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Republic of the Philippines

Department of Health
OFFICE OF THE SECRETARY

DEC 2 22A$

DEPARTMENT ORDER
No.2015- WA-
SUBJECT: Revised Rules and Procedures on the Preparation and Approval of
Administrative Issuances in the Denartment of Health (DOH)

RATIONALE

Department Order No.2009-0116 dated April 20,2009 entitled "Rules and


Procedures on the Preparation and Approval of Administrative Issuances in the
Department of Health" was effected to ensure uniformity and facilitate the processing
of administrative issuances in the DOH. However, with the implementation of
Executive Order No. 366 which rationalized the organizational and firnctional structure
of the DOH and other organizational development issuances, there is a need to update
these guidelines to ensure coherence with the most recent reforms being implemented
by the DOH.

The following shall be used as basis in the preparation and approval of


Administrative Issuances (AIs) :

1. Latest issuances on Delegation of Authority and Organizational and Functional


Implementation Arrangements
2. All relevant Department Personnel Order on Assignment and Reassignment of DOH
Key Officials and Department Order on organizational units rearrangements and
similar guidelines
3. Most recent issuances on Clearing of Health Human Resource Learning and
Development (HHRLD) Activities and Guidelines Attendance to on
Conventions/Seminars/Conferences and other Similar HHRLD
4. Latest policies and guidelines on granting of benefits and entitlements
5. Most recent issuances on New Nomenclature of Offices
6. Policy on the Usage and Coining of Abbreviations

II. OBJECTIVES

This Order shall harmonize implementing rules and procedures of the


Administrative Issuance System (AIS) with the recent DOH administrative and
organizational reforms. It shall seek to provide a more detailed procedure in the
formulation, classification, processing, dissemination and publication of administrative
issuances to ensure adherence to the standards of the AIS.

ilI. SCOPEOF'APPLICATION

These rules and procedures shall apply to all Offices, Bureaus and Services in
the DOH Central Office, Regional Offices, Food and Drug Administration, Bureau of
Quarantine, DOH Medical Centers, Regional Hospitals, Sanitaria and Institutes,

Building 1, San Lazaro Compound, Rizal Avenue, Sta- Cru4 1003 Manila o Trunk Line 651-7800 Direct Line: 711-9501
Fax:743-1829;'143-1786 r URL: htto://www.doh.gov.oh; e-mail: osec@doh.gov.oh
IV. DEFINITION OF TERMS

1. Administrative issuances - refer to the official write-up or documentation of


statements, notices, announcements, communications and even assigned or
entrusted authority and responsibility from the Secretary of Health or other DOH
officials on policies, standards, tasks and other relevant information for DOH
personnel including the general public and private health and health-related service
providers and other stakeholders.

2. Types and Hierarchy

There are seven (7) types of administrative issuances being issued by the DOH
which are ranked as follows in order of primacy:

a. Administrative Order (AO) - prescribes policies, rules and regulations and


procedures promulgated by the DOH in accordance or pursuant to law and is
primarily applicable to individuals and orgarizations outside the DOH.

b. Department Order (DO) - prescribes policies, rules and regulations and


procedures promulgated by the DOH in accordance or pursuant to law and
health industry and international standards and is primarily applicable only to
individuals, groups, offices, bureaus, services, hospitals, offices or agencies
under the DOH.

Department Personnel Order (DPO) and specific DOH Unit DPO - an


issuance directed to particular offices, officials or employees, concerning
specific matters including assignments, detail, transfer, secondment, attendance
to training, workshops, meetings, travel and any and all movements of personnel
for compliance of all concerned.

d. Department Memorandum (DM) - an issuance that deals with guidelines,


reminders of actions and obligations of all or group of offices within the
Department emanating from higher authorities which take part of continuing
tasks for any given period and mandated'ofor compliance".

e. Department Circular (DC) - this serves as general instructions or references


emanating from the DOH, other government offices and private or external
entities relevant to DOH activities.

f. Memorandum Circular (MC) - refers to guidelines, policies, issuances from


other government agencies that may be relevant to the internal administration of
DOH or conduct of its services or mandate and may be of interest or pertinent to
individual personnel or a particular group, offices or DOH as a whole.

g. Memorandum (Memo) - is a missive, letter, note, communication, notification,


correspondence, notice, reminder, advice, counsel, announcement and message
between and among DOH units, officials and personnel.

An Administrative Order, being the highest administrative issuance of the DOH


can amend and repeal all other administrative issuances. Further, an issuance that is
higher in rank cannot be repealed or amended by atr issuance that is lower in rank.

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3. Amendments - these are corrections, changes, additions, inclusions and exclusions
as deemed necessary to adjust to the changing circumstances surrounding the
subject thereofor the problem sought to be solved.

4. Rescission/revocation/repeal of issuance - issued when the provisions of an


existing issuance are rendered ineffective by newly enacted laws or directive
emanating from a higher authority.

5. Joint issuance - issued by two (2) or more government agencies who have a stake
in the execution of the provisions of a law or directives emanating from a higher
authority that may be relevant in the conduct of their mandate or administration.

V. GENERAL GUIDELINES

1. The originating office shall spearhead the formulation and documentation of an


issuance. Complete staff work is expected to have been undertaken by the
concerned office or group. This may include comprehensive consultation ilmong
various stakeholders, including public hearing, if required and review of existing
issuances, current local and intemational policies, statures and standards that may
have direct or indirect effect or relation to the issuances and vice versa.

2. The type ofissuance to be used shall depend on the purpose, scope or coverage and
target addressee ofthe directive.

3. The issuance shall be organized following the prescribed format and content for
each type ofissuance.

4. All issuances shall be registered in the Document Tracking Information System


(DTRAK) for proper monitoring and ensure transparency and accountability.

5. A keywords box placed at the signature page of the duplicate copy of the issuance
shall be accomplished by the originating office to enhance the searching and
improve the efficiency of cross referencing and indexing (see Annex A, Figure 5).

6. All issuances shall go through a process of consent and agreement before the final
approval. An initials box shall be placed on the signature page of the duplicate copy
indicating the originating office and all those involved in the approval process (see
Annex A, Figure 4)

7. All concerned staff and officials involved in the endorsement process shall signi$
their endorsement by affixing their respective initial and the date when this was
endorsed in the initials box.

8. The approving authority shall sign the issuance only upon completion of the
endorsement process.

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VI. SPECIFIC GUIDELINES

A. Authority to Issue

1 . The Administrative Code of 1987 authorizes the Secretary of Health to publish


or issue official directives to efficiently accomplish its mandate and to ensure
a coordinated, integrated and efficient administration of the Department.

2. Approval of issuances, except for an Administrative Order, maybe delegated


by the Secretary of Health to members of the Executive Committee (ExeCom),
specifically, Heads of Cluster/Offices, who are either an Undersecretary or
Assistant Secretary. Likewise, other units of the Department all over the
country are given this authority but with limitations based on the
Administrative Code.

3. With the exception of an Administrative Order, any office, bureau, service,


attached agency or corporation may issue their corresponding orders, memos,
circulars and the like but only for purposes of application within their
respective units. Chapter 6, Section 36 of the Administrative Code states:

"(a) The Head of a bureau or office shall prescribe forms and issue circulars or
orders to secure the harmonious and efficient administration of his bureau
or office and to carry into full effect the laws relating to matters within his
jurisdiction

(b) Heads of bureaus or offices are authorized to issue orders regarding the
administration of their internal affairs for the guidance of or compliance by
their ofhcers and employees

(c) Regional Directors are authorized to issue circulars of purely information


or implementing nature and orders relating to the administration of internal
affairs of regional offices and within their supervision

(d) Issuance under paragraphs (2) and (3) hereof shall not require, for their
effectivity, approval by the Secretary or other authority"

4. When a Department Personnel Order is already issued for the participation of


officials and personnel and is signed by any member of the DOH Executive
Committee, the Regional Offices, hospitals, bureaus and services shall not
anymore issue another order restating or repeating the same.

B. Preparation of Administrative Issuances

The prescribed guidelines in the preparation, endorsement and approval of the


seven (7) types of administrative issuances are as follows:

1. Paper Size. The size of paper to be used should be A.4 to conform with ISO
standard.

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2. Letterhead

a. The official letterhead of the Office of the Secretary shall be used for all
types of administrative issuances. This can be downloaded from the DOH
Intranet under Official Forms. For issuances disseminated by DOH officials
who are heads of their respective major organizational units which are
inherent in hisftrer position and applicable only to organizational units under
his/her jurisdiction, ndy use their respective letterheads (see Annex A,
Figure 1).

b. For issuances to be signed by the Secretary of Health, the DOH letterhead


shall be printed in full color. For issuances to be signed by Undersecretaries,
Assistant Secretaries and Bureau/Service Directors, DOH letterhead printed
in black and white may be used, but the former is preferred.

c. Additional logos may be included such as logos of DOH priority programs.


It shall be smaller than the official logo of the DOH and placed at the bottom
left or right part of the page. Logos must be officially approved by the
Undersecretary or Assistant Secretary concerned that heads a group of
Bureaus or Services.

d. Font for the header is Times New Roman and sizes of text are as follows:
Republic of the Philippines - size 10; Department of Health - size 12; and
Office of the Secretary - size 14, all caps and bold. (See Annex A, Figure 1)

e. The footer consist of the complete address of the offrce including telephone
and facsimile numbers, URL of the DOH (qury-don,g+h) and the official
e-mail of the office concerned. Font is Times New Roman size 8 (see Annex
A, Figure l).

f. The letterhead, header and footer, shall only be used on the first page of the
original copy ofthe issuance.

3. Date of Preparation

a. Except for AOs and DOs, the date shall reflect the actual date when the
issuance was prepared. It shall be placed before the issuance type in the
upper right corner of the first page of the original and duplicate copy, using
font Times New Roman size 12 (see Annex A, Figure 2).

b. For AO and DO, the DOH Central Records and Archives Unit under the
Knowledge Management and Information Technology Service (KMITS)
shall stamp the date it was officially signed at the upper right corner of the
first page of the original and duplicate copy. Unless stated otherwise, the
stamped date shall serve as the date of effectivity.

c. Amendment to a DPO shall be prepared preferably after the activity was


conducted to ensure all corrections, changes and additions will be included
and to avoid exceeding the limit of two (2) amendments.

