SAP BPC 10 NW MEGA ELITE Enablement

Consolidation Monitor
Rules: Controls
Agenda

Navigate the Consolidation monitor functions and features

Explain the status information displayed in the monitor
Execute Currency translation and Consolidation
Describe incremental consolidation

© 2011 SAP AG. All rights reserved. 2

Feature or Task Introduction

Consolidation Monitor
This feature provides an overview of the whole consolidation process in
one single screen. The monitor tracks the following items:
Status of the controls
Work Status
Execution status for currency conversion
Execution status for consolidation

This feature will be very useful for all the users that need to monitor the progress of
the consolidation process (at a group or at a local level), as they have all the
information they need on one single screen.

© 2011 SAP AG. All rights reserved. 3

Consolidation Monitor
Benefits

Benefits of this feature include:

Overview of the controls, work status and execution status for currency
conversion and consolidation on one single screen
Overview of the progress in the consolidation process for:
– Individual entities
– Consolidation groups
Currency Conversion and Consolidation can be triggered from that same
screen

© 2011 SAP AG. All rights reserved. 4

Consolidation Monitor
Prerequisites

The Consolidation Monitor has the following prerequisites:

Usage of a Consolidation type Model
Definition of the ownership structure for that period
Definition of work status (for work status display)
Definition of controls (for control display)
Assignment of relevant task profiles

© 2011 SAP AG. All rights reserved. 5

Consolidation Monitor
Security

There are two security tasks related to the Consolidation Monitor:

View Consolidation Monitor – provides access to the Consolidation Monitor
Run Consolidation Tasks – provides permission to run the Currency Conversion
and the Consolidation from the monitor

© 2011 SAP AG. All rights reserved. 6

Consolidation Monitor
Starting Page

The starting page can be divided into 3 sections

– Context: Selection of Model, Category, Entity and Consolidation Group
– Actions List of possible actions
– Status: Details of the status for the selected context

Context
Actions

Status

© 2011 SAP AG. All rights reserved. 7

Consolidation Monitor
Actions

The following Actions are available (some actions may be grayed out if no entity
or a node level is selected)
– Work Status: Open the screen to update work status for the selection
– Translate: Runs currency conversion
– Consolidate: Runs consolidation
– Display Running Processes: Opens a window that shows which processes are
currently running
– Reset: Resets execution status for Currency Translation and Consolidation
– Refresh: Refreshes the current screen
– Show Description: Shows description instead of ID
– View Select between a hierarchical and flat view

© 2011 SAP AG. All rights reserved. 8

Consolidation Monitor
Work Status

This screen allows one to update the work status for the selected entity

This currently only works on base level entities; work status cannot be set on parent levels
using the Consolidation Monitor

© 2011 SAP AG. All rights reserved. 9

Consolidation Monitor
Running Currency Conversion

The following steps need to be performed in order to execute Currency

Conversion
1. In Consolidation Central Consolidation Monitor, in the scope context area, select the
Category, Time and Group dimension members for which you want to run the currency
translation.
2. Select the row for the Group or Entity you require and click Translate.

3. In the Translate dialog box, verify the selected

dimension members and choose whether to run
Full or Incremental Translation.

4. Click OK.

© 2011 SAP AG. All rights reserved. 10

Consolidation Monitor
Running Currency Conversion (Cont’d)

When executing Currency Conversion on a group level (node), the screen shown
on the previous slide is displayed. This performs a conversion into group
currencies.
When Currency Conversion is executed on an Entity level, the following screen is
displayed.

This performs a currency conversion into the selected reporting currency. It is

also possible to select which Rate Entity to use for this conversion.

© 2011 SAP AG. All rights reserved. 11

Consolidation Monitor
Running Consolidation

The following steps need to be performed in order to execute Consolidation

1. In Consolidation Central Consolidation Monitor, in the scope context area, select the Category, Time
and Group dimension members for which you want to run the consolidation.

2. Select the row for the Group or Entity you require and click Consolidate.

3. In the Consolidation dialog box, verify the selected dimension members and choose whether to run
a full or incremental consolidation.

4. Click OK.

© 2011 SAP AG. All rights reserved. 12

Consolidation Monitor
Currency Conversion and Consolidation

Please note the following points:

– Member in the Entity type dimension of the Rate application needs to be called GLOBAL
(in upper case) for the conversion to group currencies to work properly
– The respective programs for currency conversion and consolidation are called directly.
No logic script is called, therefore no custom calculations can be executed.

© 2011 SAP AG. All rights reserved. 13

Consolidation Monitor
Incremental vs. Full

The Currency Conversion and Consolidation programs can be executed in

incremental or full mode. The incremental mode will only execute the program for
those entities that were changed since the last execution of the program (this is
of course much faster than executing the program for all entities)
The process works the following way:
– Every time data is written-back to the system, a timestamp is written to a separate table
to keep track of when the data of an entity has last been updated

– When a program runs in incremental mode, it will check which entity has been modified
since it’s last execution and only perform the calculation for those entities, which
significantly speeds up the process.

