Beruflich Dokumente
Kultur Dokumente
NATURAL RESOURCES
Philippines - Australia
LANDS MANAGEMENT BUREAU Human Resource Development Facility (PAHRDF)
An Australian Government, AusAID Initiative
Mabuhay! I wish to congratulate the Lands Management Bureau (LMB), especially the participants in the Public
Service Excellence Development Program, for developing this Manual that will serve as Service Guide on basic
services offered by the LMB to its customers. I also wish to extend my appreciation to the Philippines –
Australia Human Resource Development Facility (PAHRDF) for their assistance and support in this endeavor.
The Lands Management Bureau plays a vital role in the socio-economic development of our country in terms of
disposition of public lands and equitable distribution of resources especially to the poor. To strengthen this
mandate, reforms and innovations must be instituted to improve delivery of services to our customers.
Along this line, I urge our officials and employees to work harder as a team to protect our environment and
natural resources since protecting the environment and its natural resources means protecting and fighting
for life itself. To do this, one of my programs is the One-Stop-Shop for Land, which aims to foster better and
faster service through a transparent and accountable system. Through this program, I hope to develop our
organization into a customer-friendly and corrupt-free entity.
I am confident that with the publication of this LMB Key Services Manual, the LMB will now have a good
reference for better understanding of its services. This Manual will also serve as a tool for our Information,
Education and Communication (IEC) campaign. As such, it is my belief that this Manual will effectively move
LMB towards service excellence.
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Message from the Director
My warmest and sincerest greetings to all the officials and employees of the Lands Management Bureau
(LMB)!
I would like to take this opportunity to thank and commend all the participants to the Public Service Excellence
Development Program (PSEDP) whose concerted efforts made possible the development of this LMB Key Services Manual.
This Manual will serve as a guide to all LMB service providers’ efficient and responsive delivery of services to our primary
customers – the public, as well as to our internal customers – the organic personnel of LMB.
I would also like to congratulate the Training Team of the Orient Integrated Development Consultants, Inc. (OIDCI) who
was able to successfully train the above-mentioned participants.
This Manual is a very timely tool that will enable us to move towards a renewed effort in serving the public with the
highest standards of service delivery, as well as foster greater harmony within the LMB in general, and between and
among its personnel and customers in particular.
As such, I would like to express my appreciation for the continuous support and assistance of the Philippines-Australia
Human Resource Development Facility (PAHRDF) that has been a partner institution of our agency for almost two years
now. PAHRDF has provided us with timely and necessary short and long-term training, which will further improve the
capability of the LMB in the delivery of excellent services to the public.
Towards this end, I enjoin everyone to strengthen our commitment in serving our fellow countrymen with the highest
degree of responsibility and accountability. Let us continue to work as professionals and remain faithful to our
responsibilities as public officials and employees of the government.
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Acknowledgment
The LMB Key Services Manual is a product of the consolidated efforts of the participants to the Public Service Excellence
Development Program (PSEDP) for the Lands Management Bureau (LMB), a technical assistance program of the
Philippines-Australia Human Resource Development Facility (PAHRDF), AusAID.
The PSEDP for LMB consisted of a series of varied activities, such as classroom training, coaching, and actual workplace
activities that culminated in the production of three very important outputs – the LMB Key Services Manual, the Frontline
Service Physical Layout, and the Course Design of the Public Service Excellence Development Course. In addition, the
participants were also required to individually submit their re-entry action plans.
To enable the participants to complete the Manual, the twenty-five PSEDP participants went through a writeshop and
were later given group and individual coaching sessions so that each one could make a meaningful contribution to the
development of the manual. From the basic cycles of service developed during the classroom training sessions, the
contributors to this manual were able to come up with service guides for each of the critical frontline services being
provided by the LMB, which formed the initial draft of the Manual.
The creativity of the writers and the guidance provided by their respective Division Chiefs were critical factors that made
the completion of this Manual possible.
The following contributors provided invaluable inputs to the making of this Manual:
Atty. Emmanuel Genciana, Atty. Fe Tuanda, Engr. Teresita Reyes, Ms. Estella Bucoy, Ms. Salambai Kadatuan, Ms.
Rosario Angeles, Ms. Carmelita Dayag, Ms. Gloria Casiño, Mr. Leonido Bordeos, Engr. Arnel Padua, Ms. Ederlina
Musngi, Mr. Nemesio Antaran, Ms. Jennie Vale, Ms. Jovita Hernando, Ms. Maria Constancia Pineda, Ms. Susan
Remedios, Ms. Elvira Reynaldo, Ms. Ivy Atienza, Ms. Flordeliza Federis, Ms. Grace Sope, Ms. Elizabeth Romero, Ms.
Resurreccion Fetalino, Ms. Gina Palad, Mr. Alejandro Castor, Jr., and Mr. Ric Matic.
The following Division Chiefs provided invaluable guidance in the production of this customer-friendly Manual, especially
on the Service Guides, where they provided the necessary improvements in the procedures currently being followed:
Engr. Vic Balde, Engr. Rolando Pablo, Mr. Rainier Balbuena, Atty. Manuel Tacorda, Mr. Alberto Arbo, Engr. Bienvenido
Cruz, Ms. Asela Co, and Engr. Cynthia Lozano.
And most of all, this Manual would not have been completed without the moral support provided by Assistant Director
Alberto R. Recalde and the dynamic leadership of Director Gerino A. Tolentino, Jr.
Special mention is also made of the efforts exerted by the OIDCI program mentors: Ms. Heddie Micor, Lead Course
Leader, Ms.Josie Quintana, Co-Course Leader, Atty. Frederick Farolan, Facilitator, Ms. Ana Sacramento, Program
Manager and Arlene Capiato, Welfare and Support Coordinator.
