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13 Communicating in hospital emergency departments

HERMINE SCHEERES, DIANA SLADE, MARIE MANIDIS, JEANNETTE


McGREGOR and CHRISTIAN MATTHIESSEN –­ University of Technology and
Macquarie University, Sydney

Abstract
Ineffective communication has been identified as the major cause of critical incidents in public hospitals in
Australia. Critical incidents are adverse events leading to avoidable patient harm. This article discusses
a study that focused on spoken interactions between clinicians and patients in the emergency department
of a large, public teaching hospital in New South Wales, Australia. The purpose of the study was to
identify successful and unsuccessful communication encounters. It combined two complementary modes of
analysis: qualitative ethnographic analysis of the social practices of emergency department healthcare and
discourse analysis of the talk between clinicians and patients. This allowed the researchers to analyse how
talk is socially organised around healthcare practices and how language and other factors impact on the
effectiveness of communication.
The complex, high stress, unpredictable and dynamic work of emergency departments constructs
particular challenges for effective communication. The article analyses patient–clinician interactions within
the organisational and professional practices of the emergency department and highlights some systemic and
communication issues. It concludes with some implications for the professional development of clinicians
and an outline of ongoing research in emergency departments.

Introduction understand diagnosis and treatment, preventable


Effective communication and interpersonal morbidity and mortality, dissatisfaction with care
skills have long been recognised as fundamental and lower quality care in general. These difficulties
Communicating in hospital emergency departments

to the delivery of quality healthcare. However, are perceived to be due, to a large extent, to the
there is mounting evidence that the pressures numbers of practitioners and patients who are not
of communication in high-stress work areas proficient in English (Flores et al 2002). Currently,
such as hospital emergency departments present a considerable number of the health professionals
particular challenges for the delivery of quality in New South Wales hospitals are from language
care. A report on incident management in the backgrounds other than English, and the hospital
New South Wales healthcare system (NSW Health in this study had a total of 25% overseas-trained
2005) cites poor and inadequate communication doctors who had English as a second language.
between clinicians and patients as the main cause However, the study has shown a significant number
of critical incidents. Communication in emergency of clinician–patient communication difficulties and
departments is particularly complex, as clinicians breakdowns are between people who believe they
are now increasingly expected to work in teams to are communicating satisfactorily in English.
treat culturally diverse patients who present with Seminal cross-cultural communication research
multiple symptoms and problems. by Gumperz (1982) and Roberts (2000) has
Inadequate communication is also the demonstrated that serious communication
basis for many patient complaints about the problems can occur where there is no evident
healthcare system (Taylor, Wolfe and Cameron language barrier, and where it is assumed
2002; NHMRC 2004; Health Care Complaints that there is a shared language. For example,
Commission 2005). In their literature review, misunderstandings and communication
Flores et al (2002) demonstrate how failure to breakdowns can occur because of different cultural
recognise the importance of language and culture assumptions about how to structure information
can result in a range of health-related issues, or an argument in conversation, how to signal
including obtaining informed consent, failure to connections and logic, or how to indicate the

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JEANNETTE McGREGOR and CHRISTIAN MATTHIESSEN
14 significance of what is being said in terms of overall • identify ways in which clinicians can enhance
meaning and attitude. Different ways of speaking, their communicative practices to improve the
such as tone of voice and intonation patterns, can quality of the patient journey through the
result in inaccurate inferences being drawn about emergency department.
knowledge, attitude or behaviour (Gumperz, Jupp
and Roberts 1991). The project was cross-disciplinary and involved
For a number of decades now, studies of academics in applied linguistics and nursing
communication between doctors and patients from the University of Technology, Sydney, and
have been carried out using either linguistic or Macquarie University, language educators from the
organisational approaches (Wodak 2006). Early New South Wales Adult Migrant English Service
work by Cicourel (1981, 1985), using a number and healthcare professionals from the Area Health
of case histories, showed the advantage of a Service. The research focused on communication
conversation-analytical approach. Other studies between clinicians and patients who were deemed
have focused on healthcare communication in to be able to communicate effectively in English.
general (Sarangi and Roberts 1999; Candlin 2000; The patients were from language backgrounds
Coiera et al 2002; Cordella 2004; Iedema 2005, other than English and English-speaking
2006; Wodak 2006; Sarangi in press). However, backgrounds, but patients who needed interpreters
to date, there has been no research that examines were not included.
the dynamic complexity of interactions unfolding We believe this study to be unique in that, for
in real time in high-risk environments such as the first time, patients were observed and recorded
emergency departments. from the moment they entered the hospital
Healthcare contexts are now of increasing emergency department (triage) to the moment
interest as social organisations because of the a decision about further hospital treatment or
technologically more complex medicalised release from the emergency department was
practices of modern healthcare and the interplay made. The study situated patient experiences and
of professionals in changing organisations (Iedema communication exchanges within professional
2007). There have been a significant number of and institutional practices (Gumperz 1982; Sarangi
Communicating in hospital emergency departments

