MATRIX SOURCING

QA JOB DESCRIPTION

BY NATURE WE ARE RESTLESS, ALWAYS SEEKING

IMPROVEMENTS AND WILL REMAIN THIS WAY
IMPROVEMENTS, WAY,
ITS PART OF OUR DNA”
TABLE OF CONTENTS
1. Expectations www.apparelco.com
2. Product review meeting
3. Pre production
d i sample l Review
i
4. Files for production
5
5. Dye lot submission and approval process
6. Fabric Inspection
7. Trial Run / Pre production meeting
8. First 32 garment inspections
9. Cut panel Audits
10. S i Operational
Sewing O i l InI lines
li
11. Out put Inspections
12
12. Batch Audits
13. Production testing
14. Final Audits
15. Ethical Code
1.EXPECTATIONS
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“OUR MISSION IS TO MAKE QUALITY

CERTAIN THROUGH DEFECT
PREVENTION & VARIATION
REDUCTION”.
REDUCTION”

QA’s are the eyes & ears of Matrix Sourcing at factories & their
attitude, auditing skills, decision-making abilities & adherence
to procedures laid out by Matrix are very critical to achieve set
goals & targets.
 QUALITY CONTROL
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“Control”
Control carries features for day to day management of the
product quality, ensuring it meets or exceeds parameters specified.

Control programs call for use of consistent methods that can be

relied upon for accuracy of decision making.

Product & process qualification before production.

Involvement in development process.
Implement product safety procedure including metal
detection procedures.
Random inspections
p for pprocess control data & real time
monitoring.
QUALITY MANAGEMENT
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Regular in-line audits.
Correlation audits.
Final audits based on prescribed customer AQL.
Ensure all product shipped carries approved lab test
results.
results
Ensure B & C grade merchandise is secured and processed
as per customer requirements.
requirements
Use control charts for resource allocation to areas where
th are needed
they d d most.t
Maintain reference samples inventory.
Enter audit data, transmit reports and maintain records.
QUALITY ASSURANCE
Assurance programs are for a boarder horizon and www.apparelco.com
are used to create process improvements to help
reduce
d d f rate.
defect

 Enforce customer guidelines.

 System & process audits, work with vendors on industrial
engineering projects such as ergonomics,
ergonomics improved work
conditions etc.

 Provide training & certification.

 Identify training needs and develop training calendar.
 Create & assist in defect awareness program at floor.
 Use field data for analysis & develop n monitor actions
plans jointly with factory.
QUALITY ASSURANCE
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 Implementation of best practices.

 Focus on proto development.

 Team review of protos to forecast manufacturing &
quality issues.
 Team review of SMS as an added preventive check in
case anything
hi pops up during
d i SMS runs.

 Help Provide grass root training at worker level to get right

first time and every time.

 Promote Quality at source instead of fire fighting.

 Provide vendor monthly/ weekly reports cards on various

segments involved with manufacturing process.
 QUONDA
(quality on line data analysis)
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“Quality
Qu y ccan be improved
p oved oonly
y if accurate,
ccu e, reliable
e b e & real
e timee
data can be provided to line management”

OBJECTIVES:
 Validate quality of work.
 Time reduced between audit conducted & results being
delivered to stakeholders to take corrective & preventive
actions.
 Allows managers to plans for quality.
 Ability to spot trends & resolve issues as they occur.
 Optimal allocation of resources based on individual skills,
skills
proximity & availability.
 2. PRODUCT REVIEW MEETING
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 This meeting
Thi ti isi being
b i conducted
d t d between
b t sampling
li technician,
t h i i
QC and merchandising team to discuss about sample at sample
sealing stage.
 QC could comment about manufacturability/ do ability of any
operation for smooth execution of production and quality.
quality
 Sampling technician does inform about any specific comment/
concern during development about style which is under
discussion.
 Ensure that all documents are correct.
 Go over each and every details( style sheet/ specs/ any other
information) before sealing along with sampling technician.
 3. PRE PRODUCTION
SAMPLE REVIEW www.apparelco.com

 This meeting will be conducted with merchandising team at

file hand over stage.

 Ensure that all documents are correct.

 Attached checklist needs to fill out .

 Missing information should be marked and follow up with

merchandising team before production start.

 Get confirmation about lab testing, where and who will do it.

 Get merchandiser sign on the document and handover one

copy of check list to him.
 4. FILES FOR PRODUCTION
 Style sheet & specs sheet. www.apparelco.com

 Bill off Material.

M t i l
 Buyer comments & PP sample comments.
 Size set comments.
 Purchase order.
order
 Graphic information/ artworks if applicable.
 Color standards.
 Trims & embellishments approvals.
approvals
 Packing directive.
 Any other relevant information.
5. DYE LOT SUBMISSION AND
APPROVAL PROCESS
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 Appraisal process for evaluation( for shade,

shade fabric
appearance, weight etc).

 Merchandising will provide standards.

 Lot GSM needs to mention on approval card.
 Lots will be matched with standard.
standard
 Do verify fabric construction while shade approval.
 Do mention “ approved
pp for shade only”
y at each approval.
pp

 These lots will be filed and always hand carried during

f t
factory visits
i it andd counter
t check
h k with
ith production.
d ti

 Shade band approval will be given to factory for wash

program after customer approval.
 6. FABRIC INSPECTION
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 Random inspection( 20% rolls of each lot/ min 2 rolls) at factory.

factory

 Fabric & trims shade / construction compare with buyer

approvedd standard.
d d
 GSM will be punched & recorded of each roll of lot.
 Hand
a d feel.
ee .
 Inspection for knitting, dying and fabric finishing defects.

