LearnMS-Excel

Learn MS-ExcelWith
WithEasy
EasySteps
Steps
This Assignment is made for Professional Students of ICMAP.
This Assignment is made for Professional Students of ICMAP.
This is a comprehensive and easy to learn assignment to learning the MS-Excel.
This is a comprehensive and easy to learn assignment to learning the MS-Excel.
This assignment provides you essential know-how for developing business
This assignment provides you essential know-how for developing business
Spreadsheets, Charts, Pivot Tables, Logical Calculations and many other things in
Spreadsheets, Charts, Pivot Tables, Logical Calculations and many other things in
MS-Excel.
MS-Excel.
In this assignment I am introducing you to the wide variety of topics, I structured the
In this assignment I am introducing you to the wide variety of topics, I structured the
assignment so that you learn MS-Excel in a carefully designed and step-by-step
assignment so that you learn MS-Excel in a carefully designed and step-by-step
pictorial way. You understand at least the fundamental concepts of how
pictorial way. You understand at least the fundamental concepts of how
MS-Excel works and Advance features of MS-Excel with easy help.
MS-Excel works and Advance features of MS-Excel with easy help.
Finally, I would like to say that I made this assignment easy for every person, and
Finally, I would like to say that I made this assignment easy for every person, and
enabled the user to improve the style of Spreadsheets.
enabled the user to improve the style of Spreadsheets.

S.Nadeem
S. NadeemShah
Shah
IT Division.
IT Division.
ICMAP) )
Institute of Cost and Management Accountants of Pakistan (
Institute of Cost and Management Accountants of Pakistan (
E-mail: hamarakarachi@yahoo.com
ICMAP
E-mail: hamarakarachi@yahoo.com
sirjee20@hotmail.com
sirjee20@hotmail.com
sarwarnadeem@hotmail.com
sarwarnadeem@hotmail.com
Phone: 9243900. Ext. 237 (Computer Lab)
Phone: 9243900. Ext. 237 (Computer Lab)
Mobile: 0320-5085330
Mobile: 0320-5085330
 SUM, AVERAGE, MAX, MIN, AND SIMPLE "IF" CONDITION.
Marks Sheet
Name Test1 Test2 Test3 Total AVG Remarks HELP
S#

1 Zahid 35 24 24 83 POOR AutoSum

In Microsoft Excel, adds numbers automatically with the SUM
2 Akber 56 78 45 179 GOOD function. Microsoft Excel suggests the range of cells to be
added. If the suggested range is incorrect, drag through the
3 Nida 12 13 23 48 POOR range you want, and then press ENTER.
In Word, inserts an = (Formula) field that calculates and
4 Moon 56 76 34 166 GOOD displays the sum of the values in table cells above or to the left
of the cell containing the insertion point.
5 Noor 26 75 87 188 GOOD
Average
6 Faisal 53 56 78 187 GOOD Returns the average (arithmetic mean) of the arguments.
7 Benson 65 67 89 221 GOOD Max
MAXIMUM? MINIMUM? Returns the largest value in a set of values.
372.57142857 Min
19.302109433 Returns the smallest number in a set of values.

IF Condition
Returns one value if a condition you specify evaluates to TRUE
and another value if it evaluates to FALSE.

Calculate Total, Average, Maximum, Minimum and Remarks by using Use IF to conduct conditional tests on values and formulas.
Excel Functions. If you feel problem to solve see the help that is given
Syntax
below. IF(logical_test,value_if_true,value_if_false)

HELP WITH INSTRUCTIONS

SYNTAX
1 Calculate Total =SUM(FIRST RANGE:LAST RANGE)

2 Calculate AVERAGE
=AVERAGE(FIRSTRANGE:LASTRANGE)
3 Calculate Maximum Value of Test1 and Minimum Value of Test2
=MAX(FIRSTRANGE:LASTRANGE) Created by Nadeem Shah
=MIN(FIRSTRANGE:LASTRANGE)
4 Calculate Remarks using IF Condition

IF(Logic,"T","F")

Solution
Type in Cell C10 =MAX(C4:C9)
Type in Cell D10 =MIN(D3:D9)
Type in Cell G3 and Copy the formula =AVERAGE(C3:E3)

Type in Cell H3 and Copy the formula =IF(F3>100,"GOOD","POOR")

