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Accounts Payable (J60_PH) CUSTOMER

Purpose © 2017 SAP SE or an SAP affiliate company. All rights reserved. 1


Test Script CUSTOMER
SAP S/4HANA - 09-08-17

Accounts Payable (J60_PH)

Table of Contents

1 Purpose 4

2 Prerequisites 6
2.1 System Access 6
2.2 Roles 6
2.3 Master Data, Organizational Data, and Other Data 7
2.4 Business Conditions 8
2.5 Preliminary Steps 9
2.5.1 Define Payment Signatories for Bank Accounts 9
2.5.2 BRF+ Settings for Payment Advice 9

3 Overview Table 14

4 Test Procedures 18
4.1 Master Data 18
4.1.1 Complete Supplier Master Data 18
4.1.2 Display Supplier List 20
4.2 Invoice Entry without Purchase Order 21
4.2.1 Invoice Entry without Purchase Order 21
4.2.2 Invoice Entry for One-Time Supplier without Purchase Order 23
4.3 Invoice Payment Preparation 25
4.3.1 View Supplier Line Items 25
4.3.2 Manage Payment Blocks 27
4.3.3 View Supplier Balance 29
4.4 Payment Run 30
4.4.1 Schedule Payment Proposals 30
4.4.2 Revise Payment Proposal 32
4.4.3 Release Payment Proposal 34
4.5 Single Outgoing Payment 35
4.5.1 Create Single Outgoing Payment 36
4.6 Online Payments 38
4.6.1 Request Free Form Payment 38
4.7 Manual Payment Online 40
4.7.1 Post Outgoing Payment 40
4.8 Payment Approval (Optional depending on Cash Management) 42
4.8.1 Bank Payment Approval (Optional based on Cash Management) 43
4.8.1.1 Approval by First Approver 44
4.8.1.2 Approval by Second Approver 45
4.8.2 Create Payment Medium 47
4.9 Print or Email Payment Advice 47
4.10 Incorrect Posting 49
4.10.1 Reset Cleared Items 49
4.10.2 Reset and Reverse Cleared Items 51
4.11 Down Payments 52
4.11.1 Create Down Payment Request 52
4.11.2 Post Down Payment 54
4.11.3 Invoice Entry 56
4.11.4 Post Outgoing Payment 57
4.11.5 Clear Open Items 59
4.12 Invoice Management Reporting 61
4.12.1 Days Payable Outstanding 61
4.12.2 Overdue Payables 62

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Purpose © 2017 SAP SE or an SAP affiliate company. All rights reserved. 2
4.12.3 Future Payables 63
4.12.4 Cash Discount Forecast 64
4.12.5 Cash Discount Utilization 65
4.12.6 Invoice Processing Time 66
4.12.7 Aging Analysis 67
4.12.8 Automatic and Manual Payments Analysis 68
4.12.9 Supplier Payments Analysis 69
4.12.10 Display Item Change Log 70

5 Appendix 72
5.1 Display Process Flow Accounts Payable 72

Accounts Payable (J60_PH) CUSTOMER


Purpose © 2017 SAP SE or an SAP affiliate company. All rights reserved. 3
1 Purpose

With Accounts Payables, you can manage your open payables invoices that are automatically created from purchasing processes.
You can manage and control open items with various analytical tools, for example, to plan your future payables and to analyze the outcome of the payments, such as utilization of cash discounts
and days payables outstanding.
Process your outstanding payables automatically and monitor payment progress. Optionally, you can also include a two-step approval for all outgoing payments.
Connect to SAP Financial Services Network (FSN), which simplifies the connectivity to the banks for payments and bank statement. Alternatively you can also download the generated payment
file.
For countries where it is relevant, you can also print checks.
The Accounts Payable business process focuses on the following activities:
Complete Supplier Master Data
Invoice Entry without Purchase Order
Invoice Payment Preparation:
● Manage Payment Blocks
● Manage supplier line items
Payment Run:
● Schedule Payment Proposals
● Revise Payment Proposal
Single Outgoing Payment
Manual Payment Online
Payment Approval
FSN Connectivity
Download File
Reset Clearing for Invoices and Payments
Correspondence
Invoice Reporting:
● Days Payable Outstanding
● Overdue payables
● Future Payables
● Cash Discount Forecast

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Purpose © 2017 SAP SE or an SAP affiliate company. All rights reserved. 4
● Cash Discount Utilization
● Invoice Process Time
● Aging Analysis
● Automatic and Manual Payments
● Open Payments Analysis
This document provides a detailed procedure for testing the scope item after solution deployment, reflecting the predefined scope of the solution. Each process step is covered in its own section,
providing the system interactions (that is, test steps) in a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly (see the Test Step column).
Customer-project-specific steps must be added.

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Purpose © 2017 SAP SE or an SAP affiliate company. All rights reserved. 5
2 Prerequisites

This section summarizes all prerequisites to conduct the test in terms of system, user, master data, organizational data, and other test data and business conditions.
● Vendor master data has been created.
● Invoices have been posted to accounting.

2.1 System Access


The test should be conducted with the following system:

System Details
System Accessible via the SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.

2.2 Roles
Assign the following business roles to your individual test users.
Note The following roles are provided as example roles from SAP. You can use these as templates to create your own roles.

Business Role Business Role ID as Delivered by SAP Log On

Accounts Payable Accountant SAP_BR_AP_ACCOUNTANT

Accounts Payable Accountant - Procurement SAP_BR_AP_ACCOUNTANT_PROCUREMT

Master Data Specialist - Business Partner Data SAP_BR_BUPA_MASTER_SPECIALIST

Accounts Payables Manager SAP_BR_AP_MANAGER

Cash Management Specialist SAP_BR_CASH_SPECIALIST

Cash Manger SAP_BR_CASH_MANAGER

General Ledger Accountant SAP_BR_GL_ACCOUNTANT

For more information about business roles, refer to Assigning business roles to a user in the Administration Guide for the Implementation of SAP S/4HANA.
Accounts Payable (J60_PH) CUSTOMER
Prerequisites © 2017 SAP SE or an SAP affiliate company. All rights reserved. 6
2.3 Master Data, Organizational Data, and Other Data
Default Values
The organizational structure and master data of your company was created in your ERP system during implementation. The organizational structure reflects the structure of your company. The
master data represents materials, customers, and vendors, for example, depending on the operational focus of your company.
The business process is enabled with organization-specific master data, examples are provided in the next section.
Operational Focus
SAP delivers standard values for more than one operational focus area, such as Services, Manufacturing, or Trade. You may find more than one master data table. Use the master data that
matches the operational focus of your company (Services, Manufacturing, or Trade).
Additional Default Values
You can test the scope item with other SAP default values that have the same characteristics.
Use the following master data in the process steps described in this document:
You have entered the master data required to go through the procedures of this scope item. Ensure that the following scope item-specific master data exists before you test this scope item.
Master data

Data Sample Value De- Comments


tails

Company Code 5810

Controlling A000
Area

Cost Center 58101301

Material Master * Material type DIEN, SEMI, HAWA

House Bank PHBK1 The PHBK2 value is used for non-FSN payments and is demo data. Make sure the solution is installed with demo data to be
PHBK2 able to test this value.

Account ID PHAC1 PHAC2

Bank G/L Ac- 11001000 and 11002000


count 11001100

Supplier For Company Code 5810, use:


● 58300001
● 58300002

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Prerequisites © 2017 SAP SE or an SAP affiliate company. All rights reserved. 7
Data Sample Value De- Comments
tails
58300273 for one-time sup-
plier

For more information on creating master data objects, see the following Master Data Scripts (MDS):
Table 1: Master Data Script Reference
Master Data ID Description
BNM Create Cost Center and Cost Center Group

BNF Create Product Master of Type "Trading Good"

BNR Create Product Master of Type "Raw Material"

BNS Create Product Master of Type "Semi-Finished Good"

BNT Create Product Master of Type "Finished Good"

BNG Create G/L Account and Cost Element

2.4 Business Conditions


Invoices to be paid must be available. You can enter new invoices by executing the purchase process in Material Management.

Scope Item Business Condition

J45 - Procurement of Direct Materials Must be run before this test script. Invoices are created and posted to accounting.

J77 - Advanced Bank Account Management Bank accounts are maintained.

J78 - Advanced Cash Operations Payment Signatories are defined. Payment approval and payment medium creation with BCM.

