitting a proposal for a Split-Site PhD Programme (Model A) (including pre-conditions and
procedures for consideration within the University) (p8)
3. Formal Proposal Form for Model A to be completed and submitted to the University Steering
Committee for Split-Site PhD Programmes (p10)
Please note there is an opportunity to request the inclusion of specific requirements or

amendments to the Agreement within the Formal Proposal Form (section 1.5 and 1.6).
For completion by:
(i) Head of School/Institute/Faculty

(ii) Faculty Pro-Dean for Research
(iii) Director of the Faculty Graduate School
For return to Research Student Administration for consideration by the University

Steering Committee for Split-Site PhD programmes who may identify issues for further
discussion.
4. University of Leeds Split-Site Model A Agreement (pError: Reference source not found). The
School/Faculty is responsible for ensuring the partner has understood and agreed ‘in principle’ to
the terms under the Agreement.
Following approval by the University Steering Committee for Split-Site PhD Programmes, the
Split-Site Model A Agreement must be prepared for signature by Leeds and the partner
organisation. A copy of the signed Agreement should be returned to Research Student
Administration.
5. Please note that Research Student Administration will not be able to send out formal offers of
admission to any candidates until the Split-Site Model A Agreement has been approved and
signed by the University of Leeds and the Partner Organisation.
6. Examples of the forms relating to the requirements for monitoring the progress of candidates
accepted under Model A.
(i) Template Progress Report Form to be completed by the candidate (p15)

(ii) University Progress Report Form to be completed by the supervisor(s) (p20)
3
Description of the Model
Background
1. The Partnership must accord with the University and Faculty’s Plan for research
2. The partners will be commercial/industrial organisations with a research component and

reputation.
3. Previous research collaboration between the supervisors is essential as well as a prospect of

a long-term association between the organisations.
4. The partners will be organisations which engage in research activity (see Ordinance XIX
article 9).
5. The initial expectation is that small numbers of students will be admitted under each
research collaboration. In some cases it may be a single student.
6. It is intended that this collaboration will lead to further research collaboration between the
organisations
7. The Partnership must comply with the University of Leeds Split-Site Model A Agreement
Characteristics
1. General entry requirement: Applicants will normally be required to have obtained a relevant
degree of at least equivalent to a UK second class honours degree.
2. English language requirement: International students will normally be required to have

achieved at least 6.5 on IELTS (with no component below 6.0) or an equivalent English
language qualification. Some Schools may require higher levels of English language.
3. Method of study: Candidates accepted under these arrangements are expected to study on
a full-time basis
4. Duration of programme: 3 year standard period of study with a maximum time limit for
submission of the PhD thesis of 4 years for those students commencing their study from
session 2013/14.1
5. Requirements for supervision: a supervisor(s) is appointed at the University of Leeds and

an external supervisor(s) is also appointed. The expectation is that a full-time student will
have a minimum of 10 supervision meetings per year and records will be kept of supervision
meetings in accordance with the University of Leeds Code of Practice for Research Degree
Candidatures. Records of supervisory meetings must be kept in the PDR.
6. Visit by supervisor(s): The Leeds supervisor(s) is normally expected to visit the Partner
Organisation during the candidature
1
The standard period of study for those students commencing their study from 2007/08 – 2012/13 is 3.5
years.
4
7 Employment at Partner Organisation: If the candidate is in employment at the Partner

Organisation the expectation is that the candidate will be permitted to second from their
employment to enable them to pursue their research activity on a full-time basis.
8 Attendance requirements: The candidate is normally required to be in full-time residence at

Leeds for at least 18 months over the course of the candidature. Time normally 50:50
between the University of Leeds and the Partner Organisation. 6 months should be spent in
Leeds at commencement of study to develop the research project and resolve any relevant
ethical approval processes, which may not have been dealt with at the admissions stage).
Appropriate research and generic training will also take place during the first six months. A
training plan should be agreed in the first month and training take place at both the University
of Leeds and the Partner Organisation during the course of the candidature. The candidate
must also be present in Leeds for the transfer assessment and then at a later stage for the
examination of the thesis. This equally applies to a second (or repeat) transfer assessment
or viva, should one be needed.
9 Progress monitoring during the candidature: The candidate is required to complete a

