Guidelines1 for “Project Work on Field”

(Part of 2 Year Regular MBA Program of Vidyasagar University)

Project Report: 150 marks Viva (Presentation): 50 marks

 Purpose:
1. Opportunity to understand the Market Reality.
2. Opportunity to apply classroom learning in the field to enhance productivity.
3. Understanding the relationship with customers at 360 in-corporate and out-corporate.
4. Opportunity to experience a feel of corporate culture and to imbibe it.
5. Opportunity to create employment potentiality.
6. Ability to answer project related questions during Final Placement Interview on the following–
a. Objective of the study
b. Methodology adopted
c. Learning from the project --- findings of the project study

Individual Project: To be presented & submitted individually, with exclusive project title. Replication
of studies undertaken by the other individual will under no circumstances be accepted. Project
prepared in a group will not be accepted.

 Time Stipulation:
Duration : 2 months
Presentation : After the completion of Project Work on Field
Report Submission : At the time of Viva (Project Presentation)

 Expectation of The Company From an Intern (Student)

1. Regular, punctual attendance at the place of work.
2. Carrying out the delegated jobs with fullest sincerity and responsibility. This may create
placement potentiality.
3. Regular interaction with the external guide as per his/her advice. Appraise/ consult him/her on the
market/ work related issues.
4. Build relationship with people at the place of work.

 Expectation of The Institute From an Intern (Student)

1. Sincere participation in the Project Work on Field
2. Regular interaction with the Internal & External Guide.

1
Issued by: Eastern Institute for Integrated Learning in Management, Kolkata
 3. Work out the project activities as per the stipulated time lines.
4. Sincere participation in preparation and presentation of project report.
5. Submission of the Final Project Report as per the prescribed Format (attached with) on scheduled
timelines.
NOTE: KEEP RECORDS OF ALL INTERACTIONS WITH EXTERNAL AS WELL AS
INTERNAL GUIDE ALONG WITH THE DATE OF INTERACTION.

 The Process ---

INTERACTIONS WITH YOUR ASSIGNED INTERNAL AS WELL AS EXTERNAL GUIDE
DURING THE PROJECT WORK ON FIELD IS MANDATORY AND THE PROJECT
WORK SHOULD BE CARRIED OUT IN CONSULTATION WITH BOTH OF THEM.

1. Understand in brief at the beginning---

a. The Organization.
b. Its Business and Product Lines.
c. Its Corporate Structure & Hierarchy.
2. At the early beginning of the Field Work –
a. Finalize the Topic of the Project in consultation with your project guide.
b. Set up the Objectives of the Study with the concurrence of both Guides.
i. The company generally provides with the Topic & Objectives of the
Project. If not, the student has to interact with the Internal Guide for
developing the objective of the study. Discuss with your External Guide
and finalize both topic and objective of the study.
ii. In most cases the external guide can ask to achieve targets (e.g. sales/
customer acquisition, opening accounts, etc), hence other project objectives
should be developed additionally in consultation with the internal guide for
effective learning from the Project Work on Filed and also satisfy the
external guide.
3. Decide on the Detailed Methodology of the Project in consultation with both guides.
a. The process of Field Work needs to be described in alignment with the Objectives
of the study.
b. Regarding data collection discussion with the respective project guide is essential to
finalize data type, data collection instrument (especially questionnaire) and data
collection procedure.
4. Field Work can be of Out of Office and /or In-office.
 a. In both cases guidance should be taken from the External Guide on the Process to
work in the Field. Discuss it with the Internal Guide to drive all the Objectives.
5. During the field work, regular contact with your External & Internal Guide according to
their suggestion is essential to continue the process effectively and objectively.

6. Data Collection:

a. Data must be aligned to the Objective of the study.

b. Primary Data collection
i. Data collection instrument and procedure must be compatible with the
objective of the study.
ii. If any questionnaire is given by the company, discuss with internal guide
about it before commencement of data collection to align data with the
objective of the study.
iii. Proper documentation of data is essential as per the direction of the project
guide.
c. Secondary Data Collection:
i. Choice of the source of the data should be finalized in consultation with the
project guide
ii. All sources of data need to be recorded and quoted.
7. Data Analysis and Presentation:
a. Planning for Data Refining and Preparation (Tabulation) need to start along with
data collection in consultation with the project guide.
b. Analysis of Data – use of quantitative (statistical analysis, hypotheses testing etc.)
as well as qualitative tools is as per the suggestion of the project guide.
8. Findings and Conclusion
a. Findings---- must be derived from the Data Analysis and Interpretation.
b. Recommendations--- must be based on Findings in relation to the Objective of the
study.
c. Conclusion
9. Project Report Preparation & Submission:
a. The Final Project Report and the Presentation (in ppt. format) must be verified and
finalized by the internal guide before the Viva (Presentation).
b. Final Report should be submitted at the time of Viva (Project Presentation) along
with the certificate of the external guide.
Note: Throughout the Project period it is necessary to understand
a. The Systems and Procedures of the organization
 b. Its Working Style & Culture
c. Its Performance & Competitive Standing

 Guidelines for Project Report

o An ideal report should contain at least 30-40 pages.
o The project report should be developed in consultation of the project guides. In this respect
incorporation of necessary suggestions and corrections are required.
o Repetition of any part of the project should be avoided as far as possible
o The report should be verified by the INTERNAL GUIDE before final submission to the
institute & also the company.
o No of Copies of Project Report to be submitted -
1. To Company – 01 (one) (binding as per the company’s requirement)
2. To Institute -- 02 (two) (spiral binding)
3. For Self – 01 (one)

