PARENT HANDBOOK


2017-2018

Christian Dunn
Owner/ Director

Daniela Hernandez
FCC Location Site Director

Alexis Romo
West U Location Site Director

P.O. Box 79087

Houston, TX 77279
Phone: (713) 510-3102
 OLD SCHOOL TUTORING & AFTER SCHOOL CARE
PROGRAM

PHILOSOPHY
Our mission at Old School Tutoring & ASC is to provide a quality after care program that
integrates tutoring and homework help with fun and recreation. We aim to provide
children opportunities for educational, emotional, physical and social growth.

Our objective is to provide a secure and nurturing environment for those enrolled.
Throughout our program, there is an atmosphere of compassion, respect and
understanding.

We serve children of all races, nationalities and religions from Elementary through 8th
Grade.

THE SCHOOL YEAR

Old School Tutoring programs begin on August 28, 2017 and ends May 31st, 2018

TRANSPORTATION
Old School Tutoring provides transportation from the following schools:

-Pin Oak Middle School

-Pershing Middle School
-Mandarin Immersion School
-T.H. Rogers School
-Lanier Middle School
-Poe Elementary
-Roberts Elementary

CENTER HOURS
Office Hours 10:00 a.m. – 6:30 p.m.
After Care Operating Hours 3:30 p.m. – 6:30 p.m.

LOCATIONS

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Old School Tutoring & ASC offers two locations each servicing different schools.

FCC
Located inside of First Christian Church
1601 Sunset Blvd
Houston, Texas 77006
Phone Number: (713)-510-3102

FCC offers transportation from the following schools:

Lanier Middle School

Roberts Elementary
Poe Elementary

WEST U
Located inside of St. Andrew’s Presbyterian Church
5308 Buffalo Speedway
Houston, Texas 77005
Phone Number: (832)-821-5746

West U offers transportation from the following schools:

The Mandarin Immersion Magnet School

T.H. Rogers
Pershing Middle School
Pin Oak Middle School
Lanier Middle School

FEES

Fees for Old School Tutoring & ASC are billed on a month-to-month basis. There is no
contract or obligation for the entire school year, however most of our students attend
throughout the entire year.

To register for our program, a $100 registration fee is required per student per school
year. This is a one time fee for that year.

There are two types of billing options for families:

MONTHLY FULL TIME

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$100 Registration Fee (one-time fee per student per school year)

$440 Per Month

Our monthly, full time students are able to attend after school every school day, Monday-
Friday and includes transportation, tutoring and all other after school activities. We also
cover pickup for HISD early dismissals.

DROP-IN DAYS

$100 Registration Fee (one-time fee per student per school year)

$60 Per Day- Invoiced accordingly based on attendance

This option works best for those who wish to attend only as-needed by the day. This
option is priced per-day, and still requires the one-time registration fee for the year.

Additionally, those who wish to attend as drop-in students must notify Old School 24
hours in advance via email so that your child can be added to the pick up list for that day.
Failure to notify in time may result in your child not being able to be picked up from
school.

ENROLLMENT PROCEDURES- PLEASE READ CAREFULLY!

1) Visit our website at www.oldschooltutorme.com and click on the “Registration”

link at the top of the screen and then choose the location you wish to attend.

2) Completely fill out the registration from that appears on the screen and click
“Submit”.

3) All required paperwork must be submitted at the time of registration. Your child
will not be allowed to attend Old School until all paperwork is received. No
exceptions!

4) REGISTRATION FEE AND FIRST MONTH’S TUITION DEPOSIT ARE

NON-REFUNDABLE ONCE YOU SUBMIT A REGISTRATION FORM.
The registration fee and first month’s fee will be invoiced to you promptly to the
email address provided in the “Parent 1” designated section of the registration
form.

5) All outstanding balances with Old School must be paid in order to sign-up for the
following year.

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 6) All tuition must be paid by the 15th of each month, or a late payment fee of $20
will be assessed.

8) Parents are responsible for keeping proper registration, contact information

and current medical information in their child’s permanent records.

Registration:

March 27, 2017: Early registration begins for currently enrolled Old School
students.

April 10, 2017: Open registration begins on a first-come, first-serve basis.

Registration will continue from this day forward until Old School is full. Please
call our office at 713-510-3102 to verify availability. If a child’s group is at
maximum capacity, children may be wait listed in the order their applications are
received.

