Manual of Operations For IIEE Chapter Revision01.26.18rtf PDF

MANUAL OF OPERATIONS FOR
CHAPTERS WITH AMENDMENTS

Institute of Integrated Electrical Engineers of the Philippines, Inc.
FOREWORD
The Institute of Integrated Electrical Engineers of the Philippines, Inc.
(IIEE) has been in existence since 1975 with various chapters created around
the Philippines and abroad.
With the emended IIEE Constitution and By-Laws, some provisions in the
the manual of operations for IIEE chapters will be amended also as approved
by the 2016 Board of Governors.
Former Regional Governors IIEE were tapped to form The Adhoc
Committee on the revision of Manual of Operations for IIEE Chapters and was
given the task of revising this manual.
Chapter Officers are therefore expected to implement the guidelines
incorporated herein.
This Manual of Operations shall be a dynamic piece of work, which
should readily grow with the times and the increasing activities of the
chapters.
The IIEE CORE VALUES

Integrity - honesty, transparency and fairness in all
aspects of our everyday lives.
Innovation - to introduce changes or new ideas for
continuous improvement.
Empowerment - give officers and members the freedom
to innovate and be recognized for their
contribution to the Institute.
Excellence - the state of being extremely good or
outstanding in everything we do
TAGLINE:
Service for Excellence
V. The Chapter Officers
The Chapter shall be managed by the Board of Directors of eleven (11)

members. The eleven members shall be elected from among the Chapter
Membership during their annual meeting.
The Immediate Former President shall automatically become an ex-officio

member of the Board of Directors but without voting rights.
CHAPTER OFFICERS: The newly elected members of the Board of

Directors shall be composed of: the Chapter President, Chapter Vice
Presidents (Internal, External and Technical), Chapter Secretary, Chapter
Treasurer, and Chapter Auditor.
BOARD OF DIRECTORS: The Board of Directors shall have the power to

act for and in behalf of the Chapter in accordance with the IIEE Constitution
and By-Laws, however, they shall act only as a Body. The Board shall be
responsible for planning the program and activities of the Chapter.
CHAPTER PRESIDENT: The Chapter President shall be a BSEE graduate

and shall be the executive officer of the chapter and shall exercise all the
powers and discharge all such duties regularly or continuously inherent to his
office under the IIEE Constitution and By-Laws or other duties as maybe
required by resolution of the Board of Directors. The Chapter President shall
preside over meetings of the Board of Directors and Chapter Membership.
The Chapter President, with the approval of the Board of Directors, may
create committees for certain purposes, appoint an Executive Secretary and
any other personnel that maybe necessary in the execution of the chapter’s
program.
CHAPTER VICE PRESIDENT for INTERNAL AFFAIRS: The VP – Internal

Affairs shall exercise and discharge all the powers and duties of the Chapter
President in case of absence or disability of the latter. He shall assist the
President whenever necessary especially on matters pertaining to the internal
affairs of the Chapter especially the membership.
CHAPTER VICE PRESIDENT for EXTERNAL AFFAIRS: The VP External

Affairs shall exercise and discharge all the powers and duties of the VP-
Internal in case of absence or disability of the latter. He shall assist the
President whenever necessary especially on matters pertaining to the
external affairs of the Chapter especially coordinating with government and
non government organizations which the Chapter has dealings with.
CHAPTER VICE PRESIDENT for TECHNICAL AFFAIRS: The VP –