 Nested "IF" Conditions. GRADE SHEET
Student Name ID. # Test1 Test2 Test3 Test4 Test5 TOTAL M. Obt. Per% Remarks
Zulfiqar 1 45 67 87 86 35 500
Ali 2 23 76 68 54 76 500
Kahsif 3 34 67 78 75 82 500
Noureen 4 94 89 79 90 88 500
Nadeem 5 23 56 74 33 67 500
Arif 6 36 78 83 93 77 500
David 7 38 47 46 59 34 500
Furqan 8 56 67 78 87 45 500
Ali 9 88 89 99 98 89 500
M. Ali 10 12 14 34 14 24 500

HELP WITH INSTRUCTIONS

1 Calculate Marks Obtain,
2 Calculate Per%
3 Calculate Remarks Using IF Condition
IF(Per%>=80,"EXLT",IF(Per%>=70,"V.GOOD",IF(Per%>=60,"GOOD","BAD")
4 Calculate Grade Using IF Condition
IF(Per%>=80,"A+",IF(Per%>=70,"A",IF(Per%>=60,"B","FAIL")))

MORE HELP
Type in Cell I3 =SUM(C3:G3)
Type in Cell J3 =I3/H3*100
Type in Cell K3 =IF(J3>=80,"EXLT",IF(J3>=70,"V.GOOD",IF(J3>=60,"GOOD","BAD")))

Type in Cell L3 =IF(J3>=80,"A1",IF(J3>=70,"A",IF(J3>=60,"B","FAIL")))

Created by Nadeem Shah

Grade
 IF(AND), IF(OR) LOGICAL FUNCTIONS Beverage Company
.
S# NAME BASIC SALE1 SALE2 SALE3
1 NOMAN 2500 900 800 250
2 QADIR 2000 150 250 900
3 ARIF 2200 100 300 500
4 ZAHID 2500 450 250 400
5 BABAR 2400 150 100 400

HELP WITH INSTRUCTIONS

1 Calculate Tot.Sale
2 Calculate All.1 Using Nested IF Condition
IF(Tot.Sale>=1000,Basic*35%,IF(Tot.Sale>=800,Basic*25%,"Try Again"))
3 Calculate All.2 Using IF(OR) Condition
IF(OR(Tot.Sale>800,Basic=2500),1000,500)
4 Calculate All.3 Using IF(AND) Condition
IF(AND(Tot.Sale>800,Basic=2500),1000,500)

MORE HELP
Type in Cell G3 =SUM(D3:F3)
Type in Cell H3 =IF(G3>=1000,C3*35%,IF(G3>=800,C3*25,"TRY AGAIN"))

Type in Cell I3 =IF(OR(G3>800,C3=2500),1000,500)

Type in Cell J3 =IF(AND(G3>800,C3=2500)1000,500)

Created by Nadeem Shah

ompany
TOT.SALE ALL.1 ALL.2 ALL.3

TRUCTIONS

Tot.Sale>=800,Basic*25%,"Try Again"))

0),1000,500)
 VLOOKUP FUNCTION Grade Book
Student Name ID# Test1 Test2 Test3 Test4 Test5 Total
Haider 6 67 56 89 68 80 500
Ali 3 56 57 78 46 47 500
Babar 4 78 89 88 90 87 500
Zahid 1 98 99 91 95 90 500
Faisal 7 34 23 22 12 67 500
Ameen 2 67 78 89 67 97 500
Rasool 5 24 34 34 23 34 500
Qadir 8 67 84 66 77 86 500
Yahya 9 23 46 57 87 90 500
Alia 10 45 67 45 78 88 500

Grading Criteria
0 FAIL
Table_Array is the 40 D
complete table of 50 C
information
60 B
Col_Index is the
70 A Column# of
80 A+ Table_Array

MORE HELP
STEP# 1
First you have to Calculate Per% by using this formula in Cell# J4
Marks Obtain/Total Marks*100 =I4/H4*100
STEP# 2
After Calculating Per% we can Find out the Grades by using VLOOKUP Worksheet Function
Type this formula in Cell# K4 =VLOOKUP(J4,$E$16:$F$21,2)

J4 is lookup value
$E$16:$F$21 Range of table_array
2 is Col_Index# of Table_Array

