TEMPLATE 15

Checklist for the Preparation of CePSWaM Field Training Report

Yes/ Comment/Action
No. Chapter Description
No Needed
1.
PRELIMINARY PAGES
Report contains the following information:
i. Title page (hard cover)
- No page number
ii. Introductory page
- Format same as in hard cover but
have page number (ii)
iii. Verification
- To be filled up by the supervisor
- Type written using the official
letterhead of the company the
trainee is attached to
iv. Declaration
- To be filled up by the trainee
- Type written using the official
letterhead of the company the
trainee is attached to
v. Nomenclature/Abbreviation
- All nomenclature/abbreviation in the
report should be listed in this part
- Only can be filled up after complete
the main text of the report
- List accordingly in alphabetical
order
vi. List of Tables
- Only can be filled up after complete
the main text of the report
- Using format Table 1, Table 1.1,
etc.
vii. List of Figures
- Only can be filled up after complete
the main text of the report
- Using format Figure 1, Figure 1.1,
etc.
viii. Tables of Contents
- Only can be filled up after complete
the main text of the report

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 ix. Abstract (Executive Summary)
- Only can be filled up after complete
the main text of the report
- Summarize all the information in
your report including:
 Brief introduction of your
company activities
 Overall scheduled waste
management in your company
before and after attending the
CePSWaM course
 Benefits that you and your
company gained from this field
training
2. CHAPTER 1 INTRODUCTION
1.1 INTRODUCTION
Filled up personal introduction form including:
- Name of trainee
- Contact address
- Designation
- Nature of business
- Date of attending the 5-days CePSWaM
course
- Name and address of premise where
field training on scheduled waste
management was conducted
- Period of attending field training with
dates and duration (minimum of 6
months and maximum of 12 months)
- Contact officer/person who could verify
the training experience. Can be your
supervisor, etc.
3. 1.2 PRACTICAL EXPERIENCE
- List of duties at the company/factory
related with safety, health and
environment.
4. 1.3 CONTINUING PROFESSIONAL DEVELOPMENT

Page 2 of 12
 - List of seminars, workshops, training
course, etc. attended in the past 3 years,
related with safety, health and
environment.

5. CHAPTER 2 TRAINING AND PRACTICAL EXPERIENCE OBTAINED

2.1 PERIOD OF TRAINING
- Venue, date and period of training
(minimum of 6 months and maximum of
12 months)
A brief introduction about the company/factory where you are attached
to conduct the field training.
i. Company products:
- Listed of all products produce by
your company. Show the
photographs of finished products in
Appendix A.
- If your company doesn’t have
product, brief what are the services
provided.
ii. Company lay-out plan:
- Presented lay-out plan of the
company to show the location of
the scheduled waste storage area.
iii. Company organization chart:
- Overall structure and hierarchy of
company organization
iv. EHS departmental organization chart:
- Structure and hierarchy of EHS
organization chart
v. EHS departmental functions/job scope/
descriptions
vi. EHS individual committee organization
chart and functions/job scope
vii. Emergency Response Plan:
- Plan of action to be taken in case of
emergency
viii. Emergency Response Team:
- Roles, functions and job scope of
Emergency Response Team
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 Note: Show the company/factory lay-out, organization chart, etc in
main text or in Appendix A for better view.
6. 2.2 TYPES OF SCHEDULED WASTE THAT TRAINEE ARE IN CHARGE
OF
i. List of all scheduled wastes generated under your responsibilities.
- Names of scheduled waste
- Category codes
- Quantity
- Sources
ii. A brief write-up on:
- Write-up the narrative description
for each process on how the
scheduled waste being generated.
- Presented process flow on how the
scheduled waste being generated
for each process that generates
that particular scheduled waste.
- Show the photographs of each
scheduled wastes generated in
Appendix A.

7. 2.3 HOW THE SCHEDULED WASTES ARE BEING MANAGED BY THE

TRAINEE
i. Identification and classification of scheduled wastes
- Describe how you identified and
classified for each scheduled
wastes.
ii. Notification of scheduled wastes
- Notified DG of categories and
quantities within 30 days of the
generation of scheduled wastes
- Notification includes the information
provided in the Second Schedule
- Using E-Notification via eswis
As evidence, attached manual
notification and e-notification in your
report in Appendix C.
iii. Packaging of scheduled waste
- Packed in compatible containers
- Packed in durable containers
- Packed in separate containers for
incompatible wastes
- Placed in separate secondary
containment areas