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Table of Contents
Message from the DENR Secretary 39 Request for Copies of Approved Military and
Message from the PAHRDF Director Civil Proclamations
41 Patrimonial Properties (Processing of Deed of
Message from the LMB Director Absolute Sale Emanating from the Regional
Offices)
Acknowledgment
47 Processing of Temporary (Provisional) Permit
1 Preface
51 Processing of Foreshore Lease Application
2 Introduction
55 Records Management Division (RMD)
5 LMB Service Vision and Service Values
57 Request for Reference Copy of Technical
6 Notes to the Users of the Manual Description
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Preface
This Manual is the result of a series of human resource development activities participated in by the twenty-five (25)
Lands Management Bureau (LMB) frontline service personnel. The learnings gained and the outputs developed during
the classroom sessions provided the impetus for the development of this Manual. This Manual is a tool that is intended to
guide LMB personnel in delivering excellent service to its customers.
Though modest in form, this Manual is rich in information. It provides the key steps on how to provide service to LMB
customers, both external and internal. It is also intended as a tool for educating these customers so that they may find it
easy to obtain much needed services from LMB.
Producing this Manual is a milestone for the authors and the users. It is in itself an achievement that supports social
equity by providing easy and equal access to land resources of the country. It supports the realization of the long
cherished dream of every Filipino – that of acquiring title to his/her own land.
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Introduction
The Bureau of Lands (Insular Bureau of Public Lands) was organized by virtue of Act. No. 218 of the Philippine
Commission dated September 2, 1901.
In 1904, the Bureau underwent its first reorganization with the creation of the Public Land Division, tasked to process
public land application for homestead, sales, leases, and free patents and the Friar Lands Division charged with the
processing of friar lands application pursuant to the Friar Lands Act (Act No. 1120).
Act No. 1407 of 1906 renamed the Insular Bureau of Public Lands as Bureau of Lands. In 1908, Act No. 1875 created the
Division of Surveys to provide wider facilities for the registration of titles and the verification and approval of survey returns
submitted to the Director of Lands.
While the Bureau was in the midst of decentralization activities, Presidential Decree No. 461 was issued on May 17, 1974,
splitting the Department of Agriculture and Natural Resources into two separate departments and this time the Bureau
was placed under the Department of Natural Resources.
In 1987, the Bureau of Lands was renamed Lands Management Bureau, pursuant to Executive Order No. 192. The
Lands Management Bureau became a staff bureau tasked to be the policy making body of the Department of
Environment and Natural Resources (DENR) regarding the administration and management of public lands.
As a policy making arm of the Department of Environment and Natural Resources (DENR), the Lands Management
Bureau (LMB) is headed by a Director and an Assistant Director. Their support staff consists of a Special Assistant to the
Director and the Planning and Management Staff (PMS).
Generally, the Bureau’s function is the formulation of land sector plans, policy and programs, project development and the
monitoring and evaluation of activities relating to land surveys and titling.
As part of the initiatives of the Lands Management Bureau in improving and developing the capacity of the human
resources of the agency, this office has successfully acquired a support and technical assistance program coming from
outside the DENR. This foreign-assisted program funded by the Philippines-Australia Human Resource Development
Facility (PAHRDF) is helping LMB attain its mandated goals.
The Philippines – Australia Human Resource Development Facility (PAHRDF) partners with institutions whose mandates
are directly aligned with the Australian Agency for International Development’s Country Program Strategy 2003 – 2006
which aims to improve the living standards of Filipino men, women and children living in poverty and to promote
sustainable and equitable development.
The PAHRDF is an AusAID funded development initiative, which aims to support the Government of the Philippines
(GOP) efforts to promote sustainable and equitable development through planned institutional capacity building programs
for key government and private sector institutions. AusAID provides long-term scholarships and short-term specialized
training to improve governance and management in key public and private institutions
PAHRDF actively seeks to support exchanges of expertise between technical and training operatives from the
development partners – Australia and the Philippines.
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The Public Service Excellence Development Program (PSEDP) is a human resource activity funded by PAHRDF as an
initiative of the Australian government thru AusAID, with LMB as one of its partner institutions. This is the second human
resource activity for LMB funded under the PAHRDF.
The Public Service Excellence Development Program (PSEDP) addresses the following LMB human resource issues: (1)
Lack of established internal and external client system; (2) Lack of effective feedback process from clients; (3) Lack of
integrated service delivery systems in the Bureau, and (4) Inadequate accountability structure to deliver excellent
customer service.
Selected LMB personnel who participated in a series of PSEDP learning activities developed this LMB Key Services
Manual together with a Physical Layout Plan for LMB frontline services, as well as a two-day Training Design on Public
Service Excellence Development Course which has already been pilot tested, ready for implementation to the rest of the
LMB personnel.
This Manual contains service guides, which will benefit not only the LMB frontline service personnel, but also the internal
and external customers of the agency.
The LMB Key Services Manual is designed to increase the efficiency of frontliners in serving LMB customers by improving
the established internal and external client system. It also features an improved integrated service delivery system,
effective feedback processes from customers, as well as an updated accountability structure.
LMB Service Vision and Service Values
Service Values
We, the officials and employees of the Lands Management
Bureau (LMB), always strive to provide excellent service. Thus,
1. We value teamwork.
• We believe in teamwork and coordination.
Service Vision • We treat each other with respect and we support one
another.
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Full appreciation and maximum use of the manual is important. To enable the users to do this, it is important that the
LMB service provider is familiar with the purpose, contents, and use of the Manual.
This Manual includes a Message from the DENR Secretary, Message from the PAHRDF Director, and a Message from
the LMB Director, a Preface, an Introduction that shows the historical background of LMB and the initiative that resulted in
the production of this Manual. Its main highlights are the Service Guides that show in logical sequence the key steps that
have to be undertaken by both the service provider and the customer so that the needed services can be delivered in the
most efficient and responsive manner which aims to ultimately satisfy the customer – the lifeblood of the organization.