recent complaints from patients in relation to and Roberts 1999; Iedema 2005; Kemmis in
their experiences in emergency departments in press) of the emergency department, and related
New South Wales, many involving inadequate the interactions between patients and clinicians
communication. Practitioners are also expressing to the broader, systemic exigencies and the roles
dissatisfaction (Joseph 2007) and professional and discourse practices of healthcare professionals,
disquiet (Bragg-Kingsford 2007). Dr Sally managers and policy-makers. The research thus
McCarthy,Vice President of the Australasian contributes to discourse knowledge in the context
College for Emergency Medicine and Director of critical healthcare services.
of the Prince of Wales Emergency Department, The article begins by introducing the hospital
cites lack of funding, inadequate staffing and over- in terms of general demographics, followed by
dependence on locums for the difficulties faced in an outline of the research methods. It presents
emergency departments (Wallace 2007). some examples of spoken data and discusses some
This article outlines findings of a pilot study that major findings. It concludes with implications for
took place in the emergency department of a large the professional development of clinicians and a
teaching hospital in Sydney, Australia. The main description of ongoing research in a further four
aims of the project were to: hospitals.

• describe, map and analyse the communication The study


encounters that occurred between clinicians and The research context
patients in the emergency department in order
The hospital involved in the pilot study has one
to identify the features of both successful and
of the busiest emergency departments in New
unsuccessful encounters
South Wales, dealing with approximately 46 000
patients per year, with an adult admission rate from

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JEANNETTE McGREGOR and CHRISTIAN MATTHIESSEN
15 the emergency department of 35% to 40%. The • Discourse data collection
emergency department is the trauma centre for a Interactions between patients and clinicians in
large Sydney catchment area with approximately the emergency department were audio-recorded.
1500 trauma presentations annually. A significant Field notes were also taken during these
focus for the staff and the hospital is on the interactions to record non-verbal and other
efficiency and timeliness of the patient journey relevant information.
through the emergency department. Using the
Australasian triage scale from 1 (most urgent) to 5 • Data analysis
(least urgent), triage aims to ensure that all patients Transcriptions of the patient–practitioner
are treated in the order of their clinical urgency interactions were analysed for lexical,
and that treatment is timely. It also allows for the grammatical and discourse features.
allocation of patients to the most appropriate
assessment and treatment area. The triage nurse is The combination of methods made it possible
the first person to see a new patient and allocates to analyse the relationship between the contextual
an appropriate code following assessment. This features of the emergency department and the
study was primarily concerned with patients in nature of the interactions between patients and
categories 3, 4 and 5, with those in categories 1 clinicians. The purpose of the discourse analysis was
and 2 considered too critical to be recorded. to reveal patterns in discourse that are not normally
accessible to the interactants engaged in the
Research methods discourse. Discourse analysis involved annotating
Drawing on socially oriented functional approaches the transcripts in terms of patterns of meaning
to discourse and language description, the overall (semantics), wording (grammar and vocabulary)
frame for analysis used the theoretical perspectives and sounding (phonology), while at the same time
of critical discourse analysis (Fairclough 1995), taking into account the context in which the
sociolinguistics (Gumperz 1982; Tannen 1984) discourse had unfolded.
and systemic functional linguistics (Halliday 1995;
Halliday and Matthiessen 2004). In addition, the Research findings and discussion
Communicating in hospital emergency departments