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 - Containers containing wastes are
always closed
iv. Labelling of scheduled waste
- Container are clearly labelled with
date of first generated, name,
address and telephone number
- Containers are clearly labelled in
accordance with Third Schedule
- Containers are clearly marked with
waste code
- Size, angle, colour, text and types
of label meet the standard
v. Storage of scheduled wastes
- Areas for storage of containers are
designed, constructed and
maintained adequately as per DOE
Guidelines
- Scheduled wastes are stored for
less than 180 days
- Quantity accumulated on site is
less than 20 tonnes
vi. Inventory of scheduled waste
- Inventory on categories and
quantities of wastes generated is
kept accurate
- Inventory on categories and
quantities of wastes generated is
kept up-to-date
- Inventory on categories and
quantities of wastes generated is
kept in accordance with Fifth
Schedule
- Inventory on categories and
quantities of wastes generated is
kept for three (3) years from the
date of wastes generated
vii. Transportation of scheduled wastes
- Approved licensed transporter
- Transporter has license for every
waste code to be transported
- Submit TWG form to apply new
waste code to be transported
- Provide waste card for each waste
code

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 - Information on the movement of
scheduled wastes is provided in
accordance with the Sixth Schedule
(Manual Consignment Notes)
- Information on the movement of
scheduled wastes is provided in
accordance with the Sixth Schedule
(e-Consignment Notes)
- Complete Part I of the Sixth
Schedule in 6 copies by waste
generator
- Complete Part II of the Sixth
Schedule in 6 copies by waste
contractor
- Waste generator received 2 copies
of Consignment Note from
contractor
- Waste generator submitted 1 copy
of Consignment Note to DG within
30 days from the date of
transportation of the scheduled
wastes
- Contractor delivered scheduled
wastes and 4 copies of
Consignment Note to occupier
within 10 days
- Occupier completed Part III of 4
copies of Consignment Note
received from contractor
- Occupier returned 1 copy each of
Consignment Note to contractor,
waste generator and DG within 20
days from the date of receipt of the
scheduled wastes
- Waste generator to notify the DG in
writing if failed to received 1 copy of
Consignment Note from occupier
within 30 days from the date of
delivery of the scheduled wastes to
the contractor
- Waste generator, contractor or
occupier keep the Consignment
Note at least three (3) years from
the date the scheduled wastes are
received by the occupier
viii. Disposal of scheduled wastes
- Scheduled wastes are disposed of
at prescribed premises

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 - Scheduled wastes are rendered
innocuous prior to disposal
8. 2.4 Areas of improvement of the scheduled
waste management at the facility as shown
below:
i. Company’s policy on environment
- Up-to-date company’s policy on
environment
ii. Staffs awareness on scheduled waste regulations
- Conduct training on scheduled
waste regulations periodically to
staff
iii. Packaging of scheduled waste
- Appropriate choice of packaging
materials and types for the different
types of wastes

iv. Scheduled wastes storage (area/condition)

Availability of scheduled waste storage area
- Capacity are large enough to
accommodate normal waste
production and irregular or late
waste collection
- Space sufficient for segregation
- Storage area with roof
- Containers on pallet
- Maximum 4 drums per pallet
- Drums not to be stacked more than
2 drums high
- Drums not to be stacked
horizontally
- Ample aisle space between groups
of containers
- Drums completely sealed
- Storage at least 10 metres from
buildings and 4 metres from storm
drains
Containment and drainage
- Containment bund of sufficient
capacity to contain 10% of volume
of all container or volume of largest
container whichever is greater
- Floor to be of impervious mater
- Floor to be free of cracks

