Procedures W/P Done by: Date: Remarks: Ref. A. Reconciliation of subsidiary ledger with general ledger A1. Obtain a copy of the entity's reconciliation of subsidiary ledger and general ledger. A2.Test the clerical accuracy of the schedule (e.g., footing, cross-footing). A3. Review the reconciliation prepared by the entity between the sub- ledger to the control account. A4. Investigate reconciling items, particularly any unusual non-standard journal entries. A5. Inquire the client for any differences and request to make appropriate adjustments B. Purchase and Accounts payable cut-off B1. Obtain and examine invoices from suppliers and other entities and other documentation supporting transactions recorded in the purchase journal and cash disbursements journal. B2. Determine the last vendor's invoice for the period. B3.Check if the transactions recorded are in the proper reporting date paying closer attention to goods in transit. B3.1. Inquire the client for any differences and request to make appropriate adjustments. C. Confirmation of Liabilities C1. Identify the major suppliers of goods or services to which confirmation requests should be sent. C2. If the client objects to sending confirmation requests to any of these vendors, determine the validity and reasonableness of the client's objection and perform alternative procedures. C3. Mail the confirmation requests having the firm as the addressee to the replies. C4. When confirmation replies are received, prepare a worksheet summarizing the results. The worksheet should show : (1) Vendor's name (2) Balance per books (3) Balance per Confirmation (4) Difference (5) Explanation of Difference C5. Follow up and resolve any differences noted from the replies. C6. Perform alternative procedures on confirmation requests not returned. C6.1. Examine unpaid vendor invoices and receiving reports. C6.2. Vouch subsequent payment of the liability. D. Perform a search for unrecorded liabilities D1. Examine files of unpaid or unrecorded invoices, unmatched purchase orders, and unmatched receiving reports and trace it to the related journal to determine if it was properly recorded. D2. Examine significant recorded purchases between the reporting date and the date of search for unrecorded liabilities to determine if this purchase should be properly included in the current year financial statement.
D3. Obtain and review
minutes of meetings and inspect contracts to identify unrecorded liabilities such as liabilities on pending litigations. D4. Review cash disbursements subsequent to the reporting date and check whether this may represent a liability that should be reported on the current year. D5. Request client to make an appropriate adjusting entry for any unrecorded liability identified by the auditor. D6. Ask the client about their knowledge of unrecorded liabilities E. Perform the following analytical procedures for accounts payable E1. Obtain balances for the accounts related to Accounts Payable for the current and prior year. E2. Compare the current year's account balances with the prior year's account balances. E3. Compute the following ratios for the current year and compare with the prior year's ratios: (1) Accounts payable turnover (2) Days outstanding in accounts payable (3) Ratio of Accounts payable to current laiabilities (4) Ratio of purchase returns and allowances to purchases E4. Compare significant ratios with the industry norms E5. Investigate any unexpected changes or the absence of expected changes. E6. Inquire the client of any unusual differences. F. Investigation of transaction susceptible to fraud. F1. Send blank confirmations to vendors requesting them to furnish information about all outstanding invoices and other pertinent items (such as payment terms, payment histories, etc). Include new vendors and accounts with small or zero balances. F2. Obtain the master vendor list from management. F3. Match vendor names and addresses per invoices with master vendor list. F3.1 If there are mismatches, inquire management. F4. Search for unusual or large year-end transactions and adjustments, e.g., transactions not containing normal processing initials, not going through normal processes, or not having normal supporting documentation. F5.Review vendor files for unusual items, such as manual and not customized forms; different delivery addresses; and vendors that have multiple addresses. F6. Inquire management if there are any unusual transactions found. AUDIT ON CASH PROCEDURES W/P Done by: Date Remarks Ref. A. Reconciliation A1. Obtain from management information regarding the company's bank balance from BDO, BPI, and PNB. A2. Obtain a schedule of cash disbursement and cash receipts journal. A3. Trace any uncleared checks to the subsequent bank statements. A4. Use the company's ending balance and deduct any bank service fees and penalties. A5. If there are any interest earned, add it to the company's book balance. A6. The adjusted book balance should equal that shown on the company's bank statement. A6.1 If the company's adjusted book balance did not equate to that of the bank statement balance, inquire from management as to the difference. B. Classification B1. Obtain from management any information as to cash restriction for future use. B2. If yes, verify if it is properly classified as cash restricted for use. B2.1. Check if proper disclosure as to said restriction has been made in the financial statements. B2.2. If not, inquire the management as to the reason why it was not disclosed. B2.3. Propose to the