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BATCH REGISTRATION
SYSTEM
BECE
© WAEC 2016
BECE-BRS USER MANUAL
TABLE OF CONTENT
1 INTRODUCTION.............................................................................................................................................. 4
1.1 REQUIREMENTS.................................................................................................................................. 4
1.2 HOW TO OBTAIN REGISTRATION SOFTWARE........................................................................4
1.3 SETUP AND INSTALLATION............................................................................................................ 6
2 USER INTERFACE........................................................................................................................ 7
2.1 START INTERFACE (BECE BATCH REGISTRATION SOFTWARE).......................................7
2.2 NEW SCHOOL REGISTRATION INTERFACE...............................................................................9
2.3 MAIN INTERFACE.............................................................................................................................. 10
2.4 SCHOOL TELEPHONE NUMBER INTERFACE..........................................................................11
2.5 REGISTRATION ENTRY FORM INTERFACE..............................................................................12
2.6 CONTINUOUS ASSESSMENT........................................................................................................ 14
2.7 SCHOOL CHOICE SELECTION INTERFACE..............................................................................15
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TABLE OF FIGURES
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1 INTRODUCTION
BASIC EDUCATION CERTIFICATE EXAMINATION BATCH REGISTRATION
SOFTWARE (BECE-BRS) is a software designed to ease the burden of
registering candidates for the Basic Education Certificate Examination
(BECE). This software seeks to reduce the amount of paperwork done
through out the registration process and also to handle inconsistencies that
may occur during manual registration.
1.1 REQUIREMENTS
A computer
Registration Software – Batch Registration Software (BECEBRSSetup)
Internet access
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Figure 2: Online Main page
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6. Click on “Close” to exit after the installation is complete and open the
system by double clicking on the desktop shortcut BECEBRS2016 to use
the software.
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2 USER INTERFACE
The batch registration software has the following features or interfaces.
1. Start interface
2. New School Registration Interface
3. Main interface
4. School Telephone Number Interface.
5. Registration Entry Form Interface.
6. Continuous Assessment Interface
7. School Choice Selection Interface.
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CAPTION FUNCTION
Create New School Registration Opens New School Registration
Session interface.
User Manual Opens a printable user manual.
Shows the school currently in
session. It displays the Centre
Number, School Number, School
Existing School Registration
Name, Exam Year and Exam
Sessions
Month.
A school can be selected and set
as active.
Highlight the school you want to
Sets the selected school in the list
work on and click this button to
box as active.
load
Deletes the selected school from
Delete School
the system.
Opens the Continuous Assessment
*Continuous Assessment Form
interface.
Generates continuous assessment
*Generate Continuous Assessment *
report and file for the selected
Report and File Only
school.
Opens the school choice selection
*School Choice Selection
interface.
*Generate School Choice Report Generates school choice report
and File and file for the selected school.
Exit Closes the software.
visible on Continuous Assessment and School Choice software.
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CAPTION FUNCTION
School Telephone
Enter school’s telephone number
Number
School Number Enter the school number.
Online Password Enter the school’s online password.
Gets school information from ONLINE
Get School Information
system.
Cancel Clears the School information details.
School Name Displays the name of the selected school.
Displays the Exam Center number of the
Exam Centre Number
school.
Exam Centre Name Displays the name of the center.
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CAPTION FUNCTION
Opens the Candidate Information Entry
View/Continue Registration
interface.
Opens a printable report of the candidate
Statement of Entries
entries.
Opens a printable report bearing the pictures
Photo Album
of registered candidates.
Opens a dialog window where you select the
Finalize Registration destination for your registration data and
upload of finalized school registration.
Open a printable fee slip when finalization is
Fees Slip
complete.
Update School Telephone
Opens school telephone number interface.
Number
Log out Closes the software.
2.4 SCHOOL TELEPHONE NUMBER INTERFACE
This interface (Figure 7) enables the user to update the school’s telephone
number that was saved during the creation of the school registration session.
The computer needs to be connected to the internet so that the new school
telephone number can replace the old telephone number that was saved
earlier.
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CAPTION FUNCTION
Existing Telephone Shows the existing telephone number that was saved
number during creation of school registration session.
Enter Online
Enter the school’s online password for validation.
Password
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record.
Displays the total number of
Candidate Record
candidates in the school.
This interface (Figure 9) displays the name and number of the activated
school, the name and the index number of the candidate for which subject
marks are to be entered. This interface also has a search capability to
enable quick access to a candidates subject marks record using index
number or name of the candidate.
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CAPTION FUNCTION
Click to select the choice (1st, 2nd,
School Choices 3rd and 4th) before selecting school
code.
School
Enter or select school code from
(Public, Private and Technical
school category drop down list.
categories)
Select programme for each school
Programme Preference
choice form the drop down list.
Select the accommodation facility
Accommodation Preference available at the selected school
(Day, Boarding, Hostel)
Saves the candidate’s information
Save
to a record.
Clears the selections made under
Clear School choice the current school choice e.g. 1st
Choice only
Deletes all the saved selections for
Reset
all the candidates.
Closes the school choice selection
Exit
form.
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Before you start the batch registration, make sure you have the following
ready and available.
1. Candidates’ Information (name, sex, date of birth, subjects).
2. Candidates’ Pictures.
Note: The complete set of candidate’s pictures must be available before you
start the entry of candidate’s information. The system will not allow you to
save any candidate record if the picture is not available.
Photo size: 150 (width) X 200 (height) pixels Photo
background: White
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1. Select and activate School from the Existing School Registration Session
List.
2. Click View/Continue Registration button to open Registration Entry
Form Interface.
3. Click on Add New Candidate Record to start candidate registration.
4. Enter candidate information (name, date of birth, disabilities, photograph
and subjects).
5. Click on Save to save the candidate’s information.
6. Click on Delete entry if you want to delete the candidate’s information
from the system.
7. Click on Add New Candidate Record to start registration for a new
candidate.
8. Click on Close to exit the registration interface after completion of entry.
9. Continue registration from Procedure No. 3.
Note:
If you are connected to the internet, saved entries will be uploaded to
the online system automatically.
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3. Enter and save the continuous assessment marks and school choice
selections of all the candidates.
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4. Transfer Continuous Assessment File and School Choice File and print
Final Reports.
5. Burn the School Folder containing School Choice and Continuous
Assessment file on to a compact disc (CD)
6. Upload school choice file onto the internet via the same website address.
7. Submit school choice and continuous assessment CD and final reports
through the GES District Director to WAEC
3.3.1 HOW TO ENTER CONTINUOUS ASSESSMENT MARKS
Before you start the School Choice Selection, make sure you have all the
Four (4) School Choices for all the candidates based on the various options
and placement types.
11. Click on Transfer School Choice file when the entries and
complete.
70% OPTION
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School Registration
i. Statement of Entries-Final
ii. Summary of Basic Design and Technology Selections-
Final
iii. Summary of Ghanaian Language Selections-Final
iv. Photo Album of Candidates-Final
v. Fee Slip-Final
Continuous Assessment
Note: Contact the WAEC office when you encounter any problem at any
stage of the registration procedure.
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