SITI RAHMAH BINTI AHMAD DALI

INDUSTRIAL TRAINING REPORT

DECEMBER 2017
DECEMBER 2017

SITI RAHMAH AHMAD DALI

08DJK15F1377
 LAPORAN LATIHAN INDUSTRI
OLEH

SITI RAHMAH AHMAD DALI

08DJK15F1377

ASSOCIATION OF MALAYSIA’S MARITIME PROFESSIONALS

THIS REPORT IS SUMBITTED TO

THE DEPARTMENT OF ELECTRICAL ENGINEERING.
AS FOLLOWING THE PART OF THE CONDITIONS
AWARD DIPLOMA ELECTRICAL ENGINEERING

POLITEKNIK SULTAN SALAHUDDIN ABDUL AZIZ SHAH

DECEMBER 2017
 DECLARATION

1.1 ORIGINAL REPORT APPROVAL

I am SITI RAHMAH AHMAD DALI admit that this industrial training report for course

DJK. This is a report of my own. All written in this report are the views and opinions for my

experience and knowledge that I’ve gain during the training.

Signature,

……………………………………
Name: SITI RAHMAH AHMAD DALI
Matric No: 08DJK15F1377
Date: 23 APRIL 2018

Approved by;

……………………………………
 ACKNOWLEDGEMENT

I’m giving a big thanks of acknowledgement to Mr. Mohammad Nur Luthfi bin Rosli,
the external supervisor for the industrial training, as well as Secretary general of
IKMAL, Capt Abdul Aziz bin Abdullah. He has given a lot of guidance and support
throughout the training as well as becoming the important person for any references
and task delegations. My gratitude towards as my supervisor for the Madam Belinda
Bong Siaw Fong industrial training whom given a lot of spiritual support as well as
guidance on how to go through the training.

Next, special thanks to Capt Abdul Aziz bin Abdullah as well as En. Mohammad Nur
Luthfi bin Rosli, who became the mentors for this industrial training. A lot of guidance
were given on how to carry out tasks, work exposures and overall training. Much
appreciation towards the organization and its association, Ikhtisas Kelautan Malaysia
(IKMAL), that become the platform for this training which gives the opportunity to
have the excellent experience of working in the future.

Not to be forgotten, the support received from parents and family which became the
inspiration to all the hard work. Nevertheless, thank you for those that have
contributed and being involved directly or indirectly throughout this industrial training.
These people have helped in contributing their energy, support and information in
completing the training. From this training, lots of experiences and knowledge were
gained which help in creating better character and personality.

Thank you.
Table of Contents
DECLARATION ................................................................................................................................... 3
ACKNOWLEDGEMENT ..................................................................................................................... 5
LIST OF FIGURES .............................................................................................................................. 9
INTRODUCTION TO INDUSTRIAL TRAINING ............................................................................ 15
CHAPTER 1 ........................................................................................................................................ 16
INTRODUCTION ................................................................................................................................ 16
1.1 BACKGROUND OF COMPANY .......................................................................................... 16
1.2 MAPS AND LOCATION OF IKHTISAS KELAUTAN MALAYSIA (IKMAL) ................ 18
1.3 LOGO ........................................................................................................................................ 19
1.3.1 Description ....................................................................................................................... 19
1.4 CORE OF THE BUSINESS ................................................................................................... 20
1.5 OBJECTIVES OF COMPANY .............................................................................................. 21
CHAPTER 2 ........................................................................................................................................ 24
ORGANISATIONAL STUCTURE ................................................................................................... 24
2.1 COMPANY ORGANISATION CHART ................................................................................ 24
2.2 COUNCIL MEMBERS AND SECRETARIAT OF IKMAL ................................................. 25
2.3 JOBSCOPE.............................................................................................................................. 26
CHAPTER 3 WEEKLY SUMMARY ............................................................................................... 27
CHAPTER 4 ........................................................................................................................................ 38
SYSTEM THAT HAS BEEN LEARNED ........................................................................................ 38
4.1 INTRODUCTION ..................................................................................................................... 38
4.2 FILING / DOCUMENTATION SYSTEM .............................................................................. 39
CHAPTER 5 ........................................................................................................................................ 46
CONCLUSION.................................................................................................................................... 46
5.1 INTRODUCTION ..................................................................................................................... 46
APPENDICES ..................................................................................................................................... 48
Appendices 1: Membership Application Form ....................................................................... 48
Appendices 2: Membership Requirements ............................................................................ 49
REFERENCES ................................................................................................................................... 50
 LIST OF FIGURES