Technical Affairs shall exercise and discharge all the powers and duties of
the VP- External in case of absence or disability of the latter. He shall assist
the President whenever necessary especially on matters pertaining to the
direction and coordination of all the technical activities of the Chapter.
CHAPTER SECRETARY: The Secretary shall be in charge of all

correspondents and records not pertaining to the Office of the Treasurer. He
shall issue notices of meetings, prepare the order of business thereof,
prepare the minutes of the meetings of the Chapter and of the Board of
Directors. He shall perform such other duties as the Board of Directors may
require of him.
CHAPTER TREASURER: The Treasurer shall take charge of all the

books of accounts of the Chapter; shall collect all fees and dues from
members and deposit them in a bank that shall be designated by the
Board of Directors. He shall make only such disbursements as maybe
authorized by the Board of Directors and approved by the Chapter
President. He shall keep all his Books of Accounts open for inspection by
any member. He shall remit the membership dues to the National Office.
CHAPTER AUDITOR: The Auditor shall audit the Book of Accounts of the
chapter before the end of the year or as maybe directed by the Board of
Directors and shall submit a report to the Board of Directors his findings
and recommendations.
Small Chapters:
Small Chapters SHALL elect one (1) Vice President.
VI. ADMISSION AND EXPULSION OF MEMBERS
Admission:
Applicants for membership may apply in their respective localities wherein
an IIEE Chapter exists or at the IIEE National Office by filling-up a form
prescribed by the Institute and by paying the corresponding membership
dues.
Chapter affiliation will be the sole discretion of the applicant considering his
work place or residence.
Membership shall be effective upon compliance with the requirements and
approval of the application.
Membership e-card shall be available for pick-up or mailing after ten (10)
working days at the National Office.
Expulsion:
Any member maybe expelled from the Institute based on Sec. 4 & 5, Article
IV of IIEE Constitution & By-Laws.
MEMBERSHIP
Membership shall be classified into (a) membership grade and, (b)
membership status.
(a) Membership Grade

(1) Fellows
(2) Senior Members
(3) Life Members
(4) Regular Members
(5) Associate Members
(6) Auxiliary Members
(b) Membership Status

(1) Active – a member whose membership dues is being paid regularly in
accordance with the existing policies and who have attended at least
one (1) general membership meeting of the chapter and one (1) national
or regional activity in a year.
(2) In Active – a member who failed to renew his or her membership in

the prescribed period or who have not attended at least one (1) general
membership meeting of the chapter and one (1) national or regional
activity in a year.
(3). Dropped – a member who is inactive for six (6) consecutive years.
Requirements for Membership:
•Two (2) pieces 1 X 1 recent photo

•Photocopy of PRC License Card
•Photocopy of Diploma and/or Transcript of Records (applicable to
auxiliary members only)
Re-activation of Membership:
A member whose membership status is In-Active or Dropped may re–

activate his or her membership by doing the following steps:
•Visit his or her Chapter Office or the nearest Chapter Officer in his or her
location in the absence of a Chapter Office and signify his or her intention
to renew his or her membership. The member may also visit the IIEE
National Office for this purpose.
•Fill-up the Membership Application Form indicating the Chapter of his or
her choice.
•Payment of the appropriate membership dues.
Sole Membership:
The Institute allows a member to register only one (1) Membership Grade.
A member who possesses more than one (1) PRC License shall register
the one with higher grade.
Member of Good Standing
Regularly paid in accordance with the existing policies and attended at least
one (1) general membership meeting of the chapter; and one (1) National or
Regional Conference in a year. (a UNIVERSAL CERTIFICATE WILL BE
ISSUED BY THE NATIONAL OFFICE WITH CONTROL NUMBER)
Upgrade of Membership from Life RME to Life REE
Life Registered Master Electrician (RME) Members who qualifies and

intends to upgrade Life Membership to REE must inform the National Office
in writing for the aim to upgrade Life Membership, with an attachment of all
pertinent documents: (1) New Membership Form, (2) Photocopy of PRC ID
Card, and (3) Corresponding fee for the New ID Card (Php 100.00 as of
publication of this manual).
VII. Rights of Members
All members of the Institute in good standing shall be entitled to all rights
and privileges within the context of the IIEE Constitution and By-Laws.
VIII. Manual of Operations
Sec. 1 CHAPTER FORMATION
Chapters may be formed in a town, city or province outside Metro Manila by a
minimum of twenty (20) Licensed Electrical Engineers and Registered Master
Electricians upon the recommendation of their Regional Governor and
subject to the approval of the Board of Governors. Chapters may also be
formed in foreign countries.
Chapters are prohibited to register as a corporate entity with the Securities