Progress Report at six month intervals during the standard period of study (i.e. at 6, 12, 18,
24, 30 and 36 months). It is the normal expectation that the Transfer assessment will be
completed by the end of Year 1.
Two types of progress report are required (the expectation is that these will be uploaded into
the PDR system – instructions for administrators on how to set up split-site progress reports in
the PDR system are available from RSA):
i. 6 monthly progress reports from the candidate (i.e. at 6, 12, 18, 24, 30 and 36
months).
These reports must be approved and signed off by the Supervisor. The reports must
be reviewed by the Postgraduate Research tutor and then (if no particular issues
require investigation) be retained in the PDR system.
A template Progress Report Form is available on the RSA website – a sample is

enclosed as Annex A
The Transfer Assessment should be completed by the end of Year 1 (12 months) and
the student’s transfer submission may be substituted instead of the 12 month
progress report.
A progress report is not usually required at 42 months, as the normal expectation is

that candidates will submit their theses within 3.5 years (i.e. the standard period of
study). In the event that the candidate does not submit within 3.5 years, progress
reports will continue to be required at 6 monthly intervals until completion. .
ii. 6 monthly progress reports from the supervisor (in the case of two or more
supervisors this report must come from all supervisors and be signed by all or
uploaded into the PDR system by one of the supervisors on behalf of all). The Six
Month Progress Report by Supervisor form is available on the RSA website from
www.leeds.ac.uk/rsa/forms/forms_induction.html – a sample is enclosed as Annex B.
Following completion and uploading into the PDR system this report will be
downloaded by RSA for consideration by the University Steering Committee for Split–
Site PhD Programmes.
5
10 Award of PhD: Successful completion of the programme will result in the award of a PhD by
the University of Leeds
11 Academic fees: The rates charged by the University are a proportion of the Standard
University full time fee as indicated in the following section.
Up-to-date details of the standard academic fees are available on the RSA website
6
Split-Site PhD: Collaborative Research Partnership (Model A) – Fees (full-time)
A University fee level will be set2,3 which will be “front loaded” in Year 1 as follows:
 Year 1: 75% of the standard University full-time fee

 Years 2/3: 40% of the standard University full-time fee
 Year 4: 20% of the standard University full-time fee
NB: Fees are chargeable at either the UK/EU rate or the international rate, as appropriate to the
relevant fee status of the candidate. Please bear in mind that the standard levels of academic fees
for UK and EU students normally increase each year to take account of inflation. However, the
standard fee levels for international students will remain the same throughout the candidature.
2
Deans of Faculties in consultation with Faculty Finance Officers may negotiate a different fee level in particular cases
3
Form 21 to be completed for Accounts Receivable authorising Faculty payment of any residual fees that will not be met
by the student / sponsor
7
Submitting a Formal Proposal for Model A
1. Pre-conditions
There should be previous collaboration between the supervisors at the two Partners as well as a
prospect of a long-term association. The partner organisation must be a high quality
commercial/industrial organisation with a significant research component and reputation.
2. Process of establishing a new full-time PhD Split-Site Collaborative Partnership
(i) the School/Faculty should ensure that the proposed partnership has the strategic support of the
Faculty Executive and that the relevant School committees and Faculty Graduate School Committee
support the proposed arrangements.
(ii) The School/Faculty is responsible for ensuring the proposed partner has understood and agreed
‘in principle’ to the arrangements for Split-Site PhD programmes under Model A (Collaborative
Research Partnerships) as outlined in these documents and in the standard Split-Site Model A
Agreement (pError: Reference source not found).
(iii) Using the standard form, a proposal should be put forward from the School/Faculty after
consideration of all relevant issues.
(iv) The proposal form should be submitted to the Faculty Pro-Dean for Research for review and
possible support.
(v) The Pro-Dean for Research should take responsibility for investigating the proposed
arrangements from a Faculty strategic and academic perspective as well as investigating any
financial implications (in discussion with the Faculty Finance Officer). The Dean of the Faculty must
be made aware of the development and his/her support obtained.
(vi) The completed Proposal Form (with relevant sections completed by the Pro-Dean for Research
and the Chair of the Faculty Graduate School Committee after consideration by the Faculty
Graduate School Committee) should be forwarded to Research Student Administration for
consideration by the University Split-Site PhD Steering Committee. The recommendations should
include any requested amendments to the standard agreement form4
(vii) After approval has been obtained from the relevant University bodies the Split-Site Model A
Agreement will be prepared by the University’s Legal Advisor for signature by Leeds and the partner
organisation.
(viii) Please note that Research Student Administration will not be able to send out formal offers of
admission to any candidates until the Split-Site Model A Agreement has been approved and signed
by the University of Leeds and the Partner Organisation.
4
In some cases, the University Legal Advisor will be consulted to approve amendments to the standard
agreement.
8
Approval Process of Formal Proposal for Model A
Faculty/School initiates a proposal