Figures Pages

1.1 Location of IKMAL 17

2.2 Logo of IKMAL 17

2.1 Organization Chart 22

2.2 Organization of IKMAL 2017/2018 23

3.1 During Council Meeting 31

5.2 IKMAL Membership-Master Roll 35

5.3 IKMAL Members-In-Benefit 35

5.4 IKMAL Contactable 36

5.3 Example of membership details 37

5.4 Example of membership details 37

5.5 Example of membership Details 38

5.6 Example of membership details 38

INTRODUCTION TO INDUSTRIAL TRAINING

1.1 Introduction to Industrial Training

Industrial Training (L.I) is a learning procedure found in the

educational system of institutes of higher learning. Industrial Training is

synonymous with "working while studying" where students can be exposed to

the real world of work while learning skills as well as improving knowledge. In

addition, this method also helps students apply the theories they learn while

studying at polytechnics when they are at the training site and encourage

students to learn something new in their lives that they have never been

through. Hence, it can expose students to new environments.

Industrial Training is also one of the mandatory conditions for

every Polytechnic student to obtain the Sijl or Diploma award. In addition, this

exercise will provide the opportunity for students to use their existing skills,

as well as acquire new knowledge and skills. This training will also directly

train students to be independent, disciplined, self-employed, capable, caliber

and willing to face the real world of work.

It is hoped that with this Industrial Training, it will produce and produce more

Polytechnic students who are caliber in their daily tasks. Through this training

experience, students are able to apply the work culture when stepping into

the workforce.

Introduction

1.1.1 Introduction

Industrial Training is a major component of the co-curriculum in

Polytechnic. Students are required to pass Industry Training before they are

approved for the award of the Polytechnic Certificate and Diploma. Various

challenges and problems that will be faced in undergoing Industrial Training.

The main purpose of this Industrial Training is to provide guidance

to students to prepare for the challenges and to comply with the regulations

set by the Polytechnic as well as the department or firm.

Industrial training objectives

1.1.1 Industrial Training Objective

The real objective of Industrial Training is to expose students to

real situations and real jobs because during this training, students will interact

with industry workers and indirectly show confidence when dealing with the

surrounding community. Interacting with other people we do not know will

help students to ask each other from each other so it can establish a good

relationship and can foster a more efficient work culture and improve

progressive work goals.

In addition to providing exposure to the world of work to students,

relationships can be enhanced between students and employees. Thus,

students can also feel and understand the problems of other workers. On the

other hand, these exercises can nurture the spirit of cooperation among

employees with the students themselves.

i. Reveal students to real-world employment.

ii. Students undergoing Industrial Training, will certainly be trained on

the work or tasks that will or will be encountered. Hence, it gives

students new knowledge about how to work and how to handle

such tasks.

iii. Expand student understanding, knowledge and skills.

iv. Industrial Training is also aimed at adding or furthering the

technical know-how and skills of students due to the exposure

experienced throughout Industrial Training. Generally, students

can observe
 as well as self-study with practical work. It can increase the

number of generations or skilled workers in line with the will of the

State.

v. Providing knowledge on work ethics.

vi. Every organization or firm wants its employees to have the

efficiency, safety and effectiveness in doing work. With this

Industrial Training, students are able to familiarize themselves with

work ethics such as rules, responsibilities, obsolescence,

procedures and reasonable actions in handling tasks. In addition,

students can also learn and know how to deal with employers,

especially senior managers and department heads.

vii. Expand the way of communication and communication with other

employees in the organization.

viii. Communication and association among organizational workers are

very important. It is a student platform within

ix. understand more in the organizational concept or in the turn of the

organization or firm. Communication, interaction and

communication between employees encourages us to share

experiences and problems.

x. Evaluate and know the abilities of self.

 xi. Throughout the Industrial Training period, students can assess and

know how much of their ability in the workforce. Students can take

advantage of all the talents and ideas that are useful and how they

can contribute expertise or knowledge to the employer.