 Counter
C t check
h k factory
f t fabric
f b i test
t t & inspection
i ti reportt to
t verify
if
shrinkage, weight and test properties.

 Prepare inspection report.

 Pick sample for our testing based on information mentioned in the

internal pre-production meeting format.
 7. TRIAL RUN /
PRE--PRODUCTION MEETING
PRE www.apparelco.com

 Go over trial run garments & evaluation reports.

 Trail should be in actual fabric, trims.
 Do Inspection hard pattern.
 Verify files document dates with factory.
 Make sure that appropriate
pp p folders,, templates,
p , notches or
gauges are being used in bulk.
 Recommended qty for trail should be 3 pcs in each size.
 Cutting will be proceeded after trail run approval.
 Re-trial if there is any discrepancy.
 Before Matrix review, factory QA manager has to evaluate and
sign off.
 E t meeting
Enter ti minute
i t ini data
d t base
b on specified
ifi d PRE-
PRE
PRODUCTION MEETING format.
 8. FIRST 32 GARMENTS
INSPECTIONS www.apparelco.com

 To verify whatever discussed during pre-production and

operational in lines stage, has been followed or not.
 This inspection will be carried out at first off product.
 This inspection will always be carried out whenever factory
will induct new or carry over style in sewing lines.
 Measurement report on these garments.
 Verify production lots are matched with our approvals /
standards.
 This inspection will be reported on in-line inspection format.
format
9. CUT PANEL INSPECTION
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 Conduct cut panel inspection on each lot & it will be 20 pcs

sample
p size.

 Cut panel inspection will conduct after factories 100 %

i
inspection.
i

 QA will take snaps after completion of Audit and next day he

will up load snaps on to the system.

 QA will prepare report , take sign from factory representative

and enter report through SMS.
 9. CUT PANEL INSPECTION
The QA will verify following during cut panel www.apparelco.com

inspection;
p ;

 Fabric & trims shade/ construction compare with buyer &

Matrix approved standard/ lot.
lot

 GSM will be punched & recorded of each roll of lot.

 Hand feel.

 Inspection for fabric, embellishment, cleanliness & specs

discrepancies.
discrepancies

Counter
Cou e check
c ec factory
ac o y fabric
ab c test
es & inspection
spec o report
epo too verify
ve y
shrinkage, weight and test properties
 10. SEWING
OPERATIONAL INLINES www.apparelco.com

 This
hi inspection
i i will
ill be
b conducted
d d once cutting
i has
h been
b
inducted in the sewing lines.
 Suppose to go over machine wise.
 Do specs
p of each operation.
p
 Do verify PP meeting/ trial run comments especially
templates/ gauges/ folders are being used in sewing which
was decided during PP meeting.
 F
Focus tto eliminate
li i t sewing
i defects
d f t att the
th machine
hi operation
ti
level.
 Report the discrepancies along with pictures.
11. OUT PUT INSPECTIONS
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Out put inspection will conduct after factories out put inspection.
inspection

QA will conduct Out put inspection as per given schedule based on
garment sample size of 20 pcs.
pcs

 this inspection will be carried out after pressing.

QA will conduct out put inspection as per prescribed SOP , make report
and take sign of factory representative.

QA will also take snaps after completion of out put inspection and next
day he will up load snaps on to the system.

QA will enter report through SMS.

 in
i case off any serious
i discrepancies,
di i immediately
i di l report to Matrix
i andd
factory senior management.
 12. BATCH AUDIT
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Batch audit will conduct after factories finishing inspection.

inspection

QA will conduct Batch audit as per given schedule based on

20 garment sample
l size.
i

QA
Q will conduct Batch audit as pper pprescribed SOP , make
report and take sign of factory representative.

QA will also take snaps after completion of Batch audit and
next day he will up load snaps on to the system.

QA will enter report through SMS.

 report
p immediatelyy to factoryy and Matrix management
g in
case of any serious issue.
13. PRODUCTION TESTING
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P d ti Testing
Production T ti will
ill be
b initiated
i iti t d on merchandising
h di i request.
t

Production testing should be conducted as per customers

requirements.
14. Final Audit
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 Every report needs to be entered into Matrix database on

daily basis through SMS.

 QA will also take snaps and next day he will up load on

to the system.
y

 Reports will be reviewed and issues will be discussed

with merchandiser.

 Inspection must be conducted in clockwise manner.

manner

 Follow final audit pprocedures while conducting

g final
inspection.
14. Final Audit
Final inspection report must contain the www.apparelco.com

following documents;

 Final inspection report( color wise defects must be marked

att back
b k side
id off packing
ki list.
li t This
Thi will
ill help
h l to
t understand
d t d theth
gravity of defect color wise in case if customer will come
back).
back)
 Measurements sheet.
 Cargo
C release
l form.
f
 Factory pre-final report.
 Packing list along with deviation chart.
 SKU calculation sheet.
 Purchase order.
15. ETHICAL CODE
As part of a business based on trust, integrity and values, www.apparelco.com
we as Quality Controllers must abide by the following
ethical
hi l rules;
l

Vendor workers, supervisors and other personnel are to be treated with

respect and never to be abused.
Decisions are made pprofessionallyy & purely
p y on merit.
Any unjustified influence is reported to QC Manager.
Meals
M l from
f vendor
d are nott to
t be
b eaten
t unless
l under d special
i l
circumstances, for example late night inspections. In normal
circumstances, avail yyour lunch break.
Gifts / special favors are never to be accepted.
Samples are not to be taken for personal use from vendor without
payment.