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4. Issuance Type and Numbering Format

a. The type of issuance shall be placed on the left most side of the page. It shall
be in capital and bold letters, using font Times New Roman, size 12 (see
Annex A, Figure2)

b. The issuance number shall follow the format "YYYY-XXXX"

Where: "YYYY" represents the current year


*XXXX" represents the chronological or sequential number to
be assigned by the DOH Central Records and
Archives Unit

If an amendment, the issuance number shall follow the original number and
an additional sequential digit "YYYY-X){XX-2"

Where: "2" represents a letter of the alphabet indicating the number of


times the issuance was amended.

c. It shall be placed below the issuance type by indicating "No." followed by


the four-digit year then a hyphen and blank line, using font Times New
Roman, size 12 (see Annex A, Figure 2).

5. Subject Matter

a. Only one subject matter shall be clearly specified in the subject heading.

b. It shall be written in title case. bold and underlined. Font is Times New
Roman, size 12 and text alignment should be justified.

c. The subject matter shall not be ended with a period.

d. Refer to Annex B for the specific guidelines in the composition of the


subject matter for each type of issuance.

6. Body/Content

a. For uniformity and a more formal presentation of the issuance, semi block
style shall be used.

b. Body/content text alignment shall be justified. Font to be used shall be


Times New Roman, size 12.

c. Left and right margin of each page shall at least be one (l) inch to
accommodate amendment/rescission stamps in amended or rescinded
administrative issuance.

d. Refer to Annex B for the specific guidelines in the presentation and


organization ofbody/content for each type ofissuance.

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7. Approving Authority

a. Approval of administrative issuances except for Administrative Order may


be delegated by the Secretary of Health.

l. Ifapproval is delegated, the latest issuances on the Delegation of


Authority shall be followed. Reference shall be made to the latest
issuances on Assignment or Re-assignment of DOH Key Officials.

2. If approval is delegated, the phrase "By Authority of the Secretary of


Health" shall be written above the name of the approving official.

b. If an amendment, the authorized signatory shall be the signatory of the


original issuance except when there are organizational structural changes as
mandated in the most current Delegation of Authority, Assignment and
Reassignment of DOH Key Officials.

c. Indicate in capital and bold letters the complete name of the signatory with
relevant extensions regarding his/her educational degrees, professional
licenseieligibility or accreditation. On the next line/s, place the offrcial
designation or position, the name of the office and other official designation
if applicable (see Annex A, Figure 3).

d. Refer to Annex B for the specific guidelines in the approval for each type of
issuance.

8. Endorsement Process
a. On the signature page of the duplicate copy, an initials box indicating the
originating office and all those involved in the approval process and the date
when this was endorsed from one officer to another shall be placed (see
Annex A, Figure 4).

b. Endorsement must follow the most current issuances on the Delegation of


Authority. Reference shall be made on the latest issuances on Assignment
and Re-assignment of DOH Key Officials. However, in compliance to
Section 8 of Republic Act (RA) No. 9485 otherwise known as the Anti-Red
Tape Act of 2007, the number of signatories in any document shall be
limited to maximum of five (5) signatures which shall represent officers
directly supervising the office or agency concerned before the final
signatory.

c. Refer to Annex B for the specific guidelines in the endorsement process for
each type ofissuance.

9. Keywords Box

a. On the signature page of the duplicate copy, the keyrvords box shall be
placed below the initials box.

b. There are two (2) rows in the keywords box. The first row is for the
keywords while the second row is for the related issuances, laws, etc.

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c. The originating office shall indicate in the keywords box all pertinent words
found in the issuance and related DOH issuances, laws or directives from
other government agencies. Keywords will be useful in facilitating
document search (see Annex A, Figure 5).

C. Preparation of Joint Issuances

The prescribed guidelines in the preparation, endorsement and approval of a


joint issuance are as follows:

1. If the DOH is the main proponent, the concerned office shall spearhead the
formulation and documentation of a ioint issuance.

2. Letterhead

a. Header

a.l The official logos of the concerned departments or offices shall be used.

a.2 The logos of concerned departments or offices shall appear at the top
most center part of the page, with the main department or office
proponent's logo at the left most center part of the page. All logos shall
be printed in full color. The prototype shall be provided by the
respective department or office to ensure that only official logos will be
used.

a.3 Font for the departments/offices rulme is Times New Roman size 14, all
caps and bold (see Annex A, Figure 6).

b. No footer shall be indicated.

J. Date of Preparation.

a. The originating offrce shall not indicate the date of preparation

4. Type of Issuance and Numbering Format

a. The type of issuance shall be placed on the left most side of the page. It
should be in capital and bold letters, using font Times New Roman, size 12
(see Annex A, Figure 6).

b. Only one number shall be assigned to ensure proper identification of the


issuance. The main proponent of the joint issuance shall assign the issuance
number.

c. The issuance number shall follow the format prescribed in Section VI, (B)
number 4.

d. Assignment of issuance number shall follow the current number sequence


for the particular type of issuance.

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5. Approving Authority. All joint issuances shall be signed by the respective
heads of the agencies involved unless otherwise delegated on special
circumstances (see Annex A, Figure 7).

6. Subject, Body/Content, Endorsement Process, Keywords Box and other


provisions not directly stated shall follow the guidelines for all issuances as
stated in Section VI and Annex B.

D. Forms

The complete format in the organization of each type of issuance is illustrated


in Annex B, Forms 1-7.

E. Amendments
1. An administrative issuance may be amended directly by the Secretary of Health
or delegated to an Undersecretary or Assistant Secretary. A lower in rank officer
cannot amend an issuance signed by a higher authority. In the same manner that
a lower in rank issuance cannot amend a higher in rank issuance as stipulated in
Section IV, number 2.

2. Amendments to an issuance shall be limited to a maximum of two (2) only,


thereafter, a total revision or reissue of the issuance shall be made. A DPO on
an activity shall be re-issued when it already reached the limit of two (2)
amendments but still has changes or corrections that need to be incorporated.

3. The detailed procedures in the preparation, processing, endorsement and


approval of an amendment issuance shall follow the rules prescribed per type of
issuance being amended.

F. Rescission/Revocation/Repeal of Administrative Issuance

1. An administrative issuance may be rescinded, revoked or repealed directly by


the Secretary of Health unless delegated to an Undersecretary or Assistant
Secretary. A lower in rank officer cannot rescind or repeal an issuance signed by
a higher authority. In the same maiiner that a lower in rank issuance cannot
rescind or repeal a higher in rank issuance as stipulated in Section IV, number 2.

2. The preparation, processing, endorsement and approval of a rescission issuance


shall follow the rules prescribed per type of issuance being rescinded or
revoked.

G. Numbering of Approved Issuances

l. All administrative issuances issued at the DOH Central Office, except for
Memorandum, internal DPO and other specific office issuances shall be
forwarded to the DOH Central Records and Archives Unit for numbering.

2. Based on the Administrative Code of 1987, every circular or order issued shall
be properly identified and chronologically numbered. Each class of issuance
shall begin with the number "l" for each calendar year.

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2.1 Administrative issuances shall be numbered sequentially each year as
received at the DOH Central Records and Archives Unit.

2.2 Amendment issuances shall be numbered following the format prescribed


for each issuance type.

2.3 In cases when an issuance has already been numbered but withdrawn
permanently, the number will not be issued again.

2.4. Internal DPOs and other specific office issuances shall be numbered by the
respective Administrative Officer or designated Records Officer of the
concerned office/bureau/service or official secretariat of the committee.

H. Dissemination

l. All issuances shall be posted in the AIS Billboard, DOH Intranet. All DOH
offices are required to have an internet connection as mandated by law to access
this site.

2. Mislabeled, misclassified, incomplete initials box and erroneous issuances shall


not be posted and shall be immediately returned to the originating office for
necessary correction or modification as indicated in the Document Control
Request Form (DCRF) (see Annex B, Form 8).

3. All AOs, DCs on training, supplemental provisions to an AO and advisories for


the private sector and the general public and DMs on Manual of Operations
(MOPs) or Standard Operating Procedures (SOPs) shall be posted in the DOH
portal (www.doh. gov.ph).

4. Posting of AOs in the Official Gazette, the national government portal or the
official joumal of the Republic of the Philippines (unuugay,p$ for information
dissemination shall be optional.

5. The DOH Central Records and Archives Unit shall post an approved issuance
within twenty four (2a) working hours. In cases when an issuance has already
been posted and the originating office withdraws it, the official concerned shall
formally request withdrawal from the DOH Central Records and Archives Unit
by properly filling-up the DCRF. The official shall be responsible for any
consequences, ramifications or effects of its initial publication and eventual pull-
out.

6. In cases whenminor modification is required for an already posted issuance,


revision shall be allowed within two (2) working days otherwise it will be
withdrawn permanently. Minor revisions include wrong spelling, incorrect date
of activity or date of preparation, number sequence of content, among others.
Text correction or modification shall be done based on ISO guidelines (i.e., no
correction fluid/tape allowed and corrected text should be initialed). The
requesting office shall submit a properly filled-up DCRF to the DOH Central
Records and Archives Unit before any modification or revision shall be made.

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7. Downloading, printing, reproducing and distribution of relevant issuances to the
concerned staff shall be the responsibility of the head of each office.

8. A Certified True Copy (CTC) of any issuance shall be issued upon request by
the DOH Central Records and Archives Unit. Hard copies of an administrative
issuance may be disseminated to the Regional Offices (ROs) upon request, who
in turn shall disseminate the same to hospitals under its jurisdiction. The RO
shall likewise be responsible for providing copies of issuances to hospitals with
no intemet connection.

9. Delayed posting or non-posting of an administrative issuance shall be allowed


on case-to-case basis depending on the official instructions of the Office of the
Secretary and delegated authority. This shall also be allowed for regulatory
offices such as FDA, HFSRB conducting special investigations.

10. All Memoranda, intemal DPOs and other specific office issuances shall be filed
in the respective originating offices or committees and shall not be posted in the
intranet. It shall be the responsibility of the respective office specifically the
Administrative Officer to disseminate these issuances within their unit.

I. Publication of Administrative Issuances

1. Newspaper Publication. The DOH Central Records and Archives Unit shall
facilitate processing of administrative issuances that require publication to a
newspaper of general circulation. As per DO No. 2005-0019 dated May 10,
2005, FDA is authorized to publish its administrative issuances without going
through the centralized newspaper publication.