EXECUTIVE SUMMARY

This Industrial Training Report is to introduce or clarify the organization of

which has been involved and become the platform for the industrial training

to be carried out as well as the base which gives the overall training to the

student, these include the organizations main activity and core of business as

well as its structure.The organization is basically an association of the

seafarer rights and amendment throughout the global marine workers. More

information and details regarding to the organization are provided within this

report accordingly.
 CHAPTER 1

INTRODUCTION

1.1 BACKGROUND OF COMPANY

The Association of Malaysia’s Maritime Professionals or the

IKHTISAS KELAUTAN MALAYSIA (IKMAL) is a non-governmental

organisation for Malaysia’s seagoing and shore-based officers holding

certificates of competency (CoC) of any grade, pilot licences issued by

authorised Malaysian agencies or appropriate maritime-affiliated degrees.

Those holding other degrees, but, who have worked for a substantial duration

within the maritime industry may also be considered for membership.

IKMAL was established as the “INSTITUT” KELAUTAN

MALAYSIA in 1985 admitting as Ordinary Members only the highest-level

officers (holding Master Class 1 Foreign-Going Vessels or Chief Engineer

Class 1 Foreign-Going CoC), it then aspired to be a body furthering their

professional interests. It conducted tea-talk sessions, seminars and

conferences with the aim of enhancing their knowledge, skills and

competencies. It also regularly published journals containing articles of

professional interests.

With the advent of the Maritime Labour Convention (MLC) 2006,

IKMAL amended its constitution in 2014 substituting the word ‘INSTITUT’

with ‘IKHTISAS, accepting CoC holders of any grade as Ordinary Members

and made the furtherance of the interests and welfare of its members as its

primary objective.

IKMAL is now acknowledged as an organisation that could be

consulted by appropriate authorities on matters relating to the betterment of.

seagoing and shore-based officers as well as any other issues related to the

human aspect of the maritime industry.

Initially known as Insititut Kelautan Malaysia, the name was

changed to Ikhtisas Kelautan Malaysia on 5th November 2014 (as approved

by the Registrar of Societies, Malaysia)

1.2 MAPS AND LOCATION OF IKHTISAS KELAUTAN MALAYSIA
(IKMAL)

Figure 1.1: Location of IKMAL

It is located at 1-06-03, WORLDWIDE@7, Jalan Lazuardi 7/29, Section

7, 40000 Shah Alam, Selangor.
1.3 LOGO

Figure 2.2: Logo of IKMAL

1.3.1 Description

The logo would be a manila rope moulded with the words IKMAL

emplaced at the centre of the ship’s helm. The rope is golden in colour and

the helm is blue with a black outline. The words IKHTISAS KELAUTAN

MALAYSIA, in gold is written at the bottom half of the helm.

The helm signifies that IKMAL, is being steered in the right

direction as per its objectives. The colour signifies harmony.

1.4 CORE OF THE BUSINESS

IKMAL is very proud that its membership comprises of almost all

the leading maritime professionals, companies and organizations in

Malaysia. Other organizations that IKMAL currently working closely with to

promote the excellence in maritime profession and industry include

Malaysian Maritime Academy(ALAM), Maritime Institute of Malaysia(MIMA),

Malaysia Shipowners Association(MASA), Ministry of Trade and Industry,

Marine Department Malaysia, Centre of Maritime Excellence(CME), Centre of

Logistics and Leadership Business, Asia Pacific Maritime Institute, Australian

Maritime College and many others. . IKMAL also is an approved HRDF

Training Provider.

This is strategy where IKMAL can enhance its contribution to the

key of maritime issues in Malaysia and gain professional input with moving

forward of IKMAL. The main trust will be strengthened maritime

professionalism within the industry by giving special focus on the following:

1. Development of Human Resource for the shipping and based

maritime industry. To fulfill this agenda IKMAL collaborated with

Malaysian Maritime Academy (ALAM) in encouraging youngsters

to take up seafaring as a career. Effort will also be given to ensure

quality seafarers and officers are trained and developed for the

industry. This will be made through special motivational program

and talks given by senior members of IKMAL to the new officers

and students.
 2. Maritime Forum and Seminar. Maritime Forum and Seminar on

current and specific key issues will be organized for the benefit of

the maritime industry and members.

