NOVICE ARBITRATION MOOTING COMPETITION 2018

COMMITTEES’ HANDBOOK
 Heads

Program Director Atiqa Nazihah Binti Azmi (OCHED) 011-21313431

Ass. Program Director 1 Maz Zafirah Binti Zainuddin (ZAF) 019-2340068
Ass. Program Director 2 Nurul Aqilla Binti Salleh (YAU) 019-2405788
Ass. Program Director 3 Nur Aqilah Binti Aprjanto 011-23773386
Ass. Program Director 4 Ashraff Daniel (CAPDEN) 017-2500648
Secretary Nor Deana Aqilah Binti Aliman (DEE) 019-2445253
Public Relations Gloria Guri 016-7270603
Sponsorship Muhammad Asraf bin Shahabuddin 019-5609697
Multimedia & Publicity Nur Afiqah Nadhirah binti Shaarani 019-5108696
Protocol Muhamad Aryn bin Rozali 019-6870647
Adjudication Ahmad Rahimi bin Selamat 011-19727282
Logistics Adham Adli bin Abdul Aziz 011-27132464
Special Task Amirah binti Mohd Shukree 013-2119080
Food Ahmad Sayuty bin Muhd Muda @ Adnan 011-37374821
Bailiff Nur Syakira Binti Nor Azam Shah 012-949 2080
Moot & Food Nur Hatin Hafsah binti Faisal

Photographers

Nissa Ramlan 017-6519243

Emil 019-3166097
Fadhlin Fadzli 019-5559830

Syafiq Zainal 011-10271005

Shuhada Bakhtiar 016-7824079

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Running Order

DAY 1 – Opening Ceremony

TIME EVENT NOTES

8.30 am Buses leave at 8.30 am from Perindu, UiTM to AIAC
10.00 am Rehearsal for opening ceremony at AIAC Bureaus involved:
- High Comms
Confirmation – the seating of VIPs, participants, committees - Protocol
Flow of event – emcee, slots/sessions, lighting (if there is any video, judges liason - Emcee (Alica)
- Doa (Iqbal)
- Logistics
- Technical/Publicity & M
Matters to be sorted out during rehearsal:
- Lanyard and handbook for committees
- Label for parking
- Label for seating (VIPs)
- Registration form
- Participants Kit (tentative, file, pen, paper, lanyard)
- Boxes for Memorials
- PA system
12.00 pm Arrival of (other) Committees
Set up – Booth for registration (including the stand) and merchandise/sponsors in the
Pre-Function Room, Level 3 [Public Relations/Special Task]
Set up – Private Dining Area, Level LG (VIPs lounge) [Food]
Set up – Tokens of appreciation for Opening Ceremony in the Auditorium
2.00 pm Arrival of participants Team liaison is responsible
- Open booth for registration – Collect Written Submissions from the teams to ensure that the teams
[Public Relations/Adjudication] arrive on time.
- Team liaison direct the participants upon their arrival from the Reception Business
Centre, Level G to Auditorium, Level 3
2.45 pm Arrival of VIPs
- Labels to direct the VIPs to the lobby [Logistics]
- At the lobby, Heads will greet the respective guests (Asraf, Rahimi)
- Putri and Emran to be in the lobby/registration area [Protocol]
- Take VIPs to Level 3 Audi (Holding Room)
- Make sure the speakers are present
3.00 pm Arrival of VIPs in the Auditorium Atiqa Azmi
Ensure the VIPs are properly seated at their respective seats Zafirah Zainuddin
Muhamad Aryn
3.00 pm OPENING CEREMONY begins
- Opening by Emcee (Alica)
- Recitation of Dua’ (Iqbal Azam)
3.20 pm Welcoming speech by Program Director – Atiqa Azmi (5 minutes)
3.25 pm Speech by Representative from UiTM Law Faculty (5 minutes)
3.30 pm Speech by Representative from Thomas Philip (10 minutes)
3.40 pm Speech by Representative from AIAC (10 minutes)
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3.50 pm Officiating by YAA Dr Prasad – Federal Court Judge (15 minutes)

4.35 pm Token of appreciation Tokens are for speakers,

- UiTM will present the token (escorted by Atiqa Azmi) judges, partners from TP
- Name of the VIPs to be called one by one during opening ceremony