Completes the form and sends to Faculty Pro-Dean for Research
Faculty Pro-Dean Research reviews:

 Consults Dean about the strategic and academic perspective;
 Consults Faculty Finance Officer about the financial credibility;
 Makes enquiries about the proposed partner.
If the Faculty Pro-Dean Research is satisfied then the form is

forwarded to Director of Faculty Graduate School.
Director of the Faculty Graduate School ensures consideration is

given to the proposal by the Faculty Graduate School Committee. If
satisfied he/she forwards the form to Research Student
Administration.
Research Student Administration places the proposal before the

University Steering Committee for Split-Site PhD programmes.
The proposal is sent to Programmes of Study and Audit Group for

consideration.
If approved the proposal is sent to Graduate Board for consideration.
If all above is satisfied then the Split-Site PhD: Collaborative Research

Partnerships (Model A) Agreement is to be prepared by the University’s
Legal Advisor for signature by Leeds and the Partner Organisation.
9
Proposal Form for Model A
Before preparing this proposal, the Head of School/Institute should inform the University Research
Student Administration (RSA) that it is being discussed. RSA will then be able to ensure that the
University Steering Committee for Split-Site PhD Programmes is kept informed. Please ensure that
the procedure laid out in the document “Submitting a Formal Proposal for Model A” is followed.
Please attach additional pages where additional information would be helpful to the case.
Section 1. Proposal from School/Faculty
1.1 Completion of Proposals for Split-Site PhD Programmes (Model A):
Please ensure that you have informed Research Student Administration that a proposal is
to be made at an early stage and prior to the completion of the proposal form.
Guidance Notes For Heads of Schools/Faculty
Particular issues to bear in mind:
 Ensure the partner organisation has understood and agreed ‘in principle’ to the
arrangements for delivering split-site PhD programmes under Collaborative
Research Partnerships (Model A) in the “Description of the Model” and as set out in
the Split-Site Model A Agreement.
 The partner organisation must be a high quality commercial/industrial organisation

with a research component and reputation (see .
 Leeds regards itself as a “leading” university. Collaborators are expected to be

similar in standing to the University of Leeds. Examples of collaborators might be
large pharmaceutical companies, large computing or software companies or large
industrial organisations. They may be UK or internationally based organisations.
 Evidence of previous research collaboration between the supervisor(s) in the

University and the supervisor(s) within the collaborating organisation must be
provided.
 Health and Safety and Risk Assessment issues must be addressed at