J58 - Accounting and Financial Close Posting periods are open.

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Prerequisites © 2017 SAP SE or an SAP affiliate company. All rights reserved. 8
2.5 Preliminary Steps

2.5.1 Define Payment Signatories for Bank Accounts

Context

Maintain the payment signatories for existing bank accounts. Payment signatories work as approvers in optional step Payment Approval.
Note For more information, in the Basic Cash Operations (BFB) test script, see Prerequisites > Preliminary Steps .

Prerequisite

Two sample bank accounts are created in the system.

Procedure

Note Execute all steps in the Preliminary Steps section in the Basic Cash Operations (BFB) test script.
Caution This step is only needed for customers who adopt Cash Management Full, which needs additional license for SAP Cash Management powered by SAP HANA; otherwise, Basic Cash
Management is adopted and this step can be skipped.
Caution For Finance Cloud Edition, this step should always be skipped, because SAP S/4HANA, Finance Cloud Edition only contains Basic Cash Management.

2.5.2 BRF+ Settings for Payment Advice

Context

In this activity, you define the system determination of output parameters for payment advice for printing and e-mail.

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Prerequisites © 2017 SAP SE or an SAP affiliate company. All rights reserved. 9
Prerequisite

User and password with authorization to access the S/4HANA backend system and create transport requests.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment

1 Log on Log onto the SAP Fiori launchpad as an Administrator. The SAP Fiori launchpad displays.

2 Access the SAP Use transaction OPD or go via IMG > Cross-Application Components > Output Control > De- The Output Parameter Determination
Fiori App fine Business Rules for Output Determination screen displays.

3 Output Type In section Select Business Rules choose: Details are displayed in Maintain Busi-
Show Rules for: Payment Advice ness Rules section.

Determination Step: Output Type

4 Add rules Expand the Maintain Business Rules section. Choose Edit. In Table Contents, choose Insert
New Row and enter the following:
#: next higher number
Sep.paymt.adv.: X (Yes)
Output type: PAYM_ADV
Dispatch Time: 1 (Immediately)

5 Activate Choose Activate (Ctrl+A). Rules are activated.

6 Receiver In the Select Business Rules section, choose: Details are displayed in Maintain Busi-
Show Rules for: Payment Advice ness Rules section.

Determination Step: Receiver

7 Add rules Expand the Maintain Business Rules section.


Choose Edit. In Table Contents, choose Insert New Row and enter the following:
#: next higher number
Output type: PAYM_ADV
Supplier: is not initial

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Prerequisites © 2017 SAP SE or an SAP affiliate company. All rights reserved. 10
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment
Customer: leave blank
Role: H
Exclusive Indicator: - (false)Choose Insert New Row and enter the following: #: next
higher number
Output type: PAYM_ADV
Supplier: leave blanck
Customer: is not initial
Role: S
Exclusive Indicator: - (false)

8 Activate Choose Activate (Ctrl+A). Rules are activated.

9 Channel In the Select Business Rules section, choose Details are displayed in Maintain Busi-
Show Rules for: Payment Advice ness Rules section.

Determination Step: Channel

10 Add rules Expand Maintain Business Rules section. Choose Edit. In Table Contents choose Insert New
Row and enter the following:
#: next higher number
Output type: PAYM_ADV
Channel: PRINT (Printout)
Exclusive Indicator: - (false)
Choose Insert New Row and enter the following: #: next higher number
Output type: PAYM_ADV
Channel: EMAIL (email)
Exclusive Indicator: - (false)

11 Activate Choose Activate (Ctrl+A) Rules are activated.

12 Print In the Select Business Rules section, choose Details are displayed in Maintain Busi-
Show Rules for: Payment Advice ness Rules section.

Determination Step: Printer Settings

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Prerequisites © 2017 SAP SE or an SAP affiliate company. All rights reserved. 11
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment
13 Add rules Expand Maintain Business Rules section. Choose Edit. In Table Contents, choose Insert New
Row and enter the following:
#: next higher number
Output type: PAYM_ADV
Print Queue: QUEUE_PAYM_ADV
Number of Copies: 1

14 Activate Choose Activate (Ctrl+A). Rules are activated.

15 Email In the Select Business Rules section, choose: Details are displayed in Maintain Busi-
Show Rules for: Payment Advice ness Rules section.

Determination Step: Email Settings

16 Add rules Expand Maintain Business Rules section. Choose Edit. In Table Contents choose Insert New
Row and enter the following:
#: next higher number
Output type: PAYM_ADV
Sender Email: some.body@sap.com
Email Template: FFO_PAYM_ADVICE_EMAIL_TEMPLATE

17 Activate Choose Activate (Ctrl+A) Rules are activated.

18 Output Relevance In the Select Business Rules section, choose Details are displayed in Maintain Busi-
Show Rules for: Payment Advice ness Rules section.

Determination Step: Output Relevance

19 Add rules Expand Maintain Business Rules section. Choose Edit. In Table Contents choose Insert New
Row and enter the following:
#: next higher number
Output type: PAYM_ADV
Relevance Indicator: X (True)

20 Activate Choose Activate (Ctrl+A). Rules are activated.

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Prerequisites © 2017 SAP SE or an SAP affiliate company. All rights reserved. 12
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment
21 Form Template In the Select Business Rules section, make the following entries: Details are displayed in the Maintain
Show Rules for: Payment Advice Business Rules section.

Determination Step: Form Template

22 Add Rules Expand the Maintain Business Rules section. Rule data is entered.
Choose Edit.
In the Table Contents section, choose Insert New Row.
Make the following entries:
#: next higher number
Output type: PAYM_ADV
Form Template: FIN_FO_PAYM_ADVICE
Form Language: E (English)

23 Activate Rules Choose Activate (Ctrl+A). Rules are activated.

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Prerequisites © 2017 SAP SE or an SAP affiliate company. All rights reserved. 13
3 Overview Table

The Accounts Payable scope item consists of several process steps provided in the following table.
Master Data

Process Step Business Role Transaction/App Expected Results


Complete Supplier Master Accounts Payable Accountant or Master Data Specialist - Business Partner Maintain Business Part- The Maintain Business Partner screen dis-
Data Data ner plays.

Display Supplier List Accounts Payable Accountant Display Supplier List The Supplier is displayed.

Invoice entry without Purchase Order

Process Step Business Role Transaction/App Expected Results


Invoice Entry without Purchase Order Use personalized user Maintain Business Partner The Maintain Business Partner screen displays.

Invoice Entry for One-Time Supplier without Purchase Order Accounts Payable Accountant Create Supplier Invoice Advanced The invoice is created.

Invoice Payment Preparation

Process Step Business Role Transaction/App Expected Results


View Supplier Line Items Accounts Payable Accountant Manage Supplier Line Items The Manage Supplier Line Items screen is displayed.

Manage Payment Blocks Accounts Payable Accountant Supplier Account The Supplier Account screen displays.

View Supplier Balance Accounts Payable Accountant Display Supplier Balance Supplier Balance is displayed.

Payment Run

Process Step Business Role Transaction/App Expected Results


Schedule Payment Proposals Accounts Payable Accountant Manage Automatic Payments Invoices to be payment screen displays.

Revise Payment Proposal Accounts Payable Accountant Revise Payment Proposals The Revise Payment Proposals screen displays.

Release Payment Proposal Accounts Payable Accountant Manage Automatic Payments The Manage Automatic Payments screen displays

Single Outgoing Payment

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Overview Table © 2017 SAP SE or an SAP affiliate company. All rights reserved. 14
Process Step Business Role Transaction/App Expected Results
Create Single Outgoing Payment Accounts Payable Accountant Manage Supplier Line Items The Manage Supplier Line Items screen displays.

Online Payments

Process Step Business Role Transaction/App Expected Results

Request Free-Form Payment Accounts Payable Accountant Create Free-Form Payment The request is created.

Process Free-Form Payment Cash Manager Free-Form Payments - Process The request is released.

Manual payment online

Process Step Business Role Transaction/App Expected Results


Post Outgoing Payment Accounts Payable Accountant Post Outgoing Payments The Post Outgoing Payments screen displays

Payment Approval

Process Step Business Role Transaction/App Expected Results


Bank Payment Ap- Payment released
proval See Advanced Cash Operations (J78)

Approval by First Ap- Accounts Payable Manager Approve Bank Pay- The Approve Bank Payments
prover ments app displays.

