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Doc. No.

WI-SIKB-HSE-001-E
PT. Saipem Indonesia (Karimun Branch)
WORK INSTRUCTION
Rev. 03 Date 01/08/12
HSE TRAINING
Page 2 of 15

Revision Summary

Date Revision Description of Revision Prepared Checked Approved

A.Sodde G.Gozales G.Canducci


01/10/09 A Issued for review
(HSE) (OPER) (GM)

A.Sodde G.Gonzales G.Canducci


19/01/10 B Issued for comment
(HSE) (OPER ) (GM)

A.Sodde G.Gonzales S.Pastore


02/02/11 00 Issued for approval
(HSE) (OPER) (GM)

A.Sodde G.Gonzales S.Pastore


22/03/11 01 Issued for Approval
HSE OPER GM

Ridarto A.Sodde G. Ravaioli


01/08/11 02 Issued for Revision
HSE HSE QHSE
Issued for Revision:

- Added part 2 reference document


- Added part 4.1 Responsibility of
fabrication operation manager
- Added part 4.2 responsibility of head of
department
- Added part 4.3 HSE manager
- Added part 4.4 responsibility of HSE
training center coordinator
- Added part 4.5 responsibility HSE
engineer to training planer ‘I. Yunita S. Galben U. Ginoga G. Ravaioli
01/08/12 03
- Added part 5.2 training process HSE QUAL HSE QHSE
overview flow chart
- Changed part 5.7 Training assessment
“pre and post to posttest”
- Added part 5.8 Issuing HSE certificate
to Issuing HSE training passport
- Added part 5.10 HSE training
competencies
- Added part 6. Records
- Added part 7 form
- Added part 8. attachments
Doc. No. WI-SIKB-HSE-001-E
PT. Saipem Indonesia (Karimun Branch)
WORK INSTRUCTION
Rev. 03 Date 01/08/12
HSE TRAINING
Page 3 of 15

INDEX

1.  SCOPE AND PURPOSE 4 

2.  REFERENCE DOCUMENTS 4 

3.  DEFINITIONS 5 

4.  RESPONSIBILITIES 5 
4.1  FABRICATION OPERATION MANAGER 5 
4.2  HEAD OF DEPARTMENT 5 
4.3  YARD HSE MANAGER 5
4.4  PROJECT HSE MANAGER/ LEADER 6 
4.5  HSE TRAINING CENTER COORDINATOR 6 
4.5  TRAINING PLANNER 6 

5.  DESCRIPTION OF ACTIVITIES 7 


5.1  COMMITMENT 7 
5.2  TRAINING PROCESS OVERVIEW 8 
5.3  DETERMINING HSE TRAINING NEED 9 
5.4  SCHEDULLING TRAINING 9 
5.5  NOMINATION AND CONFIRMATION OF NOMINEES 9 
5.6  TRAINING ATTENDANCE 10 
5.7  TRAINING ASSESSMENT 10 
5.8  ISSUING HSE TRAINING PASSPORT 10 
5.9  HSE TRAINING RECORDS 11 
5.10  SIKB HSE TRAINING COMPETENCIES 11 
5.11  TRAINING FACILITIES 12 
5.12  REFRESHER TRAINING 13 
5.13  MONITORING & EVALUATION 13 

6.  RECORDS 14 

7.  FORM 14 


7.1  FORM-COR-HSE-095-E MONTHLY HSE TRAINING REPORT 14 
7.2  FORM-SIKB-HSE-149-E TRAINING COURSE ATTENDANCE SHEET 14 
7.3  FORM-SIKB-HSE-152-E HSE TRAINING COURSE FEEDBACK 14 
7.4  FORM-SIKB-HSE-176-E HSE TRAINING MATRIX 14 
7.5  FORM-SIKB-HSE-177-E HSE MONTHLY TRAINING PLAN 14 

8.  ATTACHMENTS 14 


8.1  SAFETY PASSPORT 15 
Doc. No. WI-SIKB-HSE-001-E
PT. Saipem Indonesia (Karimun Branch)
WORK INSTRUCTION
Rev. 03 Date 01/08/12
HSE TRAINING
Page 4 of 15

1. SCOPE AND PURPOSE

The purpose of this Work Instruction is to describe the HSE Training Program for SIKB employees and
subcontractors

The scope of this Work Instruction is as follows:


 HSE training process overview
 Determining HSE training need and HSE training matrix
 Scheduling of HSE training
 Nomination and confirmation of nominees
 Training attendance
 Training assessment
 Issuing HSE training passport
 HSE training records

The implementation method of HSE Training Program in the yard includes a combination of lectures,
interactive video demonstrations, audio-visual materials, open discussions, workshop sessions, and
practical hands-on skills training.