4.45 pm Hi-tea for VIPs (judges should be escorted by protocol bureau + VIPs liaison – in the
judges lounge handover to the food bureau)
5.00 pm Briefing session for participants Ensure the placement of
[IZZAT ZAMRI] memorials is correct –
- briefing (scouting / timing ) right pairing. Consider to
- Notify that coaches are allowed to go to the tab room 30 mins after the rounds double check if the
- Q & A session participants sent wrong
documents.
5.30 pm Hi-tea for participants
- Team Liaison is required to check the holding room (chairs, table and etc)
- Bailiff Kit + Written Submission to be placed in the courtroom
- Buntings to be placed in the venue
MISC
- Label courtrooms, tab room, committee room
- Place necessary details (Floor plan, matchups, judges, tentative) at the cafeteria
- Set up one table for registration CPD for the lawyers in judges lounge
- All Judges Kits in judges lounge
- Set up merchandise booth in Cafeteria, Level LG

DAY 2 – PRELIMINARY ROUNDS

- Logistics – ensure that all the rooms are opened before the rounds
- Logistics – mineral water and paper cups should be enough for all judges, in every room, for all sessions
- Walkie Talkie – should be given to PD, APD, Floor Manager (Protocol), Adjudication
- Park Labelling – Parking label should direct any guests to the lobby (LOGISTICS)
- Buses leave at 6.30 am from Perindu, UiTM to AIAC

TIME EVENT NOTES

7.30 am Food Committee & Caterer Note that AIAC only opens at 8.00
am – there might be difficulty for the
caterer to set up
8.00 am Arrival and Breakfast for committees Bailiff should know the judges
- Bailiff in courtroom at least 30 mins before rounds presiding for the courtroom. This can
be given beforehand to the bailiffs –
to write their names on the
scoresheet
8.30 am Arrival and Breakfast for the participants If the participants are not in their
-Straight to cafeteria for breakfast but can access holding room upon arrival courtroom by 8.40 am, bailiff should
notify the floor manager. Floor
For Bailiffs: manager should then contact the team
After the participants have entered the courtroom, read the rules and liason (or check the holding room)
regulations. Leave the courtroom at 8.40 and proceed to judges’ lounge.

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 Queue according to the order of courtroom. Keep tab on the arrival of judges
[LOGISTIC/ADJU/ PROTOCOL]
Protocol (floor manager):
Take over the running of courtroom once the bailiff left. Make sure the
participants and audiences are seated. Warn the courtroom if the judges are
on their way (info from adjudication bureau).
Arrival of Judges
- 4 people from lobby to lift. ---------------------------------------------------- Head of Sponsorship
- adjudication from lift to judges’ lounge at Level LG Head of Special Task
Adjudicator (CPD Counter)
Adjudication: Aqilla Salleh
Notify others if there are any judges that will arrive late.

Moot Director:
Judges must be briefed by Moot Director (Izzat Ashraf/Alia) at 8.30 am,
before leaving the room. Moot Director must remind the judges to check out
CPD before leaving the competition. Judges must NOT bring back the
memorial, leave it at the courtroom. Judges should leave the lounge around
8.50 am.
Once the judges are ready to leave the room, call the bailiffs to escort them
(the bailiff should be outside the lounge by then). Once the first judge left
with the bailiff, notify the others.
9.00 am General Round 1 starts Placement of tokens at the coffee area
Floor manager is still on duty. There is a rule on prohibition on of each wing
scouting, hence the rule must be observed. Supporters of the team usually
do not know where their team is or what their team number is. Make sure Tokens: judges’ certificate, printed
that the supporters did not enter the courtroom of a different university. before the event
Refer to the list in the handbook.

The adjudication bureau and food bureau may begin preparing the set up for
lunch.
10.30 am General Round 1 ends

The floor manager shall notify which courtrooms had begun their Token will be placed at the coffee
deliberation/comment. This is to alert the photographers and relevant area in each wing.
committees or board members that will give token of appreciation to the
judges. Bailiffs should also be informed beforehand that there will be a Person responsible for the token at
photograph session. the end of the rounds:
(Floor G – Right Wing)
After the judges deliberate, the bailiffs will inform that the judges will be Atiqa Azmi
allowed to give comments to the participants and then immediately send the
scoresheet to the tab room (Level G - Reception Business Centre). Floor (Floor 1 Right wing)
manager should watch the courtroom when bailiff sends the scoresheet to tab Aqilla Salleh
room. The bailiff should return back to the courtroom before the photograph Zafirah
session, to later escort the judges to their lounge (if they want to stay
longer)/Reception Business Centre (if he wants to leave) and ensure that the (Floor 1 Left wing)
judges sign the CPD Registration Form. Bailiff must ensure that the memorial Ashraff

