Software Requirement Specification

(SRS)
Version 1.0

13 September 2010

Learning Course Management System

Team Size: 3
Ishant Saxena
Paritosh Pareek
Ram Singh Chind
Table of Contents

1 Introduction

1.1 Purpose of this Document

1.2 Scope of the Development Project
1.3 Definitions, Acronyms, and Abbreviations
1.4 References
1.5 Overview of Document
2 System Overview
2.1 User Person and Characteristics
2.2 Product Perspective
2.3 Overview of Functional Requirements
2.3.1 Course Management
2.3.1.1 Existing System
2.3.1.2 Proposed System
2.3.1.3 Context Diagram
2.3.1.4 Flow Chart
2.3.1.5 Data Element
2.3.2 Learning Topics
2.3.2.1 Existing System
2.3.2.2 Proposed System
2.3.2.3 Context Diagram
2.3.2.4 Flow Chart
2.3.2.5 Data Element
2.3.3 Assessments
2.3.3.1 Existing System
2.3.3.2 Proposed System
2.3.3.3 Context Diagram
2.3.3.4 Flow Chart
2.3.3.5 Scope
2.3.3.6 Data Element
2.3.4 Discussion Forum
2.3.4.1 Existing System
2.3.4.2 Proposed System
2.3.4.3 Context Diagram
2.3.4.4 Flow Chart
2.3.4.5 Data Element
2.3.5 Calendar
2.3.5.1 Existing System
2.3.5.2 Proposed System
2.3.5.3 Context Diagram
2.3.5.4 Flow Chart
2.3.5.5 Scope
2.3.5.6 Data Element
2.3.6 Reports & Performance
 2.3.6.1 Existing System
2.3.6.2 Proposed System
2.3.6.3 Context Diagram
2.3.6.4 Flow Chart
2.3.6.5 Scope
2.3.6.6 Data Element
2.3.7 Surveys
2.3.7.1 Existing System
2.3.7.2 Proposed System
2.3.7.3 Context Diagram
2.3.7.4 Flow Chart
2.3.7.5 Scope
2.3.7.6 Data Element
2.3.8 Assignment
2.3.8.1 Existing System
2.3.8.2 Proposed System
2.3.8.3 Context Diagram
2.3.8.4 Flow Chart
2.3.8.5 Scope
2.3.8.6 Data Element
2.3.9 Grade book
2.3.9.1 Existing System
2.3.9.2 Proposed System
2.3.9.3 Context Diagram
2.3.9.4 Flow Chart
2.3.9.5 Data Element
2.3.10 Learning & Content Delivery
2.3.10.1 Existing System
2.3.10.2 Proposed System
2.3.10.3 Context Diagram
2.3.10.4 Flow Chart
2.3.10.5 Scope
2.3.10.6 Data Element
1 Introduction

1.1 Purpose of this Document

This document contains a description for "Learning Course Management System"

enhancement. This document will contain the functional requirements of the project and
how the developers will enhance the project to achieve all the objectives. The SRS will
serve as a guide for the client and the developers. Section 2 is concentrated more on the
client perspective and Section 3 is directed more for the developers.

1.2 Scope of the Development Project

Learning Content Management System (LCMS) is a Learning Management System

(LMS), which combines learner administration capabilities of an LMS with the
content creation and storage capabilities of a CMS.
Many LCMS can offer basic course administration features, but their functionality isn't as
robust as that found in most LMS. It also typically use skill assessments to track learners'
competencies and recommend courses, but most systems lack the capability to
dynamically deliver personalized courses.
The main components should minimally include,

 Authoring capability
 Course Management
 Learning Topics
 Assessments
 Discussion Forum
 Calendar
 Assignment
 Surveys
 Grade Book
 Learning & Content Delivery
 Reports and Performance

1.3 Definitions, Acronyms, and Abbreviations

LCMS Learning Course Management System

LMS Learning Management System
CMS Content Management System
1.4 References
1. Forum For LCMS On eZ Sysyem. Internet. [15 November 2005].
Available on the web:
http://ez.no/community/user_groups/ezug_edu/forum_of_ezug_edu/ezedu
_lcms
2. Discription About LearningManagementSystem http://www.e-
learningsite.com/lmslcms/whatlms.htm
3. Discription About CMS, LSM, LCMS
http://www.elearningpost.com/features/archives/001022.asp

