Dentistry department / Second semester

MLT department / first lecture/ computer

Microsoft Excel 2010

EXCEL is an electronic spreadsheet program that stores a large amount

of data in tables (Accounting operations, statistical data analysis and the
establishment of technical drawings)

To open Excel program from (all program then Microsoft office

→Microsoft Excel 2010)
The basic elements that make a window of Microsoft excel
Title bar that contain the name of open workbook and when open new
workbook, the name of it is (book1) that appear in the top and when save
it with another name, the new name appear instead of default name,
And contain

s
1-Menu bar like file menu, insert menu.
2- Commands, like font size, font color.

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Dentistry department / Second semester
MLT department / first lecture/ computer

3- Groups like cells group, editing group.

4- Formula bar: - Which shows the contents of the active cell if it is a

mathematical formula or other

5- Scroll bars: - They will be used when the dimensions of the worksheet
are larger than the dimensions of the screen

6- Status bar:- Which appears at the bottom of the screen and shows
how the workbook is displayed in addition to Brief information on the
state of work.

File menu contain (save, save as, recent, new (to choose template for
specified work), etc.)

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Dentistry department / Second semester
MLT department / first lecture/ computer

Work sheet :-
Book:- is a excel file contain "worksheets" , and any worksheet have
1- Row :-A group of cells is arranged horizontally and is indicated by
numbers
2- Columns: a group of cells is arranged vertically and is indicated by
letters
3- Cells:- The intersection of the row with the column is referred by
"the cell reference " which is a number for the row and the letter
for the columns
 The reference (D7) refer to row(7) and column (D)

Cell range :-
1- Horizontal range:- Which includes consecutive cells horizontally in a
row

The range is (B8: M8)

2- Vertical range:- which include consecutive cells vertically in a column

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Dentistry department / Second semester
MLT department / first lecture/ computer

The range is (C1: C6)

3- Vertical and horizontal range:- Which includes consecutive cells
horizontally and vertically in the same time

The range is (B2: H6)

Create new work book from (file then new then choose specified
template)

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Dentistry department / Second semester
MLT department / first lecture/ computer

Save (to save a work book)

Save as (save a work book with new name and choose the type of file)
Open (open any saved work book)

Insert data in Excel worksheet:-

1- put the pointer inside the selected cell to insert data into it by Using
the mouse or the arrows in the keyboard,
2- a box appears around the cell refer that the cell is an active cell,
3- then we insert data or mathematical formula in side active cell and
then press enter

Selected cells
To enter the (data, mathematical formula, date) , we must selected cell or
group of cells before (by:-
Enter the mouse pointer inside the starting cell (select one cell), then
press the left button and move to the specified direction while continuing
to press until the specified area is selected (select group of cells).

To select all work sheet by (press" select all button ")

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Dentistry department / Second semester
MLT department / first lecture/ computer

To select any row by (put the pointer on the number of specified row, the
pointer translated to black arrow, and then press on the number of it)

To select many rows in the same time by (select the number of the first
row and press on (ctrl) key continuously, then select the number of the
second row, third row, etc. )

To select any column by (put the pointer on the character of the specified
column, the pointer translated to black arrow, and then press on the
character of it)

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Dentistry department / Second semester
MLT department / first lecture/ computer

To select many columns in the same time by (select the character of the
first column and press on (ctrl) key continuously, then select the
character of the second column, third column, etc. )

To deselect the cells in the work sheet by (press on the any selected cell
in the work sheet)
Inserting row:-
To insert any row in the any place in work sheet by (press on the
beginning row that we want to insert new row before it and then from
"HOME" → cell group →insert→ insert sheet rows )

Inserting column:-
To insert any column in the any place in work sheet by (press on the
beginning column that we want to insert new column before it and then
from "HOME" → cell group →insert→ insert sheet columns )

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Dentistry department / Second semester
MLT department / first lecture/ computer

Delete rows or columns:-

We able to delete any row or column in work sheet by (press on address
of column or row that we want to delete it, then from "HOME" → cell
group →delete→ delete sheet columns or delete sheet rows)

Adjust row height:-

We able to adjust row height to be satisfied with entered data inside it by
(put the pointer on the bottom border of "number" of selected row, then
the pointer translate to horizontal line with two heads arrow vertically,
and when we move the pointer to the top, to decrease the height, but
when move the pointer to the bottom, to increase the height )

Another way
"HOME" → cell group →format→ row height then put the height in
in the new window

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Dentistry department / Second semester
MLT department / first lecture/ computer

To make satisfied height (auto fit)

"HOME" → cell group →format→ auto fit row height
Adjust column width
We able to adjust column width to be satisfied with entered data inside it
by (put the pointer on the left border of character of selected column, then
the pointer translate to horizontal line with two heads arrow vertically,
and when we move the pointer to left, to increase the width, but when
move the pointer to right, to decrease the width )

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Dentistry department / Second semester
MLT department / first lecture/ computer

Another way
"HOME" → cell group →format→ column width then put the width
in the new window
We can make the satisfied width of column by ("HOME" → cell group
→format→ auto fit column width)

Freezing rows titles

When the data is longer than the length of the page, we can freeze the
rows titles by ("view" → window group →freeze panes→ freeze top
row)

Freezing columns titles

When the data is wider than the width of the page , we can freeze the
columns titles by ("view" → window group →freeze panes→ freeze
top column)

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Dentistry department / Second semester
MLT department / first lecture/ computer

To unfreeze panes from ("view" → window group →freeze panes→

unfreeze panes)
Hidden rows or columns
When we want to hide any row or column for many reasons (ex:-
security) by (select the row or column that we want to hide it then from
"HOME" → cell group →format→ hide & unhide→ hide row or
hide column or hide sheet)

To unhide row or column by (select two cells that located one before
and another after hide row or (one left "before" and another right

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Dentistry department / Second semester
MLT department / first lecture/ computer

"after") hide column then from "HOME" → cell group →format→

hide & unhide→ unhide row or unhide column or unhide sheet)
Copy or move cells contains
We able to copy the contain of any cell by (select the cell contain that we
want to copy it then from 1- "home→ copy" 2- select destination cell
then "home→ paste" ) but to move the contain from "home→ cut" then
"home→ paste" and choose any paste options

Auto Fill:-
The auto fill is used to copy the data, numeric numbers, date, to many
sequential cells by ( from "Home"→ editing group→ fill→ (left, right,
bottom, or up))

Or use fill handle of any cell to copy it's contain to neighbor cells by
(when the shape of the pointer translate to "+" then continue clicking and
drag to cells to be copied)

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Dentistry department / Second semester
MLT department / first lecture/ computer

When we want to fill the cells by series data (ex:- week days, year
months) by (enter first data in the first cell for example (Sunday) then
select it and drag to neighbor cells to be series fill, beside the last selected
cell, there is box for (copy option) appear near of it, click on this box and
then select series fill)

To create new custom list from (file→ option→ advanced→ edit

custom lists) ex (the alphabetic characters)

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