Created by Nadeem Sh
 Lookup_Value

M. Obtain Per% Grade HELP

HELP
Searches for a value in the leftmost column of a table, and then returns a value in the same row from a
360 Searches for aspecify
column you value in
in the
the leftmost
table. Use column of a table,
VLOOKUP andofthen
instead returns awhen
HLOOKUP valueyour
in the same rowvalues
comparison from a are
column
locatedyou
in aspecify
columnin to
thethe
table. Use
left of theVLOOKUP instead
data you want of HLOOKUP when your comparison values are
to find.
284 located in a column to the left of the data you want to find.
Syntax
432 Syntax
VLOOKUP(lookup_value,table_array,col_index_num)
VLOOKUP(lookup_value,table_array,col_index_num)
473 Lookup_value is the value to be found in the first column of the array. Lookup_value can be a value, a
Lookup_value is the
reference, or a text value to be found in the first column of the array. Lookup_value can be a value, a
string.
158 reference, or a text string.
Table_array is the table of information in which data is looked up. Use a reference to a range or a range
398 Table_array
name, such asis the table oforinformation
Database List. in which data is looked up. Use a reference to a range or a range
name, such as Database or List.
149 Col_index_num is the column number in table_array from which the matching value must be returned.
Col_index_num is the column number in table_array from which the matching value must be returned.
380
303
323

Col_Index is the
Column# of
Table_Array

P Worksheet Function

Created by Nadeem Shah

 returns a value in the same row from a
eturns
OKUP awhen
valueyour
in the same rowvalues
comparison from a are
KUP when your comparison values are

he array. Lookup_value can be a value, a

array. Lookup_value can be a value, a

up. Use a reference to a range or a range

p. Use a reference to a range or a range

ich the matching value must be returned.

h the matching value must be returned.
 SORTING AND FILTER
NAME BASIC SALE1 SALE2 SALE3 TOT.SALE
Z 2500 450 250 400 1100
Y 4000 240 200 124 564
Q 2000 150 250 400 800
N 2500 200 300 250 750
F 3400 56 67 89 212
D 3500 365 456 345 1166
C 5000 45 67 678 790
C 3000 56 78 89 223
B 7000 346 890 456 1692
B 6000 245 666 78 989
B 5600 456 345 67 868
B 2400 150 100 400 650
B 2200 145 234 50 429
A 5000 367 78 98 543
A 4000 356 67 89 512
A 3400 340 56 360 756
A 3000 123 45 67 235
A 2300 230 56 345 631
A 2200 100 300 500 900

Q1 Sort Data in Ascending Order (Sort by Name in Ascending Order and then by Basic Descen
Q2 Filter The Records (Basic >3000 and Total Sale <500

MORE HELP
STEPS FOR SORTING
STEP# 1 Select the above sheet from Cell# A2:F21
STEP# 2 Go into Data Menu and select Sort command
You will see a Sorting Window now select Ascending or Descending order and select the
Column# by using sort by option and then by option.

STEPS FOR FILTERS

STEP# 1 Select the above sheet from Cell# A2:F21
STEP# 2 Go into Data Menu and select Filter > Auto Filter Command
You will see the drop down buttons with every field
You can use these buttons to Filter your data
Created by Nadeem Shah
 HELP
HELP
SORTING
SORTING
Sort Command is used to arrange tha Information in selected
Sort Command is used to arrange tha Information in selected
rows or lists Alphabetically, Numerically or by date in Ascending
rows or lists Alphabetically, Numerically or by date in Ascending
order or Descending order. A TO Z or Z TO A, 1 TO 100……or
order or Descending order. A TO Z or Z TO A, 1 TO 100……or
100 TO 1, 1-1-1998…..to….30-12-2002
100 TO 1, 1-1-1998…..to….30-12-2002
DATA>SORT
DATA>SORT

FILTER
FILTER
The quickest way to select only those items you want to display
The quickest way to select only those items you want to display
in a list.
in a list.
DATA>FILTER>AUTO FILTER
DATA>FILTER>AUTO FILTER

der and then by Basic Descending Order)

