Computerised Accounting With MYOB 2

C o n ta c t i n f o r m at i o n
PT. Net21Plus
Web : www.net21plus.com
E-mail : info@net21plus.com
Office:
Menara KADIN Indonesia, Lt. 30
Jl. H.R.Rasuna Said, X-5, Kav.2-3, Jakarta Selatan. Indonesia 12950
Tel. (+62) (21) 5289 1988 Fax. (+62) (21) 5299 4599
Technical Supports:
Tel. /Sms. (+62) (21) 6888 6962
E-mail: cso@net21plus.com
Yahoo Messenger: net21plus_cso@yahoo.com
GoogleTalk / Windows Live Messenger: cso@net21plus.com
Company Overview
PT. Net21Plus is MYOB Professional Partner.
MYOB Professional Partners are independent consultants who have demonstrated
a high level of knowledge, skill and experience with MYOB software.
PT. Net21Plus provides:
MYOB software demonstration, supplies, installation, setup, implementation,
training, technical supports, upgrade, add-users, data conversion, forms design,
secure remote access and MYOB ODBC add-on solutions.
Computerised Accounting with MYOB - Intermediate (Book 2)

2nd edition, published by Net21Plus Pte Ltd
150 Orchard Road, #07-02 Orchard Plaza, Singapore 238841
www.net21plus.com
Author : Sidik Jaya
ISBN : 978-981-08-5991-6
v2-001
PT. Net21Plus MYOB Professional Partner | MYOB Certified Trainer
contents
Case Study & Flowchart 02
18 Purchases: Returns & Debits 60
1 Setup: Currency Symbol & Date Format 12
19 Pay Bills 64
2 Setup: Company File 14 20 Sales: Items 66
3 Setup: Company Information & Preferences 16 21 Sales: Services 68
4 Setup: Currencies List 22 22 Sales: Returns & Credits 70
5 Setup: Accounts List (Delete, Edit, & Create) 24 23 Receive Payments 74
6 Setup: Linked Accounts (Sales & Purchases) 32 24 Spend Money 76
7 Setup: Tax Codes 34 25 Receive Money 78
8 Setup: Jobs, Categories & Price Levels 36 26 Reconcile Accounts 80
9 Setup: Cards List (Customer, Supplier & Employee) 38 27 Journal Entry 82
10 Setup: Items List 40 28 Unrealised Gains/Losses Journal Entry 84
11 Setup: Account Opening Balances 44 29 Build Items 88
12 Setup: Customer Opening Balances 46 30 Adjust Inventory 90
13 Setup: Supplier Opening Balances 48 31 Company Data Auditor & Lock Period 92
14 Setup: Inventory Opening Balances 50 32 Analysis 94
15 Exit, Back up, Open & Verify: Company File 52 33 Find Transactions 98
16 Purchases: Items 56 34 To Do List 100
17 Purchases: Services 58 35 Reports 102
PT. Net21Plus
Menara KADIN Indonesia, Lt.30,
Jl. H.R.Rasuna Said, X-5, Kav.2-3,
Jakarta Selatan. Indonesia 12950
Tel. (+62) (21) 5289 1988
Also Available! Fax. (+62) (21) 5299 4599
Computerised Accounting with MYOB - Intermediate

Copyright © 2010 by PT. Net21Plus. All rights reserved.
No part of this publication may be reproduced, stored in a retrieval system, or transmitted
in any form by any means, electronic, mechanical, photocopying, or otherwise without
permission of PT. Net21Plus. This book may not be lent, resold, hired out or otherwise
disposed of by way of trade in any form of binding or cover, other than in which it is
published, without the prior consent of PT. Net21Plus.
MYOB® is registered trademark of MYOB Technology Pty Ltd.
Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 1

Case Study Computerised Accounting

NET21PLUS buys and sells products and services since c. Create the following New Account Codes.
2009. Header/
A/c # Account Name Detail Account Type Level
NET21PLUS uses MYOB to prepare the Financial Year Account
Reports for period of 1 Jan 2010 to 31 Dec 2010. 1-0010 Current Assets Header Asset 2
1-0110 Cash (USD) Detail Bank 3
Setup and enter the following transactions: 1-0111 Cash (USD) Exchange Detail Bank 3
1-0120 Bank (USD) Detail Bank 3
1-0121 Bank (USD) Exchange Detail Bank 3
1. Setup the computer system Currency Symbol to Accounts
1-0210 Trade Debtors (USD) Detail 3
“Rp” and Date format to “DD-MM-YYYY” before Receivable
start using MYOB. Trade Debtors (USD) Accounts
1-0211 Detail 3
Exchange Receivable
Other Current
2. Setup the Company File with the following details. 1-0300 Inventory Detail 3
Asset
Company Name NET21PLUS 1-2000 Fixed Assets Header Asset 2
1-2100 Office Equipments Header Asset 3
Current Financial Year 2010 1-2110 Office Equip at Cost Detail Fixed Asset 4
Last Month of Financial Year December Office Equip Accum
1-2111 Detail Fixed Asset 4
Depn
Conversion Month January 2-0010 Current Liabilities Header Liability 2
Number of Accounting Periods Thirteen (13) 2-0100 Credit Card Detail Credit Card 3
Accounts
2-0210 Trade Creditors (USD) Detail 3
Payable
The Accounts List will be provided. Trade Creditors (USD) Accounts
2-0211 Detail 3
Exchange Payable
3. Add Address: INDONESIA into Company 2-1000 VAT Liabilities Header Liability 3
Information and Setup the MYOB Preferences. Other Current
2-1100 VAT Collected Detail 4
Liability
Other Current
4. Setup the following Currency Codes: 2-1200 VAT Paid Detail 4
Liability
a. Local Currency Code: IDR (RUPIAH), Other Current
Rate Rp1. Currency Symbol: Rp 2-1300 VAT Clearing Detail 4
Liability
b. Foreign Currency Code: USD (US DOLLARS), 3-0100 Share Capital Detail Equity 2
Rate Rp10,000. Currency Symbol: US$ 4-1000 Sales (Products) Detail Income 2
4-2000 Sales (Services) Detail Income 2
5-1000 COGS (Products) Detail Cost of Sales 2
5. Setup the Accounts list by: 5-2000 COGS (Services) Detail Cost of Sales 2
a. Delete the following account codes. 6-1000 Rent Detail Expense 2
2-0300 Payroll Liabilities, 6-2000 Bank Charges Detail Expense 2
6-0100 Wages & Salaries, 6-3000 Depreciation Detail Expense 2
8-1000 Interest Income Detail Other Income 2
6-0200 Other Employer Expenses 8-2000 Forex Gain (Loss) Header Other Income 2
b. Edit the following account name. Realised Forex Gain
1-0100 Cheque Account 8-2100 Detail Other Income 3
(Loss)
Change to: 1-0100 Cash Unrealised Forex Gain
8-2200 Detail Other Income 3
(Loss)
9-1000 Income Tax Detail Other Expense 2

d. Move the Linked Account for Currency Gains/ Tax Code N-T
Losses to "8-2100 Realised Forex Gain (Loss)" and
delete "4-9999 Currency Gain Loss" account code. Description Non-Taxable
Tax Type Sales Tax
6. Setup the following Currency Linked Accounts. Rate 0%
Linked Account:
a. IDR Sales Linked Accounts.
Tax Collected 2-1100 VAT Collected
Asset Account for
1-0200 Trade Debtors
Tracking Receivables Tax Paid -
Bank Account for
1-0100 Cash
Customer Receipts
8. Setup the following Jobs, Categories and Price
Levels.
b. IDR Purchases Linked Accounts.
Job No. Job Name
Liability Account for
2-0200 Trade Creditors P PRODUCTS
Tracking Payables
Bank Account for S SERVICES
1-0100 Cash
Paying Bills
Category No. Category Name
c. USD Sales Linked Accounts. L LOCAL
Asset Account for O OVERSEAS
1-0210 Trade Debtors (USD)
Tracking Receivables
Bank Account for Price Level Description
1-0110 Cash (USD)
Customer Receipts A IDR
B USD
d. USD Purchases Linked Accounts.
Liability Account for 9. Setup the following USD (US DOLLARS) Currency
2-0210 Trade Creditors (USD)
Tracking Payables Code Cards List.
Bank Account for
1-0110 Cash (USD) Card Type Name Country
Paying Bills
Customer B-SOLUTION INDONESIA
7. Delete all other tax codes, except "N-T" tax code. Customer C-WORKSHOP SINGAPORE
Add and edit the following Tax Codes details. Supplier D-SUPER INDONESIA
Tax Code V00 V10
Supplier E-OFFICE SINGAPORE
Description VAT 0% VAT 10%
Employee JOY INDONESIA
Goods & Goods &
Tax Type Employee KEN SINGAPORE
Services Tax Services Tax
Rate 0% 10%
Linked Account:
2-1100 2-1100
Tax Collected
VAT Collected VAT Collected
2-1200 2-1200
Tax Paid
VAT Paid VAT Paid

