ED-EDM-P1

Work in Vicinity of MV and

LV Network– Service
Information Sheet (SIS)

Issue : 0 16-04-2015 Unclassified Page 1 of 10

Work in Vicinity of MV and LV Network– Service Information Sheet (SIS) ED-EDM-P1

Document Control
Department Document Type Document Title
Work in Vicinity of MV and
ED Procedure LV Network– Service
Information Sheet (SIS)
Issue Approval

Prepared By Reviewed By Approved By

Satish Sudhakar
Avachat
Engineer – Cable

Wesam Subhi Al Anqar Nasser M. Al Naimi

Mohammed Manager, Electricity Distribution
Abdulmannan Head of Maintenance Section
Department
Senior Engineer – Cable

Nizamudeen Abdul
Samad
Senior Engineer - OHL

Signature: Original Signed and Signature: Original Signed and Signature: Original Signed and Filed
Filed Separately Filed Separately Separately

Issue Record
Issue No. Date Reason for re-issuing the Procedure
0.0 16-04-2015 First issue of the Procedure.
1.0
2.0
3.0
4.0
5.0

Key Words : Service Information Sheet, SIS, Work in the Vicinity,

Review Frequency : 3 years

When this document is approved for publishing on the intranet, a copy of its Document Control page should be sent to the QA
section who is custodian of KM quality management system.

Issue : 0 16-04-2015 Unclassified Page 2 of 10

Work in Vicinity of MV and LV Network– Service Information Sheet (SIS) ED-EDM-P1

Table of Contents

Contents Page

Title Page 1

Document Control and Issue Record Page 2

Table of Contents 3

1.Purpose 4

2.Scope 4

3.Responsibilities and Authorities 4

4.Abbreviations, Definitions of Terms and Key References 5-6

5.Procedure 6

5.1 Work in the Vicinity of MV/LV network 7-9

6.Key Performance Indicators (KPI’s) 9

7.Records 10

8.Appendices 10

Issue : 0 16-04-2015 Unclassified Page 3 of 10

Work in Vicinity of MV and LV Network– Service Information Sheet (SIS) ED-EDM-P1

1. Purpose
The purpose of this procedure is to organize the appropriate activities in order to
confirm the method statement for work in the MV and LV network (cable & OHL)
vicinity to avoid any damage to the KM distribution network and to avoid any
interruption of supply due to improper way of work by the Third Party Contractor.

2. Scope
This procedure covers:

1. Confirmation of all formalities completed by the Contractor before working in

vicinity of MV and LV cables/OHL.
2. Specific remarks for carrying out the work in vicinity of network.
3. Method statement of work for protection of the cables and OHL.
4. Approve/renewal of SIS application for defined period of work.
5. Appropriate safety documents issuing (if required).

The cable laying and cable diversion scheme works approved by KM are not
covered by this Procedure.

3. Responsibilities and Authorities

Responsibilities and authorities for ensuring the steps of this procedure are carried
out as specified in the procedure and include:
- Manager, Electricity Distribution Department
- Head of Electricity Distribution Maintenance Section
- Sr. Engineers (Cable/OHL)
- Engineers (Cable/OHL)
- Supervisors
- Foremen
- Cable Jointers
- Linesmen
- KM Representative - Foreman/Jointer/Linesman/Cable Engineer/
OHL Engineer/ KM Consultant
- Third Party Contractor/Consultant
- EDM Secretary/ clerk

If the responsible personnel listed here above are absent, their responsibilities and
authorities shall be designated to other relevant staff.

Issue : 0 16-04-2015 Unclassified Page 4 of 10

Work in Vicinity of MV and LV Network– Service Information Sheet (SIS) ED-EDM-P1

4. Abbreviations, Definition of Terms and Key References

MK aGar t t raE lE nGreneG ata LHO Le r H aa Oet O

naG r oaroaraGeat
lNE : Electricity Network Affairs SIS : Service Information Sheet