Approval by Second Cash Manager Approve Bank Pay- The Approve Bank Payments
Approver ments app displays.

Create Payment Me- (See the Advanced Cash Operations (J78) test script for more information). The batch item status
dium should be Payment Medium Created.

Print or Email Payment Advice

Process Step Business Role Transaction/App Expected Results

Print or Email Payment Advice Accounts Payable Accountant Manage Automatic Payments Payment advice is generated and an email is sent.

Process Step Business Role Transaction/App Expected Results


Correspondence Accounts Payable Accountant Create Correspondence The Create Correspondence screen displays.

Incorrect Posting

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Overview Table © 2017 SAP SE or an SAP affiliate company. All rights reserved. 15
Process Step Business Role Transaction/App Expected Results
Reset Cleared Items Accounts Payable Accountant Reset Cleared Items The document is reset.

Reset and Reverse Cleared Items Accounts Payable Accountant Reset Cleared Items The document is reset and reversed.

Down Payments

Process Step Business Role Transaction/App Expected Results

Create Down Payment Re- Accounts Payable Ac- Manage Down Payment Request For A down payment request is posted.
quest countant Suppliers

Post Down Payment Accounts Payable Ac- Post Outgoing Payments The Post Outgoing Payments screen displays.
countant

Invoice Entry The invoice amount should be larger than the down payment amount posted in
previous step.

Post Outgoing Payment Accounts Payable Ac- Post Outgoing Payments The Post Outgoing Payments screen displays.
countant

Clear Open Item Accounts Payable Ac- Clear Outgoing Payments Manual Clear- The Clear Outgoing Payments screen displays.
countant ing

Invoice Management Reporting

Process Step Business Role Transaction/App Expected Results

Days Payable Outstanding Accounts Payable Manager Days Payable Outstanding The days Payable Outstanding analysis screen displays.

Overdue Payables Accounts Payable Manager Overdue Payables Today The overdue Payables analysis screen displays.

Future Payables Accounts Payable Manager Future Payables Today The future Payables screen displays.

Cash Discount Forecast Accounts Payable Manager Cash Discount Forecast – Available Amount The cash Discount Forecast analysis is displayed.

Cash Discount Utilization Accounts Payable Manager Cash Discount Utilization - Today The Cash Discount Forecast screen is displayed.

Invoice Processing Time Accounts Payable Manager Invoice Processing Time Today The Cash Invoice Processing Time screen is displayed.

Aging Analysis Accounts Payable Manager Aging Analysis Payable Amount The aging screen displayed.

Automatic and Manual Payments Accounts Payable Manager Automatic and Manual Payments - Payments for Last Year The automatic and Manual Payments are displayed.

Supplier Payments Analysis Accounts Payable Manager Supplier Payment Analysis The Supplier Payment Analysis screen displays

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Overview Table © 2017 SAP SE or an SAP affiliate company. All rights reserved. 16
Process Step Business Role Transaction/App Expected Results
Display Item Change Log Accounts Payable Manager Display Item Change Log The logged changes for journal entries are displayed.

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Overview Table © 2017 SAP SE or an SAP affiliate company. All rights reserved. 17
4 Test Procedures

This section describes test procedures for each process step that belongs to this scope item.

4.1 Master Data

4.1.1 Complete Supplier Master Data

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

Vendor master records are used by both the Accounting component and the Purchasing component.
Vendor master record has been entered but some specific information such as payment method might be missing.
For SAP S/4HANA Enterprise Management, specify PHBK2 as the house bank to be used for payments.

Prerequisite

The supplier master record has been entered.


Accounts Payable (J60_PH) CUSTOMER
Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 18
Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment
1. Log on Log onto the SAP Fiori launchpad as an Accounts Payable Accountant or Master Data Spe- The SAP Fiori launchpad displays.
cialist - Business Partner Data.

2. Access the SAP Open Maintain Business Partner. The Maintain Business Partner screen displays.
Fiori App

3. Select Supplier Make the following entry and press Enter: The Display Organization: 58300001 screen
Business Partner: 58300001 displays.

4. Change BP role Enter the following values: The Display Organization: 58300001, role
Display in BP role: Supplier (Fin.Accounting) Supplier (Fin.Accounting) screen displays.

5. Edit Supplier Choose the Switch between Display and Change button to change the data to update. The Business Partner Master Data can now be
edited.

6. Company Code Choose the Company Code button at the top.


data Choose the Vendor: Correspondence tab.

7. Enter Account- In the Correspondence section, make the following entries: The accounting clerk is changed.
ing Clerk Clerk Abbrev.: 01
Clerks Internet add.: email address
The person testing the script (Tester) should be entered as an accounting clerk. For testing,
we recommend assigning the accounts receivable accountant as the accounting clerk.

8. Save Choose Save. Changes are saved.

9. Payment Meth- Choose the Vendor: Payment Transactions tab. You are on the Vendor: Payment Transactions
ods tab.

10. Payment Meth- In the Automatic Payment Transactions section, select one or more of the following Pay- You have chosen payment methods.
ods ment Methods:
● I

11. Save Choose Save. Changes are saved.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 19
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment
12. Navigation To change or display other master data settings, change the BP role and navigate through Different setting are displayed and can be ed-
the available tabs as follows: ited according to the chosen BP role.
Display in BP role: Business Partner (Gen.) or Supplier

13. Save Supplier Choose the Save button after completing your changes. The changes to Business Partner Master Data
are saved.

4.1.2 Display Supplier List

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

The supplier list provides a list of suppliers that can be searched by company code, city, country, bank key, posting block and deletion flag. The output provides the suppliers with additional
information such as the bank key, bank account, payment methods, posting block or deletion flag. You can choose a supplier from the displayed list and drill down to the fact sheet of the sup-
plier.

Prerequisite

Supplier master data maintained for company code.

Accounts Payable (J60_PH) CUSTOMER


Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 20
Procedure

Test Test Step Instruction Expected Result Pass / Fail /


Step # Name Comment
1 Log on Log on to the SAP Fiori launchpad The SAP Fiori launchpad displays.
as an Accounts Payable Account-
ant.

2 Access the Open Display Supplier List. The app opens.


SAP Fiori
App

3 Company Make the following entries: The app returns a list of suppliers for company code 5810.
Code Company code: 5810

4 Supplier Choose Supplier Number. A dialog box displays.


Number

5 Supplier Choose Supplier Number again. The system displays a fact sheet on the supplier with information such as general information, contact num-
Number bers, minimum order value for purchasing organizations, materials, purchase order, invoices, purchase con-
tract, activities, and evaluations.

4.2 Invoice Entry without Purchase Order

4.2.1 Invoice Entry without Purchase Order

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)
Accounts Payable (J60_PH) CUSTOMER
Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 21
Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

In this activity, you can enter a supplier invoice without reference to a purchase order. Besides payment in local currency, you can pay invoices in foreign currency. For example, in a German
company, you can pay invoices in USD, and for the US, you can pay invoices in EUR.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment

1 Logon Log onto the SAP Fiori launchpad using a personalized user. The SAP Fiori launchpad displays.
Do not use the generic Accounts Payable Accountant user. Create a personalized user based on
the business role ID SAP_BR_AP_ACCOUNTANT_PROCUREMT.

2 Access the SAP Open Create Incoming Invoice. The Create Supplier Invoice screen dis-
Fiori App plays.

3 Dialog Box If the Data from Previous Invoice Entry Exist dialog box displays, choose No.

4 General Data In the General Data section, enter the following data:
Transaction: Invoice
Company Code: 5810
Gross Invoice Amount: 1000
Currency: for example, PHP
Invoice Date: Today's date
Posting Date: Today's date
Reference: any
Invoicing Party: 58300001

5 G/L Account In the G/L Account Items section, choose + to add a new item.
Items Make the following entries:

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 22
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment
Debit/Credit: Debit
G/L Account: 61061000
Amount: 1000

6 Account As- Choose > next to the *Debit/Credit field.


signment Make the following entries:
Cost Center: 58101101
In the Withholding Tax/Standard section, select the Expanded Withholding Tax (Invoice) (EI)
checkbox.

7 Post Choose the Post button. The Successful dialog box displays, show-
The invoice number generated is a logistics document number. To find the finance document ing the invoice number posted.
number, see the Invoice Payment Preparation > View Supplier Line Items task.