1.5 Overview of Document

Section 2.0, the general description, gives an "executive overview" and is very client-
oriented. It expounds on the functional and data requirements of the application. It also
lists the limitations, assumptions and dependencies of the application. Section 3.0, the
specific requirements section, includes the developers' technical view of the client's
expectation of the application. It also touches on the performance and quality
requirements of the application and provides a solid definition of the interface.

2 System Overview

2.1 User Personas and Characteristics

The primary users of "Learning Course Management System" will be

 Students of schools from children to graduate level.

 Companies which sell courses (traditional or e-learning) as well as medium
size and large companies.
 People who are currently working in the corporate world. And have a desire to
learn new things.

The program will feature a simple point-and-click graphical interface similar to that
which most students use. The users are expected to have basic knowledge of Web
Accessing.

Detailed Description of three personas that will be the user of Learning Course
Management System is as fallows:

 Students of schools from children to graduate level. I think the student of schools
can get the schedule of their current courses they are enrolled in. secondly they can
track their currentprogress in the course. Thirdly they can better analyze the future
scope of the technology they are working on.
  Who are currently working in the corporate world. And have a desire to learn
new things.People who are working in the corporate world want to join some
new latest courses depending upon the needs of the organization. And to promote
himself/herself in organization. But the problem with these type of people is
they do not have time so the Universities have to manage the time for them by
arranging some evening or night classless or by distance learning.

2.2 Product Perspective

The program will be a web-based application, meaning it runs from a browser. The
product should be able to be run from a remote client machine with an Internet
connection. This decision is made depending on where the data file is stored. If it is
stored locally, then the program will run on the local machine. The external interface
with be through the browser, through HTML, PHP 4.4.2 etc. The current hardware
running the software is a Core 2 Duo 2.2 GHz, running Windows XP Service Pack
2 using My Sql-standard 4.1.12 as a Database system and Apache 1.3.33 as Web Server.

2.3 Overview of Functional Requirements

2.3.1 Course Management

2.3.1.1 Existing System:

In the Existing System the courses offered by the educational organizations are managed
semester by semester which incur the duplicity in course content and increase the
overload on the instructors to prepare the same lectures again and again for different
semester. Which results only a satisfactory performance by the instructor as well as by
the student?

2.3.1.2 Proposed System:

The Proposed System will have the Capabilities allowing instructor the ability for
creation, migration, and archiving of courses by implementing the methods for reusability
of the content. We will have the capability to reutilize content information from a course
that is offered semester after semester.We will also archive the entire course and all
student data for future use by storing it in database.
2.3.1.3 Context Diagram
2.3.1.4 Flow Chart:
 2.3.1.5 Data Element:

After logging in, use the Create Course link from My Start Page.Some course properties
include:
Description

Enter a meaningful but brief paragraph describing the course. This will be displayed
under the course name in Browse Courses as well as on the My Start Page for those
enrolled.

Export Content

Choose the availability of the "Export Content" link on course content pages.

Syndicate Announcements

Enable this setting if you wish to make an RSS feed of the course announcements
available for display on another website.

Access

Determines who can have access to the course content - any user, only logged in users,
or logged in and enrolled users.

Initial Content

Initialise the course content to be either empty, basic place-holder content, or a restored
backup from other courses you teach.
Enter the necessary information and use the Save button to proceed into the newly created
course.

2.3.2 Learning Topics

2.3.2.1 Existing System:

There is a course content for learning topics, which sometimes proves to be complicated
for the students. Current systems have their course contents not in sequence that
sometimes leads to anxiety among the students. Also if our current course content needs
to be updated, it seems to be a tedious task.

2.3.2.2 Proposed System:

To overcome the problems faced in the existing system, our LCMS will provide a facility
to the instructor to manipulate the course contents in a way that is easy to understand and
which proves to be fruitful for both the instructor as well as for the students. It also
provides the facility of DipStick which will help the instructor to evaluate the current
status of the students i.e. how much the students have grabbed from the course. It will
also help the university / college to modify the course contents and also to evaluate the
performance of the instructor.