study used qualitative ethnographic methods The study provided the researchers with initial data
(Gumperz and Hymes 1972; Creswell 1998; on how organisational and clinician practices and
Silverman 2001), including both observation of the roles impact on patient experiences in emergency
emergency department context and interviews with departments. The study revealed a number of
key personnel. The phases of the research were: issues that indicate potential communication
difficulties between patients and clinicians. These
• Ethnographic data collection findings reflect broader institutional, healthcare and
Participant observation in the field included practitioner practices and discourses, and provide
observations and impromptu interactions insights into how experiences for patients are
with clinicians in order to clarify meanings of affected by unseen or unfamiliar ways of doing,
observed practices. Semi-structured interviews being and talking in emergency care.
were conducted with key informants prior to
and following fieldwork. These included senior Patient as outsider
and junior doctors and nurses, administrative Patients are not familiar with the emergency
staff, ambulance officers and allied clinicians department system and do not understand how
who were selected for their knowledge of it works. A key overall finding is that at no stage
the context. Patient emergency department do patients appear to really know what is going
healthcare records were reviewed to ascertain on around them, or to them, while they are in
clinical information that situated the patient the emergency department. The way the hospital
journey, and analysis was undertaken of policies system works is rarely explained to them. Hospital
and procedures that affected communication in staff recognise that the stated priority is to provide
the emergency department. clear information to patients but it is not easy to
do this because of time and clinical pressures, as

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JEANNETTE McGREGOR and CHRISTIAN MATTHIESSEN
16 well as the medical and/or mental condition of one patient said, ‘When they say time [they will
the patient. The patient remains an outsider to the be away], I think it’s a figure of speech for them’.
insitutionalised language and patterns of behaviour Another articulated a similar idea when the
that are practised by emergency department doctor was called away from the patient’s bedside:
staff. This outsider status can result in anxiety, ‘Meanwhile the doctor’s gone to lunch.’
experiential incomprehension and/or interpersonal Consultations between patients and doctors
alienation on the part of the patient. The following were often interrupted, sometimes only for a few
exchange between a young female patient and a seconds. However, occasionally doctors would be
nurse illustrates the patient’s lack of familiarity with called away after answering a message on their
hospital practices, language and procedures: beepers. The following exchange between an elderly
male patient and a male doctor occurred only a
Extract 1 minute or two after the consultation had started.
Nurse: Can you do a urine sample while you’re
in the bathroom? I’ll get you a jar. Extract 2
Patient: [to researchers] Did you guys get what Doctor: I’ve been caught up in something else.
she said ’cos I didn’t? Patient: Yes?
Doctor: I’ll be with you though …
In this extract the term urine sample, as well as
Patient: That’s all right.
the routine procedure of collecting a sample to be
sent for testing, may be new to the patient. Soon Doctor: … in about 5 to 10 minutes.
after, the patient commented that ‘everyone tells Patient: Yeah, righto.
you a different thing’ after being told she was being
admitted to the hospital for follow-up procedures. The doctor returned half an hour later. During
Her comment demonstrates confusion regarding the subsequent consultation, the same patient was
the interactions she has been involved in. interrupted a number of times when the doctor
was called out to attend to another patient, a
Different understandings of time regular occurrence for senior doctors.
Communicating in hospital emergency departments

Patients and doctors have different understandings These examples highlight that the clinicians
of the role that the passage of time plays within and patients in the recorded consultations had
the institutional context of emergency care; for no real control over their own time and the time
example, how long it takes to analyse blood taken for medical analyses. The observations
samples, to read an X-ray or the time it takes showed that clinicians and patients in the
for the doctor to see another patient. As a emergency department existed in competing
consequence, language references around absences timeframes. While doctors moved quickly,
and waiting times are not mutually understood. frequently interrupting consultations to attend
Time plays a central role in the way the to other emergencies, as required by the exigent
emergency department works, both as a resource nature of the emergency department, patients
and as a phenomenon experienced by patients and had little choice but to wait. They were obliged
healthcare practitioners. Elapsed time (waiting) to wait in the waiting room, to wait on test
can have a significant impact on the overall patient results, information and diagnosis, and to wait
experience. Recordings of consultations and on disposition and bed placement, with little
observations revealed that references to time, by explanation as to why this was happening or when
doctors in particular, ranged from the abstract (‘I things would occur. Recorded comments by
won’t be long’) to the numerically specific (‘I’ll be patients showed how the potential discord resulting
back in ten minutes’), although specific timeframes from different perceptions of time could impact
were often found to be unrealistic. Often patients negatively on their overall experiences. At a system
did not have a have clear understanding of how level, the speed of a patient journey through the
long a procedure would take, or how long an emergency department is a stated priority but
absence would be. Sometimes the patients quickly cannot always be achieved, as this Nursing Unit
recognised the elasticity of time; for example, Manager explains:

HERMINE SCHEERES, DIANA SLADE, MARIE MANIDIS, 2008 Volume 23 No 2


JEANNETTE McGREGOR and CHRISTIAN MATTHIESSEN
17 Extract 3
a feature that was also revealed in other recorded
[My role is] primarily being patient flow … consultations. The dominance of the doctor script
because obviously flow is very important … So reflects the medical and institutional priorities of
it’s very important to try and, you know, identify the emergency department, and also reflects normal
where there’s potential for bottlenecks and fast- practice. The biomedical imperative of finding out
tracking patients. what is wrong with the patient, in the quickest
possible way, is paramount.
Mismatches between communicative aims of
However, during this consultation, other
patient and practitioner
concerns of the patient were overlooked. The
There is frequently a mismatch between what doctor’s first turn is a question that focuses
patients or their families want to say and what on eating and drinking behaviour (‘Have you been
practitioners want to know. In the following extract eating and drinking sort of reasonably normally?’).
the patient was from a language background other This focus also provides the (repeated) question
than English. It shows the divergent trajectories at the end of this extract (‘Sure but you’ve been
between one inexperienced doctor’s line of keeping up your fluids and drinking …’).
questioning and a family member’s desire to The family member is helping the patient weave
foreground other information. in experiences that focus on the significant
family event of a ‘recent death in the family’.
Extract 4 The biomedical language sits alongside the more
Doctor: Have you been eating and drinking sort psychosocially oriented language, but it is only
of reasonably normally? the former that the doctor hears. Further findings
also demonstrated that doctors frequently did not
Patient: I drink but I haven’t been eating …
pick up on patient concerns when they were not
Family: She hasn’t been eating well because she’s explicitly related to pain, symptoms or the doctor
just had a recent death in the family … script. Nor did doctors ask patients what they
thought about their own health problems, what
Doctor: OK … they thought was wrong with them or what they
Communicating in hospital emergency departments

were worried about.


Family: … A couple of days ago …
Patients asked very few questions in the recorded
Doctor: OK … consultations and patients were not often given
the opportunity to deviate from the question–
Family: … Which is her grandmamma … answer structure. In each of the recorded pilot
study consultations, the doctors made nearly all
Doctor: OK.
the initiating moves, mostly through questions.
Family: So she’s been spending a lot of time at In one consultation, which lasted one and a half
her mother’s house and, no, she hasn’t hours, the doctors asked 145 questions but not
been eating well, obviously distressed one question was asked by the patient. There were
because of that. also significant variations in the kinds of questions
asked, information given and explanations by
Doctor: OK. Sure but you’ve been keeping up different practitioners.
your fluids and drinking and …?
The importance of how diagnoses are delivered
During the consultation phase of this patient’s The delivery of a diagnosis is a key moment
emergency department journey, two trainee of confusion in consultations, and patients do
doctors and a senior doctor interviewed her. not always receive timely, clear or appropriate
The two trainee doctors were practising their diagnoses. Emergency department practitioners see
history-taking techniques, which is normal practice patients as entering with symptoms, behaviours
in emergency departments, particularly in a and pains, as opposed to coming with a particular
teaching hospital. This brief exchange reveals the illness, condition or disease. Their job is to find out
dominance of the doctor script in the consultation, what is wrong with the patient and work out the