These methods will serve to empower each employee to fulfill their fundamental duty on the SIKB
operations to know how to, want to, and be able to perform and conduct their work in a safe and
environmentally responsible manner.

The HSE Training Program is designed to fully support the stated goals of:
 Pursuing zero incidents;
 Systematically identifying and managing all forms of HSE risks inherent in work;
 Meeting or exceeding the requirements of relevant HSE Legislation/ Regulation, Client
requirements and Other requirements;
 Minimizing emissions and waste generation;
 Using materials and energy efficiently;
 Managing HSE matters as any other critical business activity;
 Continuously measuring and improving HSE performance;
 Promoting a culture in which all employees and Vendor/ Subcontractor share the commitment to
HSE excellence and take individual ownership for HSE performance.

Subcontractor/Vendor shall ensure that all personnel who work in SIKB areas are competence and
experience. Subcontractor/ Vendor prior assign their personnel to work in SIKB areas must provide
necessary training documents as required by the SIKB HSE Manager for the evidence that their
personnel have meet this SIKB HSE Training Program

2. REFERENCE DOCUMENTS

 Manual “Occupational and Health Manual” (Doc. No. MAN-SIKB-HSE-001-E)


 Manual ‘Environmental Manual” (Doc. No. MAN-SIKB-HSE-002-E)
 Work Instruction “HSE Training” (Doc. No. WI-SPA-HSE-006-E)
 Work Instruction “First Aid Training” (Doc. No. WI-SIKB-HSE-043-E)
Doc. No. WI-SIKB-HSE-001-E
PT. Saipem Indonesia (Karimun Branch)
WORK INSTRUCTION
Rev. 03 Date 01/08/12
HSE TRAINING
Page 5 of 15

3. DEFINITIONS

SIKB PT Saipem Indonesia (Karimun Branch).

HSE Occupational Health, Safety and Environment.

Legal Appointed or required by law.

Legislation Laws collectively.

Legislative Empowered to make legislation.

NGO Non-Governmental Organization.

Other requirements Requirements that come from Client HSE requirements in t


contract, International Codes and Standards, NGO requiremen
Customer requirements, International issues, etc.

Regulation Prescribed rule.

Vendor Party supplying materials, equipment and goods to SIKB.

Subcontractor Party supplying services to SIKB.

Key Performance Indicator Recognize as parameter(s) for measuring the HSE training (KP
outcome.

4. RESPONSIBILITIES

4.1 FABRICATION OPERATION MANAGER


Fabrication Operation Manager shall be responsible for:
 Provide resources for effectiveness training of personnel
 Approve HSE training matrix/ plan
 Shall ensure that this procedure is implemented by respective department head

4.2 HEAD OF DEPARTMENT


Head of Department shall be responsible for:
 Collaboration with HSE Manager to ensure that all personnel are appropriately trained to the HSE
competence level required for their job.
 Approve HSE training plan/ matrix
 Nominate the personnel to attend HSE training based on the competency requirement.

4.3 YARD HSE MANAGER


HSE Manager shall be responsible for:
 Collaboration with Head of Department to ensure that all personnel are appropriately trained to the
HSE competence level required for their job.
Doc. No. WI-SIKB-HSE-001-E
PT. Saipem Indonesia (Karimun Branch)
WORK INSTRUCTION
Rev. 03 Date 01/08/12
HSE TRAINING
Page 6 of 15

 Collaboration with HSE Training Center Coordinator to analyses the training requirement of personnel
or job position based on the competency requirement
 Approve the HSE training plan/ matrix, program and training material.
 Review periodically the HSE training plan/ matrix
 Perform Regular Audit

4.4 PROJECT HSE MANAGER/ LEADER

HSE Manager shall be responsible for:


 Collaboration with PMT to ensure that all project personnel are appropriately trained to the HSE
competence level required for their job.
 Collaboration with HSE Training Center Coordinator to analyses the training requirement of project
personnel or job position based on the competency requirement
 Collaboration with HSE Training Center Coordinator to nominate the personnel to attend HSE
training based on the competency requirement.