© 2011 SAP AG. All rights reserved. 14

Consolidation Monitor
Incremental vs. Full (Cont’d)

The incremental mode only works when data has been updated, it does
not work in the following cases:
Rates were changed
Ownership information was changed
Business Rules were changed
The program needs to be run in full mode if one of the cases mentioned
above has occurred

© 2011 SAP AG. All rights reserved. 15

Consolidation Monitor
Display Running Processes

This screen displays the currently running processes and shows the progress of each
process (you can select whether you want to see all processes or only your own ones)

If a process has failed, opening this screen will allow this process to be reset (after a
certain period), so that it can be executed again.

© 2011 SAP AG. All rights reserved. 16

Consolidation Monitor
Reset

Highlight a group or entity and click the Reset button, this will display a screen with the
current selection

The Currency Conversion and Consolidation status are then set back to “To be executed”

© 2011 SAP AG. All rights reserved. 17

Consolidation Monitor
Status

This screen displays the controls, work status and execution status for Currency
Translation and Consolidation

The status is set to Done once the programs were successfully executed.
The Currency Translation and Consolidation status are set back to To Be Executed if data
is entered (for the Entity were data has been entered)

© 2011 SAP AG. All rights reserved. 18

Consolidation Monitor
Status Roll-up

The status on the parent level (for controls, work status, currency translation and
consolidation) is based on the lowest status of the children. There is no status that is stored
on the node levels, they are computed when the monitor is displayed.

In the example below, one entity has the status set to To Be Executed and the parent
Corporate shows that same status, as it is the lowest status of all it’s children.

© 2011 SAP AG. All rights reserved. 19

Rules: Controls
Summary

You should now be able to:

Navigate the Consolidation monitor functions and features
Explain the status information displayed in the monitor
Execute Currency translation and Consolidation
Describe incremental consolidation

© 2011 SAP AG. All rights reserved. 20

Thank You!

Contact information:

Murali Chandrasekaran
CSA Specialist
Murali.Chandrasekaran@sap.com
© 2011 SAP AG. All rights reserved
No part of this publication may be reproduced or transmitted in any form or for any purpose
without the express permission of SAP AG. The information contained herein may be
changed without prior notice.
Some software products marketed by SAP AG and its distributors contain proprietary
software components of other software vendors.
Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft
Corporation.
IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x,
System z, System z10, System z9, z10, z9, iSeries, pSeries, xSeries, zSeries, eServer,
z/VM, z/OS, i5/OS, S/390, OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server,
PowerVM, Power Architecture, POWER6+, POWER6, POWER5+, POWER5, POWER,
OpenPower, PowerPC, BatchPipes, BladeCenter, System Storage, GPFS, HACMP,
RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA, AIX,
Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered
trademarks of IBM Corporation.
Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.
Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or
registered trademarks of Adobe Systems Incorporated in the United States and/or other
countries.
Oracle is a registered trademark of Oracle Corporation.
UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group.
Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are
trademarks or registered trademarks of Citrix Systems, Inc.
HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C®, World
Wide Web Consortium, Massachusetts Institute of Technology.
Java is a registered trademark of Sun Microsystems, Inc.
JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for
technology invented and implemented by Netscape.
SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer,
StreamWork, and other SAP products and services mentioned herein as well as their
respective logos are trademarks or registered trademarks of SAP AG in Germany and other
countries.
© 2011 SAP AG. All rights reserved.
Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal
Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services
mentioned herein as well as their respective logos are trademarks or registered trademarks
of Business Objects Software Ltd. Business Objects is an SAP company.
Sybase and Adaptive Server, iAnywhere, Sybase 365, SQL Anywhere, and other Sybase
products and services mentioned herein as well as their respective logos are trademarks or
registered trademarks of Sybase, Inc. Sybase is an SAP company.
All other product and service names mentioned are the trademarks of their respective
companies. Data contained in this document serves informational purposes only. National
product specifications may vary.
The information in this document is proprietary to SAP. No part of this document may be
reproduced, copied, or transmitted in any form or for any purpose without the express prior
written permission of SAP AG.
This document is a preliminary version and not subject to your license agreement or any
other agreement with SAP. This document contains only intended strategies, developments,
and functionalities of the SAP® product and is not intended to be binding upon SAP to any
particular course of business, product strategy, and/or development. Please note that this
document is subject to change and may be changed by SAP at any time without notice.
SAP assumes no responsibility for errors or omissions in this document. SAP does not
warrant the accuracy or completeness of the information, text, graphics, links, or other items
contained within this material. This document is provided without a warranty of any kind,
either express or implied, including but not limited to the implied warranties of
merchantability, fitness for a particular purpose, or non-infringement.
SAP shall have no liability for damages of any kind including without limitation direct,
special, indirect, or consequential damages that may result from the use of these materials.
This limitation shall not apply in cases of intent or gross negligence.
The statutory liability for personal injury and defective products is not affected. SAP has no
control over the information that you may access through the use of hot links contained in
these materials and does not endorse your use of third-party Web pages nor provide any
warranty whatsoever relating to third-party Web pages.
22