Employee letter

If you find the work performance of your employee not satisfactory, what options do you
have to terminate his service? You can issue a Termination Letter to the employee, for his
dismissal from the employment.

An employer may have to issue Termination Letter for Employee Dismissal for different
reasons, such as poor or non work performance, misconduct, negligence, late arrival at
the work everyday, absence from the job duty, redundancy and so on. But, it is to be
noted that, removing the worker from the active service is not so easy because, there are
provisions in Employment Act, which protects the right of the employees and certain
clauses have to be followed, for maintaining employees' relation.

There are also chances that, the dismissed or dissatisfied employee may create problems,
which may draw penalty for the employer from the Employment Law. The affiliation of
the employee with the worker union is also important aspect, an employer must give due
consideration because, the union may create unnecessary harassment and troubles for the
removal of the employee.

Thus, it is advisable that, before terminating the service of the worker, the employer
should consult labor experts, trade union and fully comply with the provisions of the
Employment Law. The employer can also tender advance termination notice and
compensation to the employee, as stipulated in the Employee Hiring Agreement.

There are two types of Termination documents issued against the employee and they
include:

• Termination Document - For Cause: This letter is issued to the employee for his "poor
work quality". The employer may find the work of the employee, below standard or not
up to the mark. His poor work performance may demand immediate dismissal.

• Termination Document - Unsatisfactory Probationary Period: When the worker is given

sufficient time or probation period, to prove his competency and, if he fails to prove his
skill or work, he may be issued Termination Letter - Unsatisfactory Probationary Period.

The Employment Termination letter should follow below given points:

• Name of the employee

• Dismissal Reasons
• Adherence to the Employment Law
• Withdrawal of Benefits, offered to the employee, during hiring
• Employment Verification (date of hire, date of termination, and job title)
• Instructions to return, company documents, property and articles, in the possession of
the employee.

There are numerous Internet sites, offering Termination Letter for Employee Dismissal,
which can be downloaded and printed, for removing the employee from the active service
of the organization.