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 is collected after the rounds and sent to the committees lounge. After round
ends, bailiff has to check the courtroom and update bailiff kit + Written *subject to change
Submission for evening session and put it in the courtroom [Adjudication]
11.00 am General Round 2 starts Refer General Round 1
12.30 am General Round 2 ends Refer General Round 1

12.30 pm Lunch
- Coaches are allowed to go to the tab room 30 mins after the rounds
1.00 pm General Round 3 begin *refer to the General Round 1
12.40 pm in the courtroom
2.30 pm General Round 3 ends *refer to the flow above
Tea (only for VIPs)
- Make sure the marks have been calculated to determine the teams that
proceed to the advanced rounds [Moot Director/Tabmaster]
- Clear up all courtroom before leaving (BAILLIFs)
- Make sure AIAC area is clean
3.00 pm Quarter Final Announcement
-Gather everyone guests at Level 3 Audi
4.00 pm Quarter Final starts Refer General Round 1
Food Team prepare for the
Networking Night
5.30 pm Quarter Final ends
-tea/dinner
6.00 pm Networking Night
Official Announcement for Semi-Final Rounds

Day 3 – Semi Finals, Finals, Closing Ceremony

- Private Dining Area is the Judges’ Lounge for day 3 (both semi-finals (6) and finals (5)) and Pre-Function Room is Deliberation Room
- 2 timekeepers and 1 bailiff for finals AND 1 timekeeper and 1 bailiff for each courtroom in semi finals
*The same preparation applied in Day 2 applies here

TIME EVENT NOTES

7.30 am Food Committee & Caterer
8.00 am Arrival and Breakfast for committees
- Bailiff in courtroom at least 30 mins before rounds
9.00 am Arrival and Breakfast for the participants If the participants are not in their
-Straight to cafeteria for breakfast but can access holding room upon arrival courtroom by 8.40, bailiff should
[Liasons] notify the floor manager. Floor
manager should then contact the team
For Bailiffs: liason (or check the holding room)
After the participants have entered the courtroom, read the rules and
regulations. Leave the courtroom at 8.40 and proceed to judges’ lounge. Keep tab on the arrival of judges
Queue according to the order of courtroom. [Logistics/ Adjudication /
Protocol]
Protocol (floor manager):
Take over the running of courtroom once the bailiff left. Make sure the
participants and audiences are seated. Warn the courtroom if the judges are on

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 their way (info from adjudication bureau).

Arrival of Judges
Adjudication:
Notify others if there are any judges that will arrive late.

Moot Director:
Judges must be briefed by Moot Director (Izzat Ashraf) at 8.30 am, before
leaving the room. Moot Director must remind the judges to check out CPD
before leaving the competition. Judges must NOT bring back the memorial,
leave it at the courtroom. Judges should leave the lounge around 8.50 am.
Once the judges are ready to leave the room, call the bailiffs to escort them
(the bailiff should be outside the lounge by then). Once the first judge left with
the bailiff, notify the others.
10.00 am Semi-Finals starts -tokens are judges certificate, printed
Floor manager is still on duty. There is a rule on prohibition on scouting, before the event are placed at the
hence the rule must be observed. Supporters of the team usually do not know coffee area
where their team is or what their team number is. Make sure that the - Placement of tokens at the coffee
supporters did not enter the courtroom of a different university. Refer to the area of each wing
list in the handbook. The adjudication bureau and food bureau may begin - Prepare the Auditorium for finals
preparing the set up for lunch. [Logistics]
11.30 am Semi-Finals ends
The floor manager shall notify which courtrooms had begun their Token will be placed at the coffee
deliberation/comment. This is to alert the photographers and relevant area in each wing.
committees or board members that will give token of appreciation to the
judges. Bailiffs should also be informed beforehand that there will be a Person responsible for the token at
photograph session. the end of the rounds:

After the judges deliberate, the bailiffs will inform that the judges will be Level 1 :
allowed to give comments to the participants and then immediately send the Level G :
scoresheet to the tab room (Level G - Reception Business Centre). Floor
manager should watch the courtroom when bailiff sends the scoresheet to tab Semi-finals can take longer time
room. The bailiff should return back to the courtroom before the photograph compared to the preliminary rounds.
session, to later escort the judges to their lounge and ensure that the judges Anticipate delay in the event flow.
sign the CPD Registration Form. Bailiff must ensure that the memorial is
collected after the rounds and sent to the committees lounge. After round Written Submission of the teams that
ends, bailiff has to check and clear the courtroom. Bailiff may also be required proceed to the next round must be
to notify the participants for any changes/delay in the announcement of the carried to the Auditorium
teams that advanced to the next round (if any) [Adju/Moot Director]
12.00 pm Lunch
1.00 pm Announcement of the team that proceed to finals Auditorium
Tab room - scoresheet
1.30 pm - Ensure all the mics are working *prepare when semi-finals starts
- Ensure the participants entered the venue on time
- Remind the audiences of the decorum, particularly the use of the
back door instead of the main door after the round starts