3. Maintaining IKMAL position as the leading maritime professional

body in Malaysia. IKMAL will maintain and strengthen its position

as the leading maritime professional body in Malaysia through its

activities, collaborations and proactive actions on all key maritime

matters affecting its members and the industry.

1.5 OBJECTIVES OF COMPANY

1. To represent, promote and protect the interests and welfare of

IKMAL’s registered members by complying with generally recognized

international standard operating procedures which will be monitored

by its permanent Secretariat through its international links and

affiliations worldwide.

2. To provide an organization and membership for such persons, who

are practicing or desirous to practice the maritime profession and its

marine-related activities and to promote the know-how, interests and

technical competence of such persons as well as to enhance their

continual professional development.

3. To promote and provide opportunities for the exchange of views

amongst members of IKMAL and others and to encourage and

promote the delivery of lectures, reading and discussion of papers

relating to marine and its maritime related works and other topics of

interest to members of IKMAL by conducting seminars, conferences

 and the like for the dissemination of information and exchange of

opinions and viewpoints on professional maritime-related topics.

4. To serve as the national competent maritime practitioners’ body which

provides expert assistance, consultations and dissemination to

persons, corporations and technological transfer programs related to

maritime management and information exchange initiated by the

Malaysian Government with relevant maritime organizations, be it

local or abroad.

5. Professional Development Program: 5.1. IKMAL shall initiate and

encourage the initial Continual Professional Development (CPD)

programme as an obligation for all members to attain and maintain

maritime professional competency.

5.2. All members should pursue their Professional Development

program to advance their careers and contribute to business

performance and image building for the maritime industry. The

Continual Professional Development obligations of IKMAL will be

encouraged and promoted through:

5.2.1. establishing professional criteria and the setting of standards

and a Code of Ethics required for all categories of membership;

5.2.2. providing advice to members on their professional development

plan and the maintenance of documentary evidence of same;

5.2.3. the presentation of technical papers and/or the holding of

Workshops, Conferences and Seminars;

 5.2.4. the circulation of maritime related journals and other materials,

including notices relevant for the professional development of

IKMAL members.

6. To act as a maritime professional body and exercise its function in the

registration and maintenance of records of its members and to

regulate and control the growth of Malaysia’s maritime professionals at

all levels.
 CHAPTER 2

ORGANISATIONAL STUCTURE

2.1 COMPANY ORGANISATION CHART

PRESIDENT VICE PRESIDENT

Dato’ Abdul Jamil Bin Capt Zuradi Bin Zainol

Murshid LM.IK Abidin LM.IK

HONORARY SECRETARY HONORARY TREASURER

Tn Hj Abdul Rahman Bin Capt Panichellvam s/o Ratnam
Azubir F.IK LM.IK

COUNCIL MEMBER COUNCIL MEMBER COUNCIL MEMBER

Capt Mohd Noor Bin Mr. Zainal Bin Cheman Mr Lee Tong Hua
Kassim LM.IK LM.IK LM.IK

COUNCIL MEMBER COUNCIL MEMBER COUNCIL MEMBER

Mr. Nadaraj Mr Ahmad Badri Bin Capt Rasol Bin

Chidambaran LM.IK Alwi M.IK PutehLM.IK

COUNCIL MEMBER ADMINISTRATION

SECRETARY AND ACCOUNT
Mr. Amirul Syafiq GENERAL EXCUTIVE
Arunatheym M.IK
Capt Abdul Aziz Bin Mohammad Nur
Abdullah F.IK Luthfi Bin Rosli