ACTIVITIES

Old School provides a variety of activities and items for our students:

-Individualized Tutoring -Arts and Crafts

-Supervised Homework Time -Healthy Snack Choices
-Board Games
-Manipulatives
-Desktops, Tablets, and Laptops
-Wi-Fi
-Daily Reading Time
-Supervised Gym Activities

CURRICULUM

Through our activities we encourage the children’s development in several areas:

Emotional
• Acquiring a positive self-image
• Becoming independent
• Identifying and communicating feelings
• Responding to new challenges
• Accepting reasonable authority and limitations

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 Social
• Encouraging cooperation in a group setting
• Facilitating interaction with peers and staff

Intellectual
• Providing skilled tutors and counselors for homework help,
homework coaching and general academic mentoring
• Providing a place in which children can do their homework
and get assistance if needed
• Providing reading materials
• Offering a variety of activities to develop the children’s
thinking skills

Creative
• Providing opportunities for exploring and observing the world
around us by free choices and planned activities
• Encouraging the child’s self-expression, feelings and creativity
with various activities such as art projects and dramatic play
Physical
• Providing children with opportunities to develop fine and
gross motor skills through the use of materials and activities
• Time allotted for daily gym activities.

BILLING

Tuition statements will be emailed to the parent e-mail specified in your registration
paperwork.

Monthly tuition payments will be sent out via email at the end of each month for the
following month. Invoices can be paid via the e-mail link sent each month or you may
drop payments off with the Site Director at any of our two locations between 4:00 pm and
6:30 pm by check or money order. We do NOT accept payments in cash.

Tuition is due at the beginning of each month and no later than the 15th of each month.
A late charge of $20.00 will be added when payment is received on the 16th day, or later,
of the month. If payment is not made by the last day of the month, you will be notified
and all services may be suspended until the balance is paid in full. A $30 charge will be
applied to any returned checks.

There will be no refunds given when your child is absent or when Old School is closed
due to HISD holidays or inclement weather.

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TRANSPORTATION POLICIES

The Old School vans will wait at schools a maximum of 10 minutes for children to arrive.
After 5 minutes, the van drivers will contact administration. If the child has not been
reported absent and has not arrived, administration will call parents to let them know
their child is not on the van. The vans cannot wait more than 10 minutes due to
additional school routes awaiting Old School's transportation. If your child misses the
Old School van due to tardiness on more than one occasion, you may be responsible for
picking up your child from school and a failure to notify of absence fee may be assessed
(explained in the following Absences section).

ABSENCES

When a child is absent from school or does not need to ride the Old School van, parents
MUST inform the Old School office by 2:00 p.m via e-mail to our designated
absentee email address:

OLDSCHOOLABSENTEES@GMAIL.COM

We ask for emailed notification so that we have it in writing and can refer back to it.
Failure to do so will result in a $20.00 fee for each occurrence!

PARENT PICK UP

Parents must come inside and sign their child out each evening. Parents must sign their
initials and the pick-up time in the sign out sheet at the Old School desk with your child’s
counselor. CHILDREN ARE NOT ALLOWED TO CHECK THEMSELVES OUT.

Children will be released only to parents/ legal guardians or to persons designated by

parents.

We expect that our children’s parents pick up their children every day. However, if
someone other than those listed on the Authorization for Pick-Up list needs to pick up
your child, a written note MUST accompany the request and a phone call to inform us in
advance.


Picture identification/driver’s license is required for any person who is picking up a
child until we are familiar with that person.

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LATE PICK-UP

Old School closes at 6:30 pm. A late pick-up fee of $5.00 per minute per child will be
charged after 6:35 p.m. Please call if you will be late. It will be recorded by the Site
Director and the late fee will either be picked up by the attendant or arrangements will be
made for it to be invoiced.

CONDUCT AND DISCIPLINE

The philosophy held by Old School is one of assisting each child to respect both the
rights of others and the care of the facilities. When interventions are necessary they will
be:
1. Individualized and consistent for each child
2. Appropriate to the child’s level of understanding
3. Directed toward teaching the child acceptable behavior and self-control

Our caregivers will use positive methods of discipline and guidance that encourage self
esteem, self control, and self direction. These techniques include:
1. Using praise and encouragement of good behavior instead of focusing only on
unacceptable behavior
2. Reminding the child of behavior expectations daily by using clear, positive
statements
3. Redirecting behavior using positive statements
4. Using brief supervised separation or time out from the group, when appropriate
for the child’s age and development, when it is limited to no more than one
minute per year of the child’s age.

