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Project Management
For L&T
Parag Mahajan
PMP, PMI-ACP, SCM, SAFe SPC, CEM+, ITIL
© Not to be redistributed, printed without wriJen approval from Parag Mahajan paragmahajan.pmp@gmail.com / 9673995721
Agenda
• Project Management : Why
• Project Management : What
• Project Management : Who / Whom
• Project Management : How
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Project Management (For L&T)
Projects ?
Why projects ?
• Market Demand
• Business Need
• Customer Request
• Technical Advance
• Legal Requirements
• Social Need
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Project Management (For L&T)
40 80%
30
70%
20
10 60%
Failed
0
2002 2004 2006 2008 2010 50%
Successful 34 29 35 32 37 Challenged
Challenged 51 53 46 44 42 40% Successful
Failed 15 18 19 24 21
30%
20%
10%
0%
Grand Large Medium Moderate Small
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Project Management (For L&T)
Key Consideraaons
• Early Feedback is essenaal
• Deliver in chunks, small steps
• Deliver Fast
• Fail Fast to Succeed Faster
• Learn from mistakes, conanuously
• Change is essenaal – lead the change
• Influence people around you, mulaplier effect
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Project Management (For L&T)
project
• A project is "a temporary endeavor undertaken to create a unique product
or service or end result“
ü Temporary: Time, People, Constraints, Assumpaons
ü Unique: Different in one or more parameters. Not necessarily always
in funcaonal characterisacs; but the uniqueness could be in the way it
is developed, team structure, risks, CTQs etc.
• Progressive Elaboraaon
– Work in detail, in steps
• Difference between Projects & Operaaons?
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Project Management (For L&T)
Project management
• The applicaaon of knowledge, skills, tools and techniques to project
acaviaes in order to meet or exceed stakeholder needs and expectaaons
from a project.“
• Note :
No major project is ever installed on ame, within budget, or with the same
staff that started it. Yours will not be the first.
Projects progress quickly unal they become 90% complete, then they remain
at 90% complete forever
When things are going well, something will go wrong. When things just cannot
get any worse, they will
When things appear to be going beJer, you have overlooked something
Stakeholders
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Project Management (For L&T)
90%
80%
70%
60%
Failed
50%
Challenged
40% Successful
30%
20%
10%
0%
Grand Large Medium Moderate Small
Project phase: "A collecaon of logically related project These phases are indicaave
acaviaes usually culminaang in the compleaon of a major only, structure as needed
deliverable."
7/6 - 9/3 9/24 - 10/24 12/6 - 4/3 5/17 - 6/27
Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15
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Project Management (For L&T)
Moavaang
Acquire, Problem
develop Solving
team
Project
Manager
Conflict Informaaon
Management Distribuaon
Right resources
Facilitaang
for right job
PM skills
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Project Management (For L&T)
Project management
Phases R.A. Design Mfg/Dev Tesang Deployment UAT/PG Test
Knowledge Areas
Process
Qualit Groups
Scope Time Cost I
y
P
Comm
HR Risk Proc
.
C E
I. St L
Project Charter
Agreements
Business
Contract
Case
Project
Charter
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Project Management (For L&T)
Keep Manage
Saasfied Closely
Low High
Interest
Keep
Monitor
Informed
Low
Stakeholder Register
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Project Management (For L&T)
Project management
Phases R.A. Design Mfg/Dev Tesang Deployment UAT/PG Test
Knowledge Areas
Process
Groups
Scope Time Cost Quality I
P
Comm
HR Risk Proc
.
C E
Why Plan ?
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Project Management (For L&T)
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Project Management (For L&T)
Why Planning ?
• To develop a project plan that:
– Facilitates later accomplishment
– Ensures project wide integraaon
– Monitors change effecavely
– Provides decision support informaaon to
stakeholders
– Can be updated by iteraave planning acaviaes
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Project Management (For L&T)
Planning : What
Plan
Staffing Schedule
Project
Risk Cost
Plan
Comm Quality
Procu.
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Project Management (For L&T)
Requirements Doc capture how individual requirements meet business need for project
What is
What is Included
Excluded
“Include all the work and only the work needed to complete the project”
old
Project Product Scope : NO G g
Scope • “What” part Pla:n
• Features, funcaons and characterisacs of
the product
Project Scope :
Product • “How” part
Scope
• All the work required to deliver the project’s
outcome (product, service, end result)
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Project Management (For L&T)
Scope Statement
“Addresses and documents
characterisacs and boundaries of
the project, its associated
products & services as well as
methods of acceptance and scope
control”
Contents
ü Project & product objecaves
ü Product and service
requirements Product
acceptance criteria
ü Project boundaries, assumpaons
and constraints, Iniaal WBS
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Project Management (For L&T)
Validaang wbs
• All major elements been idenafied at top level?