School/Institute level and undertakings provided that (after appropriate
consideration) the School/Institute is satisfied with the arrangements at Leeds and
at the collaborating partner organisation.
 The ethical review and approval process of the University of Leeds must be
followed in respect of all research activities pursued under these Model A
arrangements.
 Any students admitted to this programme must meet specified entrance

requirements. Applicants will normally be required to have obtained a relevant
degree of at least equivalent to a UK second class honours degree. International
students will normally be required to have achieved at least 6.5 on IELTS (with no
component below 6.0) or an equivalent English language qualification. Some
Schools may require higher levels of English language.
Guidance Notes for Faculty Pro-Deans for Research

10
 Please bear in mind that in supporting any proposal you are taking responsibility on
behalf of the University for the academic, financial, and intellectual property
arrangements that are to be made, and for verifying the statements made by the
School/Institute. (Consultation with the Dean of the Faculty and the Faculty Finance
Manager will be required).
 Other issues, for example intellectual property rights, may require more detailed
consideration by the University.
1.2 Contact details (to be completed by the Leeds Faculty/School proposing the
arrangements)
Name of School
Name and address of Proposed Partner Organisation
Name and address of Responsible Officer at the

Partner Organisation
Name of Leeds supervisor
Name of supervisor at Partner Organisation (including

job title and period of employment)
Qualifications and experience of supervisor/s (please

summarise or attach a brief CV)
1.3 Description of previous collaboration between

supervisors
Indicate the length and type of the previous collaboration
and whether regular visits have been/are to be part of the
collaboration.
Alternative arrangements for supervision

Indicate what alternative supervision arrangements may
be put in place by the Partner Organisation should the
chosen supervisor no longer be available
1.4 Description of area of research for the PhD research

student(s)
1.5 Confirmation that all necessary facilities and

resources can be provided by the Partner
Organisation to allow successful completion of the
PhD/
Provide details of the existing facilities at the Partner
Organisation and also indicate if Leeds staff have visited
the partner organisation, giving details of the purpose and
length of the visits (it is recommended that any specific
requirements be provided for inclusion under ‘Schedule 2’
of the Split-Site Model A Agreement).
1.6 Negotiations with the Partner Organisation Yes No

Have the relevant Heads of Schools/Officers of the
11
proposed Partner Organisation been consulted and given

preliminary approval to this collaboration under the
arrangements set out in the “Description of Model” and
the Split-Site Model A Agreement?
Has the Partner requested any variants to the Split-Site Yes No

Model A Agreement?
If yes, please provide further details
Is the Faculty/School satisfied that the Partner Yes No

Organisation understands the University Code of
Practice for Research Degree Candidatures and can
fully meet the requirements of the Code
If no, please provide further details
1.7 Description of Proposed Research Area

Briefly explain its strategic and research significance and
give an indication of how many PhD students will be
involved initially. You may wish to attach any relevant
documents.
1.8 Numbers of students

How many research students is it envisaged will be
admitted under these arrangements? Please indicate the
size of proposed cohorts if new admissions will take place
in subsequent years.
1.9 Health and Safety Issues

Health and Safety and Risk Assessment issues must be addressed at School/Faculty level
and undertakings provided that (after appropriate consideration) the School/Institute is
satisfied with the arrangements at Leeds and at the collaborating partner organisation.
Is the School/Faculty satisfied that appropriate risk assessments have been made (after
appropriate consideration) in relation to the conduct of the research activity at:
The University of Leeds Yes No
The Partner Organisation Yes No
1.10 Arrangements for the Research Degree Candidatures
Are the normal University approved arrangements to be Yes No

followed?
If no, please provide details of the proposed changes.
Note: Approved variants to the candidature will be outlined
under ‘Schedule 3’ of the Split-Site Model A Agreement
Section 2: Intellectual Property Rights
12
2.1 Background and Foreground Intellectual Property that has Yes No*
been created by a party will remain under the party’s
ownership. Subject to any third party rights the student
and other party may use background and foreground for
the purpose of completing their commitments under the
programme.
*If no please give details on a separate sheet

