Configuring Purchase Requisition Created Automatically by Sales Order - Sales Quotation

3/12/2018 Configuring Purchase Requisition created automatically by Sales Order/Sales Quotation | SAP Blogs
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Configuring Purchase Requisition created

automatically by Sales Order/Sales Quotation
January 17, 2016 | 6,591 Views |
nileshkumar gupta
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SD (Sales and Distribution)
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Some Business Processes require Automatic creation of Purchase Requisition

from Sales Order. This would arise especially if the Customer Orders Goods
for which we create a Sales Order and Pass on the Customer Requirement to
https://blogs.sap.com/2016/01/17/configuring-purchase-requisition-created-automatically-by-sales-ordersales-quotation/ 1/10
our Vendor by creating a Purchase Order. The Purchase Order created is

linked with the Sales Order in the ERP System.
The Purchase Order Created can be of Two Types depending on the System
configuration:
1. Individual Purchase order: This is a Purchase order in which we are

asking the Vendor to Deliver the Goods to us, instead of the Customer. Goods
Receipt is Mandatory against the Purchase Order. On Goods Receipt, the
Stock is available in our System as Sales Order Stock and can be delivered
only against the Sales Order Linked to the Purchase order
2. Third Party Purchase Order: This is a Purchase order in which we are

asking the Vendor to Deliver the Goods directly to the Customer. Goods
Receipt is not mandatory against the Purchase Order. On Goods Receipt the
Warehouse Stock is not updated in System.
The Purchase Order is always created with reference to the Purchase

Requisition which is created automatically from the Sales Order/ Sales
quotation.
We will not go into details of the differentiation between the above two types of
Purchase Orders.
We will here just look into how a Purchase Requisition is created automatically
from a Sales Order/Sales quotation Item. The prerequisites required in terms
of Master Data and Customization in achieving the Automatic PR creation
from Sales Order/ Sales quotation item.
So, let’s begin…..
Configuration done to achieve it:
The Main Element which defines the Parameters of The Requisition that is
created from the Sales Quotation/Sales Order is the Schedule Line Category
of the Sales Order.
Let’s see its configuration in below SPRO Node.
I have created below highlighted Schedule Line Categories. Let’s see the
Configuration behind Schedule Line Category “ZZ” and “ZQ”
As can be seen in above Screenshot, The Schedule Line Category has

different Fields in it.
Important among them are:
The Order Type Field which is the Document Type of the Purchase
Requisition that will be created automatically.
The Item Category Field which is the Item Category of the Purchase
Requisition that will be created automatically.
The Account Assignment Category Field which is the Account assignment

Category of the Purchase Requisition that will be created automatically.
The Other Fields are also of significant importance but not relevant for Our
Case.
Now let’s see how this Schedule Line Category is determined for a given
Sales Order/Quotation
As can be seen in above Screenshot the Schedule Line Category is

determined from the Sales Order/Quotation Item Category and MRP Type of
the Sales Order Material.
In below Screenshot we will see how the Item Category for a Sales
order/Quotation is determined.
As can be seen the Item Category of the Sales Order is determined from the
combination of Sales Document Type and the Item category Group of the
Material Master.
Apart from the above Configuration which is done from the Sales and
Distribution End, additional Configuration from Material Management End too
is required.
As can be seen in below Screenshot, the valid Combination between Item

category and Account Assignment Category too for a Purchasing Document
also needs to be maintained.
This is illustrated in below Screenshots:
Lets Illustrate the above scenario for Automatic Purchase Requisition creation
with an Example:
Consider below Purchase Info Record (PIR) for Master Data: Material:
703581050 and Vendor: 1030321. I have created both Standard and
Subcontracting PIR for the Material Vendor combination.
Let’s see the material with below settings:
Now, we go on to Create Sales Quotation for the Subcon Material as below:
We can now see, the PR created automatically has Item Category ‘L’. Also the
Source of Supply is determined automatically.
Now we Change the Material MRP Type to PD and go on Creating Sales

Quotation
As seen, Item Category of PR is Blank which denotes Standard Purchase

Reqsn.
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3/12/2018 Configuring Purchase Requisition created automatically by Sales Order/Sales Quotation | SAP Blogs

Configuring Purchase Requisition created

SD (Sales and Distribution)

Some Business Processes require Automatic creation of Purchase Requisition

our Vendor by creating a Purchase Order. The Purchase Order created is

1. Individual Purchase order: This is a Purchase order in which we are

2. Third Party Purchase Order: This is a Purchase order in which we are

The Purchase Order is always created with reference to the Purchase

So, let’s begin…..

Configuration done to achieve it:

Let’s see its configuration in below SPRO Node.

As can be seen in above Screenshot, The Schedule Line Category has

Important among them are:

The Account Assignment Category Field which is the Account assignment

As can be seen in above Screenshot the Schedule Line Category is

As can be seen in below Screenshot, the valid Combination between Item

This is illustrated in below Screenshots:

Let’s see the material with below settings:

Now, we go on to Create Sales Quotation for the Subcon Material as below:

Now we Change the Material MRP Type to PD and go on Creating Sales

As seen, Item Category of PR is Blank which denotes Standard Purchase

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