Figure 2.1: Organization Chart

2.2 COUNCIL MEMBERS AND SECRETARIAT OF IKMAL

Figure 2.2: Organization of IKMAL 2017/2018

President
Dato’ Abdul Jamil bin Murshid M. IK ( centre)
Vice President
Capt. Zuraidi bin Zainol Abidin M. IK. (6th from left)
Honorary Secretary
Hj. Abdul Rahman bin Azubir F. IK. (not in the picture)
Honorary Treasurer
Capt. Panichellvam s/o Ratnam LM.IK (seated, 5th from right)
Council Members
Capt Mohd Noor Bin Kassim LM.IK (3th from right)
Mr. Zainal Bin Cheman LM.IK (not in the picture)
Mr Lee Tong Hua LM.IK (3rd from left)
Mr. Nadaraj Chidambaran LM.IK (not in the picture)
Mr Ahmad Badri Bin Alwi M.IK (4th from right)
Capt Rasol Bin Puteh LM.IK (4th from left)
Mr. Amirul Syafiq Arunatheym M.IK (2nd from right)
Secretary General
Capt Abdul Aziz bin Abdullah F.IK (2nd from left)
2.3 JOBSCOPE

I was placed in the administrative / clerk position where undertake variety

activities in the office ranging such as:

1. Maintaining files and records so they remain updated and


easily accessible

2. Sorting and distributing incoming mail and prepare outgoing


mail (envelopes and packages).

3. Answering the phone to take messages or redirecting calls to


appropriate colleagues

4. Utilize office appliances such as photocopier, printers etc.


and computers for word processing, spreadsheet creation.

5. Undertake basic bookkeeping tasks and issue invoices,


cheques.

6. Take minutes of meetings and dictations


7. Assists in making arrangements for the events.

8. Perform other office duties as assigned.

 CHAPTER 3

WEEKLY SUMMARY

3.1 INTRODUCTION

As per the industry training schedule, I have undergone practical

training at Ikhtisas Kelautan Malaysia for about five months or for hundred

days. As long as I had undergone industrial training at this company, I was

given the opportunity to do the work and to do the management.

3.2 INDUSTRY TRAINING ACTIVITY SUMMARY

 WEEK ACTIVITY

1&2 i. Report to yourself at company at 0830hrs.

ii. Hearing briefing from admin and account

28/11/2017 executive, Mr NurLuthfi, regarding the rule set

- by company.

08/12/2017 iii. Experiance sessions with previous intern and

also secretary general, Capt Abdul Aziz

iv. Placed together with previous intern and earn

early exposure.

v. Reading and understanding company

background regarding the project being

undertaken through magazine and website.

vi. Arrange all the files for the old project aimed

at facilitating the search of documents

vii. Learn the right way in sending out/in the

information given.

viii. Learn to use system used by association staff

to store important data. All data are stored in

Microsoft Excel.

ix. Reporting myself to president of association.

x. Master Roll folder in Excel use to identify

member of IKMAL who still do not complete

their annual subscription payment

3&4 i. Identify requirement in becoming IKMAL’s

11/12/2017 member by reading constitution publish by

- IKMAL itself

22/12/2017 ii. Learn to sort membership data in neither old

or new member

iii. Membership data stored in folder Microsoft

Excel such, uncontactable, contactable, and

in-benefit member.

iv. Given exposure handling in getting new

membership that required to deal with courier

service and prepare admission letter.

v. Tracking arrears of annual subscription of

IKMAL’s members.

vi. Learn to use Microsoft Excel in order to

manage the data more easier

5&6 i. Analyse membership data

25/12/2017 ii. Sending reminder on annual subscription

- iii. Preparing admission letter to new

05/01/2018 applicant

iv. Update data into system

v. Courried out certificate own by IKMAL’s

member

7&8 i. Allot data/information to be used .

08/01/2018 ii. Sending out flyers via email and whatsapp

- application regarding upcoming even held by

19/01/2018 IKMAL

iii. Attend meeting held with other council

member

iv. Learn to prepare letter to be used of corporate

affairs

9&10
i. Sending out the invitation letter to person who
22/01/2018
would takes part in IKMAL’s advice
-
ii. Update with person who receive the invitation
02/02/2018
iii. Sending reminder on annual subscription

iv. Sorting data receive from supervisor and

secratary general

11&12 i. Update membership data

05/02/2018 ii. Sending reminder on annual subscription

- iii. Learn to prepare commercial document issue

16/02/2018 relate to sale transaction

iv. Attending 3 days meeting regarding company

budget and others matter arise

v. Repeating common duty task as most of the

time waiting for the comfirmation of third

party.

