PASSPORT MANAGEMENT SYSTEM VB Projects

Wednesday, 21 January 2015 0 comments

ABSTRACT: The main aim of the project is to design innovative
software, which deals with the passport authority management. The
motto of the project is to simplify the job of the administrative people
and to render a user-friendly package. The system provides information
regarding the passport application and its status (enquiry). The tedious
jobs such as verifying all the records of the applicant, confirming that all
the personal details are furnished, submission of emigration check
documents, passing of police enquiry, positive report from the previous
applied section, etc., are done in the most convenient way to the
administrator. Also security is being provided in the most proficient way.
All the intermediate stages starting from receiving of the application
form to revealing the passport number along with the dispatch of the
passport are being dealt .
The passport management system project is developed in vb as front
end and ms access as back end. This project is developed to manage the
passport applications, passport renewals, complaints, processing and
issue of passports. This project has main login system. The administrator
will enter the username and password to login to the system. if the
username and password are correct, it will open the next form. If the
entered details are not correct, it will show the error message.
The member’s passport applications will be entered by the administrator.
The administrator will check entered details and accept or reject the
application. The status can be viewed by the administrator.
The members can make complaint to the administrator through
complaint form. The administrator can view all complaints process the
solution. The members renewal application to the administrator through
the renew application portal. The administrator can renew or reject the
renewal request. The status of the renewal updated in the database.
PASSPORT MANAGEMENT SYSTEM

PROBLEMS WITH EXISTING SYSTEM

• Lack of security of data.
• More man power.
• Time consuming.
• Consumes large volume of pare work.
• Needs manual calculations.
• No direct role for the higher officials.
• Damage of machines due to lack of attention.
To avoid all these limitations and make the working more accurately the
system needs to be computerized.

PROPOSED SYSTEM
The aim of proposed system is to develop a system of improved
facilities. The proposed system can overcome all the limitations of the
existing system. The system provides proper security and reduces the
manual work.

ADVANTAGES OF THE PROPOSED SYSTEM

The system is very simple in design and to implement. The system
requires very low system resources and the system will work in almost
all configurations. It has got following features
• Security of data.
• Ensure data accuracy’s.
• Proper control of the higher officials.
• Reduce the damages of the machines.
• Minimize manual data entry.
• Minimum time needed for the various processing.
• Greater efficiency.
• Better service.
• User friendliness and interactive.
• Minimum time required.

SYSTEM SPECIFICATION
HARDWARE SPECIFICATION PROCESSOR:
CELERON/PENTIUM 233 MHZRAM :32 MB
HARD DISK :2.1GB
FLOPPY DRIVE : 1.44 MB
SOFTWARE SPECIFICATION
OPERATING SYSTEM : MICROSOFT WINDOWS MILLENNIUM
BACK END : MS ACCESS 7.0
FRONT END :VISUAL BASIC 6.0
REPORT : DATA REPORTS
Categories: vb projects

2Objective:
The ideal structure of online passport registration provides security to the passports to be registered where in we can
fill all the details in an efficient and easy manner. A passport is a document, issued by a national Government. This
certifies, for the purpose of international travel, the identity and nationality of its holder. The Elements of identity
are name, date-of-birth, sex and place of birth most often, most often nationality and citizenship are congruent. A
passport does not of itself entitle the passport holder entry into another country, nor to consular protection while
abroad or any other privileges it does. However normally entitle the passport holder to return to his country that
issued the passport. Rights to consular protection arise from international agreements, and the right to return arises
from the laws of issuing country. An individual can register for a passport irrespective of his/her age. The
registration of passport is a major step for issuing of a passport. It is system or process in which an individual has to
provide exact details of his /her personal information and residential information. Proper registration of a passport is
very vital as all the detail filled by the individual are depicted on the passport that is issued.