2. National Administrative Register (NAR) Publication

a. The DOH Central Records and Archives Unit shall be responsible for filing
three (3) Certified True Copies (CTC) of each administrative orders with the
Office of the National Administrative Register (ONAR), UP Law Center,
Diliman, Quezon City per Section 3 (1) Chapter 2, Book VII of the
Administrative Code of 1987, Memorandum Circular No. 11 s.1992 from
the Office of the President.

b. An electronic copy (Word format) of the administrative issuance/s to be


published and filed shall be submitted to the DOH Central Records and
Archives Unit in compliance with the Memorandum Order from UP Law
Center entitled "Requiring All Government Agencies to Submit Electronic
Copy of the Rules and Regulations when Filing such Rules and Regulations
with the Office of the National Administrative Register (ONAR), UP Law
Center" dated January 2,2004.

c. A sharing fee for the filing of administrative issuances at the UP Law Center
shall be charged against the KMITS as prescribed in the Memorandum
Order from UP Law Center which states that:

Filing of each rule/regulotion with the Office of National Administrative


Register (ONAR) is subject to a minimal sharing
(P20.00) per rule/regulation to be filed.
"frt of twenty pesos

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d. Filing of administrative issuances at the ONAR shall be guided by
guidelines 8 and 9 of the UP Law Center which states that:

UP Law Center Guideline No. I - Rules and regulations


filed with
to be the
UP Law Center shall, among others, include but not be limited to the
following:

a) Statements of general applicability which implement or interpret a law;


b) Statement of general applicability whichfix and describe the procedure in
or practice requirements of an agency;
c) Amendment or repeal of any prior rule;
d) Regulations affecting private rights, privilege, occupation or business;
e) Administrative disciplinary action and the governing rules of procedure.

UP Law Center Guidelines No. 9 - Rules and regulations which need not be
filed with the UP Law Center, shall, among others, include but not be
limited to the following:

a) Those which are interpretative regulations and those merely internal in


nature, that is, regulating only the personnel of the Administrative Agency
and not the public;
b) Instructions on the case studies made in petitions for adoptions;
c) Rules laid down by the head of a government agency on the assignments
or workloads of his personnel or the wearing of uniftrms;
d) Rules and regulations affecting only a particular or specific sector and
circularized to them:
e) Instructions by administrative supervisors concerning the rules ond
guidelines to be followed by their subordinate in the performance of their
duties;
fl Memoranda or statements concerning the internal administration or
manogement of on agency not affecting the rights of, or procedure
available to the public;
g) Memoranda or circulars merely disseminating any law, executive order,
proclamation and issuances of other government agencies.

J. Filing and Archiving of Administrative Issuances

1. All administrative issuances issued at the DOH Central Office except for
Memorandum, internal DPO and other specific office issuances shall be filed
and archived by the DOH Central Records and Archives Unit.

2. The DOH Central Records and Archives Unit shall maintain a file of the original
and duplicate copies of the issuances based on the records disposition prescribed
by the National Archives of the Philippines (NAP) pursuant to Republic Act
(RA) No. 9470, Article III, Section 16 and 17.

Section 16. Agency Records Disposition Schedule - AU government ffices,


including GOCCs shall prepare and submit a records disposition schedule in
the prescribed fann which upon approval by the executive director shall govern
the disposition of all the records of that government ffice.

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Section 17. General Records Disposition - The National Archives shall develop
a general records disposition schedule that shall prescribe the disposal of
public records common to all government ffices.

3. Memorandum, internal DPOs and other specific office issuances shall be hled
and archived by the respective Administrative Officer or designated Records
Offi cer of the concemed ofhce/burear.r/service.

4. Filed issuances shall be disposed or transferred to the NAP based on the


approved Records Disposition Schedule (RDS).

K. Issuance Effectivity

l. An AO shall be effective fifteen (15) days after filing at the UP Law Center
unless a different date is specified in the rule following the provisions of Section
4, Chapter 2, Book VII of Administrative Code of 1987 .

2. An AO shall be effective fifteen (15) days after publication in a newspaper of


general circulation.

3. A1l other issuance shall take effect upon posting or publication in the DOH
Intranet unless a different date is specified in the issuance.

L. Execution and Monitoring

1. Head of the office initiating the issuance shall be responsible for implementing
and monitoring the compliance to the approved classification and other
provision of the AIS.

2. The KMD-KMITS shall take charge of the overall implementation and


monitoring of the AIS.

VII. REPEALING CLAUSE


Department Order No. 2009-0116 dated April 20, 2009 and other related
issuances onAIS are hereby rescinded. Section VIII, number 3 of DO No. 2009-0292
"Implementing Guidelines for the Development of Executive Policies of the
Department of Health" is likewise amended accordingly.

VIII. EFFECTIVITY
This Order shall take effect immediately.

JANETTE P. , MD, MBA.H


Secretary of

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Annex A

Figure l. Senrple Officirl Letterherd

tte Philippiaee
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-l l?nes.VeD'-Roilran size 12
Departnrcnt ofHealth
OFTICE OF THE SECTETARY + J*nner new wfrlrrn, she ]1, bold

(both.nmastryti .finr€s :\rew,Rof,nnd, sigs I


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Figure l: Senple Issuance Tlae and Numbering

Rcpublic of tbe Pbilippiaes


Departnent of Health
OTTICE OF THE SE(RETARY

(Date) + Iirner-lfsn,Ennrui4she 12

ITEPARTMENT PERSONNEL ORDER + IiaresrVer, &.arr,an, size tt, bold


No- 2015 - -+ I?rnes New norl;dr\ she 12

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F'igure 3. Sample Format for Approving Authority
If to be signed by the Secretary of Health:

[Name of Secretaryl, MD, _


Secretary of Health

Ifdelegated to next authority:

By Authority of the Secretary of Health

[Name of Undersecretary or Assistant Secretaryl, MD, MPH, CESO _


[Undersecretary of Health / Assistant Secretary of Health]
[Name of Office]

Figure 4. Sample Initials Box

If to be signed by the Office/Cluster Head:

Office Originating Office Other Clearing Office Cluster/Office


Bureau/Service Stakeholder/s (if required) Head
(Div. Chief/Director EA)
Initials
Date

If to be signed by rhe Secretary of Health.

Ofiice Originating Ofiice Other Cluster/Office Clearing Office OSEC


Bureau/Service Stakeholder/s Head (if required) (HEA)
(Div. Chief/Director) (Usec/Asec)
Initials
Date

Figure 5. Sample Keywords Box

Administrative Order on "Revised National Policy on Strengthening the Health and Wellness Program for
Persons with Disabilities"

Keywords national policy, health and wellness, persons with


disabilities, PIVDs. disabled, rehabilitation

Related issuances, laws, directives Republic Act No. 7277. AO No. 2006-0003
from other government agencies

,d
Figrrre 6. Saulrle For:nat for Plzcemeut of Logos, Isscrr"e.Dce Tlpe rnd Nrrmberiug (if DOI{
is the ttzai n proltonent)

Grrfr
IlEPARTltflEl\IT OF IIEALTIf * ?tnles,\rswr1an@n, stze t4, botd
I}EPART]T1IEFTT OF EI}LTCATION
IlEPARTltfiEl\IT OF TRrtIlE A-F{I} II\II}fISTRY

JOIDSTAIIMIIYISTR]LTI\/E {ORIIER + fins,\Igr .R.omu, sae J2, hotd


No- 2O15- + Zim# N* Roma" sg.e 12

(rc1faot*)

Figure ?. Srnple Formet of Eudor:seneEt and Approval of a Joilt Issuance

(ariginal cayry)

tr{AIllE OF SECRETARYI [NAnIE Or SECRETARYI


Secretary Secretary
Departr:reat of Health Departmerrt of Edrrcatioq

F{Alt4IE OF SECRE,TARYI
Secretary
Departrueat of Trade and Iudustry

(dttlclicate co1tyl

[NArfiE OF SECRETARYj INAStrE OF SECR.ETARYI


Secretarjr Secretar5r
Departlneot of ltrealth Departm'errt of Eihrcation
(}tEcc {JngErtug Office of Cleriag (JljlaU
office .ttsmr.um. OfFce
sBcmed
fnUala Dra-_ (tttt€Lj EArJt'tiec., Director HEA
Directc f,JSe
Ltde

ls.slm.ords
|{-elrt€d lssue,cEt

tr{ADIE OF SECRETARyI
Secretarlr
Departlnent of Tlade and Industry

,d
Annex B. GUIDELINES F'OR THE PREPARATION OF ADMINISTRATIVE
ISSUANCES

A. Administrative Order
A.1 Description

An AO is the highest administrative issuance of the DOH and shall only be issued
by the Secretary of Health. Where rules and regulations to implement health
policies are specifically covered by special laws, they shall not take effect unless
signed or approved by the Secretary of Health, published in the official gazette or
any newspaper of general circulation andlor three (3) copies thereof are filed with
the UP Law Center as required by existing laws, rules and regulations. It shall only
have the effect of the law for which it is issued until rescinded or amended.

Bureaus shall not issue bureau circulars or orders for the general public unless
provided for by law or the Administrative Code of 1987.

A.2. Scope/Coverage

a. Health policies, standards and general procedures governing health services that
have to be implemented or followed by public and private health providers

b. Policies and guidelines to execute or put into operation the Implementing Rules
and Regulations of health and health-related laws

c. Organizational changes mandated by law

d. Changes in functions or mandates of offices

e. Joint Administrative Order between the DOH and other government agencies

A.3. Preparation. Refer to Section VI, letter B.

