Beruflich Dokumente
Kultur Dokumente
COMPUTERISED
ACCOUNTS HANDBOOK
LEVEL 1
INDEX
Contents
Ensure that you have entered the correct ACCOUNT CODE (A/C) as this can not be changed once
you have saved
Enter all the account details for the CUSTOMER
Select SAVE
Ensure that you have entered the correct ACCOUNT CODE (A/C) as this can not be changed once
you have saved
Enter all the account details for the SUPPLIER
Select SAVE
Ensure that you have entered the correct NOMINAL CODE (N/C) – Sage has already RESERVED
ACCOUNTS setup which can not be changed
Enter the NAME of the nominal code – ensure you have entered correctly what is stated on the exam
paper
Select SAVE
1001 - 1250 Current Asset Accounts e.g. Debtors, Stock, Bank, Accounts etc…
2100 - 2330 Current Liabilities Accounts e.g. Salaries, Tax and Short Terms Creditors
3000 - 3299 Capital & Reserves Accounts e.g. Profit & Loss
4000 – 4999 Sales Accounts – Anything you sell for profit such as stock
5000 – 5999 Purchases Accounts – Anything you buy to sell on to make a profit
Select the ARROW in the A/C column to find the correct Customer Account
Input the INVOICE NUMBER under the REF column
Input the NOMINAL CODE under the N/C column
T/C column will appear as T1 automatically do not change this unless the invoice shows No Tax, if
this is the case change the T1 to T0
Input all invoice given below one another
Select SAVE
Tutor: Katrina McDonnell 8
Supplier (Purchases) Invoicing
Select the ARROW in the A/C column to find the correct Supplier Account
Input the INVOICE NUMBER under the REF column
Input the NOMINAL CODE under the N/C column
T/C column will appear as T1 automatically do not change this unless the invoice shows No Tax, if
this is the case change the T1 to T0
Input all invoice given below one another
Select SAVE
Select the ARROW in the A/C column to find the correct Customer Account
Input the CREDIT NUMBER under the REF column
Input the NOMINAL CODE under the N/C column
T/C column will appear as T1 automatically do not change this unless the credit shows No Tax, if this
is the case change the T1 to T0
Select SAVE
Select the ARROW in the A/C column to find the correct Supplier Account
Input the CREDIT NUMBER under the REF column
Input the NOMINAL CODE under the N/C column
T/C column will appear as T1 automatically do not change this unless the credit shows No Tax, if this
is the case change the T1 to T0
Select SAVE
USEFUL HINTS
If the row above has the same information as the row you are about to enter e.g. the A/C or DATE use
F6 to copy
F8 will delete an extra row – this occurs if you have tabbed to far after the last invoice/credit
The debit column represents money that is available to the company. The credit column represents
money the company owes to others. So, at the end of this transaction, the company will have £3,000 in
the bank, but owe £3,000 in capital.
Using the Bank Receipts routine, Sage 50 Accounts will do half the work for you. You need only enter
the second line of the transaction - Sage 50 Accounts will automatically create both transaction lines
from the information you supply.
You will now enter the bank receipt transaction.
Open the Modules menu and choose Bank, or click the Bank button or the
Bank icon at the bottom of the navigation bar.
The Bank Accounts window is displayed.
Notice that there are several accounts, and that the state of each account is shown - all are
at zero at the moment. Try adding the receipt.
In the Bank Accounts toolbar, click the Receipt button.
The Bank Receipts window is displayed.
Saving a transaction
A transaction is not complete until you save it. This applies throughout Sage 50 Accounts.
Click Save.
The transaction is saved and cleared from the screen. You can now close the window.
Click Close.
Select the ARROW in the A/C field to find the correct CUSTOMER ACCOUNT – once you have
selected the correct Customer all outstanding invoices/credits will appear below.
Enter the correct date given
Enter the amount being paid in the AMOUNT field
Enter the cheque number given into the REFERENCE field
Allocate the invoice(s) being paid by clicking the RECEIPT column
Either select PAY IN FULL or manually type in the amount
Select SAVE
Select the ARROW in the PAYEE field to find the correct SUPPLIER ACCOUNT – once you have
selected the correct Supplier all outstanding invoices/credits will appear below.