There will be no harsh, cruel, or unusual treatment of any child. The following types of
discipline are prohibited:
1. Corporal punishment or threats of corporal punishment
2. Pinching, shaking, or biting a child
3. Hitting a child with a hand or instrument
4. Putting anything in or on a child’s mouth
5. Humiliating, ridiculing, rejecting or yelling at a child
6. Subjecting a child to harsh, abusive, or profane language
7. Placing a child in a locked or dark room, bathroom, or closet with the door closed
8. Requiring a child to remain silent or inactive for inappropriately long periods of
time for the child’s age

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The staff at Old School will make every effort to help your child have good experiences.
However, this requires support from home and we appreciate everyone’s cooperation.

CONDUCT REPORTS

When behavior problems occur and other discipline methods are not effective, a staff
member must fill out a conduct report explaining why the child was disciplined. The
report is kept in the discipline reports binder.

If the discipline problem persists, a site director will contact the parents to discuss the
problem in order to come up with possible solutions for the problem together.

1st Offense – warnings and procedures discussed with alternatives sought.

2nd Offense – parents/guardians will be contacted and the situation discussed.

3rd Offense – parents/guardians are required to immediately pick–up their child for the
remainder of the day.

4th Offense – parents/guardians are asked to pick–up their child and may not return the
following day. If the child is brought to the site director again he will be dismissed from
Old School for the remainder of the school year. No refunds will be issued for a
disciplinary dismissal.

MEALS AND SNACKS

Every afternoon a snack is provided for the children. We offer a variety of snacks
including various healthier options like apple slices, yogurt, or hummus.

PARENT VISITATION

Parents may visit our program at any time to observe their child, the center’s operation, or
activities. Once at the center we ask parents to immediately sign in at the desk and sign
out when they leave. If a parent wants to interact with their child, they need to sign the
child out. Under no circumstances may a parent leave the center with their child without
signing out their child.

IMPORTANT NOTES

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 1. Parents must advise the office of any change of address or phone number.

2. WE ARE NOT RESPONSIBLE FOR ANY PERSONAL ITEMS. Sending

your child with a device, game, or personal item is at your own risk.

3. Please label all your child’s belongings with his/her name and school.

4. The equipment and furnishings are here for your child’s enjoyment. However,
we will bring to the attention of the parent any deliberate misuse or
destruction of property with a request for replacement or payment.

5. Please inform our staff of any special circumstances that may contribute to a
child’s behavior.

6. Under the Texas Penal Code, any area within 1,000 feet of a child care center
is a gang free zone, where criminal offenses related to organized criminal
activity are subject to harsher penalty.

7. Old School works hard to insure that all products used in our program are
safe. If parents are interested in reviewing a list of unsafe children’s products,
they may go to www.cpsc.gov.

WITHDRAWAL

If it becomes necessary to withdraw your child from our program, please notify our office
in writing or via e-mail two weeks before the date of withdrawal. Any outstanding
balances must be paid before withdrawing your child. Please note you are still
responsible for the full monthly tuition of partial months attended.

PARENT COMMUNICATION

Administration will periodically send emails with important information so please watch
your email inbox.

TELEPHONES/ CELL PHONES/ VIDEO GAMES

Children may use cell phones as designated by their counselor for homework. We try to
discourage the use of cell phone and personal devices so that students may interact with
their peers, however it is ultimately up to parents whether they want to allow students to
bring cell phones or devices to after care. Any device may be taken up for the day if the
student does not follow instructions, is using it inappropriately, or if it is disrupting their
work or that of those around them and necessary disciplinary actions will be given.

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HOLIDAYS

Old School Tutoring follows the HISD Calendar.

Private school students should note that HISD holidays and In-Services might differ from
their own.

2017-2018 ASC Closed Days:

September 4, 2017 Labor Day

September 22, 2017 Fall Holiday
November 20-24, 2017 Thanksgiving
December 25, 2017 - January 5, 2018 Winter Break
January 15, 2018 Martin Luther King, Jr. Day
March 12-16, 2018 Spring Break
March 30, 2018 Spring Holiday
May 28, 2018 Memorial Day

CLOSING DUE TO WEATHER

We close our center whenever HISD closes. If HISD closes during the school day due
to bad weather, you will need to pick up your child at school. This includes when
HISD closes/cancels after school care and after school activities. Listen to local news
for school closings. If you are unsure, please call our ASC office at 713-510-3102. We
will do our best to communicate closures to you via email as well.