2.3.2.3 Context Diagram:

Course Management
 MIS
Specialized Instructors
Provide the
Contents &
Sequences of topics Learning Provide their views
Topic
Management

Alert for Approval

Approved/Reject

HOD/Principal
2.3.2.4 Flow Chart:
2.3.2.5 Data Element:
Main Index

1 General information about the lesson and its methodology

 1.1 Pages, questions, answers and responses

 1.2 Logical order and navigation order
 1.3 Answers
 1.4 Grading
 1.5 Re-takes
 1.6 Building lessons

2 The Flash card lesson

3 Types of questions available within a lesson

 3.1 Multiple choice, multiple answer

 3.2 Short answer
 3.3 True / false
 3.4 Matching questions
 3.5 Numerical Question
 3.6 Essay Questions

4 Branches and branch tables

Creating a Lesson

 Name
 Timed
 The Maximum Number of Answers / Branches in a Lesson
 Practice Lesson
 Custom Scoring
 Maximum Grade
 User can re-take
 Handling of Re-takes
 Display ongoing score
 Allow Student Review
 Display Review Button
 The Maximum Number of Attempts (by a Student)
 Action after a Correct Answer
 The Minimum Number of Questions in a Lesson
 Number of Pages (Cards) to Show
 Slide Show
 Display Left Menu
 Password Protected Lesson
 Available from / Deadline
 Tree View
  Display High Scores
 Number of High Scores Displayed
 Use this lesson's settings as defaults
 Visible to users

Viewing a Lesson

 When the lesson has no content

When the lesson already has content
 All pages view
 Navigation View
 Tree View

Adding a Question Page

To add a question to lesson teacher need to go to the All-Pages View of lesson. Above
each existing page teacher will see a link Add a Question Page here.This link will take
teacher to a page where teacher can create question.

Before teacher type in any information, teacher should decide about the kind of question
which will end question page. The default type is mutiple choice. Teacher can easily
change that to any of the following: True/ False, Short Answer, Numerical, Matching or
Essay question. To find out more about question types available in the lesson, click on
the name of the question. If teacher decide to choose a multiple choice question, teacher
will need to decide if teacher want question to be multianswer as well. If teacher decide
to choose a Short Answer question, teacher will have to decide if the answer will be case
sensitive or not.

Next, teacher decide about the name of page (Page title) and the page contents. Finally,
teacher add a question at the end of page. Depending on the question type teacher chose
at the beginning, the lateachert of the answers and responses will vary.

After writing answers and responses to them, teacher will have to specify the jumps after
each answer. To learn more about jumps click here.

Teacher must click on Add a Question Page to save page.

2.3.3 Assessment

2.3.3.1 Existing System:

In the existing system the instructor taught to students in a way provided in books or in
syllabus, which is sometimes very much complex and confusing to instructor as well as
to students. And he is not very expert in designing and formatting the puzzles, quizzes
and surveys by which he will become to know the current level of knowledge of
students.

2.3.3.2 Proposed System:

Our System will provide the ability for an instructor to create custom learning paths
through course content and supporting activities for any easy and interactive learning.
Due to which student can grab the knowledge about the course contents with an easy and
understandable form.

2.3.3.3 Context Diagram:

Assignment –Student-Status
 Student/Guidance
Instructor

Give the student’s Report & Request For Performance

behavioral Report Performance Report
System

Performance-Report-Tracker
Provide the Performance Report to
Student/Guidance

Attendance-Register
2.3.3.4 Flow Chart:

Instructor

View and track the usage of

course material by student

Calculate additional analysis and reporting

both of aggregate and individual usage

Post the report of assessment of the

student on the forum

Stop

2.3.3.5 Scope:

 Questions will be capable of containing images, audio, video, or Flash.

 Instructors will create survey and/or poll questions.

 Instructors will create self-assessments that students can take.

 It will display instructor-created feedback with links to relevant course

material for review and remediation to items missed on exams.
  Instructors will set a time limit on a test.