A.3.1 Subject

a. The subject should indicate what the AO is primarily all about e.g.
guidelines, standards, policies, strategic framework, schedule of fees,
etc. followed by the subject matter. For example "@
the Health and Wellness Program for Senior Citizenst'.

b. If an amendment, the first few phrases should indicate that it is an


amendment to a certain AO followed by the issuance number and fuIl
title of the AO being amended. For example: "1@1!pqq!..'!q
Administrative Order No. 2012-0023 entitled 66Revised
Implementins Guidelines for the Philippine National Formularv
Svstem (PNFS)"
c. If an AO is being rescinded or revoked, it should be indicated that this is
a rescission or revocation then state the original issuance type, number,
dateofissueandthefulltitleoftheAo.Forexample:..@f
the Administrative Order No. 2011-0014 dated L5 September 2011
entitled "Guidelines on the Certification of Health Facilities with
Basic Emereency Obstetrics and Newborn Care (BEmONC)
CaPacitvtt'

4.3.2 Bodv/Content
The following are the standard and minimum contents, structure and
organization of an AO:

a. Backeround or Rationale. This states the background of the policy and


statement of purpose or declaration of policy. The bases are cited for the
issuance like laws, implementing rules and regulations, policies,
research, study, standards or other related directives. Also cited here are
reason(s) why there is a need for the issuance.

b. Obiective(s) of the Issuance. These are brief, clear statements that


describe the broad and definite intent of the issuance. For example, "To
prescribe policies and guidelines for the establishment of the DOH
Academy".

c. Scope or Snhere of Application. Indicate who or what entities are


involved in the implementation and have concerns and/or should
abide or adhere to the application of the issuance. For example "These
guidelines shall apply to all local manufacturers, exporters, importers,
distributors, r,r'holesalers and retailers of devices either for domestic
commerce, donation or distributed "free of charge" for marketing
purposes."

d. Definition of Terms. This is a description or characteization of the


words, key terms or phrases as how they are used in the issuance. The
words used in the definition should be common, known and recognizable
to the reader. Definitions should not be too narrow or too wide. The
originating office should endeavor to adopt existing definitions in
existing AOs and nationally and internationally accepted definitions for
uniformity, harmonization and clarity. Some examples are the national
health data dictionary, terminology registry, interagency health and
metadata statistics standard definitions.

General Guidelines. These are broad policies, rules, strategies, plans,


course of action, procedures or practice to be implemented or followed.

Specific Guidelinesflmplementing Mechanisms

l. These are precise, detailed rules, strategies, plans, course of action,


procedures or practice to be implemented or followed. Also included
are budget source(s) and utilization, operational arrangement,
coordination, reporting, monitoring and evaluation protocols, roles
and responsibilities of entities involved or concemed in the
implementation, when applicable.
2. To reduce length of the AO and prevent very frequent amendment or
if subject to immediate or regular updating, this portion should
refer to guidelines which must be posted in the DOH portal
wherein the AO is also posted. The specific webpage or
location must also be indicated. For example: "Please refer to
http://www.doh. sov.phlddo/noncommunicable/manual to download
the Manual of Operations on the Integrated Community-Based Non-
Communicable Disease Prevention and Control Program".

g. Penalty Clause. if applicable. This specify results, consequence(s) and


sanction(s) for not following provisions of the issuance such as
revocation of license or accreditation, or imposition of fines or non-
release of budget etc. For example, "The following administrative
sanctions shall be imposed upon any person, juridical or natural, found to
have violated the provisions of the Code and its Implementing Rules and
Regulations."

h. Repealins Clause/Separabilitv Clause (if applicable)

1. A repealing clause identify previous issuances affected by and


inconsistent or contrary with the new issuance and point out whether
these are being revoked, rescinded, repealed or modified accordingly.
For example, "Administrative Order No. 2006-0003 and other related
issuances inconsistent or contrary to the provisions of this
Administrative Order are hereby repealed, amended or modified
accordingly."

2. An AO cannot rescind or repeal a law or a Republic Act, an


Executive Order and a Presidential Decree and anv other issuances
from the Office of the President.

3. A separability clause makes distinction between similar or related


issuances and what is being issued. For example, "If any provision of
this Order is declared unauthorized or rendered invalid by any court
of law or competent authority, those provisions not affected thereby
shall remain valid and effective."

i. Effectivitv Date. This stipulates the point in time or instance that the
issuance becomes effective. For example, "This Order shall take effect
fifteen (15) days after publication to an official gazette or a newspaper of
general circulation". The date stamped by the DOH Central Records and
Archives Unit shall mean the date of approval of the issuance, hence, the
date of effectivity shall reckon from the date of posting in the DOH
Intranet or Administrative Issuance Billboard or its publication.

A.3.3 Approving Authority. All AOs shall be signed and approved by the
Secretary of Health unless otherwise delegated to an Undersecretary or
Assistant Secretary through an official delegation of authority on special
circumstances.

,/
3\l
4.3.4 Endorsement Process

a. The first column shall be for the office of origin where concerned
Director, Division Chief or Program Manager affix their initials.

b. Ifneeded, the first two (2) DOH offices that is most affected or involved
or have a stake in the policy being formulated shall be indicated after the
originating office.

c. The third to the last box is for the Head of Office or Cluster
(Undersecretary or Assistant Secretary) where the originating office
belongs.

d. The Health Policy Development and Planning Bureau (HPDPB) acts as


the clearing house of health policies in DOH and reviews all AOs
pertaining to program policies, strategies, guidelines, gpiding principles,
rules of action, standards, programs and systems. HPDPB shall be
included in the second to the last box.

e. The last box shall be for the Head Executive Assistant ffiEA) of the
Secretary of Health.

f. All pages of the original copy, except the signature page, shall bear the
initials of the head of the originating office and the clearing office at the
lower right side of page close to the last line.

4.4 Format. Refer to Form 1 for the complete format in the organization of an AO.

B. Department Order
8.1 Description

A DO pertains to policies that govern the internal administration of the DOH. It


prescribes policies, strategies, guidelines, guiding principles, rules and regulations
of actions, standards and detailed procedures governing DOH programs, services,
projects and activities that have to be implemented by the DOH and its units.

8.2 Scope/Coverage

a. Guidelines for program and project development and implementation and


required processes and activities necessary to accomplish established goals,
purposes and targets

b. Guidelines on providing personnel benefits

c. Guidelines on local and foreign travel and corresponding benefits

d. Guidelines on personnel movements such as secondment and similar


undertakinss

qd
4U
e. Guidelines on the use of funds, mandatory savings and sub-allotted or transfer of
funds

f. Guidelines on planning, research, policy development, financial, procurement


and logistics management, human resource development, disease surveillance,
health emergency preparedness and response, health and management
information systems, health promotion, local and international health
cooperation, social mobilization and advocacy, health facilities and services
management, regulatory and licensing work, health technologies, provision of
technical assistance and/or coordination and partnership, etc.

B.3 Preparation. Refer to Section VI, letter B.

B.3.1 Subject

a. The subject should indicate what the DO is primarily all about e.g.
guidelines, guiding principles, standard operating procedures, rules, etc.
followed by the subject matter. For example, "@
Allowable Rates of Pavment for Human Resource Development
Activities

b. If an amendment, the first few phrases should indicate that it is an


amendment to a certain DO followed by the full title of the DO being
amended. For example: "
0192 dated December 17. 2015 resardine the Guidelines on the
Implementation of Performance-Based Bonus in the Department of
Health for FY 2014".

c. If a DO is being rescinded or revoked, it should be indicated that this is a


rescission or revocation then state the issuance type, the original number
anddateofissueandthefulltitleoftheDo.Forexample:..@
of Department Order No. 2014-0073 dated April 7. 2014 resardine
Transfer of Management and Administration of the National Center
for Geriatric Health from Jose R. Reves Memorial Medical Center
(JRRMMC) to the National Kidney and Transnlant Institute".

8.3.2 Body/Content. The following are the standard and minimum content and
organization of a DO: (Refer to guidelines prescribed for Administrative
Order, section A3.2)

a. Background or Rationale
b. Objectives of the DO, both general and specific, if needed
c. Scope or sphere of application
d. Definition of Terms
e. General Guidelines
f. Specific Guidelines
o Penalty Clause. if applicable
h. Repealing Clause/Separabiltiy Clause, if applicable. A DO cannot repeal
or rescind an AO.
i. Effectivity Date
8.2.3 Approving Authority
a. DOs are signed and approved by the Secretary of Health unless
otherwise delegated to an Undersecretary or Assistant Secretary through
an official delegation of authority. In most cases, policies and guidelines
shall be signed and approved by the Undersecretary/Assistant Secretary
of the Office/Cluster concerned.

b. DOs on the use of funds, sub-allotment/transfer and mandatory savings


shall be signed and approved by the Head of the Office for
Administration, Finance and Procurement (OAFP) or equivalent office in
case of changes in office nomenclature due to organization development
or reorganization.

c. If an amendment, the authorized signatory should be the signatory of the


original issuance except when there are organizational structural changes
as mandated in the most current Delegation of Authority, Assignment
and Reassisnment of DOH Kev Officials.

8.3.4 Endorsement Process

a. The first column shall be for the originating office where the concerned
division chief or program manager and the director affix their initials. If
necessary, the DOH offices affected or involved or have a stake in the
issuance being formulated shall also affix their initials.

b. The HPDPB shall review all DOs regarding policies, strategies,


guidelines, guiding principles, rules of action, standards and procedures
on DOH programs and systems. If necessary, it shall be discussed and
reviewed in various fora by inter coordination committees that discuss
policy and operational issues such as the Technical Coordination Group
and Cluster/Office members. HPDPB shall be included in the
endorsement box.

DOs prescribing guidelines on the use of


funds, sub-allotments or
transfer and mandatory savings shall be coursed through the Financial
Management Service (FMS) for review and approval unless initially
prepared by the FMS.

d. If the DO is to be signed by the Secretary of Health, the third to the last


initials box shall be for the Underseuetary or Assistant Secretary of the
Office/Cluster where the originating office belongs. The second to the
last box shall be for the clearing office. The last initials box shall be for
the Head Executive Assistant (HEA).

Ifthe approving authority is the Office/Cluster Head, the Executive


Assistant (EA) of the Office/Cluster shall initial in the last initials box.

.r
f. All pages of the original copy except the signature page, shall bear the
initials of the head of the originating office and the concerned
Office/Cluster Head at the lower right side of the page close to the last
line.

8.4 Format. Refer to Form 2 for the complete format in the organization of a DO.

C. Department Personnel Order

C.1 Description
A DPO may pertain to matters of administrative detail of subordinate or temporary
interest, which only concern a particular officer or staff of the DOH.

These are also instructions addressed to the DOH as a whole or an office or group of
persons or committee, emanating from a higher office or authority on specific tasks
or identifiable targets usually for a certain duration of time.

