NICMAR – SODE

PGP-CM-MODULE-13
ASSIGNMENT NO: 01
COURSE TITLE:

SITE
ORGANISATION
AND
MANAGEMENT
COURSE CODE – PGCM31

DATE OF DISPATCH: 13/11/2016

LAST DATE OF RECEIPT: 15/11/2016

PREPARED AND SUBMITTED BY:

NAME: MOHAMMED NOMAN
REG NO: 215-06-11-50423-2171
 SITE
ORGANISATION
AND
MANAGEMENT
 ASSIGNMENT

Your company has been awarded a prestigious contract of building

500m length pre-stressed concrete bridge on a national highway crossing the
major river. Due to cultivation on both sides of highway, very restricted space
of only 100m in width and 300m in length is available on both sides of
highway.

To mobilize the site, your management asked you to house 350T of

cement, 300T of steel, 2 size II crawlers – Tractor Dozer, one mobile crane,
one JCB, ten dumpers. Labour force of 100 men and addition to site office
complete with communication set up.

Discuss your plan to organise the site, draw lay out sketch showing all
details. Wind direction is from west to east and bridge direction is east to west.
 ORGANISING THE SITE
SITE ORGANISATION CHART:

PROJECT MANAGER

RESIDENT ENGINEER / GENERAL

PROJECT MANAGER

PLANNING AND COORDINATION JR PLANNING ENGINEER

ENGINEER

EXECUTION INCHARGE SR.EXECUTION SUPERVISORS

ENGINEER

ESTIMATION ENGINEER JR ESTIMATION ENG.

ACCOUNT AND BILLING JR BILLING ENGINEER

ENGINEER

SERVICES MANAGER JR SERVICES ENGINEER

QA/QC ENGINEER JR QA/QC ENGINEER

STORE MANAGER STORE ASST.

ADMIN INCHARGE ADMIN ASST.

SAFETY AND HEALTH JR SAFETY ENGINEER

DEPARTMENT
Depending upon the nature of work, category of work, size & stages of
completion of work organize site staffing appropriate manner is very important.

1. Site manager: site manager is the leader of all activities on the site. Site
manager reports to the project manager.
2. Resident engineer: The resident engineer is a support to both the project
manager and the site manager. The duty of resident engineer is to keep
coordination within the staff, subcontractor, consultant and supplier.
3. Planning department: They plan each and every work activity as per
time given by the client making by bar chart material schedule, labour
schedule, plant and machinery schedule. Their job is to get the work
done with minimum cost and obtain the best results.
4. Execution department: Execution of work as per drawing plans and
specification is main work of execution department. In this department
sr.execution engineer and gang of junior engineer are appointed.
5. Store department: inspection of materials and goods coming on site,
intimate or instruct to respective department maintaining material
inward, outward registers, storing and housing all material on site in
proper place as per the site condition and handover material to
contractor as per their requirement, keeping their records is the main
work of the store department.
6. Quality department: checking of all material coming on site, testing of
all the material as per requirement and verifying mix design of material
going to use for site execution, inspection and checking of all activities
of execution work regarding quality norms and condition, testing of
work executed like sample testing non destructive testing making of
audit report maintaining material testing, mix design, concrete testing,
audit test registers on site is the main work of this department
7. Quantity surveying department: checking of all drawings and
specifications regarding site, estimating and surveying quantity of each
work activity separately, calculating material required quantity, labour
required for each work item.
8. Account / billing department: checking of all bill quoted by
subcontractor or contractor as per their site executed work, making of
payment of contractors and subcontractors is the main work of billing
department. Keeping total money expenditure regarding site, checking
of departmental labour bill making payment of all site office related
staff and helper is the main work of account department.
9. Safety and health department: making safety working environment,
safety all site worker and staff, improving and applying all safety
instruction on site is the main work of this department. Cleaning of site
office maintains and cleans all site awareness, cleaning of labour camp
 periodically, making arrangement of good drinking water facility on site
is the main work of health department.
10. Administration department: supervision and arrange all site office
requirements/ facility’s supervision on site security guards, checking
their registers, keeping site off inward and outward is the main work of
this department. Admin in charge and there assistance are responsible
for this work.
I) Layout
i) Pre-mobilisation studies:
Once the contract is signed, the official execution of the project starts.
The contractor has to assign a site manager with attributes of definite
direction, strong aspiration and a natural leader in order to start the
execution of the work at the site. The site has to be mobilised on time in
accordance with the need. Apart from all those items mentioned in the
mobilisation check list there are other requirements of various
registrations under the relevant law and regulations for starting a new
establishment of employing people. As a handing over of a site and
other formalities such as bank guaranties, mobilization advance would
take place in due course, the time required to complete this formalities
would be use for the project study, take off plan and organizing the site
mobilization.
ii) Dividing the site into manageable sections:
The site is a bit unmanageable due to complex nature. The work should
be logically divided into units or divisions or sections and a engineer or
foreman should be kept incharge of each division. The resources should
be allocated according to the needs. The planning engineer comes in use
at this point where the allocation of resources has to be done. There
should be inter-sectional transferability and diversion made possible
with centralised control by you ensuring least wastage and idleness.
Micro-plans should be made for each section with detailed activity
within the framework of the total plan.
iii) Site mobilization: It is very important component of site management.
The system of organisation to be followed should be functional.
Functional organisation is a centralised traditional type of organisation
where in the head of various departments report to the site in-charge and
respectively to the site manager. The planning department should create
a standard WBS where a complexity in understanding the planned
activities can be solved i.e; a WBS with proper levels such as sub
project level, task level, work package level, activity level and
operations level. This layout of plan will be very useful to the site in-
charge to carry out the works on the site. Proper mobilisation also means
proper communication between the owners, clients, project manager,
consultant, suppliers. Mobilisation also includes enabling works.
a) Fencing wall around the project / detour signs: detour signs should
be placed on the site before the execution of the work. This protects
the occurrence of accidents.
b) Site office: The site in-charge or site supervisors should be provided
with site office where they can keep and study the drawings. The site
office for supervisor should be on the east side of the bridge where
the bridge is oriented. The site office should have a basic furniture
and equipment to enable him to run the site on behalf of the site
manager. When the manager visits the site he should be making a
point of looking round the site office to ensure that the working
drawings are up-to-date and the clients resident engineer instructions
and variation orders and all the other necessary information is readily
available.
c) Storage of materials: The materials i.e; 350T of cement and 300T of
steel should be equally distributed on each side of the bridge so that
it will be easy to use them timely. The sheds are constructed with
brick wall / tubular structured trusses and the roofing should be done
with sheets. Cement bags not exceeding 10 are stacked one over
another. If more than 10 bags are stacked then the lower bags tend to
set, making cement non-usable. The sheds should be constructed
near to the construction of the bridge. In this way less effort will be
utilised by the labour to get the materials from the storage to the
point of use and they will be able to execute properly and
productively. The aggregate is always placed near the place of
mixing of concrete.
Without a precise site layout plan, neither the site manager nor other
site staff will have a clear indication of where store and stacks of
materials should be located. Always avoid double or triple handling
of materials to move them to another place because
- They have been stacked over a drainage run, or in the way of
scaffolding, or too near the edge of a future excavation.
- They are too far from where they are needed
- They are too far from the hoist, or not within the radius of the
crane, or a long way from the ramp
- They obstruct work traffic across the site
- They are too near the route of work traffic and may get damaged
or soiled.
d) Equipment and machinery: An area should be set aside for the
storage, maintenance and repair of equipment. 2 size II crawler is
used to lift the material and dump the wastage using dumpers. 10
dumpers are to be used for dumping the waste material and bringing
the aggregates to the site for making concrete. This should be set
aside at the east side of the bridge where the execution of project is
being taken place. An important aspect of the site organisation is the
choice of appropriate tools, plant and equipment. Simple equipment
is often the most productive. Mobile crane can be placed at the west
side of the bridge. Mobile cranes are heavy machines that are well
capable of lifting the most heaviest loads. So mobile cranes situated
at the west end can be used to lift the equipment required from the
east side. Form work made of timber can be used as they are
efficient, effective and productive if properly utilised. Mechanical
plant is worth buying there is enough space to keep it fully
employed. But in this case we have very less space and the
cultivation area is not meant to be damaged. So more heavy
mechanical equipments are not required. Workshops should be
located at the nearest route possible for repairs and overhauling.
Proper training should be given to operators to operate the equipment
efficiently.
Plant and equipment wrongly located:
Mixer
- Inaccessible for delivery of materials
- Not enough room for storage of aggregates
- Wrongly located for fast delivery of mixed concrete

