PROCUREMENT POLICY

Objective: To procure required Consumables, Medicines, Opticals & other

necessary materials required for the hospital through a transparent & cost
effective manner.

1. To form a Purchase Committee consisting of Centre Head, Business

Head, Purchase Manager, Optical in- charge & Pharmacy in-charge.
2. Purchase manager will be the secretary of the purchase committee. He
will maintain minutes of the meetings and will submit reports to the
Committee on various action points.
3. Purchase Committee to meet once in a fortnight.
4. Purchase Committee to finalise required quantities of various
consumables, medicines, optical & other items.
5. To identify suppliers based on quality, promptness in delivery and
competitive pricing. To procure the best products at the cheapest prices
so that the patient gets quality at a very competitive rate.
6. To arrive at baseline levels of stocks to be maintained.
7. To obtain Centre-Head/Business Head approval wherever necessary.
8. To make purchases weekly or fortnightly.
9. To maintain proper record of all purchases, without any exception in the
hospital software (Health Object).
10. To maintain average minimum quantity of stock at any particular
given point of time.
11. To ensure validity and record drug expiry dates
12. To record invoice bills and make payments as per agreed terms and
conditions, to suppliers.
13. To prepare a list of existing vendors and to obtain a list of prevailing
competitive prices in the market.
14. To identify ways & means to achieve our objectives of supplying
medicines, glasses & services at a reasonable and competitive price to
the patients.