8 Exit Choose OK and choose Back to exit.

4.2.2 Invoice Entry for One-Time Supplier without Purchase Order

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 23
Context

In this activity, an invoice without purchase order for a one time supplier is created.

Prerequisite

Business partner master data for a one-time supplier already exists.


The payment method for a one-time supplier is maintained in business partner master data.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
1 Log on Log on to the SAP Fiori launchpad as an Accounts Payable Ac- The SAP Fiori launchpad displays.
countant .

2 Access the SAP Fiori Open Create Incoming Invoice. The Company Code screen is displayed.
App

3 Navigation Make the following entries and choose Continue: The Incoming Invoice screen is displayed.
Company Code: 5810

4 Basic Data On the Basic Data tab, enter the following data:
Invoice Date: Today's date
Posting Date: Today's date
Reference: any
Amount: 1000
Currency: PHP
Calculate Tax: Selected
Tax Code: V0

5 Payment In the Payment tab, enter the following data:


Baseline Date: Today's date

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 24
Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
Payt Terms: 0001

6 Details In the Details tab, enter the following data:


Inv. Party: 58300273

7 G/L Account Items In the G/L Account section, make the following entries:
G/L Account: 65100000
Amount: 1000
Cost Center: 58101201

8 Post Choose the Post button.

9 Address and Bank Data In the Address and Bank Data section, make the following en- The Information dialog box displays the new document
tries: number.
Street: any
PO Box: post box number (5 digits)
PO Box Postal Code: postal code (5 digits)
Choose Continue.

10 Exit Choose Continue and Exit.

4.3 Invoice Payment Preparation

4.3.1 View Supplier Line Items

Test Administration

Customer project: Fill in the project-specific parts.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 25
Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

This lists all AP line items. You can modify some fields of a document to be paid.

Prerequisite

AP invoices are available in the system.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment

1 Logon Logon to the SAP Fiori launchpad as an Accounts Payable Accountant. The SAP Fiori launchpad displays.

2 Access the SAP Fi- Open Manage Supplier Line Items. The Manage Supplier Line Items screen is dis-
ori App played.

3 Data Entry and Make the following entries and choose Go. Supplier line items are displayed according to
Search Supplier: <any> your search criteria.

Company Code: 5810


Status: Open Items
Open at Key Date: Today's date
Type: Normal Items

4 Item details Select a journal entry and choose Manage Journal Entry. Document details are displayed.

5 Edit Choose the Edit button.


Accounts Payable (J60_PH) CUSTOMER
Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 26
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment
6 Edit Select the Journal Entry Item to change (for example, 000001) and change one or
more of the following, as needed:
● Item Text
● Payment Method
● House bank
● House Bank Account
● Baseline Date
● Payment Terms
● And so on
Note For the allowed values by ZENGINKYO, see the provided tables below the in-
structions.

7 Save Choose the Save button. Your changes are saved.

8 Go Back Choose Back. Your changes are maintained.

4.3.2 Manage Payment Blocks

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Accounts Payable (J60_PH) CUSTOMER


Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 27
Context

This activity reviews and releases blocked invoices as the further process to logistics invoice verification.
When an invoice is blocked, Financial Accounting cannot pay the invoice. Invoices can be blocked either automatically or manually depends on the payment block reason and release in the
configuration.

Prerequisite

A vendor invoice was blocked for payment either automatically when invoice was created or manually by editing the supplier line items using SAP Fiori App Manage Supplier Line Items.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment

1 Logon Logon to the SAP Fiori launchpad as an The SAP Fiori launchpad displays.
Accounts Payable Accountant.

2 Access the SAP Open Manage Payment Blocks. The Manage Payment Blocks screen displays.
Fiori App

3 Select a Vendor In the left pane, select a vendor to man- The open items for the vendor are shown in a list in the right side and items blocked for pay-
age. For example: ment are identified in the status column, shows a red icon and the block reason.
Supplier Account: any

4 Select an Item Select the checkbox for an open item. The screen displays additional options at the bottom of the screen.

5 Block or un- You can use the Block or Unblock invoices The selected invoices are blocked or unblocked based on your choice.
block buttons.

Accounts Payable (J60_PH) CUSTOMER


Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 28
4.3.3 View Supplier Balance

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

In this activity, you display the supplier balances.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
1 Logon Logon to the SAP Fiori launchpad as an Accounts Payable Accountant. The SAP Fiori launchpad displays.

2 Access the SAP Fiori Open Display Supplier Balance. The Display Supplier Balances screen displays.
App

3 Data Entry and Make the following entries and Choose Go. For the supplier you searched for, balances are dis-
Search Supplier : <Supplier> played per period.

Company Code: 5810(mandatory)


Fiscal Year: <Current Year>

4 View Balances You can choose any of the following tabs to go to different views of the Different views of supplier balances are displayed.
supplier balance:

Accounts Payable (J60_PH) CUSTOMER


Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 29
Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
● Balances
● Special G/L
● Compare

5 View Period In any row, click an existing amount in the Debit, Credit, or Balance col- The Manage Supplier Line Items screen is displayed.
umn.

4.4 Payment Run


Purpose
This section describes how to post payment using the automatic payment program.
Prerequisites
Invoices are posted and are open for payment.
Payment methods are defined in the Complete Supplier Master Data step.
For more information, see the Business Conditions section in this document.
All steps in Invoice Payment Preparation are executed.

4.4.1 Schedule Payment Proposals

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Accounts Payable (J60_PH) CUSTOMER


Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 30
Context

This activity selects the invoices to be paid. When a vendor has been paid directly via an online banking system, you then add the information to the ERP system manually.

Prerequisite

An open invoice is available. For more information, see the Business Conditions section of this document. Invoices are past due, use the Invoice Payment Preparation steps to change the payment
terms or due date of an invoice so it can be paid. The customer and invoices to be paid should not be included in any other payment Identification run so they can be paid.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /


Step # Name Comment
1 Logon Logon to the SAP Fiori launchpad as an Accounts Payable Accountant. The SAP Fiori launchpad displays.

2 Access the Open Manage Automatic Payments. The Manage Automatic Payments screen dis-
SAP Fiori plays.
App

3 Create Screen Choose Add (+). The New Parameter screen displays.

4 Data Entry Make the following entries and choose Create. An entry input screen is displayed.
Run Date: <today's date>
Identification: <any five character description, such as SPAY1>

5 Data Entry Make the following entries:


Payment Controls section
Posting Date: today's date
Docs entered up to: today's date
Next payment date: today's date + 5 days
Company Code: 5810
Payment method: T
Supplier: 58300001 or 58300002

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 31
Test Test Step Instruction Expected Result Pass / Fail /
Step # Name Comment
Additional Log section
Note For the Payment Method field, verify that the payment method is valid in the supplier
master record. When you select Due date check for open items, supplier line items are dis-
played according to your search criteria.

6 Single Invoice To execute a payment for a single invoice, make the following entries in the Open Item Selec-
(Optional) tion by populating any of the Free Selection # fields available:
Document Number (BKPF-BELNR): <Document Number>

7 Save the pa- Choose Save. The system displays the message Parameter
rameters has been saved. The status changes to Parame-
ter Created.

8 Schedule Pro- Go back to the first screen and select the row of the identification to process and choose Sched- The Schedule Proposal screen is displayed.
posal ule > Proposal.

9 Data Entry Make the following entries in the Schedule Proposal pane and choose Schedule: The system displays the message Proposal is
Start Date: today's date created.

Start immediately: Select The status changes to Proposal Created.

10 View the Pro- Choose the Proposal Processed tab.


posal

11 Display Choose the Go button. The proposal is displayed in the list.

4.4.2 Revise Payment Proposal

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 32
Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

In this activity you review invoices to be paid.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment
1 Logon Logon to the SAP Fiori launchpad as an Accounts Payable Accountant. The SAP Fiori launchpad displays.

2 Access the SAP Open Revise Payment Proposals. The Revise Payment Proposals screen dis-
Fiori App plays.

3 Go Choose the Go button. A list of all proposals is displayed

4 Select Choose the > button in the Open column in the proposal you want to edit (for example, The screen Schedule Payment Proposal of se-
SPAY1). lected Identification displays.

5 Edit payment In the Payments tab, select the row to edit and choose the Edit Payment button. The Edit Payment dialog box displays.