13&14 i. A tons of membership application as IKMAL’s

19/02/2018- market slowly absorb nationwide trading

02/03/2018 ii. The upcoming event date changes prompted

us to acknowledge third parties about the

 changes

iii. Preparing invitation card to be send to related

party.

15&16 i. Sending reminder on annual subscription

05/03/2018 ii. Continous preparing collecting, update data

– use for upcoming event

16/03/2018 iii. Organize folder for better searching in future

17&18 i. Sending out notificaton to active sefarers

19/03/2018 abount upcoming AGM

– ii. Update participant AGM and also guest for

30/03/2018 Annual Dinner

iii. Open new project file to facilitate future use

19&20 i. Documenting the handover notes and provide

02/04/2018- contact numbers for questions in case

16/042018 ii. Updating the status of the report before the

file is stored in the closet according to the

project

iii. Many wrapping task occured

IKMAL’s Council Retreat at Port Dickson,Negeri Sembilan on 9th February

2018

Figure 3.1: During Council Meeting

The purpose of this event is to discuss on agenda should be improved and

suggested on 2017. Talking about IKMAL’s financial status and how to

generate income from seafarers members. Besides that, there are several

firmed activities of IKMAL that have been discussed such as Annual Grand

Meeting, Roadshow of ALAM, STS Seminar, OSR Courses, Annual Dinner,

Publication of IKMAL Journal, Seafarers Day Celebration, World Maritime

Day 2017 and Golf Tournament. when attending event or courses. Also,

facilitate IKMAL Members in pursuing greater

knowledge and attaining higher competencies within their lifetime

3.3 Advertising IKMAL’s Magazine MARINERS MALAYSIA VOl 3

During my Industrial Training, I have assist the management to advertise the

IKMAL’S Magazine. One of the objectives of IKMAL is the publication of a

journal, named “MARINERS MALAYSIA”, containing articles relating

maritime issues and themes. It was circulated to IKMAL Members and

governmental maritime agencies.

Initially, the edition of “MARNERS MALAYSIA” VOL: 3 was planned for

publication during IKMAL 32nd Annual dinner. Thus, IKMAL was offering the

esteemed organization to consider advertising in the publication. The rates

for advertisement and other conditions were attached to the offer letter
 3.4 OSR
Some benefits knowledge that I have collected from this programme are:

1) Overview of Spill Response. A video “The Oil Spill” showing the overview

of aresponse to an oil spill incident. There are several key elements and

challenges toan oil spill response where the incident management team’s

roles andresponsibilities and the response steps should be taken. It also

identifies thestrategies available to the next challenges.

2) Oil Spill Properties, Behaviour and Fate. It describes how oil behaves once

it is spilled into the marine environment and the methods to prevent them

coming ashore.

3) Spill Assessment and Nett Environmental Benefit Analysis (NEBA). This

analysis is the process used by the response community for making the best

choices to minimize the impacts of oil spills on people and the environment.

Its use in choosing the best strategy for the particular incident will be looked

into.

4) Containment and Protection Booming. It describes what is involved in

containment and protection booming operation which is selection of the right

kind of booms for the particular spill circumstances and the monitoring of the

equipment to maximize the effectiveness of the operations.

5) Recovery Devices of Oil. It describes what is involved in recovery

operation such as skimmers, absorbents and storage needs for the particular

spill circumstances.
6) Dispersants. It describes how the dispersants work, what is advantages/

disadvantages and limitations of dispersant usage.

7) Shoreline Clean Up and Waste Management. It describes how to cleanup

techniques and develop a waste handling, storage and disposal plan for

wastes recovered during spill response operations.

8) Contingency Planning, Response Management and Organization. A

review of the planning steps and process needed to develop response plan

for different response strategies.

9) Malaysian National Oil Spill Contingency Plan (MNOSCP). Roles and

responsibilities of the National Oil Spill Control Commitee (NOSCC),

Notification procedures, the Malaysian Government OSR equipment

disposition and information on claims.