2.2 All foreground created by the student shall belong to the Yes No*
University of Leeds:
*If you wish a deviation from the above, please speak to

and agree with the University legal advisor, Adrian Slater.
Section 3. Financial Arrangements
3.1 The approved financial arrangements will apply Yes No
3.2 Indicate if special financial arrangements will apply
Section 4. Signatures
4.1 Proposed Leeds supervisor(s)
4.2 Head of School/Faculty
4.3 Date
Section 5. THIS PROPOSAL SHOULD NOW BE FORWARDED TO THE FACULTY PRO-DEAN

FOR RESEARCH. THE FOLLOWING SECTION SHOULD BE COMPLETED BY THE PRO-
DEAN FOR RESEARCH (please refer to the guidance notes for Pro-Dean for Research)
5.1 Name of Faculty
5.2 Name of Pro-Dean for Research
5.3 Strategic and Academic Perspective

Indicate whether the proposal above accords with Faculty
strategic considerations and academic quality (giving
reasons) and provide your assessment of the quality and
reputation of the proposed Partner Organisation.
5.4 Consultation with Faculty Officers

The Faculty Finance Officer has approved the financial Yes No
arrangements.
5.5 Intellectual Property Rights

The arrangements regarding Intellectual Property Rights Yes No
above have the support of the Faculty.
5.6 Advice from the Pro-Dean for Research

The proposal has the support of the Faculty Dean and Yes No
other relevant bodies.
5.7 Further general comments

Please use this space to make any further general
13
comments to be drawn to the attention of the Steering

Committee for Split-Site PhD Programmes.
5.8 Signature of Pro-Dean for Research
5.9 Date
THIS PROPOSAL (WITH ANY ATTACHMENTS) SHOULD BE FORWARDED TO THE

DIRECTOR OF THE FACULTY GRADUATE SCHOOL COMMITTEE, FOR CONSIDERATION
AND ENDORSEMENT (IF APPROPRIATE) BY THAT COMMITTEE
Section 6. FOR COMPLETION BY THE DIRECTOR OF THE FACULTY GRADUATE SCHOOL

COMMITTEE
6.1 The proposals above have been considered by the Yes No
Faculty Graduate School Committee and the
arrangements have been approved.
6.2 The following issues/comments should be drawn to
the attention of the Steering Committee for Split-Site
PhD programmes:
6.3 Signature of the Director of the Faculty Graduate

School Committee.
6.4 Date.
The fully completed proposal (and any attachments) should now be forwarded to Research Student
Administration for consideration by the Steering Committee on Split-Site PhD programmes.
14
Annex A
Six Month Progress Report by the Student
Available to download from www.leeds.ac.uk/rsa/forms/forms_induction.html
Introduction
This Student’s Progress Report is intended to help students reflect critically on progress that has
been made, to identify and to keep training needs under review, to detect and resolve any incipient
problems and to ensure the timely submission of the PhD thesis within the standard period of study.
The student is required to complete a Progress Report at six month intervals during the standard
period of study of 3.5 years (i.e. at 6, 12, 18, 24, 30 and 36 months in the candidature).
It is the normal expectation that the Transfer Assessment will be completed by the end of Year 1 (i.e.
by 12 months). Therefore, the student’s transfer submission may be substituted for the 12 month
progress report.
A progress report is not usually required at 42 months, as the normal expectation is that candidates
will submit their theses within 3.5 years (i.e. the standard period of study). In the event that the
candidate does not submit within 3.5 years, progress reports will continue to be required at 6
monthly intervals until completion.
Completing the Progress Report Form