r and select the

 Charts
Pakistan VS Australia
1st Match 2nd Match 3rd Match 4th Match
Pakistan 234 301 298 156
Australia 235 256 289 158
 HELP
5th Match
213 AboutCharts
About Charts 12
214 Charts are visually appealing and make it easy for users to see
Charts are visually appealing and make it easy for users to see
comparisons, patterns, and trends in data. For instance, rather 10
comparisons, patterns, and trends in data. For instance, rather
than having to analyze several columns of worksheet numbers,
than having to analyze several columns of worksheet numbers, 8
you can see at a glance whether scores are falling or rising , or
you can see at a glance whether scores are falling or rising , or
how the Pakistan's score compare to the Australian score. 6
how the Pakistan's score compare to the Australian score.
You can create a chart on its own sheet or as an embedded object 4
You can create a chart on its own sheet or as an embedded object
on a worksheet. You can also publish a chart on a Web page. To
on a worksheet. You can also publish a chart on a Web page. To 2
create a chart, you must first enter the data for the chart on the
create a chart, you must first enter the data for the chart on the
worksheet. Then select that data and use the Chart Wizard to step 0
worksheet. Then select that data and use the Chart Wizard to step
through the process of choosing the chart type and the various
through the process of choosing the chart type and the various
chart options.
chart options.
A chart is linked to the worksheet data it's created from and is
A chart is linked to the worksheet data it's created from and is
updated automatically when you change the worksheet data.
updated automatically when you change the worksheet data.

CreateaaChart
Create Chart 10

Select the cells that contain the data that you want to appear in the
Select the cells that contain the data that you want to appear in the
chart.
chart.
Click Chart Wizard Button or go into the Insert menu and select
Click Chart Wizard Button or go into the Insert menu and select
Chart Command than follow the all instructions carefully.
Chart Command than follow the all instructions carefully.
IMPORTANT
1

IMPORTANT
You can make a quick chart by pressing F11 key after Selection of
You can make a quick chart by pressing F11 key after Selection of
your desired data.
your desired data.

Created by Nadeem Shah

 SOME EXAMPLES OF CHARTS
12
10 North

South

8 East

West

North Northeast

6 Central

South Mountain

Pacific

4 Foo

Bar

2
0

10

10

1
North

South

Ea s t

We s t

Northe a s t

Ce ntra l

M ounta in

Pa c ific

Foo

Ba r

adeem Shah
 COUNT FUNCTION

Name Test1 Test2 Test3 MORE HELP

Zahid Nill Nill 89 Type in Cell B10 =COUNT(B3:B9)
Akber 56 78 45 Type in Cell C10 =COUNT(C3:C9)
Nida 99 13 23 Type in Cell D10 =COUNT(D3:D9)
Moon 56 99 99
Noor 26 99 87 Count the Cells
Faisal 89 99 78 that contains Numbers

Benson Nill 67 89
TOTAL

HELP
Counts the number of cells that contain numbers and numbers within
the list of arguments.
Syntax
COUNT(First Range:Last Range)

Created by Nadeem Shah

RE HELP
=5
=6
=7
 SumIf & CountIf Functions HELP
SumIf Adds the cells specified by a given criteria.
Emp. Name Basic Bonus
Kashif 4000 2000 CountIf Counts the Cells specified by a given criteria.
Ali 3000 1500
Noman 2500 1250 Syntax
Sidra 6000 1200 =SUMIF(range,"criteria")
Romana 4000 2000 =COUNTIF(range,"criteria")
Nasir 7000 700
Faisal 5000 2500
Nadeem 4000 2000 Sum the Bonus that have value
>2000 using Sumif Function.
Jalal 2500 1250
Rufi 5000 2500
Ayjaz 3000 1500
Lilly 6000 1200
Count the Bonus that have value
>2000 using Sumif Function.

MORE HELP
Type in Cell C17 =SUMIF(C5:C16,">2000")
Type in Cell C18 =COUNTIF(C5:C16,">2000")

Created by Nadeem Shah

P
ed by a given criteria.

cified by a given criteria.