10. Setup the following Items List. 11. Setup the following Account Opening Balances.
Item# P1 P2 Account# Name Balance
1-0100 Cash Rp0
Name PRODUCT 1 PRODUCT 2
1-0110 Cash (USD) US$50
5-1000 5-1000
I Buy
COGS (Products) COGS (Products) 1-0111 Cash (USD) Exchange Rp499,950
4-1000 4-1000 1-0120 Bank (USD) US$200
I Sell
Sales (Products) Sales (Products)
1-0121 Bank (USD) Exchange Rp1,999,800
1-0300 1-0300
I Inventory 1-0150 Undeposited Funds Rp0
Inventory Inventory
1-0200 Trade Debtors Rp0
Buying Tax N-T N-T
1-0210 Trade Debtors (USD) US$110
Min. Level 1 1
Trade Debtors (USD)
1-0211 Rp1,099,890
Selling Price Rp100,000 Rp200,000 Exchange
Price Level 1-0300 Inventory Rp500,000
US$10 US$20
USD 1-2110 Office Equip at Cost Rp1,200,000
Selling Tax N-T N-T 1-2111 Office Equip Accum Depn (Rp100,000)
Unit UNIT UNIT 2-0100 Credit Card Rp0
2-0200 Trade Creditors Rp0
2-0210 Trade Creditors (USD) US$220
Item# P3 S1
Trade Creditors (USD)
2-0211 Rp2,199,780
Name PRODUCT 3 SERVICE 1 Exchange
5-1000 5-2000 2-1100 VAT Collected Rp100,000
I Buy
COGS (Products) COGS (Services) 2-1200 VAT Paid (Rp200,000)
4-1000 4-2000 2-1300 VAT Clearing Rp0
I Sell
Sales (Products) Sales (Services)
3-0100 Share Capital Rp3,000,000
1-0300
I Inventory - 3-0800 Retained Earnings Rp100,000
Inventory
Buying Tax N-T N-T
12. Setup the following Customer A/R Opening
Min. Level 1 Balances (Historical Sale).
Selling Price Rp300,000 Rp400,000 Customer Name B-SOLUTION
Price Level Terms Net 30
US$30 US$40
USD
Invoice# S-090001
Selling Tax N-T N-T
Date 31-12-2009
Unit UNIT UNIT
Customer PO# BSP-090001
Create the following Auto-Build Item for P3 Memo Pre-conversion sale
(PRODUCT 3) with the following formula: Total Including Tax US$110
P3 = P1 + P2 Tax Code V10 (VAT 10%)

Category L (LOCAL)
Exchange Rate Rp10,000 / US$

13. Setup the following Supplier A/P Opening Balances 16. Enter the following Purchase: Items transaction.
(Historical Purchase). Supplier Name D-SUPER
Supplier Name D-SUPER Terms Net 30
Terms Net 30 Purchase# P-100001
PO# P-090001 Date 15-01-2010
Date 31-12-2009 Supplier Inv# DSS-100001
Supplier Inv# DSS-090001 Bill / Received 3 3
Memo Pre-conversion purchase Item# P1 P2
Total Including Tax US$220 Description PRODUCT 1 PRODUCT 2

Unit Price
Tax Code V10 (VAT 10%) US$5 US$10
(excl. tax)
Category L (LOCAL) Tax Code V10 (VAT 10%) V10 (VAT 10%)
Exchange Rate Rp10,000 / US$ Category L (LOCAL)
14. Setup the following Inventory Opening Balances.
Use Count Inventory or Adjust Inventory in
17. Enter the following Purchase: Services transaction.
Inventory Command Centre.
Inventory Supplier Name E-OFFICE
I-100001
Journal# Terms C.O.D.
Date 01-01-2010
Purchase# P-100002
Memo INVENTORY OPENING BALANCE
Date 16-01-2010
Item# P1 P2
Supplier Inv# EOS-100001
Name PRODUCT 1 PRODUCT 2
Description OFFICE RENT FOR WORKSHOP
Quantity 6 2
Account # 6-1000 Rent
Unit Cost Rp50,000 Rp100,000
Amount
Account 1-0300 Inventory 1-0300 Inventory US$100
(excl. tax)
Category L (LOCAL) Job S
Tax Code V00 (VAT 0%)
15. Exit, Back up, Open and Verify the Company File. Category O (OVERSEAS)

NOTE:
Back up the Company File (Only),
Check Company File for Errors and
Save the Company File Back up in Backup Sub-
Folder.

18. Enter the following Purchase: Returns & Debits 20. Enter the following Sale: Items transaction.
transaction, and Apply the Debit Amount to Customer Name B-SOLUTION
Purchase.
Terms Net 30
Supplier Name D-SUPER
Invoice# S-100001
Terms C.O.D.
Date 19-01-2010
Purchase# P-100003
Customer PO# BSP-100001
Date 17-01-2010
Ship 1 1
Supplier Inv# DSS-100001
Item# P1 S1
Bill/Received -1 (RETURN 1 UNIT)
Description PRODUCT 1 SERVICE 1
Item# P1
Unit Price
US$10 US$40
Description PRODUCT 1 (excl. tax)
Unit Price Job P S
US$5
(excl. tax) Tax Code V10 (VAT 10%) V10 (VAT 10%)
Tax Code V10 (VAT 10%)
Salesperson JOY
Journal Memo Purchase RETURN; D-SUPER
Category L (LOCAL)
Category L (LOCAL)
21. Enter the following Sale: Services transaction.
Apply to Purchase:
Customer Name C-WORKSHOP
ID # P-100003
Terms C.O.D.
Date 17-01-2010
Invoice# S-100002
Debit Amount US$5.50
Date 20-01-2010
Supplier's # DSS-100001
Date 15-01-2010 Customer PO# CWP-100001
Amount Applied US$5.50 Description WORKSHOP
Exchange Rate Rp10,000 / US$ Account# 4-2000 Sales (Services)
Amount
US$200
19. Enter the following Pay Bills transaction. (excl. tax)
Supplier Name E-OFFICE Job S
Account 2-0100 Credit Card Tax Code V00 (VAT 0%)
Cheque No. D-100001 Salesperson KEN
Date 18-01-2010 Category O (OVERSEAS)
Amount Paid US$100 Exchange Rate Rp10,000 / US$
Supplier's # EOS-100001
Date 16-01-2010
Amount Applied US$100

22. Enter the following Sale: Returns & Credits 23. Enter the following Receive Payments transaction.
transaction, and Apply the Credit Amount to Sales. Customer Name C-WORKSHOP
Customer Name C-WORKSHOP Deposit to Account 1-0110 Cash (USD)
Terms C.O.D. ID # R-100001
Invoice# S-100003 Date 21-01-2010
Date 21-01-2010 Amount Received US$180
Customer PO# CWP-100001 Invoice # S-100002
Date 20-01-2010
WORKSHOP - CASH PAYMENT
Description Amount Applied US$180
DISCOUNT 10%
Account# 4-2000 Sales (Services) Exchange Rate Rp9,000 / US$
Amount
-US$20 24. Enter the following Spend Money transaction.
(excl. tax)
Job S Account 1-0110 Cash (USD)
Tax Code V00 (VAT 0%) Cheque No. D-100002