EDD : Electricity Distribution Department S/B : Stand by Office

EDP : Electricity Distribution Planning SCE : System Control Engineer

EDM : Electricity Distribution Maintenance S/S : Substation

LOA : Limitation of Access RO : Road Opening

CIEC : Circuit Isolation and Earthing GIS : Geographical Information System

Certificate.
CKT : Medium Voltage Circuit CLU : Cable Unit

MV : Medium Voltage LV : Low Voltage

ABS : Air Break Switch

Term Description
Third Party A person with a formal contract to do a specific job for clients other than KM
Contractor
Site The place where a structure or group of structures is, was, or is to be located.
Customer Means an individual, corporation, partnership, firm or association receiving
Electricity service from Kahramaa for consumption or usage within its
premises.
Applicant Contractor / Consultant who applies for SIS approval
Limitation of A form signed and issued by an Authorized Person to a Competent person in
Access charge of work other than work on HV apparatus defining the limit of the area
within which the work is to be carried out.
Low Voltage In this document any apparatus, equipment and conductors which are
normally operated at a voltage from 25V not exceeding 1000 Volts
(LV)
Medium Voltage In this document any apparatus, equipment and conductors are normally
operated at a voltage from 1000V not exceeding 33000 Volts
(MV)
Road Opening (RO) Road Opening (RO) on-line applications/permits are related to the agencies
(Municipality, KM-Water, Ministry of Interior – Traffic Dep., ASHGHAL –
Drainage Affairs, Ooredoo and QP) which utilities can be affected by the
works being done in a particular job:
- RO1 is an application for RO permit
- RO2 is a response to RO1 by agencies
- RO3 is a Traffic Department approval
- RO4 is an emergency RO permit (to excavate, expose up to 10m and
repair the cable)

Issue : 0 16-04-2015 Unclassified Page 5 of 10

Work in Vicinity of MV and LV Network– Service Information Sheet (SIS) ED-EDM-P1

Key References
1. System Operation Memorandum, ED-EDM1, Rev.3, 15/02/2011
2. KM Safety Manual and Safety Rules.
3. Guideline for excavation works in the vicinity of MV & LV Cables - ED-EDM-
P1-G1
4. Guidelines for Excavation works in the vicinity of OHL– P1/G2

5. Procedure
Key Shapes

Shape Purpose Shape Purpose

: Activity / Process : On-Page reference

: Decision : Off-Page reference

: Document : Connector

:Predefined Process : Terminator

:Data

Issue : 0 16-04-2015 Unclassified Page 6 of 10

Work in Vicinity of MV and LV Network– Service Information Sheet (SIS) ED-EDM-P1

5.1 Work in vicinity of LV/MV Network -SIS

EDM – CLU/OHL EDM

Applicant
(Secretary/Clerk, Engineer & HOD) (Supervisor/Foreman)

C
5.1.2
Check completion of documents as
5.1.1 per check list in
Fill up the Service Information Service Information Sheet
Sheet and attach required (Secretary/Clerk) Service Information Sheet
documents (ED-EDM-P1/F1)
(Third Party Contractor/Consultant)

5.1.3
NO Document
Service Information Sheet complete? 5.1.8*
(SIS) (ED-EDM-P1/F1) 1. Inspect the Site periodically
YES and issue Instructions to
Contractor's Site Engineer to
5.1.4 follow the approved Method of
Statement.
Verify and review the documents 2. Provide a random inspection/
for : patrol of the work area
1. Method Statement 3. Fill up the Inspection Check
2. Validity of RO List /Site Inspection Report for
3.For OHL Conduct site visit and OHL after every inspection.
prepare Site Inspection Report For
OHL (KM Representative)
5.1.6 (Cable Engineer/OHL Engineer)
Revise the document as requested by EDM
Engineer
(Third Party Contractor/Consultant)
· Method Statement
· Valid RO Inspection Check List
· Site Inspection Report for (ED-EDM-P1/F3)/
OHL (ED-EDM-P1/F4) · Site Inspection Report For OHL
(ED-EDM-P1/F4)

5.1.5
Service Information Sheet NO Document
(ED-EDM-P1/F1) correct?

YES

5.1.7*
Approve the Service Information 5.1.13
5.1.9
Sheet and send a copy to: NO Any violation
Start works and follow approved Method
Statement and Guidelines for Excavation 1. Applicant on Site?
Works 2. EDM Office records
ED-EDM-P1/G1 & ED-EDM-P1/G2 3. Unit Supervisor for inspection
(Third Party Contractor/Consultant) (Cable Engineer/OHL Engineer)
YES

5.1.14*
5.1.10 5.1.15 Inform concerned Sr. Engineer/
1. Continue the works Prepare Violation Notice Engineer (OHL/Cable)
2. Check work completion within one (Cable Engineer/OHL Engineer) .
month (KM Representative)
(Third Party Contractor/Consultant)
Violation Notice
(ED-EDM-P1/F2)