Where relevant, students should prepare draft responses to sections 1-4 of the Progress Report
Form and then send it electronically to their supervisor(s). Alternatively, students may wish to
discuss the preparation of their Progress Report with their supervisor(s) in advance. Once the
supervisor(s) has commented on the draft report, both the student and supervisor(s) should sign the
report which should then be uploaded into the PDR system.
The supervisor(s) is also expected to complete a report on the student’s progress at six month
intervals during the standard period of study. On completion of the relevant University report form
(available from the above web page), the form should be uploaded into the PDR. The form will then
be considered by the University Steering Committee on Split-Site PhD Programmes.
15
Progress Report Form to be completed by the student
Section 1: Details of the candidature
1.1 Student details

Name
Student Registration Number
Programme of Study
School/Faculty at Leeds
Standard period of study 42 months (3.5 years)
Maximum period of study 48 months (4 years)
Research topic
1.2 Supervisor details

Name of Leeds supervisor(s)
Name of external supervisor
1.3 Reporting period:

From (1st of month) / /
To (last day of month): / /
This is the 6 12* 18 24 30 36 (42)** month student progress report
* It is the normal expectation that the Transfer Assessment will be completed by the
end of Year 1. Therefore, the 12 month report should normally be the Transfer Report.
** The normal expectation is that students will submit their theses within 3.5 years (i.e.
the standard period of study).
Section 2: Progress during the reporting period
2.1 Brief report on progress against your previous objectives.

Please refer to the guidance notes at the end of the form for some suggestions on
possible matters for report. If this is your first Progress Report (i.e. mid-year report,
Year 1), please provide details of your progress and achievements since you started.

2.2 Dissemination of research and networking

Please provide details of your attendance at any conferences, symposia, workshops etc
in the last six months

Please list any conference presentations/published works in the last six months

2.3 Placements/visits
Provide details of any placements/visits associated with your research that you have
undertaken in the last six months

Describe any associated work or research benefits of the placements/visits and/or good
practice that you may have developed

16
2.4 Generic and subject/professional skills training and development

Give details of any training that you have undertaken in the last six months

2.5 Taught modules

Provide details of any taught courses/modules you have undertaken in the last six
months

2.6 Ethical Review Process

Have any ethical implications been identified in your Yes No
research project?
If ethical implications have been identified, have you Yes No
applied for ethical review?
Please provide details on the progress of your application for ethical review:

2.7 Other information

You may wish to use the space below to provide further information

Section 3: Arrangements for the support and supervision of students

3.1 Supervision
Detail the regularity and frequency of supervision meetings

Describe the usual form of meetings (e.g. conference phone call, webcam, email etc.)

Is the necessary expertise still available to support the research?

You may wish to use the space below to comment on the supervision you have
received.

3.2 Additional guidance and help

Have you taken advantage of the opportunity to meet with the Postgraduate Research
Tutor, in the absence of the supervisor(s), to review progress and to comment upon the
nature of the supervision received and to draw attention to any matters of concern?

3.3 Facilities/resources
Have you encountered any problems with the facilities needed to undertake your
research? Have these been resolved?

Section 4: Objectives for the next six months
4.1 Research activities to be undertaken

4.2 Priorities for generic and subject/professional skills training and development

4.3 Work on the thesis

17
4.4 Other action necessary

Section 5: Summary of student’s progress report

To be completed by the supervisor(s)
I have read and commented on the above report and confirm that (please complete as
appropriate):
The student’s progress is satisfactory
The student’s progress is unsatisfactory, but the

course of action proposed in section 4.4 of this form
should remedy the situation.
Other (please specify).

NB: the supervisor(s) should also complete a report on the student’s progress at six month
intervals during the 3.5 year standard period of study. The appropriate University report form is
available from www.leeds.ac.uk/rsa/forms/forms_induction.html and when completed this
should also be uploaded into the PDR. The supervisor report will be made available to
Research Student Administration for consideration by the University Steering Committee for
Split–Site PhD Programmes.
Section 6: Approval of the student’s progress report*
To be signed by the student and supervisor(s)
Signature (student) Date

Signature (supervisor(s)) Date

* Once the supervisor(s) has commented on the draft report, both the student and supervisor(s)
should sign the report which should then be uploaded into the PDR system. The student’s progress
report will be reviewed by the Postgraduate Research Tutor and will be retained in the PDR system.
18
Notes for Guidance for Students when completing the Student’s