Date 22-01-2010
Salesperson KEN
Sales DISCOUNT; Amount US$110
Journal Memo
C-WORKSHOP CREDIT CARD PAYMENT &
Memo
Category O (OVERSEAS) BANK CHARGES
Exchange Rate Rp10,000 / US$ Acct# Name Amount Job Tax

2-0100 Credit Card US$100 - N-T
Apply to Sale :
6-2000 Bank Charges US$10 - N-T
ID # S-100003
Category O (OVERSEAS)
Date 21-01-2010
Credit Amount US$20
Invoice # S-100002 25. Enter the following Receive Money transaction.
Date 20-01-2010
Account 1-0120 Bank (USD)
Amount Applied US$20
ID# R-100002
Date 23-01-2010
Amount US$5
Memo INTEREST INCOME
Acct# Name Amount Job Tax

Interest
8-1000 US$5 - N-T
Income
Category L (LOCAL)

26. Perform Bank Reconciliation for Account: "1-0120 28. On 31-01-2010, at US$ 1 = Rp9,000 calculate and
Bank (USD)". enter the Journal for:
On 31-01-2010, the Statement Balance is US$205.
a. Realised Forex Gains/Losses for Cash (USD) and
27. Enter the following Journal with Record Journal Bank (USD), (Save as G. Journal #: G-100003).
Entry in Accounts Command Centre.
a. Depreciation. b. Unrealised Forex Gains/Losses for Trade Debtors
G. Journal # G-100001
(USD) and Trade Creditors (USD), (Save as
G. Journal #: G-100004).
Date 31-01-2010
Memo DEPRECIATION (JAN 2010) On 01-02-2010, reverse G. Journal#: G-100004,
Date: 31-01-2010, the Unrealised Forex Gains/
Acct# Name Debit Credit Job Tax Losses for Trade Debtors (USD) and Trade Creditors
(USD), (Save as G. Journal #: G-100005).
6-3000 Depreciation Rp50,000 - N-T
1-2111
Office Equip
Rp50,000 - N-T
29. Enter the following Inventory Journal with
Accum Depn Auto-Build Items and Build Items in Inventory
Command Centre.
Category L (LOCAL)
a. Auto-Build Items.
I. Journal # I-100002
ADDITIONAL TASKS : Date 31-01-2010
Save above Depreciation Journal as Monthly
Memo INVENTORY AUTO-BUILD P3 = 2 UNIT
Recurring Transaction starting on 31-01-2010, and
use "Use Recurring" to record the transaction.
Item# Qty Unit Cost Amount Job
P3 2 Rp150,000 Rp300,000 -
b. VAT Clearing.
P1 -2 Rp50,000 (Rp100,000) -
G. Journal # G-100002
P2 -2 Rp100,000 (Rp200,000) -
Date 31-01-2010
Category L (LOCAL)
Memo VAT CLEARING (DEC 2009)
Acct# Name Debit Credit Job Tax b. Build Items (e.g. Exchange).
2-1100 VAT Collected Rp100,000 - N-T I. Journal # I-100003
2-1200 VAT Paid Rp200,000 - N-T Date 31-01-2010

Memo INVENTORY (EXCHANGE)
2-1300 VAT Clearing Rp100,000 - N-T
Category L (LOCAL) Item# Qty Unit Cost Amount Job
P1 -2 Rp50,000 (Rp100,000) -
P2 1 Rp100,000 Rp100,000 -
Category L (LOCAL)

30. Enter the following Inventory Journal with Adjust 31. Perform Company Data Audit and Lock the
Inventory in Inventory Command Centre. Accounting Period, to disallow entries prior to 1 Feb
a. Lost. 2010.
32. Analysis:
Date 31-01-2010 Balance Sheet, Profit & Loss, Jobs, Cash Flow, Sales
Memo INVENTORY (LOST) (by Item), Sales (by Customer), Sales (by Employee),
Receivables, Payables and Inventory.
Item# Qty Unit Cost Amount A/c Job
33. Find Transactions:
P2 -1 Rp100,000 (Rp100,000) 5-1000 P by Account, by Card, by Item, by Invoice, by Bill,
by Category and by Job.
Category L (LOCAL)
34. Review To Do List for:
b. Found – Unit Cost Unknown. A/R, A/P, Recurring Transactions, Recurring Sales,
Recurring Purchases, Expiring Discounts, Orders,
Stock Alert and Contact Alert.
Date 31-01-2010
INVENTORY (FOUND - UNIT COST 35. Display Reports for:
Memo Accounts, Banking, VAT/Sales Tax, Sales, (Time
UNKNOWN)
Billing), Purchases, Inventory and Card File.
P2 1 Rp0 Rp0 5-1000 P

Create Custom Reports for:
STOCK CARD from Items Register Detail report
Category L (LOCAL) in Inventory Report tab menu. Remove the Report
Fields for Amount and Current Value.
c. Unit Cost Adjustment. Create Report Batches for:

I. Journal # I-100006 MONTHLY REPORTS that contains Accounts report
for Trial Balance, Standard Balance Sheet and
Date 31-01-2010 Profit & Loss [Accrual].
Memo INVENTORY (UNIT COST ADJUSTMENT)
P2 0 Rp0 Rp100,000 5-1000 P

note
To understand how Forex Gains/Loss will effect the
Category L (LOCAL) Financial Reports, compare the Analysis reports
for Balance Sheet, Profit & Loss, Jobs, Cash Flow,
Sales (by Item), Sales (by Customer), Sales (by
Employee), Receivables, Payables and Inventory
in "Computerised Accounting with MYOB - Basic"
and "Computerised Accounting with MYOB -
Intermediate".

Flowchart Computerised Accounting

with MYOB
General Disbursements Receipts Sales Purchases Inventory
(GJ) (CD) (CR) (SJ) (PJ) (IJ)
01
Setup: Currency Symbol & Date Format
Setup:
02
Company File
Setup:
03
Co. Info & Pref.
04
Setup:
Currencies List
05
Setup:
Accounts List
06
Setup:
Linked Accounts
07
Setup:
Tax Codes
Setup: 08
Jobs, Categories
& Price Levels
09 09 09
Setup: Setup: Setup:
Employee List Customer List Supplier List
Setup:
10
Items List
Setup : 11
Account
Opening Balances
Setup: 12
Customer
Opening Balances
Setup: 13
Supplier
Opening Balances
Setup: 14
Inventory
Opening Balances
15
Exit, Back up, Open & Verify: Company File

General Disbursements Receipts Sales Purchases Inventory

(GJ) (CD) (CR) (SJ) (PJ) (IJ)
16
Purchases:
Items
Purchases:
17
Services
Purchases:
18
Returns & Debits
18 18
Receive Refund Apply to Purchase
19
Pay Bills
20
Sales:
Items
21
Sales:
Services
22
Sales:
Returns & Credits
22 22
Pay Refund Apply to Sale
23
Receive Payments
24
Spend Money
25
Receive Money
26
Reconcile Accounts
27
Journal Entry
Unrealiased 28
Gains/Losses
Journal Entry
29
Build Items
30
Adjust Inventory
31
Co. Data Auditor
& Lock Period
32 33 34 35
Analysis, Find Transactions, To Do List, Reports

1. From Ms-Windows START > CONTROL PANEL,

double-click Regional and Language Options.
1
SETUP: NOTE:
For Ms-Windows Vista, in Control Panel Home,
CURRENCY SYMBOL click Clock, Language, and Region.
& DATE FORMAT
PT. Net21Plus
Tel. (+62) (21) 5289 1988
Fax. (+62) (21) 5299 4599
note
To change the computer system Currency
Symbol and Date Format, you do not need
to change the computer Current Format:
English (United States) to another format.

2. From Regional and Languange Options - Format 4. Click Date tab menu and edit the Short date
tab menu, click "Customize this format...". format to “DD-MM-YYYY”, then click Apply and OK.
3. Click Currency tab menu and edit the Currency

symbol to “Rp”, then click Apply. 5. Confirm the changes, then click OK.