The Service Guides have been based on the key steps drawn up from the Cycles of Service developed by the LMB
service providers. The Cycle of Service is an expansion of the more conventional Work Flow where only the activities of
the service provider are shown. Thus, for each type of service provided by LMB, a Cycle of Service was drawn to reflect
both the processes that would be undertaken by the service provider as well as the step-by-step procedure to be
undergone by the customer starting with the first point of contact with the organization and ending when the customer
considers the service complete. It is important that the activities of the customer be reflected in the cycle of service
because these are critical customer contact points that must be carefully managed by the service provider in order to be
able to render better public service.
Aside from the Key Steps, the Manual also features the following:
• Documents Required From the Customer. This part of the Service Guide enumerates the document(s) that the
Customer should be able to submit so that the processing of her/his requested service may be done speedily.
• Fees. The corresponding fees that the Customer may be asked to pay at specific Key Steps.
• Response Time. This is anchored on the assumption that government personnel work on a multi-tasking mode
most of the time. It is, therefore, inevitable that there will be times that certain documents may already be
submitted to specific Service Providers, but action may not be taken immediately because there are similar
requests that were received earlier than the one just received, or there are other more urgent tasks that have to be
done first before action on certain documents can be done. Hence, the Response Time includes the
aforementioned waiting time and the much awaited action time (Response Time = Waiting Time plus Action
Time)
• Person Responsible. This is a form of Responsibility Charting where specific responsibilities and accountabilities
are lodged more with specific persons rather than positions. This form of assigning responsibilities hopes to
inculcate a deeper sense of responsibility and accountability on the part of the Service Provider.
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This Manual has two primary uses: first, as a job aid to the service provider, and second, as a tool for educating the customers.
As a Tool for Educating Customers, the service provider should always observe the following:
• Have the laminated copy available and visible to the customers at all times;
• Provide flyers that are exactly the same as the laminated service guides;
• Explain to the customers the Key Steps and other contents of the service guide applicable to them, such as the
documents to be submitted, fees, if any, and the most critical factor in customer satisfaction, the certainty of the
response time so that the customer knows how long it is going to take for her/his request to be fulfilled;
• Always guide the customer on his next steps, i.e., where to go next;
• Post appropriate signages in strategic places in the building to enable the customer to easily locate her/his next stop;
• Pay close attention to the appropriate color, size, design, and location of the signages; and
• Use the service guide flyers as materials for information dissemination.
REVISING THE MANUAL
This Manual is encased in a three-ring binder for a specific purpose. Oftentimes, very important and beautifully bound
manuals are rendered obsolete and left unused due to changes in some of its parts that require reprinting and rebinding of
the entire manual. The cost and time required to reprint and rebind an entire manual is enormous and may drastically
impinge on the budget of the agency as well as the time of the people who are tasked to see the publication of the new
edition. To avoid such predicament, this Manual is placed in a three-ring binder to enable those in charge to implement
changes in the content in a quick, less expensive, and easy manner.
Changes, especially in agency policies or work procedures that will affect the contents of the Manual, especially the
“Service Guides” can easily be done by following these easy steps:
It is advisable that the Manual be left unchanged for the first six months of its use. A review based on changes in work
procedures or new policies of the agency, may be done thereafter. If there are no significant changes in policies or work
procedures, there may be no need to change any of the contents of the Manual.
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SERVICE GUIDES
Service Guides
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Land Administration and Utilization Division (LAUD)
Land Administration and Utilization Division (LAUD)
• Processing of Taguig Applications Under Proclamation 172 Leading to the
Issuance of Deed of Sale
• Processing of Taguig Applications Under Proclamation 172 Leading to the Issuance
•ofProcessing of Friar Land Applications Leading to the Issuance of Deed of
Deed of Sale
Conveyance (Act 1120 – Friar Land Act)
• Processing of Friar Land Applications Leading to the Issuance of Deed of
•Conveyance
Request for(Act
Issuance
1120 of Presidential
– Friar Proclamation
Land Act)
• •Request
Requestfor
forIssuance
IssuanceofofPresidential
Special Patent
Proclamation
• •Request
Requestfor
forIssuance
Copies of
of Approved Military and Civil Proclamations
Special Patent
• •Request
Patrimonial Properties
for Copies (Processing
of Approved of Deed
Military of Absolute
and Civil Sale Emanating from the
Proclamations
Regional Office)
• Patrimonial Properties (Processing of Deed of Absolute Sale Emanating from the
•Regional
Processing of Temporary (Provisional) Permit
Offices)
• •Processing
ProcessingofofTemporary
Foreshore(Provisional)
Lease Application
Permit
• Processing of Foreshore Lease Application
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Service: PROCESSING OF TAGUIG APPLICATIONS UNDER PROCLAMATION 172
LEADING TO THE ISSUANCE OF DEED OF SALE
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P200.00 for
transfer/
resurvey
fee
3.6 Cashier issues Official Receipt None Cashier
4. LAUD takes action on application None
submitted
4.1 The Chief, Taguig Unit assigns folder None 30 minutes
to a Lands Management Examiner
(LME) / Lands Management Officer
(LMO)
DOCUMENTS REQUIRED RESPONSE PERSON
KEY STEPS FEES
FROM THE CUSTOMER TIME RESPONSIBLE
4.2 Action Officer evaluates the None 1 hour Ms. Salambai Kadatuan
application and prepares order of Ms. Julie Manalo
investigation Ms. Rosalinda Balancio
Ms. Marie dela Cruz
4.2.1 Typist types order of None 30 minutes Ms. Zenaida Manalo
investigation
4.2.2 Section Chief initials and None Mr. Elmo Cabotaje
Division Chief signs order of Engr. Victor B. Balde
investigation
4.3 The Clerk releases the order of None 30 minutes Mr. Arnel De Guzman
investigation to assigned investigator Mr. Robert Sapiro
4.4 The Investigator conducts field and None 15 days Mr. Fernando delos
site investigation Santos
Mr. Leonido Bordeos
Ms. Jennie Vale
Ms. Cristeta Villanueva
Mr. Francisco Castillo
Ms. Silangan Abaricio
4.5 Investigator prepares investigation None 30 days
report and submits the same to the
LME
4.6 The LME prepares list of applications None 5 days
for deliberation
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Service: PATRIMONIAL PROPERTIES (Processing of Deed of Absolute Sale
Emanating from the Regional Offices)
