Have been accepted

Thank you for accepting our invitation to be

the guest speaker for our meeting on
September 22nd 2014 at the Four Points
Hotel, 123 Kings Street, Kingston, Ontario.
We look forward to your presentation on the
latest developments in the area of
International Shipment Tracking.
We invite you to be our guest for Lunch at
1:00pm. The training seminar begins
at 3:00pm, with an hour and a half allocated
for your presentation. There will be a question
and answer period after your presentation.
Kindly let us know what types of equipment
you will need for your presentation. The
seminar room is equipped with a computer
and a multimedia projector should you require
one. Should you prefer to use your own
equipment, kindly let us know as well, so that
we can ensure that we are well prepared.
I will contact you the first week in September
to finalize the arrangements.
Once again, thank you for agreeing to speak
to us.
Your invitation should be a formal email (or
letter). Outline the reasons why you’ve chosen
them as the best person to speak at your event. As
with every letter, the invitation should reflect your
organization’s values and add a dash of your own
personality. Good guest speaker invitation
letters will be clear and easy to read, respectful and
contain all the background information the guest
speaker needs to make a decision in your favor.
 Date and time of entire event
 Date and time the guest will speak
 Amount of time recommended for the
speech
 Address or venue of event
 Topic for guest’s speech in as much detail
as possible
 Financial arrangements in detail if
applicable including travel expenses,
accommodation, honorarium or speaker’s
fee
 Request for a response by a specific date

Dear [ address them by their formal title,

e.g.,.Doctor, Hon. Mr, Mrs, Ms, etc.]
I hope this message finds you well. I am
honored to invite you to be the guest speaker
at [event name] Our event is to be held on
[date] at the [venue] in [location]. We know
that you are a terrific speaker and our
attendees and delegates will gain much from
your talk on[subject/theme/charity group].
[eventname] is an all day event being hosted
by [names with titles/affiliations]. We expect
our audience to be in the region of [ number].
Our goal is to bring people from the local
community together to give them inspiration
about what our non-profit organization is
hoping to achieve with our program for [state
the charity objectives – include the type of
people being assisted]. We want to provoke
discussion about the program and raise
awareness, which we hope will also raise
funds and donations.
Your talk will be filmed and an edit shown on
our website and other social media channels
such as YouTube. We believe your “voice” will
be beneficial to everyone in our organization
and to like-minded individuals who attend the
event.
I note from your resume on [website] that you
take speaking engagements at no charge.
However, as you are out of state, we would be
delighted to cover your travel expenses. We
will also provide you with a personal assistant
from our team, who will take care of all your
arrangements, airport transfers, etc. and be
on hand to deal with your needs during the
day of the event.
Please let me know by [date] whether you
would be interested in speaking. Attached is
the itinerary of the event and some
background information on the charity we
represent and our sponsors for this endeavor.
Thank you for taking the time to read our
invitation, and I very much look forward to
hearing from you soon.
Sincerely
[name]

It is an honor and privilege to invite you to

participate as a speaker for this symposium on
“Tackling Unemployment and Terrorism”. We
believe that your contribution to this topic will be
very beneficial.
We would be glad to answer any questions you
may have and provide necessary clarifications
where needed. Kindly send in your response by
December 5th 2014 to the conference secretary,
Ms. Grace Abu, at info@secuployment2014.com.
Yours Faithfully
Dr. Francis Samuel
Public Relations Officer
Ministry Of Defence