6 Make Entries Change desired options and choose OK to continue.


Payment method: <payment method>
House Bank: <house bank>
Account ID: <account>
Payee Bank:<payee bank>
Due Date: <date>

7 Exceptions If some payments are blocked, you can find them on the Exceptions tab. You may unblock
or reallocate and pay them by using the buttons in the screen.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 33
4.4.3 Release Payment Proposal

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

This activity releases the payment proposal.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment
1 Logon Logon to the SAP Fiori launchpad as an Accounts Payable Ac- The SAP Fiori launchpad displays.
countant.

2 Access the SAP Open Manage Automatic Payments. The Manage Automatic Payments screen displays.
Fiori App

3 Go Choose the Go button. A list of all payment runs is displayed

4 Proposal Pro- Choose the Proposal Processed tab.


cessing

5 Select Proposal Select the line of the previously created proposal (for example, The Schedule Payment screen is displayed.
SPAY1) and choose Schedule.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 34
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment
6 Schedule Pay- Make the following entries and choose Schedule: The system displays the notification Payment has been scheduled. The status
ment Start Date: Today's date changes to Payment Posted. The log shows how many postings were gener-
ated.
Start immediately: Select

7 View the pay- Choose the Payment Processed tab. The status changes to Payment posted.
ment

8 View Log post- Select the line of your payment run Identification and in the The log shows how many postings were generated.
ings Log column, choose Notes.
Note If the Log column does not show, choose the Settings
button. Select the Log field and choose OK.

9 Close Dialog Choose OK. The Log Details dialog box closes.

10 Payments and In the Open column, choose the navigation right arrow. The screen displays a summary of payments and exceptions for the payment
Exceptions run.

11 Navigation You can sort the information by payment method, country, Amounts are sorted by your selection.
and so on. Select the view to display in the field below Sum-
mary.

12 Payments Choose Payments or Exceptions. Details are displayed for payments or exceptions generated (such as payment
document, included items, and so on).

13 Payments Navi- In the Open column, choose the navigation right arrow to dis- Payment item details are displayed.
gation play line item details of the payment.
When you are done, choose Back at the top to exit this view.

4.5 Single Outgoing Payment


Purpose
This section describes how a manual outgoing payment of bank transfer is created.
After payment approval, payment medium file is created and sent to FSN for further processing.
Note For more information, see the Advanced Cash Operations (J78) test script or Basic Cash Operations (BFB) .
Prerequisites
Accounts Payable (J60_PH) CUSTOMER
Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 35
Invoices are posted and are due with one of the following payment methods:
● F
● I
● T
All steps from Invoice Payment Preparation have been executed.

4.5.1 Create Single Outgoing Payment

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

The manual payment posting process is described below; you can use this process to pay a single invoice exact amount without discounts. Depending on the payment method and payment
format (and possibly the bank) that is chosen, output can go to either FSN, file download, or check print.

Prerequisite

The vendor master record is created and a payment method is assigned.

Accounts Payable (J60_PH) CUSTOMER


Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 36
Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment
1 Logon Logon to the SAP Fiori launchpad as an Accounts Payable Accountant. The SAP Fiori launchpad displays.

2 Access the SAP Open Manage Supplier Line Items. The Manage Supplier Line Items screen displays.
Fiori App

3 Data Entry and Make the following entries and choose the Go button. Supplier line items are displayed according to your
Search Supplier: <any> search criteria.

Company Code: 5810


Status: Open Items
Open at Key Date: Today's date
Type: Normal Items
Alternative:
Choose the Go button to display a list of all vendor items .

4 Select To select a document number to pay, select the appropriate checkbox in the first col- The Create Single Paymentoption is activated.
umn.

5 Choose Create Choose Create Single Payment. The Create Single Payment screen is displayed.
Manual Payment Caution A warning is displayed if the house bank is not defined in document to be
paid. Payment is done using the master data definition. You can choose Ok to con-
tinue.

6 Data Entry Make the following entries and choose Create. A screen displays the details of the posted docu-
Payment Details section: ment.

Value Date: today's date

7 Create Choose the Create button. The system displays the message Payment run
Mxxxx of <date> has been scheduled.

8 Release Payment To review the payment, follow the Manage Automatic Payments procedure. The payment media is created. Payment approval
and FSN connectivity steps can be executed.
Optional: Review the Payment Approval steps.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 37
4.6 Online Payments

4.6.1 Request Free Form Payment

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

Free-form payments can trigger payments without referencing a business transaction. When you create a free-form payment, the bank information of the business partner master data does not
have to be in the system, nor does the amount of the payment transaction must be represented by an open item.

Prerequisite

Business Partner already exists.


Payment method is updated in Business Partner master data.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 38
Procedure

Test Test Step Instruction Expected Result Pass / Fail /


Step # Name Comment
1 Log on Log on to the SAP Fiori launchpad as an Accounts Payable Accountant. The SAP Fiori launchpad displays.

2 Access the Open Create Free Form Payment. The Create Free Form Payment is displayed.
SAP Fiori
App

3 Payee If the bank information of the Business Partner (Vendor Master Data) is already The IBAN screen displays.
created, choose the Get Master Data button. The fields will be filled with the in-
formation of the BP.
If the bank information does not exist, make the following entries:
Name: Vendor Name
Bank Country: PH
Bank Key: 123456789
Bank Account: 123680090
Choose the IBAN button.

4 Continue Choose Continue.

5 Posting Data Make the following entries.


Company Code: 5810
Vendor: 58300001
Note:
You can also post to a GL account instead of a Vendor:
Acct: G/L
Account: 21102000

6 Payment Data In House Bank, make the following entries:


Paying CoCd: 5810
House Bank: PHBK1
Account ID: PHAC1
In Payment data, make the following entries:

Accounts Payable (J60_PH) CUSTOMER


Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 39
Test Test Step Instruction Expected Result Pass / Fail /
Step # Name Comment
Currency: PHP
PC Amount: 100
Payment Method: Any
Value Date: Today's date
Posting Date: Today's date

7 Create the To save the document, choose Payments. The Display logs screen displays the message Document
payment ###### posted and Payment request ### created without be-
ing released for payment.

8 Continue Choose Continue

9 Exit Choose Exit.

4.7 Manual Payment Online

4.7.1 Post Outgoing Payment

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Accounts Payable (J60_PH) CUSTOMER


Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 40
Context

You can post outgoing payments either manually or automatically. The manual posting process is described in the following example. The manual outgoing payment generated in this step does
not go through an approval process and does not create a payment medium.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment

1 Logon Logon to the SAP Fiori launchpad as an Accounts Payable Account- The SAP Fiori launchpad displays.
ant.

2 Access the SAP Open Post Outgoing Payments. The Post Outgoing Payments screen displays.
Fiori App

3 General Infor- Make the following entries: A list of open items is displayed in the Open Items | Standard sec-
mation General Information section tion.

Company Code: 5810


Posting Date: today's date
Document Date: today's date
Value Date: today's date
Reference (optional): <reference>
Journal Entry Type: KZ
Bank Data section
G/L Account: 11001000
House Bank / Account: PHBK1/PHAC1
Amount / Currency: <amount to pay on existing in-
voice>, for example, 119,00 PHP
Fees: Optional
Assignment: Optional
Exchange Rate: Optional
Amount / CCode Currency: Optional

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 41
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment
4 Open Item Selec- In the Open Item Selection section, make the following entries:
tion Supplier Account: 58300001

4 Select/Deselect Select an item to pay, and in the Clear column, choose Clear. The item to pay is transferred to the Items to be Cleared / Standard
section.

5 Post Choose Post. The system displays the notification Journal entry xxxxxxxxxx was
The generated payment does not require approval. succesfully posted in company code 5810.

6 Display To view the posted document, choose Display. The posted document is displayed.

7 Back Choose the Back button. The system displays the notification Journal entry has already been
posted. You can now post a new payment.

