Beruflich Dokumente
Kultur Dokumente
SECRETARIATS’ HANDBOOK
Heads
Photographers
2
Running Order
Logistics:
[ADHAM]
- Logistics will paste rooms labels and 1 poster per room
Buntings’ spots:
- Set up the buntings around AIAC
1x Outside Auditorium
- Set up VIPs lounge (Level 3: Pre-Function Room)
2x Auditorium Level 3
- Set up the Auditorium for Opening Ceremony
1x Lobby
Remaining at Lif
*Subject to change*
Protocol:
[ARYN]
- Rehearsal for Emcee
Be sure to print the labels
- Label for seating (VIPs)
beforehand.
- PA system
[SYAKIRA]
Bailiff:
Bailiff for General Round 1
- Prepare
will take in the ROOM
ROOM KITS for each room which consists of:
KIT and set up the Hearing
1. Bell
Room.
2. Scoresheets (3 set x 3 rounds)
3. Timecard (1 set)
Bailiff for General Round 3
4. Labels for President, Claimant, Respondent
will take the ROOM KIT
5. Mineral water (x9),
back to the Committee
6. Paper cups (x9)
Room.
BAILIFFS KITS
(Except for Hearing
1. Pen
Room 1-4: bailiff for
2. Written Submission (3 sets per round)
Quarter Final)
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Public Relations: [YAU]
- Set up Registration table & Registration forms (Level G @ Lobby) Holding Rooms is where
- Prepare PARTICIPANT KITS the participants will be
1. Tentative while waiting for their
2. File turns.
3. Pen Check and ensure there are
4. Paper sufficient seats, table, and
5. Participants lanyard etc in the Holding Room.
- Team Liaison is required to check the HOLDING ROOM (chairs, table and etc)
Adjudication:
- Notify Hearing Room through Group WhatsApp if the Arbitrators are on
their way.
Moot Director:
- Arbitrators must be briefed by Moot Director (Izzat Asyraf/Aleeya) at 8.30
am, before leaving the room. [IZZAT ASYRAF]
- Moot Director must remind the arbitrators to check out CPD before
leaving the competition.
- Arbitrators must NOT bring back the memorial, leave it at the hearing [BAILIFF]
room.
- Arbitrators should leave the lounge around 8.50 am.
- Once the Arbitrators are ready to leave the Arbitrators Lounge to go to the [ZAFIRAH]
Hearing Room, call the Bailiffs queuing outside to escort them (the bailiff [ARYN]
should be outside the lounge by then). Once the first judge left with the
bailiff, Zafirah will notify the Protocol Bureau/Floor Managers.
- Aryn will update the NAMCO Secretariat WhatsApp group on the status
of each hearing room.
9.00 am General Round 1 starts
Floor manager is still on duty. There is a rule on prohibition on scouting, [HIGH COMMITTEE]
hence the rule must be observed. Supporters of the team usually do not know - OCHED: Level G, CLUSTER 1
where their team is or what their team number is. Make sure that the supporters - YAU: Level 1, CLUSTER 3
did not enter the hearing room of a different university. Refer to the list in the- ACAP: Level 1, CLUSTER 4
Take planner and certificate for
handbook.
arbitrators from committee room.
Place the tokens at the coffee area of
The adjudication bureau and food bureau may begin preparing the set up for each wing
lunch.
[DEANA]
Prepare Arbitrators’ Certificate,
printed before the event
10.30 am General Round 1 ends
Floor Managers:
The Floor Manager shall notify which hearing rooms had begun their
deliberation/comment through WhatsApp NAMCO Secretariat. This is to alert
the photographers and High Committees that will give token of appreciation to
the Arbitrators. Bailiffs should also be informed beforehand that there will be a
photograph session and informed the Hearing Room.
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Bailiff: Token will be placed at the coffee area
- After the Arbitrators deliberate, the bailiffs will inform the Arbitrators in each wing.
that they may give comments to the participants and then immediately
send the scoresheet to the Tab Room @ Lobby. Person responsible for the token at the
- The bailiff should return to the hearing room before the photograph end of the rounds:
session, to later escort the Arbitrators to Arbitrators Lounge (if they want LEVEL G – CLUSTER 1
to stay longer)/Lobby (if they want to leave) and ensure that the
[OCHED]
Arbitrators sign out the CPD Registration Form.
- Bailiff must ensure that the memorial is collected after the rounds and
sent to the Committee’s lounge. LEVEL 1 – CLUSTER 3
- Clear up all hearing room before leaving. [YAU]
- Make sure AIAC area is clean [ZAFIRAH]
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- Clear up all hearing room before leaving (BAILLIFs) [BAILIFFS G.ROUND 3]
- Make sure AIAC area is clean
- Make sure the marks have been calculated to determine the teams that [MOOT DIRECTOR / TAB
proceed to the advanced rounds. MASTER]
3.00 pm Quarter Final Announcement [ADJUDICATION/MOOT
- Gather everyone at Level 3 Audi DIRECTOR]
Prepare for Exchange of Memorials
Liasons:
- Liaisons need to ensure that their respective teams are aware of the Official [LOGISTICS & BAILIFFS]
Announcement & Exchange of Memorials @ Auditorium At the same time, Logistic and bailiff:
Check and prepare Hearing Room for
Quarter Final
3.30 pm Bailiff for Quarter Finals
- Bailiffs enter the hearing room 30 mins before rounds start. Prepare Room [BAILIFFS]
Kit for each room (bells, scoresheets (3 set), timecard (1 set), Mineral 1 BAILIFF & 1 TIMEKEEPER FOR
water (3), Paper cups (3)) and Bailiff kit (Pen, written submission for EACH ROOM FOR QUARTER
Quarter Final Round (3 sets per round)) FINALS
- After the participants have entered the hearing room, read the rules and
regulations. After that, leave the Hearing Room 3.45pm and proceed to
Arbitrators’ lounge. Queue according to the order of hearing room.