DOCUMENT REQUIRED RESPONSE PERSON
KEY STEPS FEES
FROM THE CUSTOMER TIME RESPONSIBLE
1. LAUD Clerk receives from the Records None 30 minutes Mr. Edgardo Urrutia
Management Division (RMD) the
document containing the Deed of Sale
forwarded by the DENR Regional Offices
for evaluation and approval of the DENR
Secretary
2. Clerk records receipt of the document in None 30 minutes Mr. Edgardo Urrutia
the logbook
3. LAUD Chief assigns the document to None 1 hour Engr. Victor B. Balde
Action Officer for attachment of proporma
memo to the GSD
4. Action Officer attaches proporma memo None 30 minutes Ms. Flordeliza P.
for Geodetic Surveys Division (GSD) Federis
requesting for the verification of the
attached technical description
5. LAUD Chief signs Memorandum to GSD None 2 hours Engr. Victor B. Balde
requesting for verification of the technical
descriptions
6. Clerk releases the documents to GSD Memo for GSD requesting None 1 hour Mr. Edgardo Urrutia
verification of technical
description
7. GSD checks and verifies the technical None GSD staff
descriptions
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Service: PROCESSING OF TEMPORARY (PROVISIONAL) PERMIT
DOCUMENT REQUIRED RESPONSE PERSON
KEY STEPS FEES
FROM THE CUSTOMER TIME RESPONSIBLE
1. LAUD Clerk receives land Folder of application None 30 minutes Mr. Edgardo Urrutia
records/document from the Records
Management Division (RMD) containing
the Application for Permit as forwarded
by the DENR for evaluation, review,
Complete Staff Work (CSW) and
recommendation
2. Clerk enters the document in the logbook None 30 minutes Mr. Edgardo Urrutia
and refers the same to the Chief, LAUD
3. LAUD Chief refers document to the None 2 hours Engr. Victor B. Balde
Urban Land Management Section
(ULMS)
4. Action Officer records document in the None 1 hour Ms. Flordeliza Federis
logbook and encodes the same in the Ms. Lualhati Felipe
Database Management System
5. ULMS Chief refers document to the None 1 hour Engr. Bernardo P. Ibe
Action Officer for appropriate action
6. Action Officer examines and evaluates Investigation Report None 2 days Engr. Bernardo P. Ibe
the documents Appraisal Report Ms. Maila Barbacena
Approval of Appraisal Ms. Lualhati Felipe
Report Ms. Flordeliza Federis
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Service: PROCESSING OF FORESHORE LEASE APPLICATION
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Service: REQUEST FOR REFERENCE COPY OF TECHNICAL DESCRIPTION
DOCUMENT REQUIRED RESPONSE PERSON
KEY STEP FROM THE CUSTOMER
FEES
TIME RESPONSIBLE
1. The customer fills-up request form at Office ID None 3 minutes Mr. Ric Matic
Public Assistance and Complaints Unit PRC ID or any valid ID.
2. PACU stamps " Receive" with date Duly accomplished Request None 30 seconds Mr. Ric Matic
Form
3. PACU gives claim stub to customer with None 30 seconds Mr. Ric Matic
due date
4. PACU submits to Records Management None 5 minutes Mr. Ric Matic
Division the request forms
5. The RMD Clerk receives request form None 1 hour Ms. Leonora Rivera
and logs in the logbook
6. The RMD Clerk refers request form to None 30 minutes Ms. Leonora Rivera
verification unit
7. If technical description is available: None
a) The researcher gives the technical Original technical None 1 hour Ms. Evelyn Caranguian
description to the officer of the day description and Request Ms. Lilia Gellido
for issuance of order of payment Form
b) The customer goes to the Request form and official 25/lot & Accounting and Cashier
Accounting Unit for recording of the receipt copy fee of
order of payment and proceeds to 5 per sheet
the cashier for payment of the
required fees
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 57
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 60
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Service: REQUEST FOR REFERENCE COPY OF PLAN
DOCUMENT REQUIRED RESPONSE PERSON
KEY STEP FEES
FROM THE CUSTOMER TIME RESPONSIBLE
1. The customer fills-up request form at the Either one of the following: None 5 minutes Mr. Ric Matic
Public Assistance and Complaints Unit • Office ID
(PACU) • PRC ID
• Sr. Citizen
• Drivers License
• Passport
• Postal ID
• Other valid Ids
2. PACU stamps “Receive” with None 3 hours Mr. Ric Matic
corresponding date
3. The customer brings filled-up request Filled up request form None Ms. Leny Mirafuentes
form to the Geodetic Survey Division
(GSD) at the 6th floor
4. The Service Provider at the GSD writes None Engr. Dunn Dalire
down accession numbers of requested
plan and initials the request form and
advises the Customer to bring it back to
the Records Management Division
(RMD)