8 Dismiss notifica- Choose OK to dismiss the notification.


tion

4.8 Payment Approval (Optional depending on Cash Management)


Purpose
This section describes how the outgoing payment of bank transfer is approved. After payment approval, payment medium file is created.
Note Steps in this chapter come from the Basic Cash Operations (BFB) test script.
Note If the customer has bought and implemented Outgoing Payment with BCM Approval Process, the approval process is required. For Finance Cloud Edition, this section should always be
skipped, because Finance Cloud Edition only contain Basic Cash Management. And because there is no Bank Communication Management provided in Finance Cloud Edition, no BCM batch will
be created, the payment medium will be created right after payment proposal is released.
Prerequisites
Invoices have been posted and are open for payment. For more information, see the Business Conditions section in this document.
All steps in Invoice Payment Preparation are executed.
All steps in Payment Run are executed.
The approvers’ user ID are maintained on the Payment Signatories tab for the bank account master data. For more information, see Define Payment Signatories for Bank Accounts from the
Basic Cash Operations (BFB) test script.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 42
4.8.1 Bank Payment Approval (Optional based on Cash Management)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

In the SAP S/4HANA system, a BCM batch should be approved by two approvers. After the approval process is done, the payment medium is created automatically.
No matter the source of BCM batch, payment run of suppliers/customers or payment run of bank transfer, the BCM batch should go through the approval process.
NOTE:
Note For more information, see the Basic Cash Operations (BFB) test script.
Caution For the SAP S/4HANA, Finance Cloud Edition, skip this section. The SAP S/4HANA, Finance Cloud Edition only contains Basic Cash Management. Because that edition does not con-
tain Bank Communication Management, a BCM Batch is not created. The payment medium is created after release of the payment proposal.

Prerequisite

BCM batches are created successfully for the payment run of bank transfer.
The approvers’ user ID are maintained on the Payment Signatories tab for the bank account master data. For more information, see Define Payment Signatories for Bank Accounts .

Procedure

Note In the Basic Cash Operations (BFB) test script, execute all steps in the Approval of Bank Transfer section.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 43
4.8.1.1 Approval by First Approver

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment
1 Log on Log on to the SAP Fiori launchpad as an Accounts Payable Manager. The SAP Fiori launchpad displays.
Note The user that you created in the previous Prerequisites section, Define
Payment Signatories for Bank Accounts that is assigned to Signatory group
G001.

2 Access the SAP Open Approve Bank Payments. The Approve Bank Payments app displays.
Fiori app

3 Review Tab Choose the For Review tab.

4 Review Payment Review to ensure that the batches are correct. All items are correct and the batches can be approved.
Batch and Items

5 Select Batch to Select the payment batch for approval. If more than one batch must be ap-
be Approved proved, choose the multiple selection button, and then select the checkbox
for the batches to approve.

6 Approve Choose Approve from the bottom right of the view. The payment is approved and appears on the Reviewed tab.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 44
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment
7 (Optional) Undo Choose the Reviewed tab and select the payments to be undone. The payment is undone and the No payment batches
Approval Choose Undo Changes from the bottom right of the view. are currently available on Reviewed Tab mes-
sage displays.
Note This optional step is only necessary when you want to undo the ap-
proval.

8 Submit Reviewed Choose Submit Reviewed Batch at the bottom left of the view from the Re- The payment is sent to the Second Approver and no longer ap-
Batch viewed tab to provide for formal approval. pears on the Reviewed tab.

9 Switch User Log off and log on to the SAP Fiori launchpad as an Accounts Payable Ac- The SAP Fiori launchpad of AP_Acccountant displays.
countant.

10 Monitor Payment Open Monitor Payments The Monitor Payments application screen displays
Status

11 Find the In Ap- Choose In Approval tab All in approval batches are displayed and you can locate the
proval Batch just approved batches.

12 Check the Batch Review batch status in the Status column. For payments approved by First Approver AP Manager, the sta-
Status tus is In Approval

4.8.1.2 Approval by Second Approver

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Accounts Payable (J60_PH) CUSTOMER


Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 45
Context

Approval process by second approver.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment

1 Log on Log onto the SAP Fiori launchpad as a Cash Manager. The SAP Fiori launchpad displays.
Note The user that you created in the previous Prerequisites section,
Define Payment Signatories for Bank Accounts that is assigned to Sig-
natory group G002.

2 Access the SAP Open Approve Bank Payments. The Approve Bank Payments app displays.
Fiori app

3 Review Tab Choose the For Review tab.

4 Review Payment Review to ensure if the batches are correct. All items are correct and the batches can be approved.
Batch and Items

5 Select Batch to Select the payment batch for approval.


be Approved If more than one batch must be approved, choose the multiple selec-
tion button, and then select the checkbox for the batches to approve.

6 Approve Choose Approve. The global payment is approved and appears on the Reviewed tab.

7 (Optional) Undo Choose the Reviewed tab and select the payments to undo the ap- The approval of the payment is undone and a the No payment
Approval proval. batches are currently available on the Reviewed
Choose Undo Changes from the bottom right in the view to undo ap- Tab message displays.
proval.
Note This step is only necessary when an approval must be undone.

8 Submit Reviewed Choose Submit Reviewed Batch at the bottom left of the view from The payment is approved and no longer appears on the Reviewed tab.
Batch the Reviewed tab to provide for formal approval.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 46
4.8.2 Create Payment Medium

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

In this activity, you create the payment medium automatically.

Procedure

The payment medium is created automatically after the BCM batch is approved by the last approver.
Note For Finance Cloud Edition because there is no Bank Communication Management provided, no BCM batch will be created, the payment medium will be created right after payment pro-
posal is released.
To check the relevant payment document, use the Check Cash Flow Items app (see the Basic Cash Operations (BFB) test script for more information). The batch item status should be Payment
Medium Created.

4.9 Print or Email Payment Advice

Test Administration

Customer project: Fill in the project-specific parts.


Accounts Payable (J60_PH) CUSTOMER
Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 47
Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

In this section you can review or print a payment advice, email is sent automatically after the payment has been approved.
If the customer has bought and implemented Extended Cash Management, the approval process is required.
For Finance Cloud Edition, skip this section. Finance Cloud Edition only contain Basic Cash Management. Because there is no Bank Communication Management provided in Finance Cloud
Edition, no BCM batch is created. The payment medium is created right after the payment proposal is released.

Prerequisite

Email address is updated in BP master data.


Payment Run is executed and the approval process is executed.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment
1 Logon Logon to the SAP Fiori launchpad as an Accounts Payable Accountant. The SAP Fiori launchpad displays.

2 Access the SAP Fi- Open Manage Automatic Payments. The Manage Automatic Payments screen dis-
ori App plays.

3 Go Choose the Go button.

4 View Payment Choose the Payment Processed tab.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 48
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment
5 Payments To review the payment, select the line for the Identification payment run, and in
the Open column, choose Open.

6 Select Choose PAYMENTS.


In the Open column, choose Open.

7 Output Items Choose Output Items.

8 Preview and Print In the Output Items section, make the following entries: A PDF document of payment advice is displayed
Output Type: PAYM_ADV and can be printed.

Channel: PRINT
In the Preview column, choose the PDF document icon.

9 Email In the Output Items section, make the following entries: An email is sent.
Status: In Error
Output Type: PAYM_ADV
Channel: EMAIL
Note If Status is In Error, review the email address format. After correcting it, select
the checkbox and choose Resend.

10 Close Choose Back twice.

4.10 Incorrect Posting

4.10.1 Reset Cleared Items

Test Administration

Customer project: Fill in the project-specific parts.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 49
Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

Reset steps are explained in the following tables.

Prerequisite

Invoices and payments are posted.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Logon Logon to the SAP Fiori launchpad as a Accounts Payable Accountant. The SAP Fiori launchpad displays.

2 Access the SAP Fiori Open Reset Cleared Items. The Reset Cleared Items screen displays.
App

3 Search Make the following entries: The Reversal of Clearing Document screen dis-
Company Code 5810 plays.

4 Execute Choose the Go button. A table shows the clearing document infor-
mation.

5 Process Select a document by clicking the column of a document to process (except for the The Clearing Entry screen displays.
Clearing Entry column).

6 Reset Choose the Reset button. The system displays the message Clearing
XXXXXXX reset.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 50
4.10.2 Reset and Reverse Cleared Items

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

Reset and reversal steps are explained in the following process. A reversal might be necessary because a payment was not approved or because the bank could not execute the payment.

Prerequisite

Invoices and payments are posted.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment

1 Logon Logon to the SAP Fiori launchpad as an Accounts Payable Accountant. The SAP Fiori launchpad displays

2 Access the SAP Open Reset Cleared Items. The Reset Cleared Item screen displays.
Fiori App

3 Search Make the following entries: The Reversal of Clearing Document screen displays.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 51
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment
Company Code: 5810

4 Execute Choose the Go Button. A table shows the information of the clearing docu-
ment.

5 Process To select a document, click any column of a document to process except Clear- The Clearing entry screen is displayed.
ing Entry column and choose Reset and Reverse.

