Opole University of Technology

Faculty of Production Engineering and Logistics

Project Management

Project Management Overview

Iwona Łapuńka, PhD Eng.

i.lapunka@po.opole.pl

Project Management Overview

1 What is a project?

2 What is project management?

3 What is project success?

4 What factors determine project success?

5 Benefits of project management

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 When a task...

Has a defined objective

Has a deadline

Requires integration of knowledge

and experience from various
organizations

When a task...

Has a defined objective

Project
Has a deadline

Requires integration of knowledge

and experience from various
organizations

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 Types of projects

 IT project
 logistics project
 investment project
 technical and organizational project
 construction project

Do you know of any examples?

Types of projects

 IT project
 logistics project
 investment project
 technical and organizational project
 construction project

The development of software for

an improved business process,
the construction of a building or bridge,
the relief effort after a natural disaster,
the expansion of sales into a new
geographic market – all are projects.

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 What is a project?

It’s a temporary group activity designed to produce

a unique product, service or result.

A project is temporary in that it has a defined beginning

and end in time, and therefore defined scope and
resources.

And a project is unique in that it is not a routine operation,

but a specific set of operations designed to accomplish a
singular goal. So a project team often includes people who
don’t usually work together – sometimes from different
organizations and across multiple geographies.

What is a project?

And all must be expertly managed to deliver the

on-time, on-budget results, learning and
integration that organizations need.

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 What is project management?

Project Management is:

Causing a Planned
Undertaking to Happen

What is project management?

Project management is the application of knowledge,

skills and techniques to execute projects effectively
and efficiently. It’s a strategic competency for organizations,
enabling them to tie project results to business goals
– and thus, better compete in their markets.

It has always been practiced informally,

but began to emerge as a distinct profession
in the mid-20th century.

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 Project Management Processes

Project management processes fall into five groups:

(1) initiating, (2) planning, (3) executing,
(4) monitoring and controlling, (5) closing.

Project Management Knowledge

Project management knowledge draws on nine areas:

(1) integration,
(2) scope,
(3) time,
(4) cost,
(5) quality,
(6) procurement,
(7) human resources,
(8) communications,
(9) risk management.

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 Project Management

Project Management

 Complex and numerous activities

 Unique - a one time set of events
 Finite - a begin and end date
 Limited resources and budget
 Many people involved
 Sequenced activities
 End product or service must result

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 Project Management

 Larger in scope than a project

 Made up of several projects
 Made up of a number of similar products
 Programs tend to be more permanent

Successful Project Management

 Plan the Work…

 Work the Plan

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 Successful Project Completion

Factors in Project Success

 Project Management Philosophy

 Project Management Role and Responsibility
 Project Management Principles and Practices

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 Project Management Philosophy

The “Golden Rule” of Project Management

is three words:
 Plan
 Organize
 Control

Project Management
Roles and Responsibilities

 Project Execution
 Maintain Customer Relations
 Create a Positive Environment

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 Project Management
Principles and Practices

 Define Project Objectives

 Develop Project Execution Plan
 Define Baselines for Control
 Manage Risk
 Close out Effectively

Benefits of Project Management

 Less overall project cost

 Less strain on working capital
 Effective use of resources
 More timely project completion
 Higher quality of the final product

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 How Projects Really Work?

How the customer How the project How the analyst

explained it leader understood it designed it

How Projects Really Work?

How the programmer How the business How the project was
wrote it consultant described it documented

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 How Projects Really Work?

What operations How the customer How it was supported

installed was billed

How Projects Really Work?

What the customer really needed

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 How Projects Really Work?

… it doesn’t work?

Next time you will know the rules

when the project work.

You will learn how:

1. Defining the project
2. Defining project management
and will be able to
3. Determining general management skills
4. Identifying organizational structures
5. Defining constraints
6. Defining assumptions
7. Defining project life cycles
8. Defining project management processes

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