5. The customer submits request form to None
RMD at the 2nd floor for plan verification
6. RMD accepts and stamps “Receive” with Request form with None Ms. Leonora Rivera
date and logs-in the document as accession numbers and
submitted by the customer initialed by GSD
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 61
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 65
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 66
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
1. The customer goes to RMD to request Duly accomplished None 30 minutes Ms. Cynthia Dondonilla
for Verification Report on Taguig lots information sheet
covered by Proc. 172 Valid ID
1.1 If the customer is not the lot Special Power of Attorney None
applicant, the RMD Clerk verifies
the relation of the requesting party
to the applicant
2. RMD Verifier verifies from the lot index None 2 hours Mr. Rommel Villaflor
cards and general index cards
2.1 The RMD clerk prepares None 1 hour Ms. Cynthia Dondonilla
Verification Report
2.2 The Unit Head and Assistant Chief None 1 hour Ms. Susan V.
review and initial the Verification Remedios
Report Engr. Teresita J. Reyes
2.3 The Division Chief before signing None 1 hour Mr. Rainier D.
the Verification Report requires the Balbuena
presence of the applicant
2.4 RMD releases the Verification None 30 minutes Ms. Cynthia Dondonilla
report to the customer Ms. Leonisa Gonda
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Service: REQUEST FOR STATUS OF FRIAR LANDS APPLICATION
DOCUMENTS REQUIRED RESPONSE PERSON
KEY STEPS FEES
FROM THE CUSTOMER TIME RESPONSIBLE
1. The customer submits his/her letter– Letter Request None Mr. Ric Matic
request to the PACU
2. The PACU forwards the letter request to None 30 minutes Ms. Evelyn Caranguian
the receiving unit of the RMD
3. The receiving unit refers it to the head of None 20 minutes Ms. Leonora Rivera
the friar lands unit for log-in
4. The Unit Head of the Friar Lands Unit Letter Request with None 30 minutes Ms. Leonora Rivera
verifies the requested lot in the index cards attached routing slip
5. The filing clerk retrieves the records in None 40 minutes Ms. Justina Torres
the filing shelves
6. The unit Head prepares reply to the None 40 minutes Ms. Herminia Teo
customer
7. The Unit Head forwards the letter-reply to Letter Request with None 20 minutes Ms. Nemesio Antaran
the Section Chief for review and initial attached routine slip and
letter-reply
8. The Section Chief forwards the letter-reply None 30 minutes Engr. Teresita Reyes
to the Assistant Division Chief for initial
9. The Assistant Division Chief forwards the None 1 hour Mr. Rainier Balbuena
letter-reply to the Division Chief for
signature
10. The receiving clerk logs-in signed letter None 30 minutes Ms. Joy Verzosa
reply for recording
11. The receiving clerk transmit the signed None 30 minutes Ms. Estela Aguiles
letter-reply to the Releasing Unit
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 69
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Service: REQUEST FOR CERTIFIED COPIES OF DEEDS AND CONVEYANCES
DOCUMENTS REQUIRED RESPONSE PERSON
KEY STEPS FEES
FROM THE CUSTOMER TIME RESPONSIBLE
1. The customer submits letter-request to Letter Request and Special None Mr. Ric P. Matic
Public Assistance and Complaints Unit Power of Attorney duly
(PACU) notarized
2. The PACU forwards the letter request to Letter Request None 30 minutes Ms. Evelyn Caranguian
the receiving unit of the Records
Management Division
3. The Receiving Unit of the Records Letter request with attached None 30 minutes Ms. Leonora Rivera
Management Division refers the letter- routine slip Ms. Emma Cabral
request to the General Public Land
Records Section
3.1 The Receiving Unit refers the letter- None 1 hour Ms. Herminia Teo
request to the Head of the Friar Ms. Justina Torres
Lands Unit for retrieval of
records/folder from the filing
shelves/cabinets
3.2 Letter-request is forwarded to the None 1 hour Ms. Justina Torres
Office of the Assistant Director for
approval upon signature of the
Division Chief
3.3 Records requested are reproduced 1 hour Ms. Justina Torres
in preparation for the issuance of
certified copies
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 73
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 74
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
3.5 The Friar Land Unit Head prepares Letter request with routine 2 hours Ms. Herminia Teo
certified copies slip and photocopies of
documents
3.6 Certified copies requested forwarded Letter request with routine None 2 hours Mr. Nemesio Antaran
to the section chief for initial slip and photocopies of
documents
3.7 Certified copies are referred to the None 2 hours Engr. Teresita Reyes
Assistant Chief/ Division Chief for Mr. Rainier Balbuena
initial and signature, respectively
3.8 Certified copies are forwarded to the Certified copies of None 30 minutes Ms. Warlita Manaois
Releasing Unit for release to the documents
customer
Service: REQUEST FOR CERTIFIED COPY OF DOCUMENT
(Proclamation 172 – Taguig)
DOCUMENTS REQUIRED RESPONSE PERSON
KEY STEPS FEES
FROM THE CUSTOMER TIME RESPONSIBLE
1. The customer gets request form from Mr. Ric Matic
PACU then proceeds to Records
Management Division to request certified
copy of document regarding Taguig
application (Proclamation 172)
2. The Records Management Division Clerk 30 minutes Ms. Cynthia Dondonilla
receives the request of the Customer
3. The RMD verifier verifies from the lot 2 hours Mr. Rommel Villaflor
index cards, general index cards and Ms. Leonisa Gonda
charge cards
3.1 The RMD Clerk retrieves folder
containing the records of the applicant
3.1.1 If the folder is available at RMD 2 hours Ms. Leonisa Gonda
3.1.2 If the folder is charged to other Ms. Cynthia Dondonilla
division, the RMD Clerk will
borrow the folder from the
concerned division
3.2 The RMD Clerk prepares Order of 30 minutes Ms. Cynthia Dondonilla
Payment
3.3 The Unit Head signs the Order of 30 minutes Ms. Susan V. Remedios
Payment
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 75
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Service: FILING OF VERIFIED PROTEST
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 84
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Service: REPLIES TO VARIOUS INQUIRIES SENT TO LMB THROUGH MAILED