Scope:
The system provides the online interface to the user where we can fill their form and personal detail
with necessary proof.
The authority concerned with the issue of passport can use this system to reduce is workload and
process it speedy manner.
It provides communication platform between administrator and applicant.
To transfer the data between passport authority and local police verifying the applicant’s
information.
3.Project description:
My project title is passport automation system. In this project we can develop the 5 modules such
as login, fill the form with necessary proof, verifying the applicant’s information, validity checking
and issue the passport for that particular applicant.
In this login module, we can perform that that perform that enters into the login website for the
different actors, and then fill for the can be done by the primary and verification, validation checking
and issuing the passport can be done for the supporting actor.
4.Requirements:
*Functional requirements:
It is defined as how the should react in the particular input and how the system should react in the
particular situations and what the system do not do.
In my project, login as functional requirement. In that functional requirement we may check the user
name and password is correct or not. After checking entity of login, we can show the detail based
on the type of actor.
Analysis:
In this place, the project requirement is analyzed and availability of requirement is seen.
Design:
Project manager makes the design of the project.
Implementation:
The construction of project is done and coding is developed.
Maintenance:
In this the software maintenance and the ways to avoid the draw back of software is made.
*Non-Functional requirements:
This system can load at the speed of 2.4GHz-3.6GHz.
Memory 4GB RAM
Transferring data speed 50 Mbps in time.
It is high portability, reliability, accepting failure rates and user friendly.
Hardware requirements:
Processor: Pentium –IV
Hard drive: 320 GB
RAM: 4GB
DVD-Drive: 1
Software requirements:
Operating system: Windows XP
Front-end: Rational Rose Enterprise Edition
Back-end: Oracle 9i
5.Module description:
In this project consists of 5 modules, namely, login, fill the form, verifying applicant details, validity
check.
Login:
In this module, we can perform operation such as enter the user name and password. If the user
name and password is correct then it can be entered into the specific web page. Otherwise re-enter
the user name and password at the particular time’s only.
Fill the application:
When we are go to fill the application form before you can tell either apply for new passport or
renewal the old passport. We can fill the application form with corresponding ID proof and address
proof and then submit the form.
Verification of the form:
After submission of the form, to the responsible authority are verified that given information is true
or not and they are forwarded to local police. Local police enquiry that corresponding information is
true or not. After collecting the information it will forwarded to higher authority.
Validation checking:
When the customer, go to apply for the airline ticket. The passport must be checked if it is valid or
not. Every passport as valid up to 5 years only. The applicant’s must renewal the passport for every
five years.
Issue the passport:
 After verification and validation the passport can be issued to the applicant through the post.
Then the passport can be checked and signed the post record the accepted the passport.
6.Domai

Technical service layer:

This shows the interaction between the actor and object in sequence diagram. The forward arrow
from system admin to authority it indicates verifies the applicant’s details. The system admin verify
the application details and then the authority issue the passport.
14. Domain object layer:
After composing the technical service layer from partial layer architecture. Since we are going to
generate the coding in java/VB the project domain is experienced in java/VB using rational rose
software.
15. User interface layer:
This layer shows the interface with sequence diagram by changing the sequence symbol. The
sequence symbol is replaced by an actor symbol, which shows interface between use case and
sequence diagram.
16. Use case diagram:
The UML provides the use case diagram notation to illustrates the name of the use case actors and
relationship between them.
DIAGRAM…
17. Class diagram:
The UML include the class diagram, to illustrate and their association. They are used for static
object modeling.
DIAGRA

Number of Modules:

The system after careful analysis has been identified to be presented

with the following modules:
1.
Authentication and Security Module
2.

Admin Module.
3.

User Module.
4.

Reports Module.

Modules Description:

1.

Authentication and Security Module

The user details should be verified against the details in the user tables
and if it is valid user, they should beentered into the system. Once
entered, based on the user type access tothe different modules to be
enabled / disabled and individual user can change their default password
or oldpassword.
2.

Admin Module

In this module the user can register an another admin. He can here also
view all the application details of anapplicant he also can update status
of an application. And he can also generate reports using report module.
3.

User Module

In this module a user of any age can register himself for passport (It may
be fresh, renewal, lost). He canalsoview the status of his passport.
4.

Reports Module:

In this Module the Administrator can generate the different types of

Reports according to theiraccess.