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- Floor to be properly sloped towards
a collection pit/sump
For incompatible and high risk wastes
- Area protected from sources of
ignition or reaction
- Area sub-divided to hold
incompatible, high risk waste etc by
impermeable wall
- For explosive and highly flammable
waste, area to be located at least
16 metres from factory boundary
fence
Ventilation
- Good ventilation system
Container Management
- Filling by pumping, shovelling or
tipping at or near area where waste
is generated
- Container always closed during
storage except when inspected,
sampled, emptied or filled
- Containers are not to be handled,
opened or stored in manner which
may cause them to leak
- On becoming full, the container are
be date-labelled and transferred to
main storage area
Container sealing
- Container to be tightly sealed and
no leakage, bulging, rusting or bad
dents
- Gaskets used must not significantly
deteriorate in the presence of
wastes
Safety
- Wear protective clothing/equipment
during handling
- Use funnel or tube for filling
containers with liquids
Response to spillage
- Not transfer wastes between
containers
- Transfer leaking drum into a larger
container
- Immediately clean up the spillage
Unknown wastes
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- The wastes to be sealed in
containers labelled “unknown” and
placed in a drum labelled
“unknown”
- Any unknown wastes be treated as
high risk to the segregated until the
identities are known
Safety requirement
- Emergency alarm system
- Communication system
- Fire detection system
Safety equipment
- Eyewash, emergency shower
facilities
- Personnel protective equipment
(PPE)
- Spill control and clean-up
equipment
- Portable fire extinguishers
- Reliable fire fighting source (e.g.
water reserve tank)
Security requirement
- Lockable gates and a 2-metre chain
link fence encircling storage area.
Gate to be locked when site is not
attended
- Put up sign with wording
“DANGER: Scheduled Waste
Storage Area – No Admittance to
Unauthorised Personnel” at
entrance
- Put up “No Smoking” signs around
storage area
Storage inspection
- Daily storage inspection at on and
off-loading area
- Daily storage inspection at
accumulation area
- Weekly storage inspection on
containers condition
- Weekly storage inspection on
containment system
- Keep inspection records for
minimum of 3 years from date of
inspection

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v. Recording/record keeping of scheduled waste (generated and
disposal)
- Computerizing all the scheduled
wastes documentation
- Interval inspection on record
keeping
- Keep recording/record keeping in
locked room/safe place
Notification
- Centralized notification records
Inventory
- Keep record an inventory of
scheduled waste in logbook or
forms daily/weekly
- Centralized inventory records
Consignment Note
- Fully implement e-Consignment
Note

- Centralized Consignment Note

records
Waste information (waste card)
- Prepare and improve waste
information for all scheduled waste
category
- Standardized format on waste car
vi. Emergency Response Plan
- Emergency response plan
procedure
- Twice a year emergency training
- Install emergency response kits
vii. 5S (Sort, Set in Order, Shine, Standardise, Sustain)
housekeeping practices
- Operator to implement 5S
housekeeping practices
- Periodically inspection on 5S
practices
viii. Implement scheduled wastes management hierarchy
- Reduce scheduled waste at source
- Reuse the scheduled waste rather
than disposal
- Recycle the scheduled waste rather
than disposal
- Implemented sorting and
segregation process
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9. 2.5 Evidence to show that trainee have manage scheduled wastes
i. Documents
- CePSWaM report writing gantt
chart
- Awareness training attendance list
- Awareness training slide
presentation
- Emergency response preparedness
procedure
- Scheduled waste management
procedure/manual/SOP
- Minutes of meeting
- Environmental policy
- Copies of inventory logbook
- Presenting the ISO 14001 Certificate
ii. Photographs:
- Photographs before improvement
- Photographs after improvement
iii. Videos
- Awareness training video
- Emergency drill video
- Spillage/leakage clean-up operation
video
All document to serve as evidences are to
be shown in Appendix B
10. 2.6 Record keeping of scheduled waste information
i. Notification
ii. Inventory
iii. Consignment notes
iv. Mass balance
v. Waste information
vi. Scheduled waste labelling
All record keeping is shown in Appendix C
11. 2.7 Future effort for better compliance or improvement to be undertaken at
area or sector as shown below:
i. Company’s policy on environment
- Promote up-dated environmental
policy among staff
ii. Staffs awareness on scheduled waste regulations
- Produce more competent person in
managing scheduled wastes

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 - Campaign on awareness on
scheduled waste management
- Continuous training at all levels of
employees on the scheduled waste
regulations
iii Packaging of scheduled wastes
iv. Labelling of scheduled wastes
v. Scheduled waste storage
(area/condition)
vi. Recording/Record Keeping of
Scheduled Waste (generated and
disposal)
vii. Treatment and disposal
activities/method
viii. Transportation of Scheduled Waste
ix. Emergency Response Plan
All record keeping is shown in Appendix D

12. CHAPTER 3 CONCLUSIONS

Conclusion on the overall benefits derived
from the CePSWaM course
References
Appendices:
i. Appendix A – More on company
background (including company lay-
out, organization chart, company
policy, procedure, manual, photo of
finished product and photo of each
scheduled waste without packaging
and labelling to be report)
ii. Appendix B – Evidences other than
mention in Appendix A, C and D.
iii. Appendix C – Only for record keeping
(manual notification, e-notification,
manual inventory, e-inventory, manual
consignment note, e-consignment
note, and summary report of
consignment note) – within the field
training duration.
iv. Appendix D – Only for evidences
present under Chapter 2.7 – Future
improvement to be undertaken.

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