Progress Report Form
Section 1: Progress during reporting period
1.1 Brief report on progress against your previous objectives
This section asks for a brief report on progress made during the current reporting period. As a guide
you should use around 800 words as a maximum limit.
The following are suggestions of the type of information you might include:
 Describe your success (or otherwise) in achieving the objectives specified in your previous
Progress Report including reference to progress made against the agreed training plan
 Provide a summary of the progress made in collecting and/or analysing data
 Comment on what you have accomplished in your generic and subject/professional skills
development
 Describe any associated work benefits as a result of the progress you have made
 Give details of any difficulties you have encountered - for example any problems associated
with fieldwork (e.g. access to the field) or other research (e.g. library or laboratory-based or
practice-led work). Have these been overcome? Are there any outstanding issues? How do
you propose to resolve them?
 Describe any difficulties you may have experienced in obtaining access (e.g. to the field,
data, facilities or other resources)
 Explain how any ethical issues have been addressed (please refer to the research ethics
policy, review and advice http://www.sddu.leeds.ac.uk/sddu-research-ethics-resources.html )
 Give details of any problems arising as a result of the chosen methodology/ies or any
problems arising as a result of modifications
 Provide details of any changes in the direction of the research
 Describe progress of the thesis
If this is your first Progress Report (i.e. mid-year report, Year 1), please provide details of your
progress and achievements since you started. The following are suggestions of the type of
information you might include:
 Describe your induction process and comment on how it went

 Refer to your Training Needs Analysis and Training Plan and provide details of any progress
made against the Training Plan
 Provide details of any generic and subject/professional skills development undertaken since
starting your research degree
 Comment on the research project plan that was developed at the time of application. Is
everything proceeding as planned?
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Annex B
Six Month Progress Report by Supervisor
Available to download from www.leeds.ac.uk/rsa/forms/forms_induction.html
Introduction
The supervisor(s) should complete this report on the student’s progress at six month intervals during the 3.5
year standard period of study. A report is required at 6, 12, 18, 24, months etc. A report is not required at 42
months if the student will submit their thesis within the standard period of study. In the event that the candidate
does not submit within 3.5 years, progress reports will continue to be required at 6 monthly intervals until
completion.
Reports should be completed at 6 month intervals, irrespective of periods of suspension.
On completion, the supervisor report should be uploaded in the PDR system using the naming convention
“split-site X month supervisor report”. Please note that reports will be visible to students and copies are
sometimes requested from RSA by sponsors.
Supervisor Progress Reports are considered by the University Steering Committee for Split Site Programmes.
Any concerns arising will be raised with the relevant PGR tutor. Students complete a separate progress report
which they should upload in the PDR, however this is only reviewed at School/Faculty level.
Completing the report on progress

Ethical issues and matters relating to health and safety must be addressed as part of the research design and
management process and should be subject to regular review. In particular the ethical review and approval
processes of the University of Leeds must be followed. In addition to this, the report should address the
following areas as a minimum:
1. Details of the candidature
Name of student:
Student Registration Number:
School/Institute at Leeds:
Name(s) of supervisor(s):
Name of “external

supervisor”:
Period covered by report: From (1st of month): / /

To (last day of month): / /
This is the 6 12 18 24 30 36 (42) month report (delete

as appropriate).
Please indicate the length of any period of suspension

during this period:
Location of student during Time spent in Leeds: months

period covered by report
Time spent at Partner Organisation: months
20
2. Research activities
Please comment briefly on the student’s research activities:
3. Training and development