C.2 Scope/Coverage

a. Instructions to personnel undertaking specific assignment whether permanent or


temporary

b. Bids and Awards Committee Order (BAC Order) on the creation of Technical
Working Groups (TWGs) for the procurement of goods, infrastructure and
consultins services

c. frrrt*"tiols to personnel undertaking travel or trip for a specific purpose and


duration

d. Personnel movement such as detail and reassignment of personnel from one


official station to another

e. Attendance to conferences, trainings, seminars, workshops and meetings on


official business or time

f. Attendance of personnel in DOH and other government sponsored activities on


official time

g. Designation of Officer-in-Charge of specific offices and duration

h. Designation of Special Disbursing Officer

i. Creation of Committees, Technical Working Groups (TWGs), Task Forces, etc.


to perform specific assignments

j. Transfer of management and supervision of DOH units/offices

k. Transfer of DOH units/offices to other geographic areas

,K
7[
l. Delegation of authority to subordinate officials on a department-wide basis

m. Other special assignments for personnel or a group of personnel even with the
participation of external experts or persons

C.3 Preparation. Refer to Section VI, letter B.

C.3.1 A DPO shall be initiated and prepared by the originating office or program.

C.3.2 DPOs authorizing drivers to ferry participants to and from the venue shall be
prepared by the Administrative Service upon receipt of Vehicle Request
Form from the originating office, unless otherwise already included in
another DPO.

C.3.3 Movement of personnel and designation of Officer-in-Charge for a


bureau/service/regional office/hospital, are in general, prepared by the
Health Human Resource Development Bureau - Personnel Administration
Division (HHRDB-PAD) whose references are Civil Service Commission
(CSC) rules and regulations.

C.3.4 BAC orders on Creation of TWGs shall be prepared by the Procurement


Service.

C. 3.5 Complete staff work, consultation and even notification or permission are
sought from the person involved, division chiefs/supervisors and even head
of offices where the staff included belonss and whenever is most
appropriate.

C.3.6 Subject

The subject should indicate what the DPO is all about (i.e. authority to
attend, to participate, to travel or creation of a committee, etc; movement
of personnel such as detail, transfer, designation, assignment,
reassignment; conduct of and attendance to training or workshop) and
the specific title of the activity. For example, "@
Epidemiolosv Bureau Personnel to Conduct Data Reconciliation of
Social Hvsiene Clinic Reportins in Caeavan de Oro City on April
15-17.2015" or "
Members of the Philippine National Health Research Svstem
@".
b. Ifan amendment, the first few phrases should indicate that it is an
amendment to a certain DPO followed by the full title of the DPO being
amended. For example: "
No. 2015-0041 dated Januarv 5. 2015 resardins Attendance to the
Field Epidemiologv Trainins Program (FETP) Didactics on January
20 - Februarv 20. 2015 at the Epidemiolosv Bureau Mini-
Conference Room".

,f
Note: For amendment to a DPO in terms of inclusion or exclusion of
participants or changing of venue or date, the word 'oConfirmation"
should not be used in the subject matter. Attendance of personnel who
has not been in the original DPO cannot be affirmed but an amendment
should be made in order to include or exclude the said personnel.

d. If a DPO is being rescinded/revoked, it should be indicated that this is a


rescission or revocation then state the original issuance type, number,
dateofissueandthefulltitleoftheDPo.Forexample..@.gf
Department Personnel Order No. 2015-L854 dated Mav 4. 2015
regarding "Additional Assignment of Dr. Rio L. Magpantav.
Director IV. Health Promotion and Communication Service
(HPCS)'.

e. For re-issued DPO of an activity, the word "Authority" should not be


used in the subject matter since personnel cannot be authorized to
participate in an activity that was already conducted. Instead the word
"Attendance" is more appropriate.

C.3.7 Body/Content

a. Purpose

1. In the first paragraph, the purpose of the issuance shall be stated. It


should contain whenever possible, a brief description of the activity.
If it is an amendment, indicate right away what is being changed
whether the participants, date, venue, funding, etc.

2. For re-issued DPO of an activity, the first paragraph should clearly


state that it is a re-issue indicating the basis or reason why it is being
re-issued. For example: "This Department Personnel Order (DPO) is
being re-issued to consolidate all the changes, corrections, inclusions
and exclusions in DPO No. 2015- and its amendments."

The background or restatement of activity should be stated in past


tense to indicate that the activity was already conducted.

b. Details. Indicate the following as appropriate:

1. Attendees or personnel involved: Name, Position, Office/Affiliation.


For activities with multi-sectoral participants, indicate first the
participants from the central office, followed by participants from the
regional offices and hospitals. Likewise, indicate invitees from other
govemment agencies, donor agencies, partners and other
stakeholders. Note that invitees from other agency or sector cannot
be authorized by the DOH but can be invited only and should be
stated as such. For example "The following are also invited to
participate in this activity:"
A/
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2. For external trainings, seminars, workshops and meetings, indicate if
on "official business or official time" pursuant to Department Order
No. 2007-0053 dated July 13, 2007 on "Guidelines on the
Attendance to Conventions / Seminars / Conferences and Similar
Human Resource Development Activities Outside of the Department
of Health or the most recent version. Honoraria for external
speakers/trainers shall be based on the latest issuance on the
allowable rates of payrnent of honoraria which is currently
Department Order No. 2014-0094 dated June 2,2014 "Guidelines on
the Allowable Rates of Payment for Human Resource Development
Activities" or as maybe amended.

3. Responsibilities, deliverables or outputs and terms and duration of


work if it is about creation of committee or similar bodies

4. Sponsor or source of funding if the activity will entail cost. Lrdicate


funding purpose and amount if necessary. If Government of the
Philippines (GOP) fund, include the phtase "... subject to the
availability of funds and the usual accounting and auditing rules and
regulations." For example, "Under this Order, food and
accommodation shall be charged against the World Health
Organization, while travelling expenses, supplies and materials and
other incidental expenses related to the conduct of the activity shall
be charged against the funds of the Disease Prevention and Control
Bureau, subject to the availability of funds and the usual accounting
and auditing rules and regulations."

5. Duration and place of personnel assignment.

c. Repealing Clause/Separability Clause (if applicable)

d. Effectivity Date (if applicable)

C.3.8 Approving Authority

a. DPOs are signed by the Secretary of Health if a member of the Executive


Committee is included in the DPO and/or if there are invitees from
outside of DOH such as other government agencies with the rank of
S ecretary, Undersecretary and Assistant S ecretary, President/Chairman

of Government Owned or Controlled Corporations (GOCCs), Senators


and Congressmen, Provincial Governors, Country Representatives of
foreign agencies and Heads of Non-Government Agencies (NGOs). All
other DPOs with invitees from outside of DOH not mentioned above
shall be signed by the Office/Cluster head concerned.

b. If members of ExeCom are in the DPO and the Secretary is not available
to sign, the Officer-in-Charge or another Undersecretary shall sign the
DPO.

,o(
c. DPOs pertaining to HHRLD activities involving DOH personnel up to
director level from the different Office/Cluster or attached
agencies/corporations shall be approved by the Office/Cluster Head of
the office who initiated the activity.

d. DPOs on movement of personnel outside of the Office/Cluster is signed


by the Secretary of Health. If movement of personnel below the director
level is within the Office/Cluster, the Office/Cluster Head signs the
DPO.

DPOs granting special entitlements such as cellphone allowance and


RATA among others shall be signed by the Head/Director of the
Offi celBureau/S ervice concemed.

C.3.9 Endorsement Process

The first column shall be for the originating office where concerned
division chief or program manager and director affix their initial. If
needed, offices affected or involved are also included.

b. In general, all DPOs concerning personnel movement such as


secondment, assignment, reassignment and special assignments like
designation as officer-in-charge shall be coursed through the HHRDB-
PAD for review and monitoring. Moreover, it is for monitoring of
additional or removal of benefit entitlements.

c. All DPOs concerning Health Human Resource Learning and


Development (HHRLD) activities such as training, orientation, setninar,
writeshops, workshops, short courses, conventions, fora, symposia, etc.
shall be coursed through the HHRDB for review and consistency check
with the training plans and determine whether this is to be attended on
official time or official business based on the latest guidelines on
attendance to human resource development activities which is currently
DO No. 2007-0053 dated July 13, 2007 entitled "Guidelines on the
Attendance to Conventions / Seminars / Conferences and Similar Human
Resource Development Activities Outside of the Department of Health"
or its equivalent issuance in case the existing DO is changed or amended.

Lead time for review and clearance of DPOs bv HHRDB should be


observed.

d. DPOs granting personnel of special entitlements shall pass through the


office concerned for clearance. For example, cellphone entitlement by
KMITS, Representation and Transportation Allowance (RATA) by
PAD-HHRDB, among others.

e. If the DPO is to be signed by the Secretary of Health, the second to the


last initials box is for the Undersecretary or Assistant Secretary of the
Office/Cluster where the originating office belongs. The last initials box
is for the Head Executive Assistant (HEA).

{
l1 |.}
f. If the approving authority is the Office/Cluster Head, the Executive
Assistant (EA) of the Office/Cluster concerned shall sign in the last box.

C4. Format. Refer to Form 3 for the complete format for the organization of a DPO.

C5. Office/Bureau/Service - Specific Department Personnel Order

C.5.1 Description. This is an internal DPO issued within a particular office,


bureau or service which is only applicable to the unit concerned and which
does not involve any funds. It may also be creation of a special committee
required by law. Internal DPOs are applicable to central offices only.
Regional Offices and Medical Centers or Hospitals may issue a Regional
Personnel Order or Medical Center Personnel Order or Hospital Personnel
Order.

C5.2 Scope/Coverage

a. Attendance to meetings, conduct of inspection, monitoring and


evaluation, assessment, visits, etc.

b. Transfer of an employee within an office, bureau or service

c. Assignment of new or additional tasks to be undertaken within a


particular period of time

d. Central Office Bids and Awards Committee (COBAC) Order creating


composition of the TWG to evaluate bids

e. Creation of other TWGs that is required in a special committee created


through a DPO

C.5.3 Preparation. An internal DPO shall be initiated by the concerned division


or section or program within an office, bureau, service or committee.

a. Letterhead. The letterhead of the concerned office, bureau or service


shall be used.

b. Numbering Format. The issuance number should follow the format


" Offi ce /Bure au/Servi c e A cronym-YYYY-XXXX"

c. Approving Authority

1. The head of the office who is an Undersecretary or Assistant


Secretary at the Central Office, Regional Director of regional
offices, Director of bureau/service or the Director/Chief of medical
centers or hospitals shall sign their respective internal DPO.