 Instructors will set a specific password to restrict access to tests.

 Instructors will create topic-specific, lesson-specific tests or course-level tests.

 Instructors will create a database of questions that the system will randomize to
create a unique self-assessment for each student. Would help to avoid cheating
and passing along of test items?

 Instructors will import questions from existing test banks.

 Instructors will differentially weigh tests and create their own grading rules.

 The system will provide analysis data for surveys

 Instructors will see assessment submissions to know which assessments have

been completed, which need review or grading, and which have not yet been
submitted.

 Instructors will get a report that shows number of attempts and time per
attempt on each assessment for individual students.

 Students will take exams, quizzes, surveys, polls and self-assessments.

2.3.3.6 Data Element:

Couse ID
Couse Name
Subject
Topics
Grade
Assessment Authority
Approved By
Date of Assessment
Require Modifications (it will be Boolean)

2.3.4 Discussion Forum

2.3.4.1 Existing System:

In the existing system the university / college have their own manual way for discussion
of the topics. Such discussion involves the people who are related to the discussion. And
no additional views from the outside world are included. There exist no documentation
for the discussion for the future use.

2.3.4.2 Proposed System:

In the proposed system the existing system of discussion would be automated such that
the entire summary of the discussion is available on the internet and all the people in an
out of the college university are invited to express their views and enlighten the topic.

2.3.4.3 Context Diagram:

Member-Record
 Validity Check

Other Viewers

Login/Post/Sign- Read Privilege Message of

up Forum
Member Discussion
forum Request for Read Msg.

Read/Post/Edit Message
2.3.4.4 Flow Chart:

START

Read the forum by the user

Post the information/query on to the
forum User login their ID

NO
Check the user is valid Registration form for the user

YES

Add the Information/query on Query reply

to the forum

Stop
2.3.4.5 Data Element:

Forums can be of two types:

 General forums
 Learning forums

Forums are organized under following headings:

1. Forum (the name of the forum)

2. Description
3. Discussions (the number of discussions started)
4. Unread posts (the number of posts you have not read yet)
5. Track (the 'yes/no' information about your choice whether or not track the unread
posts - if your choice is negative, you will find an '-' sign instead of the number of
the posts unread)
6. Subscribed (the 'yes/no' information about your choice whether or not get the
posts transferred to your mail box)
7. RSS (the 'RSS' (Really Simple Syndication) button - please refer to RSS in
forums for additional information

Creation Of Forum

Creating a new forum

Forum name
Forum type
Forum introduction
Can a student post to this forum?
Force everyone to be subscribed?
Read tracking for this forum?
Maximum attachment size
Allow posts to be rated?
Use ratings
Restrict ratings to posts with dates in this range
Visible to students

Viewing Of Forum

What you can see under the introduction text to the forum depends on which of the three
options you have chosen in the Forum type field while creating the forum.

1. If you have chosen A single simple discussion, you will see the text you have
written at the 'Forum introduction' space while creating the forum as the first post
of the discussion: there will be a heading, which is the forum name, the
information about the author and its date. Below you will find the replies that
have been posted (if there are any).
 2. If you have chosen Standard forum for general use, you will see the
introduction text in a separate space above the discussion field, in which you will
the information such as the title of the discussion (which means the forum's title),
its author, the number of replies and the date of the last post.
3. Choosing Each person posts one discussion the view will be basically the same
as in the previous case, the only difference being the 'Add a new discussion'
option. Viewing a forum page, you will see the text you have written at the
'Forum introduction' space while creating the forum, and, if there are any, the
discussions that have been started.

In all cases, above the introduction to the forum you will find options concerning
subscription to the forum as well as the 'Update the forum' button and the 'Jump to' field,
with which you can 'jump' to any part of the course.

Viewing a Discussion

A discussion thread may be displayed in four ways.