4.5 HSE TRAINING CENTER COORDINATOR


HSE Training Center Coordinator shall be responsible for:
 Develop the HSE training plan/ matrix and program for HSE Training based on the competency
requirement
 Develop the HSE Training material which includes the planned schedule and ensure the
implementation
 Evaluate the effectiveness of training program and make recommendation to HSE Manager for
improvement
 Liaise with the HSE Manager and Project Manager/ Leader to identify HSE training requirements
and schedule from different projects provided by the HSE training center.
 Assess that the HSE basic and competencies training plan is sufficient for the Yard Personnel.

4.6 TRAINING PLANNER


The Training Planner shall be responsible for:
 Deliver the HSE Training to employee based on competency requirement for different level of
personnel.
 Ensure that personnel attend the training session as invited.
 Assist in the development of training schedule and training materials.
 Translate materials of training (if necessary).
 Evaluate training effectiveness in the field
 Maintain HSE Training Database.

The Training Planner will be required to maintain professional competency in their instructional skills and
knowledge of the applicable subject matter by participating in professional development programs and
by successfully completed HSE Training Center Coordinator and annual refresher course and annual
review by the HSE Manager.
Doc. No. WI-SIKB-HSE-001-E
PT. Saipem Indonesia (Karimun Branch)
WORK INSTRUCTION
Rev. 03 Date 01/08/12
HSE TRAINING
Page 7 of 15

The annual review conducted by the HSE Manager will include observations of an instructor’s delivery, a
review of those observations with the trainer, and an analysis of Instructor and class evaluation forms
completed by the students during the previous year.

5. DESCRIPTION OF ACTIVITIES

This SIKB HSE Training Program is based on the corporate model for HSE training program execution.
Following this approach we ensure that all employees will receive the knowledge, skills, abilities, and
attitudes necessary to protect themselves and others in the workplace, in a timely and consistent
manner.

5.1 COMMITMENT

The SIKB Top Management believes that effective training programs are not only an invaluable
investment in SIKB human capital, but also a critical function, which helps to achieve the business
objectives of SIKB. SIKB Top Management will support the implementation of HSE Training Program
that shall be implemented for all employees.

To ensure the successful of HSE Training Program, the SIKB shall provide:
 Effective knowledge transfer of industry best practices;
 A method to increase the safe behavior of the employees;
 The organizational capability to manage the HSE training processes;
 The necessary infrastructure, including fixed and mobile training facilities, materials and
evaluation tools;
 Multi-lingual enabled training programs;
 Trained and competent local trainers;
 Culturally sensitive training materials;
 Programs specifically tailored to the needs of the entire workforce on the SIKB;
 Training in compliance with local regulation/ legislation;
 Effective mechanisms for evaluating individual’s proficiencies;
 Key Performance Indicators (KPI) to measure the success of training efforts.
Doc. No. WI-SIKB-HSE-001-E
PT. Saipem Indonesia (Karimun Branch)
WORK INSTRUCTION
Rev. 03 Date 01/08/12
HSE TRAINING
Page 8 of 15

5.2 TRAINING PROCESS OVERVIEW

Establish HSE Training Need


(Base on site activities)

TRAINING
MATRIX

TRAINING
PLAN

Collaborating with each HOD,


PMT nominate and confirm
nominations

Participant Attend Training

Training Assessment
base on score of
No training post test
Re-Schedule
Does Nominee pass the
Training?