and Exchange Commission.
A Chapter created out of an existing chapter shall ensure the sustainability of

its existence to avoid being relegated into a dormant chapter.
Distinction of Chapters:
Big Chapter–a Chapter comprises of one hundred (100) members and above.
Small Chapter – a Chapter comprises of one hundred (99) members or less.
Overseas – IIEE Chapters established and operating in foreign lands.
See Policy on the Creation of New Chapters, and Merging or Abolition of

Sec. 2 ELECTION OF THE BOARD OF

DIRECTORS
Election of the new set of officers shall be held

every September of each year coinciding with
the chapter’s annual general membership
meeting.
Only licensed members in good standing who

are registered in the particular chapter shall be
eligible to vote and to be voted upon.
2.1 Election Committee
•Not less than sixty (60) days prior to the Chapter Elections, the incumbent
Regional Governor shall form an Election Committee; and appoint a
Chairperson and two (2) members from among the Former Chapter
Presidents, whose function are the following:
•To select and prepare the final list of candidates for the Board of Directors;
•To disseminate to all registered members in good standing of the chapter
the list of candidates together with their Bio-data and the notice of election
thirty (30) days prior to the date of election by mail or other means of
communication;
•To conduct the election by secret balloting;

•To canvass and proclaim the winners of the election;
•To decide on any or all protests pertinent to the election process and
whose decision shall be final.
2.1 Qualifications of Candidates
•Candidate for President shall be an REE or PEE and have been an

officer for at least three (3) years.
•All other chapter officers shall be an active member of the chapter.
•Be willing and able to commit at least 16 hours per month to the work of
the Board;
•Have integrity and high ethical and moral standards;
•Possess a good understanding of the concerns and welfare of the

electrical practitioners;
•Have a proven ability to work as a member of a team to accomplish

results.
2.3 Election Procedure
•A candidate must be nominated by at least three (3) active members of

the Chapter.
•Candidates shall fill up the Election Form A : Application for Certificate

of Candidacy / Nomination; and Election Form B : Candidate Platform /
Achievement.
•The Election Form A must be signed and approved by the Chairperson

of the Election Committee.
•Candidates must be physically present during the conduct of election.

2.4 Screening Procedure
•All submitted candidates for election will be reviewed by the Committee.
•Candidates maybe called for an interview if the Committee deemed

necessary.
•The Committee will evaluate every candidate based on the

questionnaires and its equivalent points per question/answer.
•The candidates who will pass the screening will be included in the official
list of nominees.
2.5 Conduct of Election

•Members will choose eleven (11) successful nominees among the
candidates / nine (9) for small chapter.
•The top eleven (11) / nine (9) candidates with highest votes shall comprise
the board.
•The eleven (11) / nine (9) elected candidates shall conduct a separate
election immediately after they were chosen in order to fill up the required
positions.
2.6 Composition of Officers
The new set of officers elected among the active members of the Chapter
shall be composed of eleven (11) AND nine (9) members and shall
comprise the Board of Directors of the big and small Chapter, respectively.
The elected Board of Directors shall elect from among themselves, the
Chapter President, Chapter Vice President – Internal Affairs, Chapter Vice
President – External Affairs, Chapter Vice President – Technical Affairs,
Chapter Secretary, Chapter Treasurer, and Chapter Auditor.
2.7 Term of Office
Term of office of the elected officers shall start on January 1

of the succeeding year and ends on December 31 of the
same year. A maximum of three consecutive terms.
Incumbent and former chapter president shall not be
nominated as candidates for chapter officers.
2.8 IIEE COMELEC
The election of officers shall be supervised by an IIEE