management the proper disclosure of the information. B3. Ask the company if there has been any contractual obligation relating to cash. B3.1. If yes, check if it is properly disclosed in the financial statements. B3.2. If not, inquire the management as to the reason of failure of disclosure. B2.3. Propose to the management the proper disclosure of the information. C. Bank Confirmation C1. Ensure that all banks that the client deals with are circularized. C2. Make a confirmation letter for the bank with the proper format. C3. Ask the entity to complete and sign the authorization on the bank confirmation request and allowing auditors access to the banks' subsequent replies. C4. The balance for each bank account should be agreed to the following items: I. Bank Reconciliation II. Interest charges to interest expense account in the general ledger. III. If there are any, details of loans to the disclosure in the statement of financial position to ensure it is correctly classified into the current and non- current elements. C5. If the bank does not respond to a confirmation request, the auditor should send a second request or ask the client to remind the bank on this matter. AUDIT PROGRAM ON INVENTORY Procedures W/P Done by Date Remarks Ref. A. Advance Preparation A1. Inquire of management as to the location of inventory A2. Obtain the client’s plan for inventory counting. It shall contain the following: 1) Date and time inventory is to be taken 2) Locations of inventory 3) Method of counting and recording 4) Instructions to employees 5) Provisions for the following: Receipts and shipments of inventory during the counts Segregation of inventory not owned by client Physical arrangement of inventory A3. Obtain a draft of the physical inventory instructions sufficiently in advance of the inventory date to discuss with the client any necessary revisions. Review proposed inventory-taking procedures and count instructions. Discuss with the client any potential problem areas or apparent weaknesses. A4. Tour warehouse area in advance of physical inventory to assess stock layout and areas that may require special attention during the physical inventory. A5. Obtain a list of: departments or areas names of department heads number (sequence) of tags or count sheets issued to each department latest available inventory amounts in each department A6. Determine the number of test counts to be made and recorded by us for each department and area, giving consideration to the client's inventory procedures and control over inventory taking. A7. Familiarize staff with any carry-forward data and special problems. B. Observation of Client Procedures B1. Observe count teams in action, noting adherence to instructions, care in making counts and care over accurate and complete recording of descriptions or stage of completion of in-process inventories (e.g., last operation number). If the count teams are not following the instructions, the auditor should notify the client representative in the area. B2. Note that count teams systematically cover assigned areas to ensure complete coverage, without overlapping areas that are the responsibility of others. B3. Ascertain that count teams deal with physical movements in a manner that will avoid duplicate counts or exclusion from the count. B4. Determine that the serial number, description and last operation number selected for count are correct by referring to part numbers stamped on the material or requesting identification by client personnel. B5. Ensure that the count teams open some sealed cartons or containers to determine the quantity and type of contents (i.e., identity, model number, physical characteristics, etc.) and agree these to the description on carton or container. B6. Ensure that count teams watch for empty boxes, spaces in the middle of stockpiles, etc. B7. When appropriate, ascertain that the client compares counts with perpetual records and investigates immediately any large differences. B8. Observe that count teams are noting seemingly excessive, slow- moving or damaged inventory for later review. B9. Ascertain that consigned inventory or previously scrapped materials are omitted from the physical inventory taken by the count teams. C. Testing by Auditor C1. Select and count certain boxes, piles or stacks of itemsl and compare the count with the client's count, description, last operation and other data on completed tags. C2. Record sufficient detail to enable exact matching with inventory summaries at a later date. C3. Test count with the client's count teams and make sight test comparisons of other boxes or stacks, etc., of the same or similar products. C4. Note seemingly excessive, slow-moving or damaged items for later review. C5. To the extent that previously referred to procedures or other required procedures are not carried out effectively by client count teams, perform or re-perform the procedure. D. Completion D1. After completion of the count make a final tour of the area, preferably with a department head, and note that all inventory is tagged or listed. D2. Any significant amount of obsolete, slow-moving, excess, damaged or unusable inventory has been recorded for later inspection D3. Record sufficient cut- off data (see additional comments below) D4. Release the area to the person designated in the written instructions to pull the inventory tags or count sheets. D5. Prepare a memorandum for the working papers: Summarizing the results of your observations, test counts, etc., and concluding on the effectiveness