MORE HELP
MIF(C5:C16,">2000")
NTIF(C5:C16,">2000")
 A B C D
1 Depreciation Method
2
3 Cost 30000
4 Salvage Value 5000
5 Life 10
6 YEARLY DEPRECIATION
7
8 Period in Years Double Declining Straight Line Sum of Years Digit
9 1
10 2
11 3
12 4
13 5
14 6
15 7
16 8
17 9
18 10
19
20 MORE HELP
21 Double Declining Rs.6,000.00 =DDB($B$3,$B$4,$B$5,A9)
22 Straight Line Rs.2,500.00 =SLN($B$3,$B$4,$B$5)
23 Sum of Years Digit Rs.4,545.45 =SYD($B$3,$B$4,$B$5,A9)
24
25
26
27
28 Created by Nadeem Shah
29
 E F G H I J K L M
1 DDB
2 Returns the depreciation of an asset for a specified period using the
3 double-declining balance method .
4 Syntax
5 DDB(cost,salvage,life,period)
6
7 SLN
8 Returns the straight-line depreciation of an asset for one period.
9 Syntax
10 SLN(cost,salvage,life)
11
12
13
14 SYD
15 Returns the sum-of-years' digits depreciation of an asset for a specified period.
16 Syntax
17 SYD(cost,salvage,life,period)
18
19
MORE20HELP
21 Type this Formula in Cell B9 and copy the formula to the B18
22 Type this Formula in Cell C9 and copy the formula to the C18
23 Type this Formula in Cell D9 and copy the formula to the D18
24
25
26
27
eated by Nadeem
28 Shah
29
 PIVOT TABLE REPORT
NAME BASIC REGION SALE1 SALE2 SALE3
ALI 5000 EAST 367 78 98
BABAR 4000 WEST 356 67 89
SAFDAR 3400 EAST 340 56 360
ZIA 3000 NORTH 135 45 67
BILL 2300 SOUTH 230 56 345
ALI 2200 EAST 100 300 500
SILVESTER 7000 WEST 346 890 456
NOMAN 6000 SOUTH 245 666 78
BABAR 5600 NORTH 456 345 67
YOUSUF 2400 EAST 150 100 400
AZIZ 2200 WEST 145 234 50
AKRAM 5000 EAST 45 67 678
ALI 3000 EAST 56 78 89
RAO 3500 SOUTH 365 456 345
MALIK 3400 NORTH 56 67 89
AFSAR 2500 WEST 200 300 250
RAEES 2000 SOUTH 150 250 400
RASHEED 4000 EAST 240 200 124
ZIA 2500 SOUTH 450 250 400

MORE HELP WITH INSTRUCTIONS

STEP# 1 First select the above sheet from Cell A2 to G21
STEP# 2 Go into Data Menu and select the command Pivot Table and Pivot Chart Report
STEP# 3 You will see the Pivot Table Wizard now Press the next button
STEP# 4 Again a small window appears and ask for Data Range that you have selected before, Press Nex
STEP# 5 Now Wizard will ask you where do you want to put the Pivot Table Report
On New Worksheet
Existing Worksheet
You will see that the New Worksheet Option is already selected you can change the option if you
STEP# 6 Now Press the Layout Button
You can see the Lay Out dialog box, in this box you can set fields for the Pivot Table
page row data column You have four main areas and group of field buttons
Page Row Data Column

Page Column NAME

BASIC
REGION

Row Data
 SALE1
Row Data SALE2
SALE3
TOT.SALE

From the group of field button on the right, drag the fields that you want onto the ROW and Colum
in the diagram.
To include a data field drag the field onto the DATA area.
Note: Data area is a different summary function to calculate the numeric fields
You should place all Numeric Data Fields in this area
You can include more than one fields in this area
STEP#7 When you are satisfied with the layout, press OK, and press Finish.

Created by Nadeem Shah

 TOT.SALE HELP
HELP
What is Pivot Table?
543 What is Pivot Table?
A PivotTable report is an interactive table that you can use to quickly
A PivotTable report is an interactive table that you can use to quickly
summarize large amounts of data. You can rotate its rows and columns
512 summarize large amounts of data. You can rotate its rows and columns
to see different summaries of the source data, filter the data by
to see different summaries of the source data, filter the data by
756 displaying different pages, or display the details for areas of interest.
displaying different pages, or display the details for areas of interest.
247 When to use a Pivot Table Report
When to use a Pivot Table Report
631 Use a PivotTable report when you want to compare related totals,
Use a PivotTable report when you want to compare related totals,
especially when you have a long list of figures to summarize and you
especially when you have a long list of figures to summarize and you
900 want to compare several facts about each figure. Use PivotTable
want to compare several facts about each figure. Use PivotTable
reports when you want Microsoft Excel to do the sorting, subtotaling,
1692 reports when you want Microsoft Excel to do the sorting, subtotaling,
and totaling for you.
and totaling for you.
989
868
650
429
790
223
1166
212
750
800
564
1100