2. COBAC DPOs shall be signed by the COBAC Chairperson for the


creation of TWGs.

(
12
l)
d. Endorsement Process

1. The first column shall be for the section or division of origin where
concerned division chief or program manager affix their initial.

2. The succeeding column/s shall be for other section/division involved,


if applicable e.g. Administrative Division.

f. Format. Refer to Form 3a for the complete format for the organization
of an internal DPO.

D. DepartmentMemorandum

D.1 Description

A DM refer to instructions addressed to the DOH as a whole or a group of persons


or ofhces emanating from higher authorities. This is issued for strict compliance
within a specific time frame or on a continuing basis such as submission of required
reports and plans. This also includes procedures in implementing an activity or
response to public health concerns.

D.2 Scope/coverage

a. Issuance of Manual of Procedures (MOPs) or Standard Operating Procedures


(SOPs) internal to DOH

b. Preparation and submission of reports and statistics required for program


development, implementation, monitoring and assignment

c. Preparation and submission of work and financial plan and other financial
matters such as cash programs, budget utilization, budget realignments, use of
savings

d. Preparation and submission of project procurement management plan, annual


procurement plan and other related procurement and material management
requirements such as inventories, disposition and issuance or updating of
acknowledgement receipt for equipment

e. Submission of accomplishment or performance reports required by DOH and


other government agencies

f. Immediate measures to improve general services, financial, procurement,


logistics and personnel management and other DOH processes.

g. Conduct and submission of personnel performance evaluation and mandatory


submission of assets and liabilities

h. Participation to program launchings or official holidays or undertakings of


government in general and DOH in particular

r3
i. Procedures for implementing an activity of a project or program that is required
by government

j. Issuance of interim guidelines in the response or management of diseases,


epidemics, disasters or cyber attacks, war, etc.

D.3 Preparation. Refer to Section VI, letter B

D.3.1 Heading

a. First line - "TO:" or "FOR:" then indicate recipients/addressees or


names of recipients and title if person(s) are stated. The rules when to
utilize 6'T0" or "FOR" is indicated below.

IJse "TO" when recipients or addressees are lower in rank than the
signatory of the DM.

Use "FOR" when the recipients or addressees are higher or same in rank
than the signatory of the DM.

b. Refer to Form 4 for the complete heading when all are to be engaged or
mandated to follow.

D.3.2 Subject

a. The subject should indicate what the DM is primarily all about e.g.
submission, request, guidelines, implementation, advisory, etc. followed
by the subject matter. For example, "
Cancer Screenine in DOH Hospitals"@
Participation of Baransav Health Workers (BHWs) in the National
Barangav Health Worker's Convention on May L2-L3. 2015 in
@".
b. If it is a memorandum from the Office of the President, the issuance
should indicate the type, number and date, then state the complete title of
the issuance. For example, "
dated November 19. 2010 from the Office of the President resardins
Submission of Requests for Travel Authoritv and Entitlement to
Travel Expenses and Allowances relative to Trips Abroad and
@!.Erg.Inption".
c. If an amendment, the first few phrases should indicate that it is an
amendment to a certain DPO followed by the fuIl title of the DPO being
amended. For example: "
No. 2015-0092 dated March 25. 2015 entitled "Universal Newborn
tt.

,-(
d. If a DM is being rescinded or revoked, it should be indicatedthat this is
a rescission or revocation then state the issuance type, the original
number and date of issue and the full title of the DM. For example:
Rescission of Department Memorandum No. 2011.-0328 dated
of Department of
December L4. 2011 regarding "Mandatorv Use
Health (DOH) Facilities as Venue for All Conferences and
Seminarstt.

D.3.3 Body/Content

a. DM should contain, whenever possible, a brief description /purpose of


the activity followed by details such as required reportorial or
participation compliance, date of submission or date of activity, forms to
be filled up or format of reports.

b. DM that is for compliance of an issuance from the Office of the


President, and other govemment agencies shall state the source, number,
date and subject of said issuance for easy reference. For example,
"Attached is a copy of Executive Order No. 54 from the Office of the
President dated September 6, 20Il entitled "Transferring the PITC
Pharma Inc. to the Department of Trade and Industry from the
Department of Health for Policy and Program Coordination and for
Other Purposes".

c. The first paragraph shall state the purpose or reason(s) for writing the
memorandum. It shall include the most important information needed
and a description of the content of the issuance.

d. For the main body or details, this shall start from general to specific
details.

In the closing paragraph, the suggested action required such as "For


information", "For compliance", 'oFor dissemination to all concerned",
etc. should be placed. The DM should close with a call to action and
when the particular time or deadlines should be done.

If there is/are attachment(s) for refbrence/guidance, it should also be


indicated.

D.3.4 Approving Authority. In general, all DMs shall be signed and approved by
the Office/Cluster Head or Undersecretarv or Assistant Secretarv of Health
concerned.

D.2.5 Endorsement Process

The first column shall be for the originating office where concerned
division chief or program manager and director affix their initials.

b. If the DM is to be signed by the Secretary of Health, the second to the


last initials box is for the Undersecretary or Assistant Secretary of the
Office/Cluster where the originating office belongs. The last initials box
is for the Head Executive Assistant (HEA).

,r$
c. If the approving authority is the Office/Cluster Head, the Executive
Assistant (EA) of the Office/Cluster concerned shall sign in the last box.

D.4 Format. Refer to Form 4 for the complete format for the organization of a DM.

E. Department Circular
8.1 Description

A DC refers to instructions or notifications from the DOH and other government


offices and private institutions regarding policies, procedures or conduct of
activities that are relevant to the DOH. This is generally issued for information and
guidance ofoffices or persons concerned.

8.2 Scope/Coverage

a. Supplementary or complementary advisories to the public or health stakeholders


on operational guidelines already indicated in an AO

b. Clarifications to an AO

c. Manual of Operations (MOPs), Standard Operating Procedures (SOPs)


mentioned in an AO and their updates, to implement various laws and its
implementing rules and regulations and which are prescribed for use not only
within the DOH but the whole health sector or other stakeholders

d. Health advisories and alerts or warnings

Invitations from professional and scientifrc organizations and other government


organizations to be attended on official time by DOH personnel such as
workshops, conventions, seminars, postgraduate course, scientifi c meetings

Launching of activities of health and health-related programs/projects regardless


ofsponsor or lead agency

g. Announcement of vacancies from other agencies such as WHO and other


international bodies

8.3 Preparation. Refer to Section VI, letter B.

E.3.1 Offices or programs concerned shall initiate the preparation of DC


concerning launching of their activities, advisories and alerts of subject
matters within their mandate. For example, advisories or alerts on medical
devices or equipment shall be prepared by the Center for Device Regulation,
Radiation Health and Research - Food and Drug Administration (CDRRHR
- FDA); food and drug by the FDA and diseases by the Disease Prevention
and Control Bureau (DPCB) or Epidemiology Bureau (EB) or Health
Promotion and Communication Service (HPCS) among others.

'u(
8.3.2 All communications requesting for attendance to health and health related
HHRLD activities should be forwarded to HHRDB. The Learning and
Development Division (LDD), HHRDB shall prepare all DC on HHRLD
activities concerning invitations from professional and scientific
organizations and other government organizations to be attended on official
time or official business by DOH personnel based on the latest issuance on
"Guidelines on the Attendance to Conventions/Seminars./ Conferences and
Similar Human Resource Development Activities Outside of the Department
of Health" which is currently DO No. 2007-0053 dated July 13, 2007 ot
equivalent DO when this is amended or changed.

E.3.3 Announcement of vacancies from other organizations shall be prepared by


the PAD-HHRDB.

F^3.4 Heading

a. First line - "TO:" then indicate recipients/addressees.

b. Refer to Form 5 for the complete heading when information is to be


disseminated to all DOH offices.

E.3.5 Subject

a. The subject should indicate what the DC is primarily all about e.g.
announcement, advisory, clarification, launching, etc. followed by the
subject matter. For example: t'
Administrative order No. 2010-0032 dated october 10, 2010 re:
Guidelines and Mechanisms to Implement the Provisions of
Republic Act No. 9994. otherwise Known as the Exnanded Senior
Citizens Act of 2010" or "Announcement of Vacancies at the World
Health Oreanization (WHO)"

b. If the DC is an invitation to attend HHRLD activity, the subject should


contain the proponent of the invitation and the title, date and venue of
the activity. For example "21't Annual Convention of the Philippine
Hospital Infection Control Societv (PHICS) on Mav 28-29. 2015 at
the Crowne Plaza Galleria Manila"

c. If an amendment, the first few phrases should indicate that it is an


amendment to a certain DC followed by the fulI title of the DPO being
amended. For example: Amendment to Department Circular No.
2015-0064 dated 25 Februarv 2015 entitled 6'4I't Midvear
Convention of the Philinpine Collese of Surseons on 08-09 March
2015 at the Taal Vista Hotel. Tagaytay Citv"

8.3.6 Body/Content
a. A DC is organized in the following manner:

1. Opening: It should contain a brief background or a statement of


purpose.

tr
t7
2. Body. The most important information should be stated first or a
topic sentence is stated. Then, details of the memorandum and all
other supporting statements are given.

3. Closing: This should be brief and direct to the point and indicate
what action to be done. For example, "Dissemination of the
information to all concerned is requested."

b. For a DC on HHRLD activity, the first paragraph should contain the


proponent of the invitation or the announcement followed by a brief
description and purpose of the activity or title, date and place of activity.

On the second paragraph, state the category of attendance to the activity


whether on official business, official time or official leave based on the
most recent issuance on "Guidelines on the Attendance to
Conventions/Seminars Conferences and Similar Human Resource
Development Activities Outside of the Department of Health" which is
DO No. 2007-0053.

A copy of the invitation/announcement should be attached or the


reference website. if indicated.

c. A DC on health advisories and alerts should contain whenever


applicable, a brief background or statement of the pu{pose, information
or advice to the public or others concerned.

C.3.7 Approving Authority. [n general, all DCs shall be signed and approved by
the Office/Cluster Head or Undersecretarv or Assistant Secretary of Health
concemed.

C.3.8 Endorsement Process

a. The first column shall be for the originating office where concerned
division chief or program manager and director affix their initials.

b. If needed, DOH offices affected or involved in the policy being


formulated shall also affix their initials.

c. The last box is for the office of the Undersecretary or Assistant Secretary
concerned. The Executive Assistant (EA) shall sign in this box.