6 Make Entries Make the following entries and choose OK: The system displays the message Document posted
Reversal reason: Wrong posting XXXXXX in company code XXXX.

Posting date: Today's date

7 Reset and Reverse Choose the Reset and Reverse button.

8 Continue Choose the OK button. The Reset Cleared Items screen is displayed.

4.11 Down Payments

4.11.1 Create Down Payment Request

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 52
Context

A down payment request is created.

Prerequisite

The Supplier master record has been entered.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
1 Log on Log onto the SAP Fiori launchpad as an Accounts Payable The SAP Fiori launchpad displays.
Accountant.

2 Access the SAP Fiori Open Manage Down Payment Request For Suppliers. The Manage Suppliers Down Payment Request screen displays.
App

3 Create Choose Create.

4 Header Make the following entries:


Company Code: 5810
Journal Entry date: Today’s date
Posting date: Today’s date
Journal Entry Type: KZ
Transaction Currency: PHP

5 Items Enter the following and press Enter:


Supplier: 58300001
Amount: 100
Trg. Spec. G/L Ind: A (Default value, do not
change)
To view more details, choose >. Enter the following data:

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 53
Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
Tax Code: V0
Baseline Date: Today’s date

6 Post Choose Post. The Success screen is displayed showing the journal entry num-
ber posted.

7 Other Select the desired action in the Success screen:


Display
Post Next
Go to Worklist

4.11.2 Post Down Payment

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

A payment for a down payment request is generated.


Depending on your normal payment process for payments, this step can also be executed by running the automatic payments.
In a test environment where you primarily want to test the process for down payments, it is easier to use the Post Outgoing Payment app to generate the same postings.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 54
You cannot use both the Post Outgoing Payment app and the Manage Automatic Payments app for the same down payment. Therefore, if you want to generate a payment medium (for exam-
ple, a check), use the Manage Automatic Payments app in this step instead of the Post Outgoing Payment app.

Prerequisite

A down payment request has been posted.


Choose a down payment request from the previous step.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment
1 Log on Log onto the SAP Fiori launchpad as an Accounts Payable Accountant. The SAP Fiori launchpad displays.

2 Access the SAP Open Post Outgoing Payments. The Post Outgoing Payments screen displays.
Fiori App

3 Enter Payment Make the following entries and choose Show Items. A list of open items is displayed in the Open Items section.
Data General Information section
Company Code: 5810
Posting Date: today's date
Journal Entry Date: today's date
Value Date: today's date
Reference (optional): reference
Journal Entry Type: KZ
Bank Data section
G/L Account: 11001000
House Bank / Account: PHBK1/PHAC1
Amount / Currency: 100 PHP
Fees: Optional
Assignment: Optional

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 55
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment
Exchange Rate: Optional
Amount / CCode Currency:Optional
Open Item Selection Account
Supplier Account: 58300001

4 Select More To display only the special G/L transactions choose the Select More but- Document with special G/L transactions are displayed.
ton, deselect all entries in Line Item Type field and select:
Line Item Type: Special G/L Transactions

5 Select/Deselect Select a downpayment to pay, and in the Clear column, choose Clear. The downpayment to pay is transferred to the Items to be
Cleared section.

6 Post Choose Post. The system displays Success and the message Journal entry
xxxxxxxxxx was succesfully posted in company code ####.

4.11.3 Invoice Entry

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

An invoice is entered and is cleared against a down payment.


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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 56
Prerequisite

A down payment has been posted.


Choose a down payment request from previous step.

Procedure

Execute the Invoice Entry without Purchase Order step in this document. The invoice amount should be larger than the down payment amount posted in previous step.

4.11.4 Post Outgoing Payment

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

Use this process to make a payment to an invoice where a downpayment will be applied. The payment should be equal to the invoice amount less downpayment amount.

Prerequisite

An invoice was posted (see previous step). A down payment is posted (see Post Down Payment). A payment amount should be equal to the invoice amount less the down payment amount so the
open balance of the invoice is equal to the down payment posted.
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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 57
Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment
1 Log on Log onto the SAP Fiori launchpad as an Accounts Payable Ac- The SAP Fiori launchpad displays.
countant.

2 Access the SAP Fi- Open Post Outgoing Payments. The Post Outgoing Payments screen displays.
ori App

3 Enter Payment Make the following entries and choose Show Items. A list of open items is displayed in the Open Items section.
Data General Information section
Company Code: 5810 Posting Date: Today's date Journal
Entry Date: Today's date
Value Date: Today's date Reference (optional): reference
Journal Entry Type: KZ
Bank Data section
G/L Account: 11001000
House Bank / Account: PHBK1/PHAC1
Amount / Currency: invoice amount less downpayment
amount PHP
Fees: Optional
Assignment: Optional
Exchange Rate: Optional
Amount / CCode Currency:Optional
Open Item Selection Account
Supplier Account: 58300001

4 Select/Deselect Select the invoice to pay, and in the Clear column, choose Clear. The invoice where the payment will be applied is transferred to the
Items to be Cleared section.

5 Allocate In the Items to be Cleared section, enter the following and press The Balance at the top is zero.
Enter:
Allocated Amount: invoice amount less the downpayment
amount

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 58
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment
6 Post Choose Post. The system displays the Success screen with message Journal entry
xxxxxxxxxx succesfully posted.

4.11.5 Clear Open Items

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

In this step you manually clear open items.

Prerequisite

The invoices are posted. Down payments are posted (see Post Down Payment). Payments are applied to an invoice (see Post Outgoing Payment).

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 59
Procedure

Test Test Step Instruction Expected Result Pass / Fail


Step # Name / Com-
ment
1 Log on Log onto the SAP Fiori launchpad as an Accounts Payable Accountant. The SAP Fiori launchpad displays.

2 Access the Open Clear Outgoing Payments Manual Clearing. The Clear Outgoing Payments screen displays.
SAP Fiori
App

3 Enter Sup- Choose the Clear Open Items button. A list of open items to be cleared is displayed.
plier Infor- Make the following entries and press Enter:
mation
Company Code: 5810
Supplier: 58300001

4 Select More To display open Items and special G/L transactions choose Select More and choose: Normal open Items and special G/L transactions are dis-
Line Item Type: Normal Open Items and Special G/L Transactions played in Open Items section.

5 Open Item In the Open Items section, select the invoice where you applied the payment in the Post When the invoice is chosen, the assigned payment is also
Selection Outgoing Payment step and choose the down payment posted in the Post Down Pay- selected. In the Items to Be Cleared section, the balance of
ment step by choosing the Clear button in the Clear column of each Journal entry. the open item (invoice) is displayed.
Down payment is moved to the Items to Be Cleared sec-
tion. The balance is zero at the top of the screen.

6 Simulate Before posting, there is the option of simulating the posting. A screen showing the posting to be created when the doc-
(Optional) ument is posted is displayed.

7 Post Choose the Post button. The system displays Success. Showing the document num-
ber, company code, and year created and option buttons
to Display or go to the Payment List are available.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 60
4.12 Invoice Management Reporting

4.12.1 Days Payable Outstanding

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

In this activity, you view a report showing days payable outstanding.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment

1 Logon Logon to the SAP Fiori launchpad as an Accounts Payable Manager. The SAP Fiori launchpad displays.

2 Access the SAP Open Days Payable Outstanding. The Days Payable Outstanding screen displays.
Fiori App

3 Navigation To change the view, choose the drill-down button or buttons in the first row of the Different views can be displayed.
report.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 61
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment
4 Detailed Analy- Choose the Open In button. The Days Payble Outstanding screen displays.
sis Choose Days Payable Outstanding - Detailed Analysis.

5 Selection To change a view, choose +Add Analysis Step. Differentl views are displayed.
Select any of the displayed options. As you choose more options, additional options
are displayed. Select any of them until you select the chart type:
● Time
● Company Code
● Customer
● Country of Supplier
● Due Period
You can choose the +Add Analysis Step button again to display additional anal-
yses.

6 Save Under the Unnamed Analysis Path button, choose Save As. Enter a name o save The view is saved and can be accessed later to view
your current selection. the information with this type of analysis.

7 Open Under the Unnamed Analysis Path button, choose Open. The button dhows the name of the selected analysis.
Select a previously saved analysis and choose OK.