Please comment on the student’s accomplishments in generic and subject/professional skills
development:
4. Ethical Issues
Please comment briefly on whether any ethical implications have been identified as part of the
students research project. Please make reference to the progress of any ethical review form
submitted for consideration:
5. Academic progress
Please comment briefly on the student’s academic progress. Please make reference to the quality
and quantity of work completed and the progress that has been made towards objectives:
6. Modifications
Please comment on whether any changes to the candidature are required (e.g. changes to the
arrangements for supervision, changes to the student’s registration or research topic).
7. Action needed
Any agreed action that needs to be taken:
8. Approval
Signature*: ……………………………………………………… Date……………………….
(supervisor)
Signature*: ……………………………………………………… Date……………………….
(supervisor)
* If this form is being uploaded by one of the supervisors via the PDR system, no signatures are required,
however please include names of all supervisors who have contributed to/approved the report.
21
22

Split Site Information PackA

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Split Site Information PackA

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Split-site PhD: Collaborative Research Partnerships (Model A)

Information pack for use by

Contents of this Information Pack............................................................................................3

Description of the Model..........................................................................................................4

Submitting a Formal Proposal for Model A..............................................................................7

Six Month Progress Report by the Student...........................................................................14

Six Month Progress Report by Supervisor.............................................................................19

Background Information for the Collaborative Research

Contents of this Information Pack

Please note there is an opportunity to request the inclusion of specific requirements or

For completion by:

(i) Head of School/Institute/Faculty

For return to Research Student Administration for consideration by the University

(i) Template Progress Report Form to be completed by the candidate (p15)

Description of the Model

2. The partners will be commercial/industrial organisations with a research component and

3. Previous research collaboration between the supervisors is essential as well as a prospect of

2. English language requirement: International students will normally be required to have

5. Requirements for supervision: a supervisor(s) is appointed at the University of Leeds and

7 Employment at Partner Organisation: If the candidate is in employment at the Partner

8 Attendance requirements: The candidate is normally required to be in full-time residence at

9 Progress monitoring during the candidature: The candidate is required to complete a

A template Progress Report Form is available on the RSA website – a sample is

A progress report is not usually required at 42 months, as the normal expectation is

Split-Site PhD: Collaborative Research Partnership (Model A) – Fees (full-time)

 Year 1: 75% of the standard University full-time fee

Submitting a Formal Proposal for Model A

2. Process of establishing a new full-time PhD Split-Site Collaborative Partnership

Approval Process of Formal Proposal for Model A

Faculty/School initiates a proposal

Faculty Pro-Dean Research reviews:

If the Faculty Pro-Dean Research is satisfied then the form is

Director of the Faculty Graduate School ensures consideration is

Research Student Administration places the proposal before the

The proposal is sent to Programmes of Study and Audit Group for

If approved the proposal is sent to Graduate Board for consideration.

If all above is satisfied then the Split-Site PhD: Collaborative Research

Proposal Form for Model A

Section 1. Proposal from School/Faculty

1.1 Completion of Proposals for Split-Site PhD Programmes (Model A):

Guidance Notes For Heads of Schools/Faculty

Particular issues to bear in mind:

 The partner organisation must be a high quality commercial/industrial organisation

 Leeds regards itself as a “leading” university. Collaborators are expected to be

 Evidence of previous research collaboration between the supervisor(s) in the

 Health and Safety and Risk Assessment issues must be addressed at

 Any students admitted to this programme must meet specified entrance

Guidance Notes for Faculty Pro-Deans for Research

Name and address of Proposed Partner Organisation

Name and address of Responsible Officer at the

Name of Leeds supervisor

Name of supervisor at Partner Organisation (including

Qualifications and experience of supervisor/s (please

1.3 Description of previous collaboration between

Alternative arrangements for supervision

1.4 Description of area of research for the PhD research

1.5 Confirmation that all necessary facilities and

1.6 Negotiations with the Partner Organisation Yes No

proposed Partner Organisation been consulted and given

Has the Partner requested any variants to the Split-Site Yes No

If yes, please provide further details

Is the Faculty/School satisfied that the Partner Yes No

If no, please provide further details

1.7 Description of Proposed Research Area