Yes

Issued
TRAINING PASSPORT

S/n Step Action


1 Determining the Training Use the planning information, risk assessment, regulatory, Client
Need Requirement, develop Training Matrix, register in Data base (HSE Data
Base Training Program
rd
2 Issuing requesting for 3 In collaborating with the procurement Department for external Training
Training Provider
3 Schedule Training Schedule is accordant with Annual HSE Objective and Target
4 Nominee and confirm Issuing confirmation to every single department to get approval from HOD
nomination
5 Attend Training Personal attend the training for which they have been nominated with
approval from HOD
6 Assessment Training All nominees must complete a post training course HSE Competence
Assessment
Doc. No. WI-SIKB-HSE-001-E
PT. Saipem Indonesia (Karimun Branch)
WORK INSTRUCTION
Rev. 03 Date 01/08/12
HSE TRAINING
Page 9 of 15

5.3 DETERMINING HSE TRAINING NEED

The HSE Manager based on the Training Analysis will approve the competence requirement for each
job position in the department. The Training will be evaluated based on the risk associated with the job
position as contained in the SIKB Hazard Management Register (Refer to Doc. No. MAN-SIKB-HSE-
003-E), and regulatory requirement as documented in the SIKB HSE Legislation Register and Other
Requirement Review (Doc. No.GP-SIKB-HSE-001-E), or the client specific requirement in the
contractual documents. Functional skills and specialist health, safety and environmental skills have been
identified by HSE Manager and the Training Center Coordinator in determining Training Need.

All Yard/ Project Personnel and Subcontractor Personnel shall include HSE Training Programs, covering
the Training Need of all personnel in a specific job position, as specified in this document. To achieve
this end, specific training requirements must be identified for each job position within a department or
project team. The optimum method of documenting may vary depending upon the number of the job
position within each department or project team, but typically a simple matrix would be appreciated.
Such a matrix would list job position along one axis, and HSE Training course along the other axis, and
the cells within the matrix would indicate the required training course.

Subcontractor Personnel
SIKB HSE Manager and or Project HSE Manager/ Leader shall use this document to develop specific
HSE Training requirement of each Project, to be detailed stated in Subcontractor’s HSE Plan.

5.4 SCHEDULLING TRAINING


The HSE Training Center Coordinator shall prepare a training timetable showing timing and location of
HSE training. Training Coordinator liaising with HR department shall maintain list of personnel at site
and the respective training attended by the same in line with training matrix. Training Coordinator
monitor the status of personnel training and each month the timetable is issued to the yard and project
managers with list of personnel due to attend the training. After receiving confirmation from Head of
Department and or HSE Project Manager/ Leader, Training Coordinator will ensure that personnel
scheduled for training are informed. List of personnel failed to turn up on planned training schedule will
be prepared and send to HSE Manager for further action. Sample of the HSE Training Time Table is
provided in

5.5 NOMINATION AND CONFIRMATION OF NOMINEES


Nominations of persons for training will be in two ways:
 Nominations from Project team in line with the contract terms.
 Departmental nominations
The HSE training unit on receipt of the nominations for a particular course will confirm the nomination
either by mail to the respective heads to ensure that the persons nominated is released for the course.

Subcontractor Staff
Contractor personnel, who may attend training conducted by SIKB Training Centre, shall be approved
by their management team.
Doc. No. WI-SIKB-HSE-001-E
PT. Saipem Indonesia (Karimun Branch)
WORK INSTRUCTION
Rev. 03 Date 01/08/12
HSE TRAINING
Page 10 of 15

5.6 TRAINING ATTENDANCE


Personnel are to attend training courses for which they have been nominated. All personnel nominated
for training will be informed at least 3 days beforehand of the date and location for training.

5.7 TRAINING ASSESSMENT


Post Test or Examination
Post- test training assessment will be given to training participant after training completed. Training
participant shall complete examination in the questions form and after score will be given to training
participant, based on the score, participant will be assessed pass or fail.

Course Assessment
Each course specification describes how nominees will be assessed against the minimum competency
standards as specified by the training coordinator. The assessment will be undertaken by the course
instructor following course attendance. Nominees that successfully meet the post training assessment
will be considered competent on those particular HSE competencies. Nominees who fail the post-
training assessment will be considered to have not satisfied the training requirement, and as such, shall
be deemed ‘not yet competent’ and will be reschedule for another round of training. On attendance of
any HSE training course, all nominees must complete a HSE Training Course Feedback (FORM-SIKB-
HSE-152-E) which also assess or evaluate the training on several criteria including but not limited to:
 Duration of the training
 Course content,
 Quality of training materials, and
 Meeting of training objectives.