10) Spill Assessment/ Containment. This exercise is to encourage the team

to know what information is required and how to use them in the assessing

and evaluation stage. Then, they will be able to develop a simple “Incident

Action Plan” (IAP) to respond to the oil spill scenario given.

11) Liability and Compensation. A review of the International Liability and

Compensation schemes covering Oil Pollution Damage from tankers,

commensurate with the roles and responsibilities of the Incident Commander.

12) Communications and Media. Details the need and components of a

communications plan. It also address the Do’s and Don’ts when addressing

the Media.

13) Managing Health and Safety. Address potential hazards associated with

oil spills operations, employer and employee responsibilities for site safety. It

also identified the safety procedures employed during spill incidents and

emphasize the importance of having a site safety plan for the OSR

operations.

14) Static Equipment Demonstration Exercise by Jabatan Laut Wilayah

Tengah Base. First hand-look at Jabatan Wilayah Tengah’s OSR equipment

available in Port Klang, Selangor. OSR equipment were displayed on the

yard and some OSR equipment can be operated to show how it works

15) Response Deactivation and Post incident Debrief. It describes the factors

to consider when terminating response operations. It includes the elements in

the conduct and subjects that should be addresses in a post incident de-

briefing.

16) Table Top Exercise Commences. This exercise is to encourage the team

to be able to respond to an oil spill incident, including developing a detailed

“Incident Action Plan” (IAP) and implement it till its termination stage
3.5 “Kuih Raya For Seafarers” Project

Ikhtisas Kelautan Malaysia (IKMAL) and Marine Department Malaysia were

collaborated in organizing a donation drive for the “Kuih Raya for Seafarers”

project.

The “Kuih Raya” were packed in the boxes with assistance from Marine

Department. It will distributed to the seafarers serving onboard vessels

berthed or anchored in Malaysian ports close to the Hari Raya Aidilfitri

celebrations.
 CHAPTER 4

SYSTEM THAT HAS BEEN LEARNED

4.1 INTRODUCTION

The Association of Malaysia’s Maritime Professionals or the

IKHTISAS KELAUTAN MALAYSIA (IKMAL) is a non-governmental

organization for Malaysia’s seagoing and shore-based officers holding

certificates of competency (CoC) of any grade, pilot licenses issued by

authorized Malaysian agencies or appropriate maritime-affiliated degrees.

Those holding other degrees, but, who have worked for a substantial duration

within the maritime industry may also be considered for membership. For

those who want to join IKMAL’s membership, there are seven types of

membership categories such as Corporate member, Life member, Ordinary

member, Associate member, Student member, Fellows and Honorary fellow.

4.2 FILING / DOCUMENTATION SYSTEM

4.2.1 Identification of problem

There are 3 master files called IKMAL Membership-Master Roll,

IKMAL Members-In-Benefit and IKMAL Contactable. IKMAL Membership-

Master Roll file contain the total of current and active members meanwhile,

IKMAL Members-In-Benefit file focused on who are paying the annual

subscription payment and IKMAL Contactable only focus on who can contact

through email or phone call. These 3 files contain the same details and

information which are Corporate member, Life Member, Ordinary Member,

Associate Member, Student Member, Fellows and Honorary Fellows. It

sometimes affects the data redundancy and cannot be saved as IKMAL was

using EXCEL as shown in the figure 5.0, figure 5.1 and figure 5.2. It also

difficult to track and trace the details. To avoid the difficulty occur, I was

suggested to do back-up information as a safety and security of the

database.
Figure 5.2: IKMAL Membership-Master Roll

Figure 5.3: IKMAL Members-In-Benefit

Figure 5.4: IKMAL Contactable
 4.2.2 Solution

Microsoft Access and Microsoft Excel possess many similarities,

which can make it difficult to decide which program should be use. For

example, both programs can store large amounts of data, run powerful

queries and analysis tools to slice and dice that data, and perform

sophisticated calculations that return the data. However, it depends on the

type of data and what to do with that data. For example, Access is the best

choice to maintain data integrity in a format that can be accesses by multiple

users whereas, Excel is better suited for complex numerical data that want to

be analyze. Access is quick and easy to create database systems. Like many

other Microsoft applications, Access contains Wizards that can go through

each step of the way.