1. Open MYOB program, then click Create a new company

file.
2
2. Click Next for the Introduction.
SETUP:
COMPANY FILE
3. Enter the Company Information.

PT. Net21Plus Company Name: NET21PLUS, then click Next.
Tel. (+62) (21) 5289 1988
Fax. (+62) (21) 5299 4599

4. Enter the Accounting Information. 7. Click Change to edit the name or location of the new
Current Financial Year: 2010, MYOB Company File (Save as: C:\MYOB DATA\MYOB-L2.
Last Month of Financial Year: December, MYO), then click Next to create the Company File.
Conversion Month: January,
Number of Accounting Periods: Thirteen (13),
then click Next.
8. Click Command Centre to setup the other information

and begin entering transactions.
5. Confirm the Accounting Information, then click Next.
6. Build the Accounts List, select the option: “I would like

to import a list of accounts provided by my accountant 9. MYOB Command Centre screen.
after I’m done creating my company file”, then click
Next.

1. From menu bar, select Setup > Company

Information, then edit the Company Information.
3
Add address: INDONESIA into Company
Information.
SETUP:
COMPANY
INFORMATION &
PREFERENCES
PT. Net21Plus 2. From menu bar, select Setup > Preferences, then
edit MYOB Preferences.
Tel. (+62) (21) 5289 1988
Fax. (+62) (21) 5299 4599

a. System Preferences: c. Reports & Forms Preferences:

- Tick the option for I Deal in Multiple Currencies. - Tick the option for Always Display Report
- Tick the option for Warn if Jobs Are Not Assigned Customisation Options Before Printing Reports.
to All Transactions. - Tick the option for Always Display Advanced
- Tick the option for Turn on Category Tracking, Filters Before Sending Forms.
Categories are "Required" on All Transactions.
d. Banking Preferences:
- Untick the option for Display Payee, Rather Than
Memo, in Registers.
b. Windows Preferences:
- Untick the option for Automatically Check
Spelling in Text Fields Before Recording
Transactions.
note
You need to remove "Include Currency
Symbols in Reports" option in Reports &
Forms Preferences setup, if you need to
display, print or send to Ms-Excel the MYOB
reports without currency symbols.

e. Sales Preferences: f. Purchases Preferences:

- Untick the option for Show Customer Purchase - Tick the option for Warn for Duplicate Purchase
Number in Receive Payments. Order Numbers on Recorded Purchases.
- Tick the option for Warn for Duplicate Invoice - Untick the option for Retain Original PO Number
Numbers on Recorded Sales. on Backorders.
- Untick the option for Retain Original Invoice
Number on Backorders.
From Purchases Preferences, click Terms, then

change the Default Supplier Terms for:
From Sales Preferences, click Terms, then - "Payment is Due" to: "C.O.D",
change the Default Customer Terms for: - "Tax Code" and "Freight Tax Code" to: "N-T",
- "Payment is Due" to: "C.O.D.", - Tick the option for Use Supplier's Tax Code.
- "Tax Code" and "Freight Tax Code" to: "N-T",
- Tick the option for Use Customer's Tax Code.

g. Inventory Preferences: From Security Preferences, click User IDs, then

click NEW to setup NEW User ID.
h. Security Preferences:
- Untick the option for Prompt for Session Report
When Closing.
- Tick the option for Check Company File for Errors
before the Backup Process.
To restrict a user's access, choose the user from

the list on the left, then mark the restricted
function on the right.
note
To prevent your Company File from
being locked by MYOB Online Activation
System, please do not select "I Prefer to
Use Automated Online Company File
Confirmation [System-wide]" option.

note
Sample of Access Restriction for
User ID : STAFF
that do not allow to access:

- Accounts
- Banking
- Lists
- Setup
- and All the Financial Reports
functions.
but allow to access:

+ Sales
+ Purchases
+ Inventory
+ Card Files
+ and All the Non-Financial
Reports functions.
If you restrict a user's access to

a function that's marked with
an asterisk (*), the user won't
be able to view or report on the
transactions created by that
function.


1. From menu bar, select Lists > Currencies.
4
SETUP:
CURRENCIES LIST
Delete all other currency codes, except SGD

PT. Net21Plus
(Singapore Dollars - Local)
Tel. (+62) (21) 5289 1988
Fax. (+62) (21) 5299 4599
note
Please make sure that you Tick I Deal in Multiple

Currencies option in Setup > Preferences > System
tab menu or else the Currencies option will not be in
the Lists

2. Double-click the Local Currency Code: SGD 3. Click NEW to create the following new currency
(Singapore Dollars - Local), change the: code:
Local Currency Code to: IDR Currency Code: USD
Currency Name: Rupiah Currency Name: US Dollars
Currency Symbol: Rp Currency Symbol: US$
then click OK. then click OK.
note
1. To PREVENT ERRORS when recording foreign currency exchange rate in MYOB,
DO NOT CHANGE the Decimal Symbol (.), Digit Grouping Symbol (,), Number of Digits in Group (3) to any other
Symbol or Number.
2. Before exporting MYOB reports to Ms-Excel, remove the option for Include Currency Symbols in Reports,
from Setup > Preferences > Reports & Forms tab menu. Or else use Find & Replace function in Ms-Excel to
replace the Currency Symbols with blank. Without removing the currency symbols, you may not able to SUM
the amount of the MYOB reports in Ms-Excel.

1. From Accounts Command Centre, click Accounts

List.
5
2. Double-click Account Code: 2-0300 Payroll
Liabilities.
SETUP:
ACCOUNTS LIST
DELETE, EDIT, & CREATE
PT. Net21Plus
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To edit an Account Code, note
you may also do it from:
a. Click the Arrow on the left of the Account
Code.
b. Select the Account Code, then click Edit.

3. From menu bar, select Edit > Delete Account, to

delete Account Code: 2-0300 Payroll Liabilities.
4. Delete the following Account Codes too.

a. 6-0100 Wages & Salaries
b. 6-0200 Other Employer Expenses
5. Double-click Account Code: 1-0100 Cheque

Account, edit the Account Name to “Cash”, then
click OK.

8. Select Detail Account, to create a Detail Account.
6. Click Asset tab menu, then click NEW to create Click on Details tab menu and change the
new account. Currency Code from IDR to USD.
7. Select Header Account, to create a Header

Account for 1-0010 Current Assets.

Click OK, for the following screen.
9. Create the following Account Codes and edit the

Account Type for the Exchange Account Codes.

10. Use Up or Down to adjust the Accounts Level. 11. Create the following Account Codes too.
a. Before adjusting the Accounts Level.
b. After adjusting the Accounts Level.

Accounts List,
before removing the
Linked Account for
Currency Gains/Losses
( Account Code: 4-9999
Currency Gain Loss).

12. From menu bar, select Setup > Linked Accounts > Click OK for the following screen.
Accounts & Banking Accounts.
13. Change the Linked Account for Currency Gains/

Losses from "4-9999 Currency Gain Loss" to 14. From menu bar, select Lists > Accounts, then click
“8-2100 Realised Forex Gain (Loss)”. “Other Income” tab menu. Select account “8-2100
Realised Forex Gain (Loss)”, then click Combine
Accounts.
note
If the MYOB program do not have Combine
Accounts function, you can manually delete
the account "4-9999 Currency Gain Loss" from
Lists > Accounts > Income tab menu. But, you
need to make sure that you do not have any
transactions recorded for the account.

15. Remove all transactions from Secondary: 17. From menu bar, select Reports > Index to Reports,
“4-9999 Currency Gain Loss” account, and move click Accounts tab menu, and select Accounts List
all transactions to Primary: “8-2100 Realised Forex [Summary] report, then click Display.
Gain (Loss)” account.
16. From menu bar, select Lists > Accounts. Click

“Income” tab menu, to confirm “4-9999 Currency
Gain Loss” account has been removed from the Accounts List,
accounts list. after removing the
Linked Account for
Currency Gains/Losses
(Account Code: 4-9999
Currency Gain Loss).