4.12.2 Overdue Payables

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 62
Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

In this activity, you view any payables that are overdue.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
1 Logon Logon to the SAP Fiori launchpad as an Accounts Payable Manager. The SAP Fiori launchpad displays.

2 Access the SAP Fiori Open Overdue Payables Today. The Overdue Payables screen dis-
App plays.

3 Navigation To change the view, choose the drill-down button or buttons in the first row of the Different views can be displayed.
report.

4.12.3 Future Payables

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 63
Context

In this activity, you view the analysis of Future Payables.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Logon Logon to the SAP Fiori launchpad as an Accounts Payable Manager. The SAP Fiori launchpad displays.

2 Access the SAP Fiori Open Future Payables Today. The Future Payables screen is dis-
App played.

3 Navigation To change the view, choose the drill-down button or buttons in the first row of the Different views can be displayed.
report.

4.12.4 Cash Discount Forecast

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

In this activity, you view the analysis of Cash Discount Forecast.


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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 64
Prerequisites

You must have at least one invoice in open status using payment terms that give a discount (for example, payment term 0006 (Before End of the month 4 % cash discount)).
The app only reports key figures if there are invoices in the system with discounts. If no key figures are shown, create a supplier invoice with a payment term that includes a discount if you pay
early (such as payment term 0006).

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
1 Logon Logon to the SAP Fiori launchpad as an Accounts Payable Manager. The SAP Fiori launchpad displays.

2 Access the SAP Fiori Open Cash Discount Forecast – Available Amount . The Cash Discount Forecast screen is dis-
App played.

3 Navigation To change the view, choose the drill-down button or buttons in the first row of Different views can be displayed.
the report.

4.12.5 Cash Discount Utilization

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 65
Context

In this activity, you view the analysis of Cash Discount Utilization.

Prerequisites

You must have at least one invoice in open status using payment terms that give a discount (for example, payment term 0006 (Before End of the month 4 % cash discount)).
The app only reports key figures if there are payments executed where it was possible to utilize the offered discount. If no key figures are shown, create a supplier invoice with a payment term
that includes a discount if you pay early (for example payment term 0006) and then pay this invoice.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Logon Logon to the SAP Fiori launchpad as an Accounts Payable Manager. The SAP Fiori launchpad displays.

2 Access the SAP Fiori Open Cash Discount Utilization - Today. The Cash Discount Forecast screen is dis-
App played.

3 Navigation To change the view, choose the drill-down button or buttons in the first row of Different views can be displayed.
the report.

4.12.6 Invoice Processing Time

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 66
Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

In this activity, you view the analysis of Cash Invoice Processing Time.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
1 Logon Logon to the SAP Fiori launchpad as an Accounts Payable Manager. The SAP Fiori launchpad displays.

2 Access the SAP Fiori Open Invoice Processing Analysis Today. The Cash Invoice Processing Time screen is dis-
App played.

3 Navigation To change the view, choose the drill-down button or buttons in the first row Different views can be displayed.
of the report.

4.12.7 Aging Analysis

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 67
Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

In this activity, you view the Aging Analysis.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
1 Logon Logon to the SAP Fiori launchpad as an Accounts Payable Manager. The SAP Fiori launchpad displays.

2 Access the SAP Fiori Open Aging Analysis Payable Amount. The Aging Analysis screen dis-
App plays.

3 Navigation To change the view, choose the drill-down button or buttons in the first row of the re- Different views can be displayed.
port.

4.12.8 Automatic and Manual Payments Analysis

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 68
Context

In this activity, you view payments done automatically and manually.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment

1 Logon Logon to the SAP Fiori launchpad as an Accounts Payable Manager. The SAP Fiori launchpad displays.

2 Access the SAP Open Automatic and Manual Payments - Payments for Last Year. The Automatic and Manual Payments
Fiori App screen displays.

3 Navigation To change the view, choose the drill-down button available at the top of the graph or choose Different views can be displayed:
the text buttons in the first row of the report. ● By Company
At the top right of the graph there are several buttons to change the display layout of the ● By Currency
graph.
● By User
● By Supplier

4.12.9 Supplier Payments Analysis

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Accounts Payable (J60_PH) CUSTOMER


Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 69
Context

In this activity, you view the supplier payments analysis. The report displays payments that are not applied to supplier invoices.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment

1 Logon Logon to the SAP Fiori launchpad as an Accounts Payable Manager. The SAP Fiori launchpad displays.

2 Access the SAP Fi- Open Supplier Payment Analysis. The Supplier Payment Analysis
ori App screen displays.

3 Navigation To change the view, choose the drill-down button available at the top of the graph or choose the Different views can be displayed:
text buttons in the first row of the report. ● By Company
At the top right of the graph there are several buttons to change the display layout of the graph. ● By Currency
● By User
● By Supplier

4.12.10 Display Item Change Log

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 70
Context

In this activity, you can display, sort and analyze logged changes for journal entries. The report provides better control and tracks changes performed manually by different users on payable
items.

Prerequisite

Invoices are created.


Payment is created.
Changes in documents are made before generating this report.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment
1 Log on Log on to the SAP Fiori launchpad as an Accounts Payable Manager. The SAP Fiori launchpad displays.

2 Access the SAP Fi- Open Display Item Change Log. The Display Item Change Log screen
ori App is displayed.

3 Select Enter the following data and choose Go:


Company Code: 5810
Changed on: interval of dates

4 Results The information of all journal entries is shown per the selection and the changes in each of the
changed journal entries can be viewed.

5 Exit Choose Back to exit.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 71
5 Appendix

5.1 Display Process Flow Accounts Payable

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

This app graphically displays the relationship between individual business objects of the Accounts Payable work area (for example, purchase orders, goods movements, incoming invoices,
journal entries and clearing entries). Additionally, it provides the ability to view missing business objects.

Prerequisite

The documents that generate the AP process must be created, for example:
● Purchase Order
● Invoice
● Payment
● Clearing

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Appendix © 2017 SAP SE or an SAP affiliate company. All rights reserved. 72
Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment
1 Log on Log on to the SAP Fiori launchpad as an Accounts Payable Account- The SAP Fiori launchpad displays.
ant.

2 Access the SAP Fi- Open Display Process Flow Accounts Payable. The Display Process Flow-Accounts Payable is displayed.
ori App

3 Data Entry Enter the following: The system displays the process of the selected document
Document Type: see note and its relationships.

Note Select the following document type according to the origin of


the document:
● All document types
● Purchase order
● Goods movement
● Incoming invoice
● Journal entry
● Clearing entry
Document Number: any document number per document
type selected
Company Code: 5810

4 Fiscal year: Current year

5 Exit Choose Back to exit.

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Appendix © 2017 SAP SE or an SAP affiliate company. All rights reserved. 73
Typographic Conventions

Type Style Description

Example Words or characters quoted from the screen. These include field names, screen titles, pushbuttons labels, menu names, menu paths, and menu options.
Textual cross-references to other documents.

Example Emphasized words or expressions.

EXAMPLE Technical names of system objects. These include report names, program names, transaction codes, table names, and key concepts of a programming language when
they are surrounded by body text, for example, SELECT and INCLUDE.

Example Output on the screen. This includes file and directory names and their paths, messages, names of variables and parameters, source text, and names of installation,
upgrade and database tools.

Example Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example> Variable user entry. Angle brackets indicate that you replace these words and characters with appropriate entries to make entries in the system.

EXAMPLE Keys on the keyboard, for example, F 2 or E N T E R .

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Appendix © 2017 SAP SE or an SAP affiliate company. All rights reserved. 74
www.sap.com/contactsap

© 2017 SAP SE or an SAP affiliate company. All rights reserved.


No part of this publication may be reproduced or transmitted in any form or
for any purpose without the express permission of SAP SE or an SAP affili-
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SAP and other SAP products and services mentioned herein as well as their
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http://global.sap.com/corporate-en/legal/copyright/index.epx#trademark
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Some software products marketed by SAP SE and its distributors contain
proprietary software components of other software vendors.
National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for in-
formational purposes only, without representation or warranty of any kind,
and SAP SE or its affiliated companies shall not be liable for errors or omis-
sions with respect to the materials. The only warranties for SAP SE or SAP
affiliate company products and
services are those that are set forth in the express warranty statements ac-
companying such products and services, if any. Nothing herein should be
construed as constituting an additional warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue
any course of business outlined in this document or any related presenta-
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directions and functionality are all subject to change and may be changed
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