Beruflich Dokumente
Kultur Dokumente
Amount: $
Technical: DSN:
Chief, Management Branch Date: 25 Sept 2016
Email:
Requirements: DSN:
Chief, Management Branch Date: 25 Sept 2016
Email:
Reviews: I have reviewed this justification and find it adequate to support other than full
and open competition.
Program Manager:
Typed Name:
DSN:
Signature: ____________________ Date: ____________________
Legal Counsel:
Typed Name:
DSN:
Signature: ____________________ Date: ____________________
Contractor: CACI ISS, Inc.
Control No: 17-001
Department of Army
FAR Part 16 Exception to Fair Opportunity Justification
Under Multiple Award Indefinite Delivery Contracts
For Actions Exceeding the Simplified Acquisition Threshold (SAT)
A formal acquisition plan is not required because this procurement does not
meet the threshold at Defense Federal Acquisition Regulation Supplement
207.103(d)(i)(B).
a. CACI is currently performing RM Online application support for the ARNG with
propriety services under contract W91151-13-D-0002-0020, with the final option period
set to expire on 31 July 2016. The Government exercised FAR Clause 52.217-8 to
provide an extension of services under W91151-13-D-0002-0024. Therefore, this
contract will expire on 30 November 2016.
Contractor: CACI ISS, Inc.
Control No: 17-001
submissions to DA which effects approximately 5K+ civilian/military positions and are
needed in the future until GFEBS or another system provide this data.
(3) Personnel Module. Allows users to verify civilian personnel data from
DCPDS/HQ ACPERS with TDA Para/Line & AMSCO. Additionally, RM Online interfaces
with the Manpower Documentation TDA module to align faces-to-spaces documents and
identify records requiring corrections.
5. Reason for Authority Cited. CACI developed the RM Online application in 1999 for
AMC and has been the sole source vendor to provide continued RM Online support to
DOD, including ARNG, for the past seveteen years. ARNG has determined after
conducting market research that no other vendor has the necessary experience and/or
qualifications to meet the Government’s requirements or the specified schedule based
on the following:
b. Five alternatives were considered before proceeding with this J&A but none
meet the needs of ARNG:
(4) Competing this requirement as a full and open competition. There are
no other vendors with RM Online experience. If CACI does not get the follow-on
contract, the Government will lose all of the technical expertise on this contract,
experience a very lengthy learning curve, and will incur costs in excess of a million
dollars trying to get a new vendor up to speed to decipher the 1,297,000 lines of
software source programming code.
The RM Online support services provided by CACI are highly specialized in that
there are currently no in-house resources that can provide RM Online support
requirements and there are no other Government RM software systems that can support
ARNG’s current manpower requirements. CACI was the original developer of RM Online
and has been the only support contract for this application over the past 16 years. The
technical expertise that has been developed over this time period is extensive. Bringing
in a new vendor to decipher the 1,297,000 lines of software source programming code
that supports RM Online would be a timely and a costly undertaking. Furthermore,
market research has confirmed that there are no other vendors with RM Online
experience.
Contractor: CACI ISS, Inc.
Control No: 17-001
(2) Substantial Duplication of Cost. Award to any other source would
result in substantial duplication of cost as it is estimated by the Government that it will
take a minimum of two (2) years for a new contractor to become slightly proficient on the
RM Online application. During these two (2) years, the new contractor would have to
review, decipher, evaluate and understand over 1,297,000 lines of code for the current
RM Online application, develop a general knowledge of the RM Online system,
understand the corresponding ARNG and non-ARNG processes, develop the required
infrastructure, fulfill Government training requirements, and meet all of the requirements
imposed by DA, DOD, and DISA. Therefore, based on ARNG’s costs under the current
RM Online support contract, ARNG projects that it would cost over $800K to get a new
contractor slightly proficient on RM Online ($403K estimated annual cost x two (2) years
= $806K). Additionally, these cost estimates do not take into account the loss of non-
recoverable costs to the Government since the Government would be losing 16 years of
RM Online experience.
The costs provided above do not include the loss of the shared program
enhancements and features that CACI currently provides to all DOD organizations at no
cost to ARNG, which will be an additional cost if the follow-on contract is not awarded to
CACI. As organizations develop new functionalities, CACI develops or modifies RM
Online to meet that need plus CACI offers this new functionality to the rest of the DA
user community at no additional cost. By using the single DOD-wide source provider for
RM Online, the Army has been able to recognize efficiencies and cost savings by
sharing functionality amongst commands, thereby eliminating duplication of efforts and
unnecessary waste in spending costs. These efficiencies would no longer be available if
award is made to another vendor because ARNG and other supported customers would
be effectively removed from the network of CACI’s DOD-wide RM Online users.