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JEANNETTE McGREGOR and CHRISTIAN MATTHIESSEN
18 most effective follow-up treatment. Thus, diagnoses and interpersonal distance are not quite right in
for all but very minor ailments are usually given to this situation. He picks up on the patient’s use
patients after a considerable number of activities of the bad-news phrase earlier in the day when
have occurred. These include at least three the patient told the doctor to ‘give me the bad
consultations between different clinicians and the news’. This may have been chosen as a deliberate
patient, one or more physical examinations, tests strategy for establishing rapport with the patient by
such as blood tests, and exploratory procedures constructing some informality and/or familiarity.
such as X-rays. They also include discussions Looking beyond the short diagnosis delivery
between junior and senior doctors, between junior extract to the larger context of professional
and senior doctors and a consultant, and possibly practice, diagnoses are increasingly evidence-based
between hospital doctors and the patient’s general and institutional in nature; that is, they are signed
practitioner. off by others and systematised as ‘doctors and
How diagnoses are delivered constitutes a key nurses will invariably refer to test results carried
communicative event in the patient’s journey out by laboratory technicians when delivering a
through the emergency department. It is what diagnosis’ (Sarangi and Roberts 1999: 24). The
the patient has been waiting for, often very doctor in Extract 5, who was required to consult
anxiously, and it is what the doctor assigned to the with other doctors and wait on the results of tests
patient has been working towards. The following before he could make a final diagnosis, was unable
extract is one example of how a junior doctor, to provide this information to his patient until
from a language background other than English, the end of the shift. This example also illustrates
delivered a diagnosis to an elderly male patient. how the institutional practice of shiftwork in the
The consultations leading up to this diagnosis had emergency department impacts on communication.
continued for many hours while lengthy blood Further, the exchange highlights the doctor’s
tests and X-rays were carried out. The doctor had inexperience in being quite specific about the
been extremely busy all day with this patient and patient’s condition. This contrasts with more typical
others, yet he wanted to finalise the consultation, diagnostic discourse where ‘one searches in vain for
to be the one to deliver the diagnosis before he simple instances of decision-making. Indeed detailed
Communicating in hospital emergency departments

completed his shift. attention to talking-acting throughout the modern


clinic shows how relatively invisible are occasions
Extract 5 of decision-making per se’ (Atkinson 1999: 95).
Doctor: I give you good news or bad news?
Training implications
Patient: Alright.
The analyses of the interactions recorded in the
Doctor: Which one? emergency department will form the basis of
professional development frameworks for overseas-
Patient: Bad one first. educated doctors and nurses in Australia. These will
focus on healthcare and language training.
Doctor: Bad one first. OK. We did a scan and we
found some clots. Multiple. Several clots Healthcare training
in the chest. Right, that’s the bad news.
Health professional training will include
The good news, we found out why you
information on how patients experience their time
have clots. It’s not from the heart. The
in emergency departments and how systemic and
heart’s not going to fail.
institutional practices and communication strategies
Patient: OK. may be accounted for and acted upon in the future.
Cross-cultural training for trainee doctors will
In one reading of the exchange the doctor’s focus on history-taking, interviewing and diagnosis
language is somewhat inappropriate, without delivery. The metaphor of the production line is
the level of sensitivity required to convey such a useful one through which trainers can explore
critical news to an elderly patient. It could be that how emergency department clinicians might better
he realises that the normal biomedical language explain and reassure patients about:

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JEANNETTE McGREGOR and CHRISTIAN MATTHIESSEN
19 • the time that tests will take • Are patients understanding the terminology
of the hospital?
• the length of time patients may be in the
emergency department • Are patients following what is happening
to them?
• the repetitive absences of clinicians from the
consultation process • Are patients informed enough about the
processes in the emergency department?
• the rotation of clinicians.
• How is the culture of the emergency
More creatively, training could explore ways in department affecting the understanding and
which clinicians can emancipate themselves from experience of patients?
their organisational settings by taking more time
with patients. For language teachers, training products will be
developed and will include samples of language
Language training and discourse transcripts for teaching purposes,
Language teachers, in order to contextualise demonstrating instances of effective and ineffective
language teaching, need information that describes communication, with sample exercises on why and
the culture of emergency departments, how how breakdowns have occurred in these contexts.
the systems work, and why clinicians and staff Teachers could also work with doctors to develop
operate the way they do. Of particular interest to language strategies that would allow them to pick
language educators will be a language in context up where they leave off in patient consultations.
framework, which will provide detailed discourse This article does not address the systemic
analysis of spoken interactions, so that professional issues with regard to teaching hospitals and ways
development can be based on real interactions to train doctors in history-taking. However, an
and real organisational contexts. The professional immediate observation is that practitioners need
development frameworks will be based on genre to develop listening skills, particularly listening
analysis of emergency department consultations for key information offered by patients and
between clinicians and patients, as well as analysis family members during consultations. In applying
Communicating in hospital emergency departments