 Format of the Report

o A Project Work On Field Report should contain the following -------

1. Prefatory Information
 Cover Page --- 1st page ----format attached
 A Letter / Certificate from The Organization / Company – 2nd Page

o The Original Certificate to be attached to the Student’s copy.

o All other copies of the Project Report shall contain the colored
photocopy of the Original Certificate.
 Declaration ---- 3rd Page – Format Attached

 Acknowledgements – 4th Page --- Format Attached

o There are many persons who may have helped you during the course
of your project, acknowledge them and thank them for their help.
 Executive Summary – 5 th Page
o It is the summary of the project consists of 15-20 lines in one or two
paragraphs.
 Table of Contents – 6 th Page

 List of Tables – 7th Page

 List of Figures – 8th Page

2. Introduction – (Page Numbering Starts from this Section)

 Introduction of the Topic

 Company profile
 Objectives of the study
 3. Methodology

 Research Design
 Type of Research
 Type of Data

 For Primary data : Sampling Design, Instrument of Data Collection

 For Secondary Data : Sources of Data

The details of data collection process and other tools adopted need to be mentioned

4. Data Analysis & Interpretation

.

5. Findings and Conclusions

 Findings
 Recommendations
 Conclusions

6. Limitations of the study, Scope of further study--- (not mandatory)

7. Bibliography --- Format Attached

8. Annexure –
 Questionnaire used for the survey
 Relevant Photographs taken during the field work
 Calculations ----output sheet obtained by using software

NEITHER THE COMPANY NOR THE INSTITUTE IS INTERESTED IN CUT PASTE &
DOWNLOADS. THEY WANT TO UNDERSTAND WHAT YOU HAVE DONE DURING THE
PROJECT WORK ON FIELD AND WHAT YOU HAVE ACHIEVED WITH RESPECT TO THE
OBJECTIVES THAT HAVE BEEN SET
 Format of Cover Page

Project Report on

<Title of the Project>

REPORT SUBMITTED IN PARTIAL FULFILLMENT OF REQUIREMENT

FOR THE DEGREE OF
MASTER OF BUSINESS ADMINISTRATION

PREPARED BY

< NAME OF THE STUDENT >

< Exam Roll no >
<VU Registration No with year>

UNDER THE GUIDANCE OF

< Name of External Guide >

<Designation> in <Department> at
<Name of Organization with Address>

SUBMITTED TO

Eastern Institute for Integrated Learning in Management, Kolkata

Affiliated to
Vidyasagar University

<MONTH>, <YYYY>

DO NOT USE THE LOGO OF VIDYASAGAR UNIVERSITY AND THE LOGO OF

EIILM, KOLKATA ANYWHERE IN THE PROJECT REPORT.
 DECLARATION

I, (name of the student), do hereby declare that this report titled

“ …………………………….” is submitted by me for the partial fulfillment of
Master of Business Administration in Vidyasagar University.
This report is exclusively prepared by me and has not been submitted to any other
institutions or published anywhere before.

DATE: (STUDENT’S NAME)

Roll No
Registration No
PLACE: KOLKATA MBA, 2ND SEMESTER
EIILM, KOLKATA
 ACKNOWLEDGEMENTS
At the outset, I would like to thank (name of the external guide with designation) of (company name) for his/
her guidance to undertake this project.
I express my sincere gratitude to __________________, Faculty, EIILM, Kolkata who has sincerely provided
me with critical suggestions and valuable insights which enabled me to complete this project and bring out
this report in the best way possible.
I would take this opportunity to thank Prof. (Dr.) R. P Banerjee, Director, EIILM, Kolkata and other faculty
members of the institute for their cooperation and support.
I am also thankful to all others persons who directly or indirectly helped me to accomplish my project work.

Date: Signature

NB: Changes can be incorporated in consultation with the Internal Guide

 THE GUIDELINE FOR COMPOSING THE MANUSCRIPT

 Paper Size: A4

 Font: Times New Roman

 Font size: 12

 Margins: Left - 1.5”; Right – 1”; Top – 1.1”; Bottom – 0.8”

 Line Spacing: Single Space

 Alignment: Justified

 Sub title/ Sub-headings -- Bold letter in Double Spacing

 Paragraph Spacing -- Default

 Page Number: At Bottom of the Page, Centre Aligned

 Header , Footer, Gutter – Default

 Long Quoted Passage—Single Space in Font Size 11

 Orientation of Tables/Charts: Portrait

 Chapter Title – As specified in the format

 Bibliography

Bibliography to other publications must be carefully checked for completeness, accuracy and consistency.
This is as follows:

1. For books: Surname, Initials (year), Title of Book, Publisher, Place of publication.
a. E.g. Srivastava .T.N & Rego (2011), Business Research Methodology, Tata McGraw-Hill,
New Delhi.
2. For journals: Surname, Initials (year), "Title of article", Journal Name, volume (number), pages.
a. E.g. Ayalon.O, Goldrath. T, Rosenthal.G, Grossman.M (2009), Reduction of plastic carrier bag
use: An analysis of alternatives in Israel, Waste Management 29, 2025–2032.
3. For electronic sources: if available online the full URL should be supplied at the end of the reference,
as well as a date that the resource was accessed.
a. Christiansen V, Smith S. Externality-correcting taxes and regulation; 2008,
https://editorialexpress.com/cgibin/conference/download.cgi?db name=iipf64&paper id=116
(accessed 24.04.10)
4. For Standalone URLs: Should be presented in separate section of the Reference. No search engine
can be used as URL.