• Decomposed into measurable components?
• Lower level(s) items necessary? All inclusive?
• Would stakeholders agree WBS is saasfactory?
• Can elements be scheduled, budgeted, and
assigned to a unit that will accept responsibility?
• Too much or too liJle visibility and control?
• Can status reports be generated at all levels?
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Project Management (For L&T)
Time management
Manage Timely Compleaon of Project
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Project Management (For L&T)
Diagraming methods
Precedence
Diagramming Method
(PDM) / Acavity On
Node (AON)
Arrow Diagramming
Method (ADM) / Acavity
On Arrow (AOA)
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Project Management (For L&T)
Criacal path
• In a project network diagram, the series of acaviaes which determines
the earliest compleaon of the project is the criacal path .
Cri:cal Path
• Is the longest path to complete a project and it has no Float.
• Is the path where any delay will delay the project compleaon ame.
• will generally change from ame to ame as acaviaes are completed
ahead of or behind schedule.
Cri:cal Ac:vity:
Any acavity on a criacal path is a criacal acavity.
Float ??
PERT
• PERT: A concept of using Three, Time esamates for determining the duraaon
of an acavity.
• "PERT is the network analysis technique used to esamate program duraaon
when there is uncertainty in the individual acavity duraaon esamates
• PERT applies the criacal path method using duraaon that is computed by a
weighted average of opamisac, pessimisac, and, most likely duraaon
esamates.
ü Esamated Duraaon of an acavity = [O + 4 M + P] / 6
• Standard deviaaon from path’s acavity duraaon….
ü SD=(Pessimisac duraaon – Opamisac duraaon)/6
• Variance of an acavity is the square of Standard Deviaaon (SD)
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Project Management (For L&T)
Cost management
COST
PERF.
BUDGET
REPORTS
WHAT ?
LIFE
ESTIMATE CYCLE
COSTING
PRICE
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Project Management (For L&T)
COST ESTIMATING
• Process of developing approximaaon of costs (Acavity
Cost Esamates) of resources needed to complete project
acaviaes
• Esamaaon Techniques :
ü Vendor Bid Analysis
ü Cost of Quality
ü Reserve Analysis
ü BoJom-up, Top-Down, Analogous,
ü Resource Rates
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Project Management (For L&T)
Cost Of Quality
Conformance • Non-Conformance (COPQ)*
• Planning • Rework Repair Scrap
• Training and Indoctrinaaon • Expediang
• Process Control • Addiaonal material & inventory
• Process Validaaon • Warranty Repairs and Service
• Test and Evaluaaon • Complaint Handling
• Inspecaon and Field Tesang • Liability Judgments
• Product Recalls
• Product correcave acaons
• *(COPQ: Cost of poor quality)
Cost budgeang
• Process of aggregaang the esamated costs of individual
acaviaes or work packages to establish a cost baseline
Cost Baseline =
Cost Esamates allocated to
Work Packages in WBS over
a period of ame
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Project Management (For L&T)
Risk ?
Impact ?
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Project Management (For L&T)
Transfer Share
Avoid Exploit
Accept Accept
Threats
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Project Management (For L&T)
Exploit Enhance
• Make sure opportunity is • Increase likelihood, impact of
realized by working hard, give risk by taking proacave acaons
100%
Opportunia
es
Share Accept
• Give third party ownership of • Allocaaon of reserves to the
opportunity project
• Willing to take advantage if it
occurs, not acavely pursuing it
Risk register
Idenafied Risks, descripaon, Impact on project objecave
Risk Triggers
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Project Management (For L&T)
Quality ?
• Degree to which the project fulfills
requirements / Fitness for use – Joseph Juran
• Prevenaon is beJer than control. Zero defects is
the goal of Quality. Do it right the first ame –
Philip Crosby
• Quality relates to conanuous improvement of
people and processes – Kaizan
• Quality is management problem. Management
needs to provide the procedures and resources
for employees to produce quality product –
Edwards Deming
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Project Management (For L&T)
Quality management
Process
Quality
Improvement
Metrics
Plan
Quality M. Quality
Plan Checklists
Quality
Management
Planning
Communicaaon Management
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Project Management (For L&T)
Communicaaon Effecaveness
Team
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Project Management (For L&T)
Team Building
RACI
Responsible
- Doers
Accountable
- Buck stops here,
- Decision maker
Consult
- Stakeholder, SME
Inform
- Dependent and
relevant stakeholders
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