1. Display replies flat, with oldest first - the discussion will be displayed in one
line and the chronological order from the oldest to the newest
2. Display replies flat, with newest first - the discussion will be displayed in one
line and the chronological order from the newest to the oldest
3. Display replies in threaded form - only the post starting the discussion will be
displayed in its full form; replies will be reduced to the headlines (including
information about its author and date of release) and organized chronologically;
moreover, replies will be shifted towards the right so that only replies to the same
post were in the same line
4. Display replies in nested form - all posts are displayed in their full forms; replies
will be reduced to the headlines (including information about its author and date
of release) and organized chronologically; moreover, replies will be shifted
towards the right so that only replies to the same post were in the same line

You may also move the whole discussion to any other forum in the course. To do that,
use the 'Move this discussion to...' field positioned in the right-side corner above the
discussion thread.

Forum Posting

The default content of Subject is usually 're: <the name of the 'parent' post>'. You can
change it though.

There are several tips concerning careful reading, writing and asking you might consider
worth following - you will find them on the left-hand side of the Message field.
When writing text in Moodle there are several formats you can choose to produce your
text, depending on your expertise and the type of browser you are using. Please refer to
Formatting text for further information.

Forum Subscription

When a person is subscribed to a forum it means that they will be sent email copies of
every post in that forum (posts are sent about 30 minutes after the post was first written).

People can usually choose whether or not they want to be subscribed to each forum.

However, if a teacher forces subscription on a particular forum then this choice is taken
away and everyone in the class will get email copies.

This is especially useful in the News forum and in forums towards the beginning of the
course (before everyone has worked out that they can subscribe to these emails
themselves).

Choosing Everyone can choose to be subscribed enables you to check (and modify) the
number of subscribers ('Show/edit current subscribers') and to subscribe to (or
unsubscribe from) the forum ('Subscribe to this forum' / 'Unsubscribe from this forum').

2.3.5 Calendar

2.3.5.1 Existing System:

In current system used by the university / college all the schedule viz. Examination
schedules, time sheets for the classes and other activities are all done manually which
sometimes leads to ambiguity in the time sheet of the events involved which needs to be
corrected and it becomes really tedious task for any human coz it might again involve
some human errors.

2.3.5.2 Proposed System:

The proposed system would include the facility to set and show due dates to
assignments, forums, short quizzes, exam dates, etc., It will also let its users to view
previous or future months by clicking left or right for the calendar year. For the benefit
of its users this system will include some color schemes to point out some of the events
viz. important things will bear Red Color etc. Our system will provide its users with the
Tree view of the events as they are scheduled which makes the calendar user-friendlier.
It will also provide the facility to add a user event, a group event, or a course
event.
 2.3.5.3 Context Diagram:

Alert Generate to
reschedule the chart Req. to modify the
Schedule
Instructor/HOD General Mass
Chart out the schedules for the Provide a Convenient look
events of schedules
Calendar

MIS

Calendar-Event-Schedule
2.3.5.4 Flow Chart:

START

Input for the schedule

 NO
Check the schedule is valid Exit

YES

Makes the schedule for event

Stop

2.3.5.5 Scope:
 A user event will be private – no one else should be able to see account holders
user events (a personal date book).
 The members of the group will only see a group event.
 A course event will be viewable by everyone enrolled in the class.

2.3.5.6 Data Elements

1. Name – This can be anything you like, but probably should be short.
2. Description – This is the full details of the event.
3. Date – This sets the date and time of the event. The default is today’s date.
4. Duration –This sets how long the event lasts.
5. Repeats – This field sets if the event repeats weekly or not. If it does repeat, you
must set how many events to create

2.3.6 Reports & Performance

2.3.6.1 Existing System:

In the current system this task is the most difficult and hectic job because instructor has to
keep a track of the performance of each individual student and then finally have to
generate the reports for the students on monthly and yearly basis, which adds to the
workload of the instructor.

2.3.6.2 Proposed System:

Our system will offer desired specifications for Student Report and Performance
Tracking as functionality for the LCMS. The Student Report and Performance Tracking
is a managed area where the instructor has the ability to view and track the usage of
course materials by students, and to perform additional analysis and reporting both of
aggregate and individual usage. Instructors will be able to track where the student has
been within the components supporting the course and it will provides the time each
student spent on specific course units, lesson topics, discussion forums, course
assessments, assignments and self-assessments. Also he will be able to view the summary
of all discussion posts by student.
2.3.6 Reports & Performance

2.3.6.1 Existing System:

In the current system this task is the most difficult and hectic job because instructor has to
keep a track of the performance of each individual student and then finally have to
generate the reports for the students on monthly and yearly basis, which adds to the
workload of the instructor.