A good way to test is to copy data from Excel into Access, where

we can create common creation tasks, such as Members ID, Members Form,

Payments and others. If enter text such as a name, Access applies the text

data type to the field. Then, just click and drag it. When copy the data from

Excel and paste it into Access, don't even need to create a table first, or open

a table in datasheet view. Access automatically asks if the data has headers,

makes good guesses at using the correct data type, and creates an Access

table as shown in the figure 5.3. It couldn't be simpler.

Figure 5.3: Example of membership details

Figure 5.4: Example of membership details

 Figure 5.5: Example of membership Details

Figure 5.6: Example of membership details

To do this, create a connection in Excel, often stored in an Office

Data Connection file (.odc), to the Access database and retrieve all of the

data from a table or query. After connect to the data, it automatically refresh

or update the excel workbooks from the original Access database whenever

the database is updated with new information as shown in the figure 5.4,

figure 5.5 and figure 5.6.

 But, there is pros and cons of using Access, as it has been

designed for desktop use, more like personal database and also has difficulty

dealing with database larger than 2GB in size, though just to be safe one

should limit usage about 1GB. In conclusion, both Excel and Access can

offer significant benefits to business data users. While each tool has its own

strengths and limitations, one isn’t necessarily better than the other.
 CHAPTER 5

CONCLUSION

5.1 INTRODUCTION

Ikhtisas Kelautan Malaysia (IKMAL) is a maritime professional

bodies that engaged in or associated with the maritime industry in Malaysia.

Basically, they are doing seafarerS right and amendment throughout the

global marine workers. IKMAL’s organization have strong support from the

members.

Technically, the lessons learned throughout the training are the

understanding of administrative and clerical task such as handling the filing /

documentation, prepared documents related to the event or training and

assist the management work.

 Next, communication skills also have been developed and able to

interact with the external and internal communication as well as others

employee. Developed problem solving skills which has been polished

throughout deal with clients through phone calls. The events and training

held by IKMAL gave opportunity to build self-confident in front of people.

Besides that, time management is very important in terms of

punctuality, personal behavior, working attitude. It also improved and able to

adapt in the cubicle office environment. Best lessons gained through the

usage of Microsoft software in daily business activities especially in Excel

and Outlook. They taught in proper ways how to invite, how to greet, how to

reply and how to communicate with the clients through emails. Other than

that, knowledge on working systems were obtained through working on daily

tasks.

Last but not least, much appreciation towards the organization,

Ikhtisas Kelautan Malaysia (IKMAL) as being a platform for this training which

give the opportunity to have excellence experience of working in the future.

APPENDICES
Appendices 1: Membership Application Form
Appendices 2: Membership Requirements
REFERENCES

1. http://ikmal.org.my/
2. http://ikmal.org.my/membership/
3. http://ikmal.org.my/about/
4. https://www.facebook.com/groups/ikmalay/
5. https://support.office.com/en-us/article/Using-Access-or-Excel-to-manage-
your-data-09576147-47d1-4c6f-9312-e825227fcaea
6. https://support.office.com/en-us/article/Top-10-reasons-to-use-Access-
with-Excel-2a454445-13cc-4b39-bc2f-d27fd12ca414#bm5
7. Davidson, B. H. (2001). Database driven, dynamic content delivery:
providing and managing access to online resources using Microsoft
Access and Active Server Pages. OCLC Systems & Services:
International digital library perspectives, 17(1), 34-42.
8. Randell, S. A. (1992). U.S. Patent No. 5,125,087. Washington, DC: U.S.
Patent and Trademark Office.
9. Bell, P. C. (2000). Teaching business statistics with Microsoft Excel.
INFORMS Transactions on Education, 1(1), 18-26.
10. Brown, A. M. (2001). A step-by-step guide to non-linear regression
analysis of experimental data using a Microsoft Excel spreadsheet.
Computer methods and programs in biomedicine, 65(3), 191-200