4.00 pm Quarter Final starts Refer to General Round 1
5.30 pm Quarter Final ends Refer to General Round 1
- Clear up all hearing room before leaving (BAILIFFs) Person responsible for the tokens:
- Make sure AIAC area is clean Hearing room 1: OCHED
- Make sure the marks have been calculated to determine the teams that proceed Hearing room 2: YAU
Hearing room 3: ZAFIRAH
to the advanced rounds [Moot Director/Tab Master]
Hearing room 4: ACAP
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Bailiffs:
- Bailiffs enter the Hearing Room 30 mins before rounds start. Prepare the
Room Kit for each room (bells, scoresheets (3 set), timecard (1 set),
Mineral water (3), Paper cups (3)) and Bailiff kit (Pen, written submission
for Semi Finals Round (3 sets per round))
- After the participants have entered the Hearing Room, read the rules and
regulations. Leave the hearing room at 9.40am and proceed to
Arbitrators’ lounge. Queue according to the order of Hearing Room.
Moot Director:
Arbitrators must be briefed by Moot Director (Izzat Asyraf) at 9.30 am, before
leaving the room. Moot Director must remind the Arbitrators to check out CPD
before leaving the competition. Arbitrators must NOT bring back the
memorial, leave it at the hearing room. Arbitrators should leave the lounge
around 9.50 am.
Once the Arbitrators are ready to leave the room, call the bailiffs to escort them
(the bailiff should be outside the lounge by then).
Once the first judge left with the bailiff, Zafirah will notify the Protocol [ZAFIRAH]
Bureau/Floor Managers. Aryn will update the NAMCO Secretariat WhatsApp [ARYN]
group on the status of each hearing room.
10.00 am Semi-Finals starts -Person responsible for the tokens:
Floor manager is still on duty. There is a rule on prohibition on scouting, hence Hearing room 1: ACAP
the rule must be observed. Supporters of the team usually do not know where Hearing room 4: YAU
their team is or what their team number is. Make sure that the supporters did Placement of tokens at the coffee area
not enter the hearing room of a different university. Refer to the list in the of each CLUSTERS
handbook. The adjudication bureau and food bureau may begin preparing the
set up for lunch.
10.30 am Preparation for Final Round [LOGISTICS]
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After the Arbitrators deliberate, the bailiffs will inform that the Arbitrators will
be allowed to give comments to the participants and then immediately send the Semi-finals can take longer time
scoresheet to the Tab Room (LOBBY @ G). Floor manager should watch the compared to the preliminary rounds.
hearing room when bailiff sends the scoresheet to tab room. The bailiff should Anticipate delay in the event flow.
return back to the hearing room before the photograph session, to later escort
the Arbitrators to their lounge and ensure that the Arbitrators sign the CPD Written Submission of the teams that
Registration Form. Bailiff must ensure that the memorial is collected after the proceed to the next round must be
rounds and sent to the committees lounge. After round ends, bailiff has to check carried to the Auditorium
and clear the hearing room. Bailiff may also be required to notify the participants [Adju/Moot Director]
for any changes/delay in the announcement of the teams that advanced to the
next round (if any). [BAILIFFS]
- Clear up all hearing room before leaving
- Make sure AIAC area is clean
- Make sure the marks have been calculated to determine the teams that proceed [Moot Director/Tab Master]
to the advanced rounds
12.00 pm Lunch
1.00 pm Announcement of the team that proceed to finals Auditorium
Tab room - scoresheet
1.30 pm For Bailiff and timekeepers: *prepare when semi-finals starts
- Bailiff and timekeepers enter the hearing room 30 mins before rounds start.
Prepare Room Kit (bell, scoresheets (5 sets), timecard (2 sets), Mineral water
(5), glasses (5)) and Bailiff kit (Pen, written submission for each round (5 sets
per round))
2.00 pm Final Round begins @ the Auditorium Special task should be prepared for the
Open court room for everyone closing ceremony at this point. All
No one shall enter the front door once the round has started. Kindly liaise other awards should be sorted out
the spectators to enter through the back door except for the winner and runner up
4.00 pm Final Round ends
- The Arbitrators will deliberate in the Deliberation Room (Pre Once the hearing room set up is
Function Area). The decision should immediately be given to the cleared, place all the relevant things in
Tab Masters, Moot Director order.
- The Arbitrators will give comments regarding the round and later
escorted to their seats [Protocol –check seating] Attention [Logistics]: Place one table
- The hearing room set up must be cleared up once the comment for Awards
session ended [Logistics]
4.30 pm Closing Ceremony begins
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- Opening by emcee – Alica
- Closing speech – Auzan Syaidi (5 mins)
- Comment by Moot Author – Afif Ahmayuddin (20 mins)
- Tokens
1) SPONSORs (Auzan & Atiqa Azmi)
- Collaborator – TP, Law Fac, MC
- Sponsor for Venue – AIAC
- Platinum sponsor – Syahrul & Hamidi
- Bronze – J. Lee, Hot Wings Malaysia, Kifl F&B
- Special contributor – Petron Majudani Synergy, Puan Mazlina
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HEARING ROOMS
14
Floor Plan
LEVEL G
CLUSTER 1
HR3 HR2
HR1
INTI
UIA
INTI
UIA UITM
UM
CLUSTER 2
UKM
15
LEVEL 1
CLUSTER 3
HR8 HR7
BR 10 BR 9 BR 8 DISS
BAC NUS UNISZA HELP
CLUSTER 4
TAYLORS MMU
LEVEL 3
16
LEVEL LG
17