EMERGENCY EVACUATION PLAN

Should extreme circumstances require the evacuation of our building, an email will be
sent informing you of your child's location. Children may be picked up at these locations.
Specific instructions will be left on our voicemail at 713-510-3102, and information will
be posted on the front door with directions to our current location.

Emergency contact information for each child is issued to the office at the beginning of
each school year. Parents must advise the office of any changes so we may contact you in
case of emergency.

SHELTER IN PLACE

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We have a Shelter in Place plan in the event of a biological or chemical emergency in
our city. Our buildings will be locked down for the safety of our students.

In the event of an actual chemical/biological emergency, the children will be moved to a

designated area of our building. Once we have accounted for each child and staff
member, this area will be locked. The area will be secured and not opened until we
receive an all-clear from the proper authorities.

Should an emergency occur, we urge all parents to follow instructions given by the local
authorities. If you arrive at your Old School location after the children are secured in the
building, there will be instructions posted giving you directions to a safe place in our
building where you may wait for your child to be released.

MEDICAL EMERGENCIES

In the case of a medical emergency the office staff will attempt to contact the parents of
the child. If the parents cannot be reached, the emergency contact will be called. If the
child needs emergency medical treatment and no listed contacts can be reached, the Old
School staff reserves the right to call 911.

ILLNESS/INJURY

Parents will be notified immediately in cases of serious illness or injury. Precautions are
taken at all times to safeguard the health of all children. This includes refusing to admit
sick children into Old School and isolating those who become ill while at Old School. All
minor incidents of illness or injury are recorded in our Accident/Injury Report Binder in
the Old School Office. A notification with your child’s name on the front will be left by
the sign-in/out binder at the Old School location your child attends.

If a child develops a contagious disease, your Site Director must be contacted. We will
notify parents if a communicable disease develops at Old School. Children with a
communicable disease are not allowed to attend ASC until a medical evaluation signed
by a physician indicates that the child can return.

ABUSE, NEGLECT, AND EXPLOITATION

The law requires any person who believes that a child or person 65 years or older or an
adult with disabilities is being abused, neglected, or exploited to report the circumstances
to the Department of Family and Protective Services (DFPS) Abuse Hotline. A person
making a report is immune from civil or criminal liability provided they make the report
in good faith. The name of the person making the report is kept confidential. Any person

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suspecting abuse and not reporting it can be held liable for a misdemeanor or state jail
felony. Time frames for investigating reports are based on the severity of allegations.
Reporting suspected child abuse makes it possible to protect the child and for a family to
get help.

Additional reporting requirements apply to teachers and other professionals. A

professional must report suspected abuse or neglect of a child within 48 hours of
suspecting the child has been or may be abused or neglected. A professional cannot
delegate this duty to another person to make the report.

How to Report
For life threating or emergency situations, call your local law 

enforcement agency or 911 immediately, and 

then make a report to DFPS.

There are two options for reporting abuse, neglect and exploitation to the Texas
Department of Family and Protective Services.

By Phone: Call the Abuse Hotline, 24 hours a day, 7 days a week, toll-free
1.800.252.5400 from anywhere in the US to report abuse or neglect that
occurred in Texas.

By Secure Internet Website: From you internet browser, go to https://

www.txabusehotline.org. When you get to the website, there will be
directions to the links to report abuse or neglect against children or to report
abuse against elderly or disabled adults. Recent improvements to the site
include a registration page, ability for the user to print the report, left side
navigation, and spell check. If you have trouble or questions about making a
report on the website, call 512.929.6784 or 1.800.252.5400. (You must include the “s” in
https:// to access the site.)

Types of Abuse/Neglect/Exploitation

What is Abuse?
• Abuse is mental, emotional, physical, or sexual injury to a child or person 65
years or older or an adult with disabilities, or failure to prevent such injury.

What is Neglect?
• Neglect of a child includes (1) failure to provide a child with food, clothing,
shelter and/or medical care; and/or (2) leaving a child in a situation where the
child is at risk or harm.

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 • Neglect of a person over 65 or older or an adult with disabilities results in
starvation, dehydration, over- or under-medication, unsanitary living conditions,
and lack of heat, running water, electricity, medical care, and personal hygiene.

What is Exploitation?
• Exploitation is misusing the resources of a person 65 years or older or an adult
with disabilities for personal or monetary benefit. This includes taking Social
Security or SSI (Supplemental Security Income) checks, abusing a joint checking
account, and taking property and other resources.

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