of physical inventory activities and your degree of satisfaction with them. E. Tag Control and False Inclusion Test E1. Before the tags or count sheets are sent to the accounting department, prepare or obtain from the client a summary of all tags or sheets assigned to each team, location, department, etc., showing tags or sheets originally assigned, used, unused and voided. E2. Select several groups of tags issued and inspect the tags and document the following in the working papers: a. The time and day the tags were authorized to be pulled. b. The serial numbers of large blocks of unused tags or count sheets for later testing of the inventory summarization to ensure that they remained unused as a test for false inclusion. E3. Select and record (for later comparison with the final tabulation) a consecutive number of originally issued tags or count sheets and account for all serial numbers, ascertaining that the client has properly recorded them as used, unused or voided. E4. As a precaution against improper ("false") inclusion of tags or lines on count sheets, select several of the "used" tags or count sheets after the client's summary of tags is complete, and locate and count the corresponding item. F. Shipping and Receiving Cut-offs F1. Visit the receiving and dispatching areas and ascertain that employees in those departments understand the procedures to be followed for identifying goods received or shipped immediately before and after the inventory count. F2. Select several receipts and shipments prior to and subsequent to the physical inventory and record the following: a. Numbers of last receiving reports and a description of the inventory that is included in the count. b. Numbers of last proof of deliveries and a description of the inventory for goods that have left the warehouse. F3. Ascertain that related material has been tagged or counted. Ascertain that goods have been dispatched are not set aside awaiting shipment. G. Cyclic Counts G1. Obtain and review client instructions for the selection of items to be counted, physical count procedures and procedures providing assurance of a consistent cut-off between physical inventories and accounting records of receipts, withdrawals and shipments.
G2. Compare above
instructions and procedures for consistency with those used for the cyclic count(s) observed by the auditor. (Procedures similar to those discussed above should be used to observe the cyclic counts. PHYSICAL INVENTORY OBSERVATION FOLLOW-UP H. Physical Inventory Summarization H1. Obtain final costed physical inventory listings, summaries and reconciliation with general ledger control accounts. H2. Agree control account balances and physical inventory amounts on reconciliation with general ledger and costed inventory listings. H3. Using information obtained at time of physical inventory: a. Agree test counts to inventory listings, agreeing tag or count sheet numbers, quantity, description and any other pertinent data. b. Agree information regarding tag or count sheet numbers used to inventory listings and determine that: • Tag number sequence is complete • Void and unused tags or count sheets are excluded • No additional counts or lines were added to count sheets. c. Determine that appropriate action has been taken with respect to items observed during physical inventory to be damaged, obsolete, etc. H4. Agree items selected from final costed physical inventory listings to original company tags or count sheets, etc., agreeing all particulars. H5. Review company tags or count sheets for possible alterations subsequent to physical inventory and fully investigate any indication of changes. H6. Determine whether shipping and receiving cut-offs were properly handled. (See additional comments below.) H7. Agree costs assigned to quantities for selected items to appropriate cost records, suppliers' invoices, etc. H8. Review inventory quantities and unit costs on inventory lists and summaries for such things as: a. General reasonableness of inventory by type, category and physical location, when related to knowledge of operations, etc. b. Reasonableness of unit costs when related to the type of product and in comparison to similar products. c. Possible extension errors (misplaced decimals, etc.) H9. Test mathematical accuracy of inventory listings, summaries and reconciliation to general ledger accounts.
H10. Examine support, as
appropriate, for reconciling items and adjustments appearing on the reconciliation. H11. Examine proper approval and recording of book-to-physical adjustments in ledger accounts and detailed records. I. Shipping and Receiving Cut-offs I1. After completion of the physical inventory taking, the cut-off information obtained should be followed-up to ascertain that: (a) Suppliers' invoices for items listed on receiving reports prepared before and after the inventory dates are recorded as accounts payable in the proper period. (b) Sales invoices for items listed on shipping reports or bills of lading prepared before and after the inventory dates are recorded as sales in the proper period. (c) Inter-department transfers of inventory have been properly accounted for at both locations. J. Cyclic Counts J1. Obtain results of cyclic counts made throughout the year, compare with the results of cyclic count(s) observed and investigate significant differences in results. J2. Determine whether adjustments resulting from cyclic counts were adequately investigated, assessed as to implications regarding accuracy of the records and recorded.