CTIONS

nd Pivot Chart Report

at you have selected before, Press Next

ot Table Report

ected you can change the option if you need

et fields for the Pivot Table

that you want onto the ROW and Column area

to calculate the numeric fields

ta Fields in this area
e fields in this area

Nadeem Shah
 Subtotals
Person Name Type Unit Sold Unit Price Total Price
Ayjaz TV 4 10000 40000
Ayjaz TV 3 10000 30000
Ayjaz Car 1 200000 200000
Babar TV 1 10000 10000
Babar Printer 1 6000 6000 HELP
Faisal Computer 3 50000 150000
Faisal Ribbon 4 300 1200 What is Subtotal?
Faisal Scanner 2 3000 6000
Kashif Computer 5 50000 250000 Microsoft Excel can automatically summ
Nadeem Computer 7 50000 350000 calculating subtotal and grand total value
use automatic subtotals, your list must c
Nadeem TV 6 10000 60000
columns and the list must be sorted on th
Nadeem Car 2 200000 400000 which you want subtotals.
Nadeem Printer 5 6000 30000
Nadeem Dimm 10 500 5000
Rufi VCR 4 12000 48000
Rufi Printer 5 6000 30000
Rufi Computer 6 50000 300000
Rufi Ribbon 9 300 2700
Zubair Car 1 200000 200000
Zubair VCR 2 12000 24000

Figure for help

MORE HELP Figure for help

STEP# 1 Sort the list by the column for which you want to
Calculate subtotals.
STEP# 2 Select data from A1 to E21
STEP# 3 On the Data menu, click Subtotals.
You will see a new window
STEP# 4 In the At each change in box, click the column that
contains the group for which you want subtotals.
STEP# 5 In the Use function box, click the function you want to
use to calculate the subtotals.
STEP# 6 In the Add subtotal to box, select the check boxes for
the columns that contain the values for which you
want to subtotals.
STEP# 7

Created by Nadeem Shah

P

is Subtotal?

soft Excel can automatically summarize data by

lating subtotal and grand total values in a list. To
utomatic subtotals, your list must contain labeled
mns and the list must be sorted on the columns for
h you want subtotals.

Figure for help

Figure for help
 INSTITUTE OF COST AND MANAGEMENT ACCOUNTANTS OF PA

NAME BASIC SALARY GRADE SEX LOCATION HOUSE RENT MEDICAL CONV.
Zahida 3000 17 F Gulshan 300 300 300
Hamid 2800 16 M Malir 280 280 280
Benson 2500 15 M Orangi 500 250 250
Ali 4000 19 M Landhi 1000 400 400
Dawar 4500 20 M Steel Town 1125 450 450
Yasmin 4500 20 F Korangi 1125 450 450
Ali 4500 20 M Gulbarg 1125 900 450
Nomana 3000 17 F F.B. Area 300 300 300
Badar 2800 16 M Clifton 280 280 280
Ali 3000 17 M Gulshan 300 300 300
Chachar 2500 14 M Nazimabad 500 250 250
Bushra 4000 19 F F.B. Area 1000 400 400

Condition:
HOUSE RENT: Grade>=15, 10% of Basic, Grade>17, 13% of Basic, Grade>19, 20% of Basic
of Basic.

MEDICAL: Grade>=15, 12% of Basic, Grade>17, 15% of Basic, Grade>19, 22% of Basic
of Basic.

CONV. Grade>=15 and Sex=F and Location is either Korangi, Landhi, Steel Town, 30%
Otherwise 20% of Basic, Grade>19, 35% of Basic.

I. TAX: 5% of Basic

STATUS: Grade>=19, Manager, Grade>=17, Dep. Manager, else Clerk.

_____________________________________________________________________________

INSTRUCTIONS:

- Design the Sheet using the above Condition.

- Develop a Pie Chart between Name and Gross Salary.
- Paste All Formulas as Text at the very end of this Sheet.
FOR H. RENT =IF(C6>19,B6*20%,IF(C6>17,B6*13%,IF(C6>=15,B6*10%,B6*8%)))
FOR MEDICAL =IF(C6>19,B6*22%,IF(C6>17,B6*15%,IF(C6>=15,B6*12%,B6*10%)))
FOR CONV. =IF(C6>19,B6*35%,IF(AND(C6>=15,D6="F",OR(E6="Korangi",E6="Landhi",E6="Steel Town")
I. TAX =B6*5%
NET =J6-I6
STATUS =IF(C6>=19,"MANAGER",IF(C6>=17,"DEP. MANAGER","CLERK"))