LETTERS (Status of Land Claims, Request for Advice/ Information/Help/
Assistance, and Similar Matters Regarding Land Problems)
DOCUMENTS REQUIRED RESPONSE PERSON
KEY STEPS FEES
FROM THE CUSTOMER TIME RESPONSIBLE
1. Legal Division receives letter from the None 1 hour Receiving Clerk
Records Management Division where
originally filed
2. Division Chief assigns letter to an action None 1 day Division Chief
officer for appropriate action concerned
3. Action Officer examines/reviews/ None 1 day Action Officer
evaluates contents of the letter
4. Action Officer prepares draft of office None 1 day Action Officer
memorandum for the Records
Management Division for attachment of the
previous or pertinent records or for
verification of the status of the lots
mentioned in the letter, as the case maybe
5. Typist types the draft office memorandum None 1 hour Typist
6. Action Officer reviews the typewritten None 1 hour Action Officer
memorandum and if found in order,
initials below the name of the signatory
(Section Chief concerned)
7. Section Chief reviews the prepared office None 1 hour Section Chief
memorandum and if found in order, signs
the same
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 85
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 86
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 88
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Geodetic Surveys Division (GSD)
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 90
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Service: REQUEST FOR AUTHORITY TO PRINT/ PRINT AND SELL LMB FORMS
DOCUMENTS
RESPONSE PERSON
KEY STEPS REQUIRED FEES
TIME RESPONSIBLE
FROM THE CUSTOMER
1. Customer submits letter-request and Letter-request None
documents required to the Records Company Profile
Management Division (RMD) Mayor's Permit if for Sale
DTI Business License if
for Exclusive Use
2. The Receiving Clerk accompanies the None
customer to GSD and transmits letter-
request
3. GSD receives the letter-request of the None 30 minutes Ms. Evangeline
customer Mirafuentes
4. The Customer goes to GSD Technical None
Research, Policy and Standards
Development Section/Forms
Management Unit with his/her letter
request
5. Testing of sample forms: Three (3) copies of None 2 hours Engr. Gregoria Gabriel
sample forms requested
5.1 In case of correction to be made None
and unacceptable material was
found, requesting party is advised
to withdraw the submitted form for
correction
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 91
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 92
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
DOCUMENTS
RESPONSE PERSON
KEY STEPS REQUIRED FEES
TIME RESPONSIBLE
FROM THE CUSTOMER
5.2 If there is no correction, prepare None 15 minutes Ms. Irlanda Dela Cruz
Order of Payment
6. Customer is requested to proceed to None Accounting Section
4th floor, Accounting Section, for
account coding
7. Customer pays fee, and returns to Order of Payment Per Form P55.00 Cashier
Geodetic Surveys Division with
Official Receipt Form Renewal
P28.00
8. Forms Management Unit prepares Official Receipt 4 hours Ms. Irlanda Dela Cruz
authority for approval of Director of
Lands upon presentation of Official
Receipt by the customer
9. Unit Head/Section Chief initials Authorization 1 hour Engr.Gregoria
Authority Gabriel
Engr. Romulo
Falqueza, II
10. Chief, Geodetic Surveys Division Authorization with 2 hours Engr. Rolando Pablo
(GSD) signs Authority attachments
11. LMB Director signs Authority Dir. Gerino A. Tolentino,
Jr.
12. Office of the Director transmits the
Authority to the Records Management
Division for release
Service: REQUEST FOR REGISTRATION OF SURVEYING INSTRUMENTS
DOCUMENTS
RESPONSE PERSON
KEY STEPS REQUIRED FROM FEES
TIME RESPONSIBLE
THE CUSTOMER
1. Customer submits letter-request for Proof of ownership such None 5 minutes Engr. Romulo
registration to the RMD. The letter- as official receipt or Falqueza, II
request states the brand, model, serial Deed of Sale
number, and owners' address. The
customer brings the instruments to the
office if they are transit, theodolite or
level. Instruments are not brought to
the GSD if they are total station, EDM
or steel tape.
2. Receiving Clerk accompanies the None
Customer to GSD and transmits the
letter request
3. GSD receives the letter-request None 30 minutes Ms. Evangeline
Mirafuentes
4. The Customer goes to Technical None 2 hours Engr. Romulo Falqueza
Research Policy and Standard
Development Section /
Instrumentation Unit with letter-
request
5. Instrumentation Unit verifies None 30 minutes Mr.Benjamin Capili
instrument
6. Instrumentation Unit prepares Order None 30 minutes Mr.Rolando Lagunda
of Payment Ms.Irlanda Dela Cruz
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 93
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 94
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
DOCUMENTS
RESPONSE PERSON
KEY STEPS REQUIRED FROM FEES
TIME RESPONSIBLE
THE CUSTOMER
7. Customer is requested to proceed to None
the 4th floor, Accounting Section, for
account coding
8. Customer pays fee and returns to Order of Payment Steel Tape - P 60.00 Cashier
Geodetic Surveys Division, upon Level - 80.00
issuance of Official Receipt. Transit - 100.00
Theodolite - 100.00
Total Station - 150.00
Recalibration of
Total Station - 100.00
9. Inspection of instrument: None Engr.Romulo Falqueza
9.1 If total station, EDM or Steel tape, Official Receipt None 20 days
inspection will be scheduled &done
in U.P. Diliman, Q.C.
9.2 If transit, theodolite or level None 12 days Engr.Romulo Falqueza
instruments will be inspected in LMB
10. Instrumentation Unit prepares None 3 hours
Certificate of Registration
11. Unit Head and Section Chief signs the Certificate of Registration None 1 hour Engr.Romulo Falqueza
Certificate of Registration
12. The Chief, Geodetic Surveys Division None 2 hours Engr. Rolando Pablo
(GSD) signs the certificate
13. The Technical Research, Policy None 1 hour Ms.Myrna Mayoralgo /
Standards Development Section Ms.Helen Famuleras
transmits the Certificate of
Registration to the Records
Management Division for release
Service: REQUEST FOR CERTIFICATION OF LAND AREA AS PER MASTERLIST
SUBMITTED TO DBM BY LOCAL GOVERNMENT UNIT
(LGU'S – Municipalities / Cities)