6
SETUP:
LINKED ACCOUNTS
SALES & PURCHASES
2. Double-click Local Currency: IDR (Rupiah) to

PT. Net21Plus
Menara KADIN Indonesia, Lt.30, confirm the Linked Accounts for Receivable
Jl. H.R.Rasuna Said, X-5, Kav.2-3, Accounts and Payable Accounts.
Tel. (+62) (21) 5289 1988
Fax. (+62) (21) 5299 4599

3. Double-click Foreign Currency: USD (US Dollars) to

add and edit the Linked Accounts for Receivable
Accounts and Payable Accounts.
note
From menu bar, select Help > About MYOB

Premier to check the MYOB software
version and the Company File ID.

1. From menu bar, select Lists > Tax Codes.
7
SETUP:
TAX CODES
Delete all other tax codes, except "N-T" tax code.
PT. Net21Plus
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Web : www.net21plus.com 2. Add Tax Code: V00, Description: VAT 0%
Tax Type: Goods & Services Tax, Rate: 0%.
Linked Account for:
Tax Collected: 2-1100 VAT Collected
Tax Paid: 2-1200 VAT Paid,
then click OK.

4. Double-click “N-T” tax code, add

Linked Account for Tax Collected: 2-1100 VAT
Collected, then click OK.
3. Add Tax Code to: V10, Description: VAT 10%,

Tax Type: Goods & Services Tax, Rate: 10%.
Linked Account for:
Tax Collected: 2-1100 VAT Collected
Tax Paid: 2-1200 VAT Paid,
then click OK.
note
USE V00 or V10 tax code for any transactions that
related to the GST Reports (VAT Reports).
USE N-T tax code for any other transactions that
not related to the GST Reports (VAT Reports).
Always Create and Use New Tax Code for New Tax
Rate, instead of changing the Rate %.

1. From menu bar, select Lists > Jobs.
8 2. Click NEW and enter the following Jobs details.
SETUP:
JOBS, CATEGORIES
& PRICE LEVELS
PT. Net21Plus
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3. From menu bar, select Lists > Categories. 5. From menu bar, select Lists > Custom List & Field
Names > Price Levels.
4. Click NEW and enter the following Categories

details.
6. Edit the Name of Price Level A to “IDR” and Name

of Price Level B to “USD”, then click OK.
note
You may also use the Name of Price Levels
for other purpose, like:
Name of Price Level C : Retail Price
Name of Price Level D : Member Price
Name of Price Level E : Reseller Price
Name of Price Level F : Distributor Price

1. From Card File Command Centre, click Cards List.
9
2. Click NEW and enter the following Cards details.
a. Customers (USD)
SETUP:
CARDS LIST
CUSTOMER, SUPPLIER & EMPLOYEE
PT. Net21Plus
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c. Employees (USD)
b. Suppliers (USD)

1. From Inventory Command Centre, click Items List.
10
2. Click NEW and enter the following Item details.
a. P1 (PRODUCT 1)
SETUP:
ITEMS LIST
PT. Net21Plus
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c. P3 (PRODUCT 3)
b. P2 (PRODUCT 2)

d. S1 (SERVICE 1)

note
Business Type
Accounts List
provided by
MYOB.

1. From menu bar, select Setup > Balances >

Account Opening Balances.
11
2. Enter the following Account Opening Balances
details.
SETUP:
ACCOUNT
OPENING
BALANCES
PT. Net21Plus
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3. Confirm the Amount left to be allocated is ZERO,

then click OK.

note
Sample of
Accounts List
provided
by MYOB
for
Distributor
Business
Type.


Customer Balances. Change the Currency to USD.
12
SETUP: 2. Click Add Sale and enter the following Historical
Sale details.
CUSTOMER
OPENING
BALANCES
PT. Net21Plus
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3. Use Ctrl + R to review the Recap Transaction, then 4. Confirm the Out of Balance Amount is ZERO, then
click OK and Record click Close.
note
To record the transaction without job
numbers, click OK for following screens.
When the total outstanding invoices equal the

balance of the linked receivables account, the
following screen will pop-up.


Supplier Balances. Change the Currency to USD.
13
SETUP: 2. Click Add Purchase and enter the following
Historical Purchase details.
SUPPLIER
OPENING
BALANCES
PT. Net21Plus
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3. Use Ctrl + R to review the Recap Transaction, then 4. Confirm the Out of Balance Amount is ZERO, then
click OK and Record. click Close.
note
To record the transaction without job
numbers, click OK for following screens.
When the total outstanding purchases equal

the balance of the linked payables account, the

1. From Inventory Command Centre, click Count

Inventory.
14
SETUP: 2. Enter the following Count Inventory details.
INVENTORY
OPENING
BALANCES
PT. Net21Plus
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4. From menu bar, select Reports > Index to Reports,

click Inventory tab menu, and select Inventory
Value Reconciliation report, then click Customise.
Note: If you click Adjust Balances after click the

Opening Balances, the Adjust Inventory Account will
be your Historical Balancing Account (3-0999). 5. From Advanced Filters,
enter date As Of: 01-01-2010, then click Display.
3. Use Ctrl + R to review the Recap Transaction, then

click OK and Record
6. Confirm the Out of Balance is ZERO, then click
Close.

1. From menu bar, select File > Exit to exit from

MYOB program, and click Yes for Company File
15
Back up Option.
2. Select Back up Company File only, and Check

EXIT, BACK UP, Company File for errors option, then click
Continue.
OPEN & VERIFY:

COMPANY FILE
PT. Net21Plus
Menara KADIN Indonesia, Lt.30, 3. Select the location to save the Back up file. Name
Jl. H.R.Rasuna Said, X-5, Kav.2-3, the file as PRM0101.ZIP, then click Save.
Tel. (+62) (21) 5289 1988
Fax. (+62) (21) 5299 4599

4. Open MYOB program, then click Open your 6. From Sign-on window, choose Multi-user Access
company file. with TCP/IP as the Network Protocol.
5. Select the company file MYOB-L2.MYO.
7. Click Change Password to change the password

for User ID: Administrator.
Type the Existing Password (Default: no
password), type the New Password and Confirm
the New Password, then click Record.
note
From MYOB Accounting v17 and MYOB Premier
v11, MYOB use ".MYO" for the Company File
extension.
Before that MYOB use ".DAT" for MYOB Accounting
and ".PRM" for MYOB Premier Company File
extension.

8. Select “I want to activate my company file 9. Click Yes for the Company File Verification.
later”, then click Continue, from Company File
Activation.
Click OK for the following screen.
If no errors were found in the Company File, the

note
You will be prompted to reactive the Company File
once in a while between 4 to 9 months. DO NOT
reactive the same Company File for more than 5
times in a year, or else the Company File will be
locked, and you are not able to reactivate it again,
until you call MYOB Asia Support Center for help.

note
Sample of
Accounts List
provided
by MYOB
for
Manufacturing
Business
Type

1. From Purchases Command Centre, click Enter

Purchases.
16
2. Untick Tax Inclusive option, select purchase type:
BILL, and Supplier: D-SUPER,
PURCHASES: change Layout to Item.
ITEMS
PT. Net21Plus
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3. Enter the following Purchase details. 4. Use Ctrl + R to review the Recap Transaction, then
Purchase #: P-100001, Date: 15-01-2010, click OK and Record.
Supplier Inv#: DSS-100001, Terms: NET 30.
note
When you Tick Warn if Jobs Are Not Assigned
to All Transactions option in System
Preferences, the following screens will always
pop-up, if Jobs are not assigned to the
transaction.


Purchases.
17
BILL, and Supplier: E-OFFICE,
PURCHASES: change Layout to Service.
SERVICES
PT. Net21Plus
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3. Enter the following Purchase details.

Purchase #: P-100002, Date: 16-01-2010,
Supplier Inv#: EOS-100001, Terms: C.O.D.

click OK and Record.