2.3.6.2 Proposed System:

Our system will offer desired specifications for Student Report and Performance
Tracking as functionality for the LCMS. The Student Report and Performance Tracking
is a managed area where the instructor has the ability to view and track the usage of
course materials by students, and to perform additional analysis and reporting both of
aggregate and individual usage. Instructors will be able to track where the student has
been within the components supporting the course and it will provides the time each
student spent on specific course units, lesson topics, discussion forums, course
assessments, assignments and self-assessments. Also he will be able to view the summary
of all discussion posts by student.

2.3.6.3 Context Diagram:

2.3.6.4 Flow Chart:

Instructor

View and track the usage of

course material by student

Calculate additional analysis and reporting

both of aggregate and individual usage

Post the report of performance of the

student on the forum

Stop
2.3.6.5 Scope:
 Instructors will be able to monitor students who are currently logged in to the
course.
 Instructors will be able to export all student tracking data.
 Instructors will be able to maintain private notes about each student in a
secure area.
 Instructors will be able to get a report that summarizes individual student
performance on assignments.
 Instructors will be able to set up custom reports.
 Students will be able to see progress and status on each assignment for the
course.

2.3.6.6 Data Element:

Couse ID
Couse Name
Subject
Topics
Grade
Assessment Authority
Approved By
Date of Assessment
Require Modifications (it will be Boolean)

2.3.7 Surveys

2.3.7.1 Exiting System:

In the present system all assessment and surveys are either done manually or not done at
all. Assessment and surveys are the most important pillars of a college/university which
helps them to analyse the current status of the reasoning and aptitude power as well as
the knowledge in their subjects.

2.3.7.2 Proposed System:

Our System will provide an overall summary description and desired specifications for
Assessment functionality to be created to support LCMS functionality. The Assessment
area will be a separately managed area available for instructors to create and manage
surveys, polls and quizzes and exams.
2.3.7.3 Context Diagram:
 Alert Gives Survey
HODS General Mass

Surveys
Request for Survey
Request to give Survey

MIS

Survey Report
2.3.7.4 Flow Chart:

Instructor

Read the request for the survey,

polls, quizzes and exams

Conduct the survey, polls, quizzes

and exams

Collect the report of survey, polls,

quizzes and exams
 Send information to
Database of instructor

survey,
polls,
exams
Discard the report

Compare this
Yes report with the No
previous one
that is good for
system

Stop
2.3.7.5 Scope:

 Instructors will be able to create diverse assessments utilizing templates that

include: true/false, multiple choice, multiple answer, ordering, fill-in-the-blank,
matching, and short answer/essay questions.
 Questions will be capable of containing images, audio, video, or Flash.
 Instructors will be able to create survey and/or poll questions.
 Instructors will be able to create self-assessments that students can take.
 It will display instructor-created feedback with links to relevant course material
for review and remediation to items missed on exams.
 Instructors will be able to set a time limit on a test
 Instructors will be able to set a specific password to restrict access to tests.
 Instructors will be able to create topic-specific, lesson-specific tests or course-
level tests.
 Instructors will be able to create a database of questions that the system will
randomize to create a unique self-assessment for each student. Would help to
avoid cheating and passing along of test items.
 Instructors will be able to import questions from existing test banks.
 Instructors will be able to override the automated scoring and determine
alternatives to communicate test results to students.
 Instructors will be able to differentially weigh tests and create their own grading
rules.

2.3.7.6 Data Element:

The Survey module provides a number of verified survey instruments that have been
found useful in assessing and stimulating learning in online environments. Teachers can
use these to gather data from their students that will help them learn about their class and
reflect on their own teaching.
2.3.8 Assignment

2.3.8.1 Exiting System:

The existing system instructor has the limited resource and hence genrates a limited
assignments to the student. There are times when the students are not able to submit their
assignments due to some reasons. Also some students didn’t take their asssignement
seariously because they know they might skip through the eyes of their instructors.