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2.00 pm Final Round begins @ the Auditorium Awards and certificates should be
Open court room for everyone prepared for the closing ceremony at
No one shall enter the front door once the round has started. Kindly this point. All other awards should be
liaise the spectators to enter through the back door sorted out except for the winner and
runner up
4.00 pm Final Round ends
- The judges will deliberate in the Deliberation Room (Pre Once the courtroom set up is cleared,
Function Area). The decision should immediately be given to the place all the relevant things in order.
Tab Masters, Moot Director
- The judges will give comments regarding the round and later Attention [Logistics]: Place one
escorted to their seats [Protocol –check seating] table for Awards
- The courtroom set up must be cleared up once the comment
session ended [Logistics]
4.30 pm Closing Ceremony begins
- Opening by emcee – Alica
- Closing speech – Auzan Syaidi (5 mins)
- Comment by Moot Author – Izzat Ashraf (20 mins)
- Tokens
1) SPONSORs (UiTM & Atiqa Azmi)
- Collaborator (TP/ Law Fac/MC), Sponsor for Venue – AIAC
- Silver sponsors –
- Bronze –
2) ARBITRATORs (UiTM & Atiqa Azmi)
- President
- Arbitrators

Moot Director takeover – Invite the TP/chairman, accompanied by Atiqa

to present the award to the winners. State what prize will be borne by the
winners before announcing the results
- Best Written Submission
- Best Oralist General Round TP & Atiqa Azmi
- Best Oralist Final Round
- Winner President of Round & Atiqa
- Runner Up
Emcee closing remarks
5.30 pm Moot and Food Affairs
- The Moot and Food Affairs team should prepare the venue once
finals have begun
7.00 pm Moot and Food Affairs ends The ending time depends on KLRCA
closing time. Clear the place before
leaving.

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 Scheduled Rounds

General Round 1 General Round 2

HEARING HEARING
CLAIMANT RESPONDENT CLAIMANT RESPONDENT
ROOM ROOM
1 1808C 1811R 1 1816C 1804R
2 1813C 1805R 2 1818C 1810R
3 1809C 1818R 3 1807C 1813R
4 1806C 1081R 4 1815C 1820R
5 1817C 1807R 5 1810C 1815R
6 1815C 1810R 6 1803C 1819R
7 1811C 1821R 7 1814C 1817R
8 1819C 1806R 8 1806C 1811R
9 1804C 1812R 9 1804C 1807R
10 1820C 1814R 10 1812C 1809R
11 1805C 1803R 11 1801C 1821R
12 1801C 1816R 12 1808C 1814R
13 1821C 1802R 13 1813C 1802R
14 1802C 1808R 14 1809C 1812R

General Round 3

HEARING
CLAIMANT RESPONDENT
ROOM
1 1802C 1818R
2 1817C 1804R
3 1821C 1803R
4 1811C 1801R
5 1819C 1808R
6 1805C 1820R
7 1820C 1817R
8 1816C 1805R
9 1814C 1819R
10 1818C 1815R
11 1803C 1809R
12 1807C 1816R
13 1812C 1813R
14 1810C 1806R
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 Teams Liasons

TEAM NO. HOLDING ROOM TEAM LIASON

MMU
HEARING ROOM 20
MMU
TAYLOR
HEARING ROOM 21
TAYLOR
IIUM
HEARING ROOM 22 )
IIUM LEVEL G, LEFT
UITM WING
UITM HEARING ROOM 8
UITM
UKM
UKM HEARING ROOM 7
UKM
HELP BREAKOUT ROOM 4
BAC BREAKOUT ROOM 2
NUS HEARING ROOM 3
INTI HEARING ROOM 2
LEVEL G, RIGHT
UNISZA BREAKOUT ROOM 1 WING
UM
UM HEARING ROOM 1
UM

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 Floor Plan

LEVEL G

LEFT WING RIGHT WING

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 LEVEL 1

LEFT WING

RIGHT WING

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LEVEL 3

LEVEL LG

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