Purchases.
18
BILL, and Supplier: D-SUPER,
PURCHASES: change Layout to Item.
RETURNS & DEBITS
PT. Net21Plus
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3. Enter the following Purchase details. 4. Use Ctrl + R to review the Recap Transaction, then
Purchase #: P-100003, Date: 17-01-2010, click OK and Record.
Supplier Inv#: DSS-100001, Terms: C.O.D.
note
MYOB will not allow you to record the
transaction, if the Purchase Debits will cause
the Inventory Value at less than $0.00.

5. From Purchases Command Centre, click Purchases 7. Apply the Purchase Debit to:
Register. Supplier’s#: DSS-100001, Date: 15-01-2010,
use the same ID# (P-100003) and
same Date (17-01-2010) with the Purchase Debit.
6. Click Returns & Debits tab menu, select the

transaction, then click “Apply to Purchase”.
note
Better to use back the same PO# and Date of Purchase Debit as the Settle Returns & Debits ID#
and Date, because Settle Returns & Debits transaction will be recorded as Purchase Journal
transaction.


note
To record Receive Refund for the Purchase
Debit, from Purchases Command Centre, click
Purchases Register, then click Returns & Debits
tab menu. Click Receive Refund, then select the
Deposit to Account.
9. From Purchases Command Centre, click

Transaction Journal, select the
Dated From: 17-01-2010 To: 17-01-2010,
and review the Purchases Transaction Journal.

1. From Purchases Command Centre, click Pay Bills.
19
2. Select the Supplier: E-OFFICE, and select the Pay
Bills Account: 2-0100 Credit Card.
IMPORTANT!
PAY BILLS Always select the Supplier, before select the Pay
Bills Account.
3. Enter Cheque No.: D-100001, Date: 18-01-2010,

Amount: US$100 @ rate Rp9,000.
Apply the full amount to Supplier’s#: EOS-100001,
Date: 16-01-2010.
PT. Net21Plus
Tel. (+62) (21) 5289 1988
Fax. (+62) (21) 5299 4599

note
To edit the Pay Bills transaction,
from menu bar, select Edit > Delete Payment,
then re-apply the Pay Bills.

DO NOT RECORD the Pay Bills transaction, with

Spend Money in Banking Command Centre.
Recording the Pay Bills transaction with Spend

Money in Banking Command Centre will cause
Out of Balance Amount for the Total Purchases
compare with the Linked Payables Account
Balance.

1. From Sales Command Centre, click Enter Sales.
20
2. Untick Tax Inclusive option, select sale type:
INVOICE, and Customer: B-SOLUTION,
change Layout to Item.
SALES:
ITEMS
PT. Net21Plus
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3. Enter the following Sale details. 4. Use Ctrl + R to review the Recap Transaction, then
Invoice #: S-100001, Date: 19-01-2010, click OK and Record.
Cust. PO #: BSP-100001, Terms: Net 30.
note
From Selling Details tab menu in Customer

Card Information, you can set the default Sale
Layout to Item and Payment Terms to Net 30.

21
INVOICE, and Customer: C-WORKSHOP,
change Layout to Service.
SALES:
SERVICES
PT. Net21Plus
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3. Enter the following Sale details.

Invoice #: S-100002, Date: 20-01-2010,
Cust. PO #: CWP-100001, Terms: C.O.D.


22
INVOICE, and Customer: C-WORKSHOP,
SALES: change Layout to Service.
RETURNS &
CREDITS
PT. Net21Plus
Tel. (+62) (21) 5289 1988
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3. Enter the following Sale details.

Invoice #: S-100003, Date: 21-01-2010,
Cust. PO #: CWP-100001, Terms: C.O.D.


5. From Sales Command Centre, click Sales Register. 7. Apply the Sale Credit to
Invoice #: S-100002, Date: 20-01-2010,
use the same ID# (S-100003) and
same Date (21-01-2010) with the Sale Credit.
6. Click Returns & Credits tab menu, select the

transaction, then click “Apply to Sale”.
note
Better to use back the same Invoice# and Date of Sale Credit as the Settle Returns & Credits
ID# and Date, because Settle Returns & Credits transaction will be recorded as Sales Journal
transaction.


note
To record Pay Refund for the Sale Credit,
from Sales Command Centre, click Sales
Register, then click Returns & Credits tab menu.
Click Pay Refund, then select the Pay Refund
Account.
9. From Sales Command Centre, click Transaction

Journal, select the
Dated From: 21-01-2010 To: 21-01-2010,
and review the Sales Transaction Journal.

1. From Sales Command Centre, click Receive

Payments.
23
2. Select the Customer: C-WORKSHOP, and select the
Deposit to Account: 1-0110 Cash (USD).
RECEIVE PAYMENTS IMPORTANT!

Always select Customer, before select Receive
Payments (Deposit to) Account.
3. Enter ID #: R-100001, Date: 21-01-2010,

Amount Received: US$180 @ rate Rp9,000.
Apply the full amount to Invoice #: S-100002,
Date: 20-01-2010.
PT. Net21Plus
Tel. (+62) (21) 5289 1988
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note
To edit the Receive Payments transaction,
from menu bar, select Edit > Delete Payment,
then re-apply the Receive Payments.

DO NOT RECORD the Receive Payments

transaction, with Receive Money in Banking
Command Centre.
Recording the Receive Payments transaction

with Receive Money in Banking Command
Centre will cause Out of Balance Amount
for the Total Sales compare with the Linked
Receivables Account Balance.

1. From Banking Command Centre, click Spend

Money.
24
2. Change the Currency Code: IDR to USD, and the
Exchange Rate to Rp 9,000.
SPEND MONEY
PT. Net21Plus
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3. Select the
Spend Money Account: 1-0110 Cash (USD).
Enter the following Spend Money details.
Cheque No.: D-100002, Date: 22-01-2010,
Amount: US$110.
Memo: CREDIT CARD PAYMENT & BANK CHARGES.


1. From Banking Command Centre, click Receive

Money.
25
2. Change the Currency Code: IDR to USD, and the
Exchange Rate to Rp 9,000.
RECEIVE MONEY
PT. Net21Plus
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3. Select the 4. Use Ctrl + R to review the Recap Transaction, then

Deposit to Account: 1-0120 Bank (USD). click OK and Record.
Enter the following Receive Money details.
ID#: R-100002, Date: 23-01-2010,
Amount: US$ 5.
Memo: INTEREST INCOME.
note
In Receive Money, you are allowed to enter negative
amount for the Receive Money Details and Total
Amount.
But in Spend Money, you are not allowed to enter
negative amount for the Total Amount.
To record negative Total
Amount in Spend Money,
enter negative amount for
the Spend Money Detail,
then click Record and OK
for the following screen.

1. From Banking Command Centre, click Reconcile

Accounts.
26
2. Select the Reconcile Account: 1-0120 Bank (USD).
Enter Bank Statement Date: 31-01-2010,
RECONCILE New Statement Balance: US$ 205.
ACCOUNTS
PT. Net21Plus
Menara KADIN Indonesia, Lt.30, 3. Tick the transaction that match with the Bank
Jl. H.R.Rasuna Said, X-5, Kav.2-3, Statement. Click , to Tick All or Untick All the
Tel. (+62) (21) 5289 1988 transactions. Click Reconcile.
Fax. (+62) (21) 5299 4599

4. Click Print Report and then click Reconcile.

note
Initial Bank Reconciliation
a. Enter all the Unpresented cheque from Spend Money.
b. Enter all the Uncleared deposit from Receive Money.
Reconciliation result screen.
c. Use the conversion date as the Unpresented cheque

and Uncleared deposit date.
d. Allocate the details account to the same bank

accounts.

1. From Accounts Command Centre, click Record

Journal Entry.
27
2. Enter the following Journal Entry details.
General Journal #: G-100001,
Date: 31-01-2010,
Memo: DEPRECIATION (JAN 2010).
JOURNAL ENTRY
PT. Net21Plus
Menara KADIN Indonesia, Lt.30, a. Click Save as Recurring, to save the
Jakarta Selatan. Indonesia 12950 current Journal Entry as recurring transaction.
Tel. (+62) (21) 5289 1988 b. Enter the Recurring Schedule >
Fax. (+62) (21) 5299 4599
E-mail : info@net21plus.com Starting on: 31-01-2010, then click Save.

c. From menu bar, select Lists > Recurring 4. From Accounts Command Centre, click Record
Transactions to use the Recurring Journal Entry.
Transactions.