DOCUMENTS
RESPONSE PERSON
KEY STEPS REQUIRED FROM FEES
TIME RESPONSIBLE
THE CUSTOMER
1. The Customer submits to the Records Official request letter None as per R.A.
Management Division (RMD) letter- 7160 Local
request Government Code
2. RMD Receiving Clerk accompanies None
Customer to GSD and transmits the
letter-request
3. GSD receives the letter-request of the None 30 minutes Ms. Evangeline
customer Mirafuentes
4. The Customer goes to the Survey None Ms. Josefina Bugarin
Projects Technical Monitoring and
Evaluation of Cadastral Database
Section to submit letter-request
5. The Chief of Section assigns the None 30 minutes Engr. Apolinar D. Agustin
paper work to an Action Personnel
6. The SPTMECD Section prepares None 2 hours Engr. Joegene Unabia
Certification Engr. Lensy Bunuen
7. The Chief of Section initials the None 1 hour Engr. Apolinar D.
Certification Agustin
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 95
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
DOCUMENTS
RESPONSE PERSON
KEY STEPS REQUIRED FROM FEES
TIME RESPONSIBLE
THE CUSTOMER
8. Division Chief signs the Certification None 2 hours Engr. Rolando Pablo
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 97
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
DOCUMENTS
RESPONSE PERSON
KEY STEPS REQUIRED FROM FEES
TIME RESPONSIBLE
THE CUSTOMER
9. The Chief, TSSRDS initials the None 1 hour Engr. Dunn Herman
Certified copy of the Cadastral Map Dalire
10. The Chief, GSD signs the certified None 2 hours Engr. Rolando Pablo
copy of the Cadastral Map
11. The TSSRDS staff accompanies the None 5 min Ms. Lolita Cruz
customer to the PACU for the release
of the Certified copy of the Cadastral
Map
Service: REQUEST FOR CERTIFIED POSITION OF REFERENCE POINTS
DOCUMENTS
RESPONSE PERSON
KEY STEPS REQUIRED FROM FEES
TIME RESPONSIBLE
THE CUSTOMER
1. The Customer submits request for Letter-request None
Certification of Position of Reference
Points with the Records Management
Division (RMD)
2. The RMD receiving clerk
accompanies the Customer to the
Geodetic Surveys Division (GSD) and
transmits the letter-request
3. The GSD receives the letter-request None 30 minutes Ms. Evangeline
Mirafuentes
4. The Customer goes to the Project Letter-Request
Control and Cartographic Section
5. The Project Control and Cartographic None 1 hour Mr. Efren Carasi
Section (PCCS) does research of
reference point
6. The PCCS prepares the Order of None 30 minutes Mr. Efren Carasi
Payment
7. The customer goes to the Accounting None
Section for account coding
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 99
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 100
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
DOCUMENTS
RESPONSE PERSON
KEY STEPS REQUIRED FROM FEES
TIME RESPONSIBLE
THE CUSTOMER
8. The customer goes to the Cashier P20.00 for two (2) or
Section, pays fee, and gets Official less Reference
Receipt Point/s and P2.50 in
excess of 2 pts.
9. The PCCS types Certification letter Official Receipt None 1 hour Mr. Efren Carasi
upon receipt of O.R.
10. The Chief, PCCS initials the 1 hour Engr. Rodelo Collantes
Certification of Position of Reference
Points
11. The Chief, GSD signs the Certification None 2 hours Engr. Rolando Pablo
of Position of Reference Points
12. The PCCS staff accompanies the None 1 hour Ms. Yolly Quitain
Customer and transmits the Certified
Position of Reference Points to RMD
for release
Administrative and Finance Division
Administrative and Finance Division
• Public Assistance and Entertainment of Complaints
• Public Assistance
Filing of and Entertainment
Leave Application of Complaints
(Sick Leave, Vacation Leave, Paternity Leave,
Maternity
• Filing Leave,
of Leave and Monetization
Application ofLeave,
(Vacation Leave Sick
Credits)
Leave, Paternity Leave,
• Maternity Leave,
Filing of Loan and Monetization
Application of Leave
(PAG-IBIG, Credits)Land Bank / Postal Bank)
GSIS Policy,
• Filing of Loan Application
Reimbursement (PAG-IBIG,
of Traveling Expenses GSIS Policy, Land Bank / Postal Bank)
• Reimbursement
LMB Procurement of Traveling Expenses
• LMB Procurement
Request (Emergency
for Copy of Purchases)
Library Materials (Issuances, Land Laws, Official Gazette,
SCRA, and
• Request for others)
Copy of Library Materials (Issuances, Land Laws, Official Gazette,
SCRA, and others)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 101
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Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 102
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Service: PUBLIC ASSISTANCE AND ENTERTAINMENT OF COMPLAINTS
6. The Customer comes back after three (3) Stub Form None 10 minutes Concerned personnel in
working days and gets the requested every division
documents/data from the concerned
division
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 103
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 104
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
2. HR personnel advises applicant to submit For Vacation Leave: None 5 minutes Ms. Helen N. Tan
the necessary documents - Leave application shall be Ms. Joselinda Bohol
filed in advance and Mr. Luciano Musngi
whenever possible, five
(5) days before going on
such leave. None
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 105
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Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 106
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
4. The HR personnel forwards to the Chief, Application Form with all the None 5 minutes Ms. Helen N. Tan
Human Resource Management Section supporting documents Ms. Estella M. Bucoy
(HRMS) the Leave application together
with the supporting documents for her
signature
5. The Receiving/ Releasing Clerk forwards Duly accomplished Leave None 10 minutes Mr. Luciano Musngi
to the Chief, Administrative and Finance Application Form only for Mr. Eduardo Valdez
Division the Leave Application together vacation and sick leave of Ms, Elizabeth Romero
with the supporting documents for less than 30 days Ms. Asela Co
signature
5.1 The Receiving/ Releasing Clerk of Leave Application and None 10 minutes Mr. Luciano Musngi
the Chief, Administrative and request for monetization Ms. Jessica Nabong
Finance Division forwards to the of leave credits with all Mr. Mario Arceta
Chief, Budget Section the pertinent supporting Ms. Jenny Nungay
Applications for Monetization of documents
Leave Credits for the Certification of
funds
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 107
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Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 108
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
6. The Receiving/ Releasing Clerk of the None 30 minutes Ms. Eduarda Valdez
Office of the Chief, Administrative and Ms. Helen Tan
Finance Division records and releases Mr. Luciano Musngi
the application to the Office of the Ms. Evelina Balilo
Chief, HRMS for Transmittal to
Applicant and for file to the applicant’s
201 file
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 109
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 110
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Service: FILING OF LOAN APPLICATION (PAG-IBIG, GSIS Policy, Land Bank /
Postal Bank)
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An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