CACI is the single source code provider. The Army has been able to recognize
efficiencies by sharing the cost of the Database Administrator function and the help desk
support amongst other commands, thereby reducing costs and realizing Army
efficiencies. Having different vendors performing system configuration, patches, and/or
code changes would eliminate version control and synchronizing opportunities, further
reducing cost efficiency. Additionally, having different vendors performing these
functions would require separate accreditations to be maintained at a considerable cost
to the Government.
(3) In summary, CACI maintains one single source code for the RM Online
application which is distributed to all commands to increase efficiencies. No other
vendor has the expertise to provide this highly specialized support without substantial
duplication of cost. Neither ARNG nor the Government can afford the possibility that
these efficiencies will be lost if this effort is competed. Additionally, CACI’s past
performance provides a high level of assurance that ARNG and the Government’s needs
will be met in a timely and efficient manner.
d. Impact. The ARNG HQs supported by CACI will either experience significant
degradation in services or mission failures if this contract is not awarded to CACI on
time. RM Online is a Government-owned system that was developed for DOD resource
management professionals. It is a vital system utilized by numerous RM offices across
54 states and territories to manage resources. The inability to utilize RM Online will
significantly reduce the commands’ efficiencies in the collection, validation, and
summarization of programming year requirements for the POM submission to the HQDA
staff. It will virtually bring a halt to ARNG’s manpower management because there is not
a system in place that offers any of ARNG’s needed capabilities. The ARNG mission
depends on the continuity of operations of this RM Online application.
7. Market Research. In accordance with FAR Part 10, ARNG G8 has conducted
market research for potential alternative sources since April 2015 until present, including
engagement with several Contracting Offices/Contracting Officer’s Representatives
(CORs) and internet searches, in an attempt to find a vehicle to replicate the ARNG
requirements on this contract. Results of June 2016 market research revealed that CACI
is the sole source provider for the required NGB customized RM Online further market
revealed that CACI is able to provide through CHESS. In the past, Army Material
Command (AMC) issued a Sources Sought Synopsis under the Army CHESS program
in July 2015 to determine if any vendor under this vehicle could fulfill ARNG’s RM Online
application support requirements. As a result of this Sources Sought, AMC determined
that only CACI could provide the required support (the results of this sources sought are
further discussed below). Since ARNG’s RM Online support requirements are similar to
those of AMC, ACC-APG determined that in lieu of issuing an additional RFI due to the
Contractor: CACI ISS, Inc.
Control No: 17-001
minimal responses received on AMC’s RFI, ARNG should conduct additional market
research to include contacting contracting offices and other RM online users,
researching contracts in some of the contracting databases, searching the web, and
contacting AMC. Therefore, based on the COR’s research and knowledge of the other
Army and Defense organization users of the RM Online application, there is no other
vendor that possesses the skill set and experience to perform the requirements of the
contract.
9. Interested Sources. The Sources Sought utilized by AMC was issued on 30 July
2015 thru 7 August 2015 via the CHESS program. Thirteen vendors acknowledged
receipt of the sources sought. Six (6) of the eight (8) responses received were no bids.
Two (2) vendors, CACI and HP Enterprise Services (HPES), expressed interest and
submitted capability information. However, after AMC’s review of the HPES proposal, it
was determined that they were not a viable vendor for this requirement since the vendor
did not demonstrate the necessary experience for this requirement and intended to
subcontract this effort to CACI. Although HPES appeared to possess information
technology experience, they did not demonstrate experience in critical areas essential for
the maintenance, sustainment, and specific help desk support required for the manpower
modules of the RM Online application.
To date, no other interested sources have been identified. Upon posting of this
J&A, any information submitted from interested sources will be considered.
a. Procurement History.
(7) IAW DFARS PGI 208.405-6 Limiting Sources; the planned actions to
remove any barriers that led to the restricted consideration(s) cited on the MICC
W91151-13-D-0002 justification 12-58 were completed. MICC J & A 12-58 is included in
the contract file. The MICC eliminated their RM Online requirement through GFEBS.
However the NGB will not transition this requirement to GFEBS until FY21.
Date: _________________
12. Requirements Certification: I certify that the supporting data under my cognizance
which are included in the justification are accurate and complete to the best of my
knowledge and belief.
13. Fair and Reasonable Cost Determination. I hereby determine that the anticipated
cost or price to the Government for this contract action will be fair and reasonable in
accordance with FAR 16.505(b)(3) Pricing Orders and FAR 15.404-1 Proposal Analysis
Techniques. This determination will be made using the following: Cost analysis
Price Analysis Should cost IGCE Audit Other.
Contracting Officer
14. Contracting Officer Certification: I certify that this justification is accurate and
complete to the best of my knowledge and belief.
Contracting Officer
Contractor: CACI ISS, Inc.
Control No: 17-001
Approval
Based on the foregoing justification, I hereby approve the procurement of RM Online
Application Support using an exception to fair opportunity pursuant to the authority of
FAR 16.505(b)(2)(i)(B), subject to availability of funds, and provided that the services or
supplies herein described have otherwise been authorized for acquisition.