Created by Nadeem Shah

COUNTANTS OF PAKISTAN

PAYROLL SHEET
I. TAX GROSS NET STATUS
150 3900 3750 DEP.MANEGER
140 3640 3500 CLERK
125 3500 3375 CLERK
200 5800 5600 MANEGER
225 6525 6300 MANEGER
225 6525 6300 MANEGER
225 6975 6750 MANEGER
150 3900 3750 DEP.MANEGER
140 3640 3500 CLERK
150 3900 3750 DEP.MANEGER
125 3500 3375 CLERK
200 5800 5600 MANEGER

ade>19, 20% of Basic Otherwise 8%

rade>19, 22% of Basic Otherwise 10%

Landhi, Steel Town, 30% of Basic

Clerk.

___________________________

HELP
 HELP

="Landhi",E6="Steel Town")),B6*30%,B6*20%))
Conditional Formatting
Conditional Formatting allows you to change the formatting applied
to cell depending on the current value of the cell. This can make
auditing large worksheets much faster by automatically highlighting
exceptions. Conditional Formatting allows you to apply up to three
separate conditions to a cell.

Conditional Formatting allows you to change the font style, borders,

and cell patterns.

Conditional Formatting Example #1

4
Cells H10:H14 contain three Conditional Formatting rules that will 7
change the formatting of the cells depending on the values entered
text
into the cells.
1
To see the conditions applied to the cells, select cell H10, and then 15
click Conditional Formatting on the Format menu.

Conditional Formatting Example #2 - Hiding Error Values

This example illustrates how to use Conditional Formatting to hide 2.5

error values that are returned by formulas. In this example, cells 4
H21 and H23 would normally display the #DIV/0! error code. The #DIV/0!
Conditional Formatting that has been applied sets the font color of 5
the cells containing an error value to match the background of the #DIV/0!
worksheet.

To see the conditions applied to the cells, select cell H19, and then
click Conditional Formatting on the Format menu.

Created by Nadeem Shah

10 4
20 5
30
40 8
50
Data Validation
STEPS FOR DATA VALIDA
Data Validation allows you to set up restrictions for the values that 1. Go into Data Menu and s
can be entered into a cell. The following examples present several
common scenarios for using Data Validation. 2. Set the Validation Criter

Data Validation Example #1 - Restricting Entry to Numeric Values

Cells H10:H13 have been formatted with a validation rule that

restricts cell entries to numeric values. This example utilizes the
Stop style for the Error alert, which prevents you from making an
invalid entry into the selected cell.

To see the Validation settings for this example, select cell H9, and
then click Validation on the Data menu.

Data Validation Example #2 - Restricting the Length of a Text Entry

Cells H19:H23 have been formatted with a validation rule that

restricts the length of text entries to seven characters or less. This
example utilizes the Warning style for the Error alert, which gives
you the option to cancel the current entry, or enter the invalid value
into the selected cell.

To see the Validation settings for this example, select cell H19, and
then click Validation on the Data menu.

Data Validation Example #3 - Restricting Entry to a Range of Whole Numbers

Cells H30:H34 have been formatted with a validation rule that will
alert you if you do not enter a whole number between 1 and 10.
This example utilizes the Information style for the Error alert, which
informs you of an invalid entry, but allows you to keep the current
value.

To see the Validation settings for this example, select cell H30, and
then click Validation on the Data menu.

Data Validation Example #4 - Restricting Cell Entry to a List of Values

Cells H41:H45 have been formatted with a validation rule that

restricts the entries to a list of values. The list of valid entries is
contained in cells M41:M49. When you select a cell within the
range H41:H45, a dropdown arrow appears on the cell. When you
click the arrow, the list of valid entries is displayed. You can simply
click the entry that you wish to make. This example utilizes the
Stop style for the Error alert, which prevents you from making an
invalid entry in the cell.

To see the Validation settings for this example, select cell H41, and
then click Validation on the Data menu.
range H41:H45, a dropdown arrow appears on the cell. When you
click the arrow, the list of valid entries is displayed. You can simply
click the entry that you wish to make. This example utilizes the
Stop style for the Error alert, which prevents you from making an
invalid entry in the cell.

To see the Validation settings for this example, select cell H41, and
then click Validation on the Data menu.