Considerations affecting site layout:

Item Consideration
Site office Avoid noise and dust
Lock-up stores Good view of site security
Toilets, latrines Downwind, good drainage
Gatekeeper, watchman Near to the stores

Plant and equipment

Cranes Max.wt to be lifted at diff. Radii
Hoists Near to main work use
Mixer Near to agg. and hoist
Block maker Inside crane radius
Steel bender Isolate
Power saws Near steel store
Near timber store
 Material store
Cement under cover : near mixer
Aggregates thief proof : near mixer
Steel ease of delivery : inside crane
radius
Fuel
easily damaged isolated because
Form work of higher hazard
Room for fabrication, cleaning
inside crane radius
Hoarding and fencing safety of workers and public;
security against theft

Execution and monitoring:

Execution is the most important activity of the site management. It is the

activity through which all the plans are transferred into reality. As it is said that
“Proof of the pudding is in eating it” therefore execution can only determine
whether the project is going on well or otherwise.

For actual execution of the project the following steps are required:

i. Methodology of construction
ii. Selection and fixing up construction agency
iii. Mobilisation of resources
iv. Setting out work
v. Making daily work programme
vi. Allocation of resources
vii. Quality control
viii. Deployment of plant and machinery
ix. Taking measurement and preparation of running account bill
x. Obtaining client approval
xi. Preparing labour report
xii. Liaison with outside agencies
xiii. Maintenance of daily site and hindrance register
xiv. Preparation of MIS

Closing the site:

The completion of work and winding up site is another important phase of site
management. As per the contract schedule every project has a prefixed date
schedule

The following points to be considered for the completion of the work.

i. Physical completion of the work as per contract

 ii. Preparation of the final bill for the work as executed according to the
contract and also extra work carried out beyond that provided in the
bill of quantities
iii. Reconciliation of the material consumed for the work
iv. Plant and equipment utilisation statement
v. List of defects pointed out by the client at the preliminary acceptance
stage
vi. Demobilisation of resources
vii. Settlement of claims with the client, and obtaining extension of time

Bibliography:

Site organisation and management (NICMAR).