5.1.11
Completed
NO 5.1.16*
within one
month? Review and sign Violation Notice
5.1.12* (HOS)
Apply for an extension of
validity of SIS
(Third Party Contractor/
Consultant)
YES Violation Notice
(ED-EDM-P1/F2)

A
END
B

Issue : 0 16-04-2015 Unclassified Page 7 of 10

Work in Vicinity of MV and LV Network– Service Information Sheet (SIS) ED-EDM-P1

5.1 Work in vicinity of LV/MV Network -SIS

Third Party Contractor/ EDM-CLU/OHL EDM-CLU/OHL

ED Manager
Consultant (Senior Engineer/HOS) (Engineer)

B
B A
A

5.1.17
5.1.17
1.
1. Stop
Stop the
the Works
Works 5.1.18
5.1.18
2.
2. To
To rectify
rectify as
as per
per the
the KM
KM Review
Review and and decide
decide onon the
the 5.1.24*
5.1.24*
Representative
Representative merit
merit and
and notify
notify the
the 1.
1. Check
Check validity
validity of
of RO2
RO2
Recommendation
Recommendation Contractor
Contractor 2.
2. Check
Check ifif any
any violation
violation
(Third
(Third Party
Party Contractor/
Contractor/ (( Senior
Senior Engineer/HOS)
Engineer/HOS) during
during the
the works
works
Consultant)
Consultant)

5.1.19
5.1.19
NO Works
Works to
to be
be
continued?
continued?
5.1.20
5.1.20
Approach
Approach toto ED
ED Manager
Manager toto
decide
decide
(Third
(Third Party
Party Contractor/
Contractor/
Consultant)
Consultant)

5.1.21
5.1.21
Review
Review and
and decide
decide on
on the
the
merit
merit

5.1.22
5.1.22 5.1.25
5.1.25
Works
Works to
to be
be Extension
Extension
continued?
continued? Approved?
Approved?

YES

NO

NO
5.1.23
5.1.23
Notify
Notify KM
KM Planning
Planning to
to cancel
cancel
RO D
D C
C
RO

Issue : 0 16-04-2015 Unclassified Page 8 of 10

 Work in Vicinity of MV and LV Network– Service Information Sheet (SIS) ED-EDM-P1

5.1.7* Where ever necessary, site inspection is to be carried out prior to the approval of
SIS.

- If the existing network is only LV, the inspection can be done by Cable
Foreman/Jointer/linesman or any authorized KM Representative.
- If the existing networks are LV and/or MV, the inspection may be done by
Foreman/ Engineer/ any authorized KM Representative.

*5.1.8 & 5.1.14 Site Inspection

Periodical inspection wherever necessary is to be done by authorized KM

representatives as mentioned in *5.1.7

*5.1.12 Extension of validity of SIS

The Applicant can apply for extension of SIS for three times with the same SIS
application form subject to the validity of RO2. After the third extension period is
over and works not completed, the Applicant shall apply for a new SIS application
regardless of whether the RO2 is still valid.

*5.1.16 A copy of the Violation Notice shall be send to the respective Emergency and
Standby Office for initiating necessary Legal Action where applicable.

*5.1.24

If any violation was done, the corrections recommended by KM representative

are completed and KM representative confirms with ED-EDM-P1/F3 & ED-EDM-
P1/F4, then validity may be extended.

If deemed necessary, KM shall arrange its Staff to witness Contractors work

within the permitted way leave as a precautionary measure and submit a field
report.

All excavations within MV & LV network reservations shall be as per KM

regulations.

6. Key Performance Indicators (KPI’s)

1. Number of days to approve SIS - 10 working days.

Issue : 0 16-04-2015 Unclassified Page 9 of 10

Work in Vicinity of MV and LV Network– Service Information Sheet (SIS) ED-EDM-P1

7. Records
Records Record Retention
Custodian
Location Time
Service Information Sheet EDM Secretary/ Maintenance 1 year
(ED-EDM-P1/F1) clerk Section

EDM Secretary/ Maintenance 1 year

Violation Notice
clerk Section
(ED-EDM-P1/F2)
EDM Secretary/ Maintenance 1 year
Inspection Check List
clerk Section
(ED-EDM-P1/F3)
EDM Secretary/ Maintenance 1 year
Site Inspection Report for OHL
clerk Section
(ED-EDM-P1/F4)

8. Appendices

Issue : 0 16-04-2015 Unclassified Page 10 of 10