Created by Nadeem Shah

STEPS FOR DATA VALIDATION

1. Go into Data Menu and secect the command Validation

2. Set the Validation Criteria by using setting tab.

What is Auditing in MS-Excel?
HELP
Microsoft Excel provides tools that help you track down problems on your worksheets.

For example, the value you see in a cell may be the result of a formula, or it may be used by a
formula that produces an incorrect result. The auditing commands graphically display, or trace, the
relationships between cells and formulas with tracer arrows.

When you audit a worksheet, you can trace the precedents (the cells that provide data to a specific
cell) or you can trace the dependents (the cells that depend on the value in a specific cell.

PICTURE A (Auditing Toolbars)

Trace Precedents Clear Validation Circles

Remove Precedents Arrows Circle Invalid Data

Trace Dependents
New Comments

Remove Dependents Arrows

Trace Precedents

Remove All Arrows

Instructions EXAMPLES
Use of Precedents and Dependents
ITEM LIST
Mouse Keyboard Printer Joystick TOTAL
UNIT PRICE 100 200 10000 1200 11500
QUANTITY 20 20 5 10 55
TOTAL PRICE 2000 4000 50000 12000 68000
GRAND TOTAL 68000
Step1 Go into Tools Menu and place mouse pointer on Auditing Command and then click on Show Auditing Tool Bar

Step2 Now Place the Cell Pointer on Cell# F46, and then click on Trace Precedents Button
One blue tracer arrow will shows that cells B46 through E46 are Precedents of Cell# F46

Step3 Place the Cell Pointer on Cell# B48, and click on Trace Dependents Button
Now two tracer arrows will show that the Cell# B48 is Dependents of Cell# F48 and Cell# G49

Step4 If you want to remove all Tracing Arrows click on Remove All Arrows Button.

More About Auditing Place the Cell Pointer on

2 Cell# G66 and Click on
Trace Error Button 3 Trace Error Button.
If the active cell contain an error value such as One Tracer Arrow will
#VALUE, #NAME? or #DIV/0, draws tracer errows to the 4
5 show that the Cell# G66 is
active cell from the cell that cause the error value. an Error Value.
#ADDIN?

Place the Cell Pointer on

New Comments Button Cell# G69 and click New
Inserts a comment at the insertion point. Comment Button. Now
type your own comments
for active cell.

Circle Invalid Data

Identifies all cells that contain values that are outside the limits
Select cells from G76 to G81 then
you set by using the Validation command on the Data menu.
7 Go into Data Menu and select
To see what data restrictions and messages are in effect for a
3 Validation Command and set
cell, set the Validation Rules on the Data and then click on the
4 Validation Rules:
Circle Invalid Data Button.
5
Allow only Whole Number > 5 and
8
press ok.
6
Now click on Circle Invalid Data
Button, you will see three circles
on No. 3, 4, 5, because these
Nos. are invalid for this range.

Created by Nadeem Shah

 rksheets.

may be used by a
y display, or trace, the

ovide data to a specific

specific cell.

Clear Validation Circles

Circle Invalid Data

New Comments

Trace Precedents

EXAMPLES
click on Show Auditing Tool Bar

8 and Cell# G49

ce the Cell Pointer on

l# G66 and Click on
ce Error Button.
e Tracer Arrow will
w that the Cell# G66 is
Error Value.

ce the Cell Pointer on

ll# G69 and click New
mment Button. Now
e your own comments
active cell.

ect cells from G76 to G81 then

o into Data Menu and select
dation Command and set
dation Rules:

ow only Whole Number > 5 and

ss ok.

w click on Circle Invalid Data

ton, you will see three circles
No. 3, 4, 5, because these
s. are invalid for this range.
WHAT IS LOOKUP?
sno name BASIC REAGION SALE H. RENT
1 nadeem 5000 E 445454 1000
2 kashif 4000 W 454545 800
3 ali 2000 N 454545 400
4 noman 3800 S 454545 760
5 amir 6700 W 454545 1340

NO 3 FORMULAS
NAME ali =LOOKUP(B10,$A$2:$F$7,$B$2:$B$7)
BASIC 2000 =LOOKUP(B10,$A$2:$C$7,$C$2:$C$7)
REAGION N =LOOKUP(B10,$A$2:$D$7,$D$2:$D$7)
SALE 454545 =LOOKUP(B10,$A$2:$E$7,$E$2:$E$7)
House Rent 400 =LOOKUP(B10,$A$2:$F$7,$F$2:$F$7)