2.3.8.2 Proposed System:

Our system will provide an overall summary description and desired specifications for
Assignment capability to be created to support LCMS functionality. The Assignment area
will be a separately managed area available for instructors to use for creating assignment
activities, and managing those activities to support their course.The system will give
instructors capability for setting up unlimited amount of assignments associated with a
course. And it will allow designated templates for specific types of assignments with
designated attributes for each kind.

It also allows the teacher to grade various types of student submissions. There are three
types:

Upload
A student can upload a single file. This could be a Word document, spreadsheet or
anything digital. Multiple files could be zipped and then submitted.

Online Text
This assignment type asks users to edit a text, using the normal editing tools. Teachers
can grade them online, and even add inline comments or changes.

Offline assignment
This is useful when the assignment is performed outside of LCMS. It could be something
elsewhere on the web or face-to-face. Students can see a description of the assignment,
but can't upload files or anything. Grading works normally, and students will get
notifications of their grades.
2.3.8.3 Context Diagram:
 Send Alert to
Instructor Instructor regarding Student
Submission of Provide request
Assignment assignment

Assignment Request for the Assignment

Upload the Assignment Management & Submission of the
System assignment

MIS

Assignment –Student-Status
2.3.8.4 Flow Chart:

Start

Read schedule date for

submission of assignment
 Checks all assignment by NO
Give the next date of submission
the schedule date

YES

Assignment read by the instructor

Approve assignment NO Given back the assignment

by the instructor to student

YES

Give the grade to the assignment

Stop
2.3.8.5 Scope:

 The system will allow instructors to associate assignments with specific lessons or
units within a course
 Instructors will be able to have the flexibility to determine if an assignment is
a mandatory reading assignment, homework, project (individual/group) etc.
 The instructor will be able to determine whether or not the assignment is to be
graded/non-graded, if it is for extra bonus points, etc.
 Instructors will be able to create individual assignments, group assignments, or
customize assignments with different instructions for each individual or group
receiving the assignment.
 Instructors will be able to specify timelines and due date for completion.

 Instructors will be able to specify different options for returning assignments

Email assignment, respond via the system, upload a file to the system etc.

 The system will allow students to save their work so that they can come back later
to work on their submission and submit it only when they are ready. Once
they have submitted their assignments, students can also be given the option to
recall their submission if they change their mind and want to make additional
modifications.

 The system will organize assignments in one central place so that instructors
can easily see which assignments have been submitted, which have not
been submitted, which have been graded, and which have been published.
 The instructor will be able to email reminders to students when due date is
near.
 Instructors will be able to provide feedback on all assignments.

 The system will automatically associate each assignment that needs tobe graded
into the instructor's grade book.

2.3.8.6 Data Element:

Creating an Assignment

 A s s i g n m e n t name
 Description
 H e a d l i n e text
 Grade
 A v a i l a b l e from
  D u e date
 P r e v e n t late submissions
 A s s i g n m e n t type

Assignment Details

 A l l o w Resubmission
 E m a i l alert to teacher
 M a x i m u m Size
 C o m m e n t Inline

Viewing an Assignment

Viewing/submitting an assignment you will see the assignment name and its description
with the 'View “Number of assignments submitted” and the opening/closing dates &
hours ('Available from' and 'Due date') of a given assignment. What's (and if there is
anything) below depends on the type of assignment.

 I n the Offline activity assignment there are no additional options.

 I n the Online text assignment you will also see assignment submission (if you
have done so) with the Edit my submission option as well as the Feedback from
the Teacher field.
 In the Upload a single file assignment, you can go for the Upload a file option,
the execution of which demands using the Browse link allowing you to choose
the file on computer you wish to be uploaded.