E.4. Format. Refer to Form 5 for the complete format for the organization of a DC.

F. Memorandum Circular
F.1 Description

An MC pertains to issuances from other government agencies that are relevant to


the DOH. This is generally issued for information and guidance of offices or
persons concerned in the performance of their mandated tasks.

tr(
F.2 Scope/Coverage

a. Presidential issuances such as Executive Orders, Proclamations, Memorandum


Orders, Administrative Orders and Memorandum Circulars;

b. Notification of existence and effectivity of an Implementing Rules and


Regulations (IRR) of Republic Act (RA) or Executive Orders (EO);

c. Memorandum circulars and other issuances from the Civil Service Commission
(CSC) and Career Executive Service Board (CESB) on personnel matters;

d. Budget circulars, general circulars, memoranda, issuances and othei guidelines


from the Department of Budget and Management (DBM) and Commission on
Audit (COA) on financial matters;

e. Circulars and information materials from the Government Service Insurance


System (GSIS),

f. Relevant court opinions and pertinent rulings of the Department of Justice


(DoJ);

g. Legislative resolutions from the Senate/Congress, Office of the Ombudsman;

h. Issuances or circulars from the Philippine Health Insurance Corporation (PHIC)


on health insurance benefits:

i. Advisories from DOH and other agencies on implementation of government


programs, personnel benefits, budget, etc;

j. Issuances from other govemment agencies such as Department of Science and


Technology (DOST), Department of Agriculture (DA), etc. that are health and
health related and are relevant to DOH.

F.3 Preparation. Refer to Section VI, letter B.

F.3.1 Heading

a. First line - "TO:" then indicate recipients/addressees.

b. Refer to Form 6 for the complete heading when information is to be


disseminated to all DOH offices.

F.3.2 Subject Matter

a. The subject should indicate the type of issuance (e.9. republic act,
executive order, presidential decree, resolution, circular, etc.) and from
what entity or agency (e.g. Office of the President, other government
agencies, etc.). This is followed by the subject matter and date of
issuance being circulated. For example, "
from the Office of the President entitled "Approvins the 2014
Investment Priorities Plan" dated October 24.2014".

,rfl
F.3.3 Body/Content

a. MC is organized in the following manner:

1. Opening: It should contain a brief background or a statement of


purpose. It is organized so that the most important information should
be stated first or a topic sentence is stated. For example, "Attached for
your information and guidance is a copy of CSC Memorandum
Circular No. 14 s.2013 entitled "Clarification on the Qualification
Requirements for Appointment to Executive/ Managerial Positions in
the Second Level".

2. Body: State the details of the memorandum and all other supporting
statements or paragraphs.

F.3.4 Approving Authority

The following are the categories of issuances that each Office/Cluster


Head shall approve. Since the bureaus and services may be transferred in
another cluster anytime, the approval must be consistent where the particular
office in-charge of the subject matter is organizationally placed. At this time,
the following applies:

a. Office for Administration, Finance and Procurement - issuances from


the Office of the President, COA, DBM, GSIS, PAG-IBIG and other
government agencies pertaining to administrative concerns such as but
not limited to budget, financial and administrative transactions,
management and personnel benefit administration, audit and logistics
management

b. Office for Policy and Health Systems - issuances from the Office of the
President, CSC, CESB, DILG, DOF, NEDA and other government
agencies pertaining to human resource development, personnel
management, health financing, local health systems development,
knowledge management, information systems, information and
communication technology, research, legislation, foreign assisted
projects, sector development approach, health and trade and medical
tourism among others

Office for Health Regulation - issuances from the Office of the


President, DTI, DOST and other government agencies pertaining to
health products, goods, facilities and services, regulation and
accreditation, traditional and alternative health care, quarantine services,
international health regulations and substance abuse among others

d. Office for Technical Services - issuances from the Office of the


President, DND, DSWD, DepEd, DENR and other government agencies
pertaining to disease surveillance, epidemics, health programs, health
facilities development and health emergencies, disasters among others

,td
e. Office for Health Operations - issuances from the Office of the President
and other government agencies pertaining to health promotion and
advocacy, regional health operations and support for health programs
implementation among others

F.3.5 EndorsemenUlnitials Box

a. The first column shall be for the originating office where concerned
division chief or program manager and director affix their initials.

b. If needed, DOH offices affected or involved in the policy being


formulated shall also affix their initials.

c. The last box is for the office of the Undersecretary or Assistant Secretary
concerned. The Executive Assistant (EA) shall sign in this box.

F.4 Format. Refer to Form 6 for the complete format for the orgarization of a MC.

G. Memorandum

G.l Description

A Memorandum is a brief written message between and among DOH units, officials
and personnel. Instead of the usual letter, this is issued by a particular office to
another as a reminder of action, notification, advice or announcement. The subject is
indicated in the salutation portion for easy understanding and appreciation of what
the sender wishes to convev.

G.2 Scope/Coverage

a. Instructions or assigning tasks


b. Mandates, compliance or adherence to an order
c. Clarifications or inquiries
d. Notices, reminders or invitations
e. Sharing of information
f. Request for comments, advice, assiStance or cooperation
G.3 Preparation
G.3.1 Offices or programs concerned shall initiate the preparation of their own
memorandum.

G.3.2 Letterhead. The letterhead of the originating Office/Bureau/Service shall


be used.

G.3.3 Issuance Type and Numbering Format

a. The type of issuance *MEMORANDUM' should be placed on the left


most side of the page. It should be in capital and bold letters, using font
Times New Roman. size 72. No number shall be assiened.

,t$
G.3.4 Heading

a. First line: "TO:" or "FOR:" then indicate recipients/addressees or


name(s) of recipient(s) and title are stated. The rules when to utilize
6'T0" or "FOR" is indicated below.

IJse "TO" when recipient or addressee is lower in rank than the signatory
of the Memorandum.

Use "FOR" when the recipient or addressee is higher or same in rank


than the signatory of the Memorandum.

1. Addressee: Name of the recipient should be in capital letters and bold


using font type Times New Roman size 12

2. Position/Designation: State the complete position or designation

3. Office: State the office name and avoid abbreviation

b. Second Line: "FROM:" then state the full name and title of the issuing
official, written in capital letters and bold using font type Times New
Roman size 12.

G.3.5 Subject

a. The subject should clearly indicate what the Memorandum is primarily all
about e.g. request, submission, etc. followed by the subject matter. For
example: "submission of Pro
ru".
G.3.6 Body/Content

a. Indicate first the purpose of the memorandum. It


should be organized
from the most important information to the least important. The
statement of purpose may well state the conclusion of the topic.

b. Details of the memorandum

c. Supporting statements/paragraphs

d. Contact information, if applicable

e. Complimentary closing. This should be brief and direct to the point.


Indicate what is to undertaken or required. It should be in a positive and
friendly manner usually stating gratefulness for the cooperation.

qA
)) t\
U
G.3.7 Approving Authority. The authorized signatory is the head of the issuing
office.

G.3.8 Endorsement Process

a. The first column shall be for the section or division of origin where
concerned division chief or program manager affix their initial.

b. The succeeding column/s shall be for other sectiorVdivision involved, if


applicable.

G.4 Format. Refer to Form 7 for the complete format for the organization of a
Memorandum.

23$
Farm 1- Administrative Order
Republic of the Philippines
Department of Health
[OFFICE OF THE SECRETARYI

ADMINISTRATIVE ORDER
No. YYYY-

SUBJECT t fiV'hole Subiect should be Underlined, Bold and in Title Case)

I. BACKGROUNG OR RATIONALE
IT. OBJECTIVES
M. SCOPE OR SPHERE OF APPLICATION
IV. DEFINITION OF TERMS
V. GENERAL GUIDELINES
VI. SPECIFICGUIDELINES/IMPLEMENTINGMECHANISMS
VII. PENALTY CLAUSE (if applicable)
VIII. REPEALING/SEPARABILITY CLAUSE (if applicable)
IX. EFFECTIVITY

INAME OF SECRETARYI
Secretary of Health

(Initials box on the duplicate copy)

ffice Originating ffice of Clearing OSEC


ffice/bureau/service Asec/Usec Ofiice
concerned HPDPB)
Initial Division Chief/ EA/Asec/Usec Director HEA
Director
Date

(Keywords box below the initials box)

Keywords

Related issuances, laws,


directives

Building l, San Lazaro Compound, Rizal Avenue, Sta. Cruz, 1003 Manila e Trunk Line 651-7800 Direct Line: 711-9501
Fax:743-1829:743-1786 o URL: http://www.doh.gov.oh; e-mail: osec@doh.qov.ph $
Form 2 - Department Order
Republic of the Philippines
Department of Health
OFFICE OF THE SECRBTARY

DEPARTMENT ORDER
No. YYYY-

SUBJECT z (Whole Subiect should be Underlined, Bold and in Title Case)

I. BACKGROUND OR RATIONALI
II. OBJECTIVES
III. SCOPE OR SPHERE OF APPLICATION
IV. DEFINITION OF TERMS
V. GENERAL GUIDELINES
VI. SPECIFIC GUIDELINES/IMPLEMENTING MECHANISM
VII. REPEALING/SEPARABILITY CLAUSE (if applicable)
VIII. PENALTY CLAUSE (if applicable)
IX. EFFECTIVITY
[NAME OF SECRETARY]
Secretary of Health

((delegated to next authority)

By Authority of the Secretary of Health

INAME OF UNDERSECRETARY OR ASSISTANT SECRETARY]


Undersecretary/Assistant Secretary of Health
(Name of Office)

(Initials box on the duplicate copy)

Office Originating Office of Clearing Ofiice OSEC


ffice/bureau/sewice Asec/Usec HPDPB (for (if signed
concerned policies) or FMS by the
(for funds use) Secretary
Initial Division ChieJ/ EA/Asec/Usec Director HEA
Director
Date

(Keywords box below the initials box)

Kewvords
Related issuances, laws,
directives

Building 1 , San Lazaro Compound, Rizal Avenue, Sta. Cruz, 1003 Manila o Trunk Line 65 l -7800 Direct Line
Fax. 743-1829;743-l'186 o URL: http.//www.doh.gov.oh; e-mail: osec@doh.eov.ph
Forn 3 - Department Personnel Order
Republic of the Philippines
Department of Health
OFFICE OF THE SECRETARY