Enter the correct date given
Enter the cheque number given into the CHEQUE No field
Enter the amount being paid
Allocate the invoice(s) being paid by clicking the PAYMENT column
Either select PAY IN FULL or manually type in the amount
Select SAVE
A general payment is when you are paying for goods/services but the supplier does not have an account
setup.
If you have been given the GROSS amount simply enter this amount into the NET column and select
CALC. NET
6. Click on Edit.
Producing correct accounting information about a company is vital. Some of the main reports are
available via the Financials window.
1. Open the Modules menu and choose Financials.
The Financials window is displayed.
You can choose between four different types of report and change to landscape layout (paper lying on
its side). You also have the usual Output options, allowing you to print the report, preview it on screen,
or send it to a file.
1. In the Audit Trail Type options, make sure that the Brief type is
chosen.
The report will be 1 or 2 pages long. If you do not wish to print it, you can choose to preview it instead.
1. If necessary, click the Printer option so that it is chosen.
2. Make sure that your printer is switched on and ready to print, and then
click Run.
The Criteria dialog box is displayed. This gives you a chance to limit the report to a selected range. Just
accept the default settings for now.
3. Click OK to continue.
The Print dialog box is displayed.
4. Check the settings are correct, and then click OK.
The Audit Trail is printed.
If you are required to print this report for the Bank and Cash account just repeat the above procedure
making sure you change the highlight to the correct account.
Select the PERIOD / MONTH you are working in by clicking on the arrow.
Select OK
Starting: Note what financial year you are working in – this will be displayed at the bottom right
hand side of the screen e.g. May 2007
Nominal: Setting up nominal codes you enter into your nominal ledger and then
record
Journal: When a company starts it will start of with capital which will be divided up
in your bank account/petty cash/reserved account. You always Credit your Capital
& Debit your Bank Account/Petty Cash/Reserved Account. It should look
something like the following:-
Your business starts with a capital of £225,000. £220,000 was lodged into the business account and
£5,000 into your petty cash account.
N.B. These are not the nominal codes you will use as they change pending on what the company
accountant wants.
Payments:
Where it tells you about the set up of your business (capital) it may also tell you that you purchased
items these are NOT to be entered as a journal. You enter into your bank account and from there you
enter them as a payment.
Bank:
You will have the following dealings with your bank and they are as follows:
Customer Payment
This is when you receive money. You go into the Bank and within the bank you have the option
Customer it is when entering into this you put the information given to you.
Supplier Payment
This is when you send out money. You go into Bank and within the bank you have the option Supplier
it is when entering into this you put the information given to you.
Cash Purchase
This is when you send out money. You go into Bank (make sure you Petty Cash is highlighted) and
within the bank you have the option Payment it is when entering into this you put the information
given to you.
Customer Invoice/Credit:
This can also be known as Sales Invoices or Sales Ledger. You go into your customer and then with
that option you will see invoiced/credit. When you have entered into this you input the information
given (make sure your amounts are right before saving)
Purchase Invoice/Credit
This can also be known as Purchase Invoices or Purchase Ledger. You go into your supplier and
then with that option you will see invoice/credit. When you have entered into this you input the
information given (always double check figures before saving)
Print Outs:
You will be asked for printouts but the question maybe worded differently to what you are used to
seeing. This is a list of what they require
Transaction Code
SI Sales Invoice
SC Sales Credit
SR Sales Receipt
SA Sales Receipt on Account
PI Purchases Invoice
PC Purchase Credit
PP Purchase Payment
PA Purchase Payment on Account
BP Bank Payment
CR Cash Receipt
JC Journal Credit
JD Journal Debit
Tutor: Katrina McDonnell 28
Accuracy & Proofreading
Accountancy is all about being accurate. Standard of accuracy must be kept to the highest level as
marks will be lost for any inaccuracy.
Fred Higgins & Co. – This must be typed as you see it with the dot after Co.
I (Incorrect)
l (lime)
1 (number)
Can you see the difference if not look again because the examiner can!
O (for Oscar)
0 (figure zero)
o (for owl)
Can you see the difference if not look again because the examiner can!