16. Budget Officer signs Purchase Order None Mr. Mario A. Arceta
17. Chief, Administrative and Finance None Ms. Asela R. Co
Division signs Purchase Order
18. Assistant Director initials on Purchase None Atty. Alberto R. Recalde
Order
19. Director approves Purchase Order None Dir. Gerino A. Tolentino, Jr.
20. BAC Secretariat serves Purchase Order None 1 hour Ms. Grace Siguan
to Supplier Ms. Ivy Atienza
21. BAC Secretariat forwards documents to None 1 hour Ms. Grace Siguan
Property Unit upon notice of delivery Ms. Ivy Atienza
Service: REQUEST FOR COPY OF LIBRARY MATERIALS (Issuances, Land Laws,
Official Gazettes, SCRA, and others)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 117
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 118
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
•• Preparation
PreparationofofLMB
WorkAccomplishment
and Financial Plan
Reports
•• Preparation
PreparationofofWork
Semestral Statistical
and Financial Data / Information Report from Different
Plan
Regions
• Preparation of Semestral Statistical Data / Information From Different Regions
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 119
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 120
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Service: PREPARATION OF LMB ACCOMPLISHMENT REPORTS
DOCUMENTS REQUIRED RESPONSE PERSON
KEY STEPS FEES
FROM THE CUSTOMER TIME RESPONSIBLE
1. The Planning-designate of each Division Accomplishment Report of None
submits the accomplishment report to the the Division
Planning Staff
2. The Planning Staff validates/reviews the None Planning Designates
submitted Accomplishment Reports
3. The Planning Staff validates/reviews the Submitted Acc. Report None 30 minutes Ms. Concepcion “Ching”
submitted Accomplishment Reports Mascariñas
4. The Planning Staff consolidates the None 2 days Ms. Concepcion “Ching”
Reports submitted by all the Divisions Mascariñas
5. The Planning Staff prepares draft of None 1 day Ms. Concepcion “Ching”
narrative report and covering memo for Mascariñas
the comments/recommendations of the
Chief, Planning and Management Staff
(PMS), the Assistant Director, and the
Director
6. The Planning Staff finalizes the draft Covering Memo None 1 day Ms. Concepcion “Ching”
narrative report and the covering memo Mascariñas
for the report and submits the same to
the Chief, PMS for initial
7. The Chief, PMS signs the narrative report None Chief, PMS
and initials the covering memo
8. The Planning Staff finalizes the LMB None 1 day Ms. Concepcion “Ching”
Consolidated Accomplishment Report for Mascariñas
signature of the Chief, PMS
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 121
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 122
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 123
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 124
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Service: PREPARATION OF SEMESTRAL STATISTICAL DATA/INFORMATION
REPORT FROM DIFFERENT REGIONS
DOCUMENTS REQUIRED RESPONSE PERSON
KEY STEPS FEES
FROM THE CUSTOMER TIME RESPONSIBLE
1. The receiving clerk of the PMS receives Electronic and hard copies None 15 minutes Mr. Fernando Mateo
the statistical report submitted by the of the duly accomplished
regional offices concerned Statistical Report Forms
Accomplished Statistical
Reporting Forms
a. LS-SRS Form no. 1 (Land
Survey)
b. LS-SRS Form no. 2 (Land
Disposition)
c. LS-SRS Form no. 3 (Land
Use)
d. LS-SRS Form no. 4
(Patrimonial Properties)
e. LS-SRS Form no. 5 (Friar
Lands)
f. LS-SRS Form 1-a
(Foreshore Areas)
2. The Chief, PMS refers the statistical Same documents (SRS None 45 minutes Engr. Cynthia U. Lozano
reports to the person handling or forms) provided by the
assigned to consolidate statistical data/ regions Ms. Concepcion “Ching”
information, or in his/her absence, the Mascariñas
statistical focal person directly receives
the regional statistical report from the
receiving clerk
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 125
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 126
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
4. The Statistical focal person at PMS Same documents (SRS None 2 days Ms. Concepcion “Ching”
informs the focal persons of the different forms) provided by the Mascariñas
regional office on the result of her regions
evaluation on the report submitted
5. The PMS statistical focal person Same documents (SRS None 1 day Ms. Concepcion “Ching”
consolidates the report submitted by all forms) provided by the (Forms are Mascariñas
regions regions already
prepared for
consolidation
of the total
area in has.
and total no.
of lots)
6. After consolidation of the reports from the Same documents (SRS None 1 day Ms. Concepcion “Ching”
different regions, the statistical focal forms) provided by the Mascariñas
person prepares transmittal and submits regions
the same to the PMS Chief, for his final
review, approval and signature
DOCUMENTS REQUIRED RESPONSE PERSON
KEY STEPS FEES
FROM THE CUSTOMER TIME RESPONSIBLE
7. If there is any revision in the consolidated Same documents (SRS None 1 day Ms. Concepcion “Ching”
report, it will go back to the statistical forms) provided by the Mascariñas
point person of PMS for correction and regions Engr. Cynthia Lozano
once finalized it will be signed by the
PMS Chief
8. The PMS forwards the consolidated Same documents (SRS None Within 30 mins. Assistant Director
report to the Office of the Assistant forms) provided by the after approval
Director for initial regions of the PMS
Chief
9. The Office of the Assistant Director None LMB Director
forwards the consolidated report to the
Office of the Director for his approval and
signature
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 127
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 128
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
The Contributors
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 129
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 130
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)
Philippines-Australia Human Resource Development Facility (PAHRDF) LMB KEY SERVICES MANUAL 131
An Australian Government, AusAID Initiative Lands Management Bureau (LMB)