The data gathered is submitted to the HSE Training Centre for analysis and documentation.

Attend Training Course

Training post test

Fail Training test Pass


score
Fail / Pass

Re-Train Required Update & Maintain Training


Record and issue of
TRAINING PASSPORT

5.8 ISSUING HSE TRAINING PASSPORT


On evaluation of the trainee after training by the instructor, the details shall be recorded in HSE Training
Passport that meets the minimum performance standard of the course while those who did not meet the
minimum performance standard will be rescheduled on notifying the department or project manager.
Doc. No. WI-SIKB-HSE-001-E
PT. Saipem Indonesia (Karimun Branch)
WORK INSTRUCTION
Rev. 03 Date 01/08/12
HSE TRAINING
Page 11 of 15

5.9 HSE TRAINING RECORDS


Training will be recorded in training data base record by the Training Planner. The following information
is available on data base:
- Training Type
- Course Name
- Date of Training
- Time of Training
- Instructor
- Class Room
- Name, Job Description, ID Card and Initial

Training Planner will summarize all trainings into Monthly HSE Training Report (Doc. No. FORM-COR-
HSE-095-E) and submit to SIKB HSE Statistic in Monthly Basis.

For each identified training requirement, details should be kept on when the required course had been
completed, if and when it would need refreshing, and if the training was outstanding, when it was
planned to be completed. Keeping such details in the form of a Training Passport and database would
also facilitate reporting of compliance with training requirements.

Currently in use is the HSE Passport for its staff. This is updated each time an individual successfully
passes another approved HSE training course. The objective of the HSE Training Passport is to ensure
that a training Record is maintained even if an individual is transferred. The HSE Passport would
facilitate an audit of compliance with HSE training requirements, more information of Safety Passport
can be found on Attachment 8.3

5.10 HSE TRAINING COMPETENCIES


The training tables as the following are the competencies trainings that shall be followed by the SIKB
Employee base on their competency:

GENERAL HSE TRAINING


Effective Safety Meeting and TBT
Incident Reporting and Investigation Process ( Event Report )
ISO 14001 Awareness
Job Safety Analysis (JSA) / Risk Assessment ( RA )
Leadership in Health Safety (LiHS) Phase 1 - Workshop
Leadership in Health Safety (LiHS) Phase 2 - Cascading
Leadership in Health Safety (LiHS) Phase 3 - Five STARS Intervention Tools
Leadership in Health Safety (LiHS) Phase 4 – Leading Behavior
OHSAS 18001 Awareness
Permit to Work system ( PTW )
Personal Protective Equipment (PPE)
Quarantine Awareness (Gorgon Project)
Safety Hazard Observation Card (SHOC)
Supervisor HSE Roles & Responsible
SAFETY TRAINING
Blasting & Painting Hazards
Breathing Apparatus
Confined Space
Doc. No. WI-SIKB-HSE-001-E
PT. Saipem Indonesia (Karimun Branch)
WORK INSTRUCTION
Rev. 03 Date 01/08/12
HSE TRAINING
Page 12 of 15

Defensive Driving Awareness


Emergency Preparedness & Response Procedure
Energy Isolation and LOTO
Excavation
Fire Preventions
Gas Fumes, Masks & Maintenance
Hand & Power Tools Operation
Heat Stress
Lifting Operations and Lifting Equipment
Manual Handling
NDT Radiations Awareness
Noise & Hearing Protections
Radiation Hazards
Scaffoldings : Safe Access, Use and Egress
Safe Crane Operations
Safe Electrical Works
Safe Forklift Operations
Safe Mobile Elevation Working Platform (MEWP)
Safe Used Compressed Gas
Safe Welding, Grinding and Cutting
Working at Height and Fall Protection
ENVIRONMENTAL TRAINING
Environmental Aspect Impact
Hazardous Substances
Spill Prevention and Response
Waste Management
HEALTH TRAINING
Advanced Cardiac Life Support (ACLS)
Advanced Trauma Life Support (ATLS)
Basic Cardiac Life Support (BLS)
Cardiovascular Disease Prevention Program
Hygiene & Safe Food Handling Program
Influenza Prevention Program
Malaria Prevention Program
MIOGATE
Pre-Travel Counseling
PRIIN - People's Readiness In (First Aid) Intervention
STD's Prevention Program

5.11 TRAINING FACILITIES

The Training Department shall be responsible for operation and maintenance of the training facilities.
The layout and space requirements of the training rooms are individually based on the number of
trainees, type of program, course content, the number of pieces of equipment for which training is
required, and the method of instruction. Each room will be laid out by experienced members of the
administrative group in advance, with consideration of these factors.