Assignment Submissions

 F i r s t name & Surname (along with the photograph)

 G r a d e (for the submitted assignment)
 C o m m e n t (the feedback information you have written in the feedback field
while grading the assignment)
 L a s t modified (Student) (the date of the last modification of the assignment by
the student)
 L a s t modified (Teacher) (the date of the last modification of the assignment
by the student)
 S t a t u s (with which you can move to the page where you grade the
submitted assignment or, in case it's been graded, update the grade and/or the
comment)

2.3.9 Grade book

2.3.9.1 Existing System:

In existing system, instructor has to make the Grade Book manually for student acadmic
and other activities performance. And it is also for the grading of lessons of a
subject.There are times when the instructors are not able to judge or keep an eye on the
student’s acadmic and other activities due to some reasons. Which results wrong grading
of the student and it will effect the student acadmic future.

2.3.9.2 Proposed System:

Our System will give an overall summary of the student’s acadmic and other activities
performance using the prestored databases like their mark sheet,attendance
register,assignment register etc. The online Grade Book will be a separately managed
area available for instructors to use for online grading of all assignments to support their
acadmin & other performances and course activities. The chances of wrong judgement is
very less in this system because it is fully automated system.

2.3.9.3 Context Diagram:

Alert on Requesting /receiving of grade book by

student Grade Book Provided to Student

Instructor Student

Request for Creation of

Grade Book Grade Book Request for his Grade Book
System

Mark Sheet Grade Book

Performance-Report-Traker
2.3.9.4 Flow Chart:

START

Input the student ID

 NO
Check the
student ID Register the student

YES

Fetching the student’s data

from performance-report
tracker

Calculate the grade of the student

Stop
2.3.9.5 Data Element:
 Course Name
 Instructor Name
 Student ID
 Student First Name
 Student Last Name
 List of assignments
 Due Date for each assignment
 Completed/Not Completed for each assignment
 Grade earned for each assignment
 Current Overall Grade for the course.

2.3.10 Learning & Content Delivery

2.3.10.1 Existing System:

The educational organizations are using the manual functioning for creation and
management of various courses as demands by using the market needs and the necessary
and elementary contents, which sometimes results wrong selection of content for the
specific course, which will be very irrelevant for the student career.

2.3.10.2 Proposed System:

Our System “The Learning and Content Delivery” will support all functions and
capabilities necessary for course creation and management. Instructor will be able to
design courses for facilitating learning or system managed self studies. He will also be
able to create their own look and feel templates i.e. he will be able to create
images,header and footers etc.
 2.3.10.3 Context Diagram:
Alert on Requesting /receiving of course
content by student Content Provided to Student
 Instructor Student

Creation of course
Content and Request for delivery
Delivery the course content
System via web

Course content
Delivered
Course content

2.3.10.4 Flow Chart:

2.3.10.5 Scope:

 Instructors will have the capability of built-in authoring Web-based content

creation.
 Instructors will create both linear and nonlinear learning sequences.
 Instructors will organize learning objects (topics, pages) into learning sequences.
 Instructors will use ready-made templates to create announcements, FAQs,
calendar entries, links, discussion forums, course descriptions, course content,
course units, instructor biography and syllabus, glossaries, handouts, learning
objectives, lecture notes, multimedia content, tips, and resources.
 Instructors will personalize access to specific course materials and assessments,
based on access rights, group membership, previous course activity, or student
performance and/or specific start and end dates or other criteria.
 Instructors will selectively release materials, assessments, announcements, and
emails based on previous course activity or specific start and end dates.
 Instructors will set up specific course content that is released on a specific date
and that students must complete before they continue with course.
 Instructors will designate whether their files are private or publicly accessible.
  Instructors will describe course content using metadata.
 Instructors will search content repository for content previously created by
anyone within the educational Institution for reuse.
 The system will provide a central content repository where course content files
can be stored and accessed by other instructors if necessary.
 The system will launch and track progress of Web-based learning.
 The system will support links to other training sites or other resources.
 The instructor can disable a course without removing it from the LCMS.
 The system will support creation and management of workflows for collaborative
content creation and review.
 The system will support various types of content:
 Audio
 Video
 Animation
 HTML
 JAVA
 Flash
 PowerPoint
 Word

2.3.11 Authoring Capability

Already made in eZ Publish. So we are not concentrating more on that and

we will simply add this module at the time of design.