of discourse semantics (for example, move and differential diagnoses, clinicians are trained to
speech function analysis, appraisal and lexical pursue specific lines of questioning but they should
cohesion). This analysis is adapted from Martin be better trained to identify key information given
(1992), Halliday and Matthiessen (2004), and or alluded to by patients, information that might
Eggins and Slade (1997) and enables description alert clinicians to underlying patient concerns.
of the different roles taken up by interactants and They should also be trained to redress the balance
the nature and function of exchanges. Grammatical of information exchange and questioning between
and lexical analyses will focus on mood, theme, themselves and their patients and to incorporate
process types, nominalisation, word frequency and greater contributions from patients.
collocations. Using genre analysis and real transcripts, teachers
The descriptive body of information will assist can illustrate the overall structure of consultations,
understanding of the range of ethnographic, including the recursive and frequently fragmented
linguistic and cultural factors that impact on and nature of history-taking in emergency departments.
influence effective communication in emergency Real consultation data shows why this can be
care. Specifically, the key finding that patients confusing to patients from different language
do not understand what is happening to them backgrounds. A focus on the use of tense and
highlights the need for clinicians to constantly aspect in transcripts of real history-taking and
check comprehension of what is being said. It how these are used to convey or seek information
reminds clinicians and hospital staff that their about crucial aspects of a patient’s health, the
practices and the environment of the emergency timing of the onset of symptoms and the use of
department do impact on patient comprehension. medical language would be useful to clinicians
Key questions they need to consider include: from different language backgrounds. Real data can
show them how complex the lexicogrammatical

HERMINE SCHEERES, DIANA SLADE, MARIE MANIDIS, 2008 Volume 23 No 2


JEANNETTE McGREGOR and CHRISTIAN MATTHIESSEN
20 structures of history-taking are and what is required hand and by political exigencies on the other.
from them in terms of structuring their own In Australia, as in many other places in the world,
consultations and questions. It can alert them to patients want patient-centred care that explores the
culturally specific ways of how this is done. When main reason for their visits, their concerns and their
it comes to the delivery of diagnoses, pedagogical need for information. To reach this goal clinicians
implications here include questions such as: need an integrated understanding of the world
from the patient perspective, their whole person,
• What is important about the diagnosis?
their emotional needs and life issues (Stewart
• How can sensitive information be conveyed to a 2001: 445). In the cut and thrust of the emergency
range of different patients in different situations? department observed, when consultations were
interrupted, patient stories were not picked up
• What are the best words to use? and complications were ignored. Patients were not
• What reassurance does the patient require? encouraged to ask questions and questioning by
doctors restricted the range of possible responses.
• What clarification is needed? Construal of pain and illness by patients and
doctors did not match.
• How can clinicians check whether patients have
At the political level the delivery of emergency
comprehended and absorbed what is said to
healthcare is creating significant unwelcome media
them?
coverage for governments and health departments
• What role can the family and culture play at key (eg Bragg-Kingsford 2007; Wingate-Pearce 2007).
moments in the consultation? The study outlined in this article, and the ongoing
research, may enable some systemic improvements
Many native speakers are not aware of the to occur, but at the very least it will make some
different kinds of questions and how these affect sense (Weick 1995) of institutional behaviours
ease of comprehension. In language-training and highlight how talk is socially organised
programs, language teachers can present these around healthcare practices. It will also illustrate
linguistic options to doctors from different how language and other factors, such as time of
Communicating in hospital emergency departments

language backgrounds. However, this information day, number and severity of presentations, levels
is also relevant for native English-speaking of seniority of emergency department staff, and
professionals when dealing with linguistically organisational and professional practices, impact on
diverse patients. the effectiveness of communication.
The pilot study described above is being followed
Conclusions by subsequent research in another four emergency
The ongoing research, of which this study is but departments in New South Wales hospitals over
a small part, is not yet complete. Triangulating three years and findings from that research will be
data sets to test for convergence, complementarity available towards the end of 2009.
and dissonance (Farmer et al 2006) will link the
findings arising from the recorded language data For more information about this project please contact:
and the ethnographic data from in situ physical
Diana.Slade@uts.edu.au or
observations. This will also be linked to the kinds
of organisational, professional and administrative Marie.Manidis@uts.edu.au
practices described in policy documents and
articulated by clinicians. By using complementary
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