General Journal #: G-100002,
Date: 31-01-2010,
Memo: VAT CLEARING (DEC 2009).



28
UNREALISED
GAINS/LOSSES
JOURNAL ENTRY
2. Double-click the Foreign Currency: USD (US

PT. Net21Plus Dollars), edit the Exchange Rate to Rp 9,000 as the
exchange rate on 31-01-2010, then click OK.
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3. From menu bar, select Reports > Index to Reports, 5. From Accounts Command Centre, click Record
click Accounts report tab menu, and select Journal Entry.
Currency > Unrealised Gain/Loss report, then click
Customise.

General Journal #: G-100003, Date: 31-01-2010,
Memo: REALISED GAINS/LOSSES (JAN 2010) FOR
4. From Report Advanced Filters, enter the Gain/Loss
CASH & BANK A/C.
As Of: 31-01-2010. And from Report Finishing,
Tick to “Include $0.00 Balances”, then click Display.


8. From Accounts Command Centre, click Record 10. Use Ctrl + R to review the Recap Transaction, then
Journal Entry. click OK and Record.
9. Enter the following Journal Entry details. 11. To reverse the UNREALISED GAINS/LOSSES Journal
General Journal #: G-100004, Date: 31-01-2010, Entry, from menu bar, select Setup > Preferences
Memo: UNREALISED GAINS/LOSSES (JAN 2010) > Security tab menu, then Tick “Transaction CAN’T
FOR TRADE DEBTORS & TRADE CREDITORS be Changed; They Must be Reversed” option.
To display the Foreign Currencies Accounts Receivables or Payables Balance Sheet amount and
Receivables or Payables Reconciliation amount in Local Currency correctly, first you need to
note
record the Unrealised
Gains/Losses Journal for
your Foreign Currencies
Accounts Receivables
or Accounts Payables.

12. From Accounts Command Centre, click Transaction 15. Use Ctrl + R to review the Recap Transaction, then
Journal, and select the click OK and Record.
Dated From: 31-01-2010 To: 31-01-2010,
to review the General Journal Transaction.
Click the UNREALISED GAINS/LOSSES Journal
Entry (ID#: G-100004).
16. From Accounts Command Centre, click Transaction

Journal, and select the
Dated From: 31-01-2010 To: 01-02-2010,
to review and compare the UNREALISED GAINS/
LOSSES General Journal Transaction.
13. From menu bar, select Edit > Reverse General
Journal Transaction.

General Journal #: G-100005, Date: 01-02-2010,
17. From menu bar, select Setup > Preferences >
Memo: Reversal; G-100004; 31-01-2010.
Security tab menu, then Untick the “Transaction
CAN’T be Changed; They Must be Reversed”
option.

1. From Inventory Command Centre, click Auto-Build

Items.
29
2. Enter the Qty to Build: P3 = 2 unit, then click Build
Items.
BUILD ITEMS
PT. Net21Plus
Menara KADIN Indonesia, Lt.30, 3. Enter and confirm the following Auto-Build Items
Jl. H.R.Rasuna Said, X-5, Kav.2-3, details. Inventory Journal Number: I-100002,
Tel. (+62) (21) 5289 1988
Date: 31-01-2010, Memo: INVENTORY AUTO-BUILD
Fax. (+62) (21) 5299 4599 P3 = 2 UNIT.

4. Use Ctrl + R to review the Recap Transaction, then 5. From Inventory Command Centre, click Build
click OK and Record. Items.
6. Enter the following Build Items details.

Inventory Journal #: I-100003, Date: 31-01-2010,
note Memo: INVENTORY (EXCHANGE).
To disassemble the Auto-Build Items, enter

negative quantity into Qty to Build, then click
Build Items.


1. From Inventory Command Centre, click Adjust

Inventory.
30
2. Enter the following Adjust Inventory details.
Inventory Journal Number: I-100004,
ADJUST Date: 31-01-2010, Memo: INVENTORY (LOST).
INVENTORY

PT. Net21Plus
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4. From Inventory Command Centre, click Adjust 7. From Inventory Command Centre, click Adjust
Inventory. Inventory.
5. Enter the following Adjust Inventory details. 8. Enter the following Adjust Inventory details.
Inventory Journal Number: I-100005, Inventory Journal Number: I-100006,
Date: 31-01-2010, Memo: INVENTORY (FOUND – Date: 31-01-2010, Memo: INVENTORY (UNIT COST
UNIT COST UNKNOWN). ADJUSTMENT).
6. Use Ctrl + R to review the Recap Transaction, then 9. Use Ctrl + R to review the Recap Transaction, then
click OK and Record. click OK and Record.

1. From Accounts Command Centre, click Company

Data Auditor.
31
2. From Company File Overview, click Lock Period.
COMPANY DATA
AUDITOR &
LOCK PERIOD
PT. Net21Plus 3. Select Lock Period: 01-02-2010 to disallow entries

prior to 01 Feb 2010.
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4. From Account Reconciliation, click Reconcile

Accounts to reconcile the Cash, Bank and Credit note
Card accounts.
If any transaction exceptions, click Display to
display the transaction exceptions reports.
5. From Transaction Review, click Run Review to

review if any transaction exceptions.
6. From Tax Exception Review, click Run Review to

review if any tax exceptions.

1. Analyse Balance Sheet.
32
ANALYSIS
PT. Net21Plus
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2. Analyse Profit & Loss. 3. Analyse Jobs.

4. Cash Flow Worksheet.
5.a. Analyse Sales (by Item).

6. Analyse Receivables.
5.b. Analyse Sales (by Customer).
7. Analyse Payables.
5.c. Analyse Sales (by Employee).
8. Analyse Inventory.

1. Find Transactions - By Account.
33
2. Find Transactions - By Card.
FIND
TRANSACTIONS
3. Find Transactions - By Item.

PT. Net21Plus
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4. Find Transactions - By Invoice. 6. Find Transactions - By Category.
5. Find Transactions - By Bill.
note
7. Find Transactions - By Job.
Click Advanced Filters to filter the Find

Transactions with more filters option.

1. To Do List - A/R (Accounts Receivable).
34
2. To Do List - A/P (Accounts Payable).
TO DO LIST
3. To Do List - Recurring Transactions.

PT. Net21Plus
Tel. (+62) (21) 5289 1988
Fax. (+62) (21) 5299 4599

4. To Do List - Recurring Sales. 7. To Do List - Orders.
5. To Do List - Recurring Purchases. 8. To Do List - Stock Alert.
6. To Do List - Expiring Discounts. 9. To Do List - Contact Alert.

35
REPORTS
PT. Net21Plus
Tel. (+62) (21) 5289 1988
Fax. (+62) (21) 5299 4599


To create Custom Reports:

1. Click Customise from Report Display.
2. Click Report Fields tab menu, select the Available

Fields, then click Display.
3. Click Save As from Report Display.

note
In some MYOB reports (e.g. General Ledger
[Details]), make sure your Ms-Windows Date
format is set as "mm/dd/yyyy", before send your
MYOB reports to Ms-Excel to prevent you from
getting date format error.
If your Ms-Windows Date format is set as "dd/

mm/yyyy", Ms-Excel will convert any date
number less than 12 as months, instead of date
when you send your MYOB reports to Ms-Excel.

4. Enter the Report Name and Description. To create Report Batches:

1. From menu bar, select Reports > Report Batches.
2. Click New from Report Batches.
5. To view the Custom Reports, from menu bar, select

Reports > Index to Reports, click Custom tab menu.
3. Enter Report Batch name and select the Reports,
then click OK.
note
4. Select the Report Batches and click Print.
Custom Reports are stored at "C:\Premier12\

Custom".