The facilities will consist in:


 Training classrooms;
Doc. No. WI-SIKB-HSE-001-E
PT. Saipem Indonesia (Karimun Branch)
WORK INSTRUCTION
Rev. 03 Date 01/08/12
HSE TRAINING
Page 13 of 15

 Seating to accommodate participants, based on training load (not to exceed trainee to instructor
ratio of 30:1);
 Training tool kits containing training equipment and materials (i.e. fall protection harnesses, PPE,
tools, etc.);
 Overhead projector;
 Computer;
 Projection screen;
 White boards;
 Easels;
 Storage room;
 Administrative area for processing, files and records;
 Reference materials library;
 Shop area and outdoor training area for work place simulations;

5.12 REFRESHER TRAINING


The SIKB HSE Training Coordinator will identify the types of refresher training. It is the responsibility of
the SIKB HSE Coordinator to develop a schedule for all yard personnel which will detail:
 The frequency of refresher training for all designated courses;
 The criteria of refresher training due to task changes;
 Refresher training based upon Client HSE requirements.

HSE Refresher training at least shall be given after 2 years since training conducted.

5.13 MONITORING & EVALUATION


Routine monitoring of the HSE Training Program shall be done periodically by the Training Coordinator
in liaison with the HSE Manager. This would include a review of any changed training requirements
owing to changed staff or job descriptions, and the identification of whether planned training
requirements were being met as planned. He updates the personnel training status in line with training
matrix bi annually.

Course Validity
In order to ensure that personnel are continually trained to meet the required competence level, all
internal training will be valid for a period of two year after which refresher training will be conducted.

Assessment of Trainers
 On an annual basis, the training coordinator shall assess all trainers base on the following criteria:
 Personal development plan achieved
 Effectiveness of communication
 Knowledge of subject matter
 Number of persons trained.
 Task and target completed.

The evaluation phase is an ongoing activity, which completes the cycle described by the SIKB HSE
training model. Evaluations take the form of participant course evaluations, formal assessments of the
training process, field behavior observations, and feedback from the key performance indicators. The
feedback obtained through these numerous mechanisms will be analyzed by the SIKB HSE Training
Doc. No. WI-SIKB-HSE-001-E
PT. Saipem Indonesia (Karimun Branch)
WORK INSTRUCTION
Rev. 03 Date 01/08/12
HSE TRAINING
Page 14 of 15

Coordinator and reviewed with the SIKB HSE Manager. Recommendations for improvement will be
approved by the SIKB HSE Manager and implemented by the responsible parties.

This HSE Training Plan will be periodically reviewed and revised by the SIKB HSE Manager to ensure
that the training goals for the SIKB are fully achieved.

6. RECORDS

Unless otherwise specified (i.e. Contractual Requirements) the Training Report shall be maintained for a
minimum period of Five (5) years following the requirements defined in “Control of Records” (Doc. No.
WI-SIKB-QHSE-003).
 Monthly HSE training report
 Training course attendance list
 HSE training course feedback

7. FORM

7.1 FORM-SIKB-HSE-114-E MONTHLY HEALTH, SAFETY & ENVIRONMENTAL TRAINING REPORT


7.2 FORM-SIKB-HSE-176-E HSE TRAINING MATRIX
7.3 FORM-SIKB-HSE-177-E HSE MONTHLY TRAINING PLAN
7.4 FORM-SIKB-QHSE-022-E INDUCTION, COURSE/ TRAINING ATTENDANCE LIST

8. ATTACHMENTS
Doc. No. WI-SIKB-HSE-001-E
PT. Saipem Indonesia (Karimun Branch)
WORK INSTRUCTION
Rev. 03 Date 01/08/12
HSE TRAINING
Page 15 of 15

8.1 SAFETY PASSPORT

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