[Date]

DEPARTMENT PERSONNEL ORDER


No. YYYY-

SUBJECT : (Whole Subiect should be Underlined, Bold and in Title Case)

I. BACKGROLTND OR RESTATEMENT OF ACTIVITY


II. DETAILS

INAME OF SECRETARYI
Secretary of Health

Qf delegated to next authority):

By Authority of the Secretary of Health

[NAME OF UNDERSECRETARY OR ASSISTAIIT SECRETARYI


Undersecretary/Assistant Secretary of Health
(Name of Office)

(Initials box on the duplicate copy)

Office Originating Clearing ffice Office of OSEC


ffice/bureau/service (HHRDBfor Asec/Usec (if signed by
HHRLD concerned the
activties) Secretarv
Initial Division Chief/ Director EA/Asec/Usec HEA
Director
Date

(Keywords box below the initials box)

Keywords
Relqted issuances, laws,
directives

Building l, San Lazaro Compound, Rizal Avenue, Sta. Cruz, 1003 Manila o Trunk Line 651-7800 Direct Line: 7l l-9501
Fax:743-1829;743-1786 o URL: http://www.doh.gov.oh; e-mail: osec@doh.eov.ph
Form 3a - Internal Department
Personnel Order
Republic of the Philippines
Department of Health
loFFrcE CONCERNEDI

For Office/Bureau/Service - Speciifc DPOs or


Re gi o nal Offi c e /Me d i c a I C e nt e r/ Ho sp it al P e r s o nne I O r de r :

[Date]

DEPARTMENT PERSONNEL ORDER oT


IRE Gr ONAL/]VTEDTCAL CENTER/HOSPTTALI PERSONNEL ORDER
No. [Office Acronym] YYYY-

SUBJECT : (Whole Subiect should be Underlined, Bold and in Title Case)

I. BACKGROUND OR RESTATEMENT OF ACTIVITY


II. DETAILS

By Authority of the Secretary of Health

of Head of Offi ce/B u reau/Service/lVled ical Center/Ilospitall


[Na me
Undersecretary/Assistant Secretary of Health or Bureau/Service Director or
Medical Center Chief or Chief of Hospital

(Initials box on the duplicate copy)

Ofiice Originating Bureau/Service/ Re gi onal ffi c e/Medic al Office of


division/sectiorl Center/Hospital Asec/Usec (if
program to be signed
by Asec/Usec
Initial Division/Section Bureau/Serttice Director - if to be signed EA
Chief or Program by Asec/Usec (for Central ffice onlf
Manager Administrative fficer - if to be signed by
RD/ARD/Chief of Me d C enter/ Hospital
Date

[Complete ofice address of the ofice concerned including telephone andfacsinile numbers, (IRL of the DOH (wvw.aoh,p,ph) and the oficial
e-nail of the ffice concemedJ
Form 1- Department Memorandum
Republic of the Philippines
Department of Health
OFFICE OF THE SECRETARY

IDate]

DEPARTMENT MEMORANDUM
No. YYYY-

FOR z (Indicate all concerned in bold and underlined CAPITAL letters) For example:
ALL UNDERSECRETARIES: ASSISTANT SECRETARIES:
DIRECTORS OF BUREAUS. REGIONAL OFFICES AND
SERVICES; EXECUTIVE DIRECTORS OF SPECIALTY
HOSPITALS. POPULATION COMMISSION AND NATIONAL
NUTRITION COUNCIL: CHIEFS OF MEDICAL CENTERS.
HOSPITALS, SANITARIA AND INSTITUTES: PRESIDENT OF
THE PHILIPPINE HEALTH INSURANCE CORPORATION;
DIRECTORS OF PHILIPPINE NATIONAL AIDS COUNCIL AND
TREATMENT AND REHABILITATION CENTERS: AND
OTHERS CONCERNED

SUBJECT z (ll'hole Subiect should be Underlined, Bold snd in Title Case)

I. BACKGROUND OR RESTATEMENT OF PURPOSE


II. DETAILS

For strict compliance.

[NAME OF SECRETARY]
Secretarv of Health

(lf delegated to next authority)


By Authority of the Secretary of Health

[NAME OF UNDERSECRETARY OR ASSISTANT SECRETARY]


[Undersecretary/Assistant Secretary of Health]
fName of Office]
Initials box on the
Office Originating Office of Asec/Usec OSEC
ffice/bureau,/service concerned (if signed by the
Secretarv)
Initial Division Chief/ Di rector Asec/Usec HEA
Date

Ke box below the initials box


Keywords
Related issuances. laws. directives

Building 1, San Lazaro Compound, Rizal Avenue, Sta. Cruz, 1003 Manila o Trunk Line 651-7800 Direct Line: 711-9501
.
Fa.x: 743-1829; 743-1786 URL: http://www.doh.gov.ph; e-mail: osec@doh.gov.ph
Form 5 - Department Circular
Republic of the Philippines
Department of Health
OFFICE OF THE SECRETARY

IDate]

DEPARTMENT CIRCULAR
No. YYYY-

FOR : (Indicate all concerned in bold and underlined CAPITAL lefters) For example:
ALL UNDERSECRETARIES: ASSISTANT SECRETARIESI
DIRECTORS OF BUREAUS. REGIONAL OFFICES AND
SERVICES: EXECUTIVE DIRECTORS OF SPECIALTY
HOSPITALS. POPULATION COMMISSION AND NATIONAL
NUTRITION COUNCIL: CHIEFS OF MEDICAL CENTERS.
HOSPITALS. SANITARIA AND INSTITUTES: PRESIDENT OF
THE PHILIPPINE HEALTH INSURANCE CORPORATION;
DIRECTORS OF PHILIPPINE NATIONAL AIDS COUNCIL AND
TREATMENT AND REHABILITATION CENTERS; AITID
OTHERS CONCERNED

SUBJECT : (lYhole Subiect should be Underlined, Bold and in Title Casel

I. BACKGROUND OR RESTATEMENT OF PURPOSE


II. DETAILS

Dissemination of the information to all concerned is requested.

[NAME OF SECRETARYI
Secretarv of Health

(If delegated to next authority)


By Authority of the Secretary of Health

[NAME OF UNDERSECRETARY OR ASSISTANT SECRETARYI


[Undersecretary/Assistant Secretary of Health]
fName of Officel
Initials box on the
Originating ffice of Asec/Usec OSEC
Office ffice/bureau/service concerned (if signed by the
Secretarv)
Initial D ivi s i on C hief/ Dire ct or EA/Asec/Usec HEA
Date

box below the initials


Keywords
Re lated is suances, lqw s, directiv e s

Building l, San Lazaro Compound, Rizal Avenue, Sta. Cruz, 1003 Manila o Trunk Line 651-7800 Direct Line: 711-9501
Fax'. 743-1829;743-1786 o URL: http://www.doh.gov.ph; e-mail: osec@doh.gov.ph
Form 6 - Memorandum Circular
Republic of the Philippines
Department of Health
OFFICE OF THE SECRETARY

[Date]

MEMORANDUM CIRCULAR
No. YYYY-

FOR Qndicate all concerned in bold and underlined CAPITAL letters) For example:
ALL UNDERSECRETARIES: ASSISTANT SECRETARIES:
DIRECTORS OF BUREAUS. REGIONAL OFFICES AND
SERVICES: EXECUTIVE DIRECTORS OF SPECIALTY
HOSPITALS. POPULATION COMMISSION AND NATIONAL
NUTRITION COUNCIL: CHIEFS OF MEDICAL CENTERS.
HOSPITALS. SANITARIA AND INSTITUTES; PRESIDENT OF
THE PHILIPPINE HEALTH INSURANCE CORPORATION:
DIRECTORS OF PHILIPPINE NATIONAL AIDS COUNCIL AND
TREATMENT AND REHABILITATION CENTERS: AND
OTHERS CONCERNED

SUBJECT : (Whole Subiect should be Underlined, Bold and in Title Casel

I. BACKGROUND OR RESTATEMENT OF PURPOSE


II. DETAILS

Dissemination of the information to all concerned is requested.

INAME OF SECRETARYI
Secretarv of Health

(If delegated to nert authority)


By Authority of the Secretary of Health

INAME OF UNDERSECRETARY OR ASSTSTA|IT SECRETARYI


[Undersecretary/Assistant Secretary of Health]
fName of Office]
Initiqls box on the
Originating ffice of Asec/Usec OSEC
ffice ffice/bureau/service concerned (if signed by the
Secretary)
Initial Division Chief/ Director EA/Asec/Usec HEA
Date

'Ke
box below the initials
Keywords
Re I ate d is suance s, lqw s, directiv es

Building l, San Lazaro Compound, Rizal Avenue, Sta. Cruz, 1003 Manila o Trunk Line 651-7800 Direct Line: 711-9501
Fax 743-1829;743-1786 o URL: htto://www.doh.gov.ph; e-mail: osec@doh.gov.ph
Form 7 - Memorandum
Republic of the Philippines
Department of Health
loFFrcE CONCERNEDI

[Date]

MEMORANDUM

FOR : [addressee fficial and fficeJ

FROM : [originating fficial, ffice and signatureJ

SUBJECT z (Whole Subiect should be Underlined. Bold and in Tille Case)

[Body of the MemorandumJ

[Complete ffice address of the office concerned including telephone andfacsimile numbers, UM of the DOH (@Lp!) and the olJicial
e-mail of the ffice concemed0
Form 8 - Document
Control Request Form

Department of Health
Knowledge Management and Information Technology Service
RECORDS SECTION
DOCUMENT CONTROL REQUEST FORM

A. REQUESTING OFFICER: Date Released:

Signature over Printed Name

1. DETAILS OF DOCUMENT TO BE REVISED / DELETED Check Appropriate box:


Issuance Type& Number :
Date : tl Revision
Title : E Deletion
E Others

2. DETATLS OF REQUEST

3. JUSTIFICATION

B. RECORDS SECTION: Date Received:

Signature over Printed Name

4. ACTION TAKEN (Check Appropriate box) Date Reviewed:

[-l R"qu.st Approved l--l R.q,lest Denied


If denied, state reason(s) Reviewed by:

5. ACTION TAKEN
Date Signature
Document Amended / Deleted
Revision History Updated
AIS Billboard Update

KMITS-K MD-QSOP-0 -Forml