Recent versions compared






Products Comparison

List of Universities, Polytechnics & High Schools in

Indonesia that teach Computerised Accounting with
MYOB for their students:
Universitas Trisakti, Jakarta STIE YKPN, Yogyakarta
Universitas Bina Nusantara, Jakarta STMIK Akakom, Yogyakarta
Universitas Muhammadiyah Prof. Dr. Hamka, Jakarta STIE "KBP" Padang, Padang
Universitas Indonesia, Depok Prog. Diploma Ekonomika dan Bisnis SV UGM, Yogyakarta
Universitas Gunadarma, Depok Politeknik Ubaya, Surabaya
Universitas Multimedia Nusantara, Banten Politeknik Aceh, Aceh
Universitas Islam Bandung, Bandung Politeknik LP3I Medan, Medan
Universitas Gadjah Mada, Yogyakarta Politeknik Caltex Riau, Pekanbaru
Universitas Muhammadiyah Yogyakarta, Yogyakarta Politeknik Universitas Andalas, Padang
Universitas Katolik Soegijapranata, Semarang Politeknik Negeri Batam, Batam
Universitas Stikubank Semarang, Semarang AMIK Bina Sarana Informatika, Jakarta
Universitas Dian Nuswantoro, Semarang SMK YP IPPI, Jakarta
Universitas Airlangga, Surabaya SMA Plus Muthahhari, Bandung
Universitas Surabaya, Surabaya SMK Negeri 1 Cilacap, Cilacap
Universitas Muhammadiyah Gresik, Gresik SMK Negeri 1 Purwokerto, Purwokerto
Universitas Ma Chung, Malang SMK Koperasi Yogyakarta, Yogyakarta
Universitas Bina Darma, Palembang SMK Negeri 3 Jepara, Jepara
Universitas Tridinanti, Palembang SMK Negeri 1 Pati, Pati
Universitas Internasional Batam, Batam SMK Negeri 2 Padang, Padang
Trisakti School of Management, Jakarta SMK Negeri 2 Bandar Lampung, Bandar Lampung
STEKPI, Jakarta SMK Kartini Batam, Batam
STAdS ASMI, Jakarta SMK Budhi Mulia, Tanjungbatu
STIE Indonesia Banking School, Jakarta and many other universities, politechnics & schools...

MYOB
Certified Consultant
GOLD Award
For The Year 2005

MYOB
TOP International
Professional Partner
For The Year 2008

MYOB
GOLD Award
For The Year 2009

MYOB
Since Year 2003

MYOB Professional Partner...




this book belongs to comments
NAME
ADDRESS
PHONE / HP / SMS
E-MAIL
NOTES
Signature:
Please kindly return this

book to the owner.
M Y O B c o m p a n y o v e r v i ew
How MYOB started
MYOB was started in Australia in 1991 and was one of the first businesses to recognise the unique needs of small-
to-medium-sized enterprises and equip them with powerful, accessible and affordable business management
systems. From the outset, MYOB solutions were aimed at alleviating an increasing administrative burden and
giving business owners the necessary insights to run their businesses more successfully. From day one, MYOB has
maintained a constant focus on providing quality client support to ensure businesses gain maximum return from
their investment.
Gaining scale
MYOB began as both a software developer and re-publisher in the Asia-Pacific region. Success in helping
empower business owners was recognised through rapid growth in clients and revenue. This growth was fuelled
by recommendations from existing clients and this remains an important source of business today - testament
to the quality of MYOB products and client service. In 1996 MYOB received the prestigious Telstra and Australian
Governments’ Small Business of the Year Award, an awards program that MYOB now sponsors to support and
encourage today’s business owners.
Working with accountants

In 1997 MYOB extended its strategic vision to include specific solutions for accounting practices. This strategy was
pursued to assist accounting practices with both their internal operations and their interface with their own clients,
many of whom use MYOB software. The successful merger with accountants’ system provider Solution 6 in 2004
solidified MYOB’s position as a leading international source of the very best in solutions for owner-operated
businesses and accounting practices.
Today
MYOB is now the leading provider of business systems to small and medium sized businesses in Australia and New
Zealand, delivering business solutions to more than 700,000 businesses and accounting firms in the Asia-Pacific
region. Throughout 17 years of solid growth, the client centric vision of the company remains the same today as the
day its founders began their quest to empower business owners with products and services to make business life
easier and more rewarding. Now operating in five countries across Asia-Pacific, it’s an international team that
powers the business, but it’s the local knowledge and expertise that delivers the edge for the clients.
(source: http://www.myob.com)
USE OF MYOB COPYRIGHT IN PUBLICATION:

* Use of MYOB copyright in publication of this book has been granted by MYOB Asia Sdn Bhd on 30th November 2007;
a licence and permission to take and use screen shots from the following MYOB products: MYOB Premier and MYOB
Accounting (“the Copyright Material”) for use in a training publication to be issued in 2008 under the title Computerised
Accounting with MYOB - Basic and Computerised Accounting with MYOB - Intermediate by Net21Plus Pte Ltd (“the
Publication”).
PT. Net21Plus
Tel. (+62) (21) 5289 1988
Fax. (+62) (21) 5299 4599
Computerised Accounting with MYOB - Intermediate
Copyright © 2010 by PT. Net21Plus. All rights reserved.
No part of this publication may be reproduced, stored in a retrieval
system, or transmitted in any form by any means, electronic,
mechanical, photocopying, or otherwise without permission of
PT. Net21Plus. This book may not be lent, resold, hired out or
otherwise disposed of by way of trade in any form of binding or cover,
other than in which it is published, without the prior consent of
PT. Net21Plus.
MYOB® is registered trademark of MYOB Technology Pty Ltd.
ISBN 978-981-08-5991-6

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C o n ta c t i n f o r m at i o n

Computerised Accounting with MYOB - Intermediate (Book 2)

Computerised Accounting with MYOB - Intermediate

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 1

Case Study Computerised Accounting

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 2

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 3

P3 = P1 + P2 Tax Code V10 (VAT 10%)

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 4

Total Including Tax US$220 Description PRODUCT 1 PRODUCT 2

Tax Code V00 (VAT 0%)

Exchange Rate Rp10,000 / US$

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 5

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 6

Tax Code V00 (VAT 0%) Cheque No. D-100002

Exchange Rate Rp10,000 / US$ Acct# Name Amount Job Tax

Acct# Name Amount Job Tax

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 7

2-1100 VAT Collected Rp100,000 - N-T I. Journal # I-100003

2-1200 VAT Paid Rp200,000 - N-T Date 31-01-2010

Category L (LOCAL) Item# Qty Unit Cost Amount Job

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 8

P2 1 Rp0 Rp0 5-1000 P

c. Unit Cost Adjustment. Create Report Batches for:

Item# Qty Unit Cost Amount A/c Job

P2 0 Rp0 Rp100,000 5-1000 P

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 9

Flowchart Computerised Accounting

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 10

General Disbursements Receipts Sales Purchases Inventory

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 11

1. From Ms-Windows START > CONTROL PANEL,

& DATE FORMAT

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 12

3. Click Currency tab menu and edit the Currency

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 13

1. Open MYOB program, then click Create a new company

3. Enter the Company Information.

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 14

8. Click Command Centre to setup the other information

6. Build the Accounts List, select the option: “I would like

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 15

1. From menu bar, select Setup > Company

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 16

a. System Preferences: c. Reports & Forms Preferences:

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 17

e. Sales Preferences: f. Purchases Preferences:

From Purchases Preferences, click Terms, then

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 18

g. Inventory Preferences: From Security Preferences, click User IDs, then

To restrict a user's access, choose the user from

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 19

Sample of Access Restriction for

that do not allow to access:

but allow to access:

If you restrict a user's access to

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 20

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 21

1. From menu bar, select Lists > Currencies.

Delete all other currency codes, except SGD

Please make sure that you Tick I Deal in Multiple

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 22

Computerised Accounting with MYOB - Intermediate (Book 2) 2nd Edition 23

1. From Accounts Command Centre, click Accounts