COMELEC (Commission on Election) composed of three
former presidents of the chapter. In case of new chapters,
the IIEE COMELEC shall be composed of the former
presidents of the mother chapter.
2.9 Induction of Officers
•Induction of new set of officers must be done on or

before December 31 of the year of the election.
•The Chapter Presidents may take their oath of office

during the Annual National Convention.
•Induction of other Officers maybe done during the

Annual National Convention or on a date set by the
officers.
Sec. 3 MERGER OF CHAPTERS
Existing Chapters whose membership is below the minimum number of

twenty (20) members and has been dormant for the past two (2) years shall
be merged with any adjacent chapter in the region as endorsed by the
Regional Governor and approved by the IIEE Board of Governors.

Existing Chapters (MMD-CHC-00-04).
Sec. 4 DISSOLUTION OF CHAPTERS
Dormant Chapters for two (2) years merged with another chapter shall be
considered abolished after the merger.

Existing Chapters (MMD-CHC-00-04).
Sec. 5 CHAPTER OPERATIONS
5.1 Executive Committee

•Composition
The Executive Committee shall be composed of the six (6) Chapter Officers
of the Chapter. The officers shall be the Chapter President, VP for Internal
Affairs, VP for External Affairs, VP for Technical Affairs, Chapter Secretary
and the Chapter Treasurer. The Chapter President shall chair the Executive
Committee.
•Functions
The Executive Committee shall act on matters of general administration and
deliberate on matters that need Board of Directors approval in the next Board
meeting.
•Quorum
Attendance of four (4) Executive Committee members shall constitute a
quorum.
5.2 Chapter Officers Meeting
Members of the Board of Directors shall meet

regularly once a month at a date and time they
deem most convenient and fitting. Special board
meetings may be set if there are urgent matters to
be discussed.
The EXCOM Meeting shall likewise be done once a

month regularly.
a. Conduct of Meeting
The Robert’s Rule of Order shall be adopted in the conduct of the meeting.
AGENDA:
1. Invocation
2. IIEE Hymn
3. Declaration of Quorum
4. Call to Order
5. Approval of the Agenda
6. Reading and Approval of the Minutes of the Previous Meeting
7. Business Arising from the Previous Meeting
8. New Business
9. Committee Reports
10. Treasurer’s Report
11. President’s Report
12. Other Matters
13. Schedule of the Next Meeting
14. Adjournment
b. Minutes of Meeting
Minutes of the meeting shall be circulated among the members regularly and
/ or during the chapter activities / general membership meeting. Likewise, a
copy shall be given to the National Office thru the Regional Governor so the
National Board would know the activities of the different chapters and to
facilitate the exchange and monitoring of information between the National
and the Chapter offices.
c. Absences
Any member of the Board of Directors who has been absent from three (3)
consecutive or a cumulative of 4 absensces shall be automatically considered
resigned from the Board, but not necessarily from the Chapter or Institute.
The next highest officer in rank will take the vacant position and the candidate
with the highest votes garnered from the latest election, with his concurrence
will automatically becomes the new member of the board.
5.3 General Membership Meeting

The Chapter shall conduct a general membership meeting at
least twice a year attended by not less than 20% of the chapter
membership.
5.4 Chapter Activities
At a minimum, the Chapter must have the following activities in

a calendar year stated herein.
Each activity must be covered by a budget proposal to ensure
that (1) income generating activity is self-sufficient and/or has
a net surplus and (2) other activities are within the prescribed
budget.
See Budget Form per Project (Form C)

a. Planning Session
The effectiveness and life of the Chapter depends greatly on the programs
of the existing Board of Directors and how these programs are carried out
through the cooperative efforts of every Board Member, therefore, the
Chapter must have a planning session at least once a year. It shall be done
on or before January of each year.
b. Technical/Educational Seminars / Meetings
Organized technical seminars / meetings must be conducted at least three

(3) times a year for the interchange of technical information and experience
among members as well as for the discussion of technical subjects of
current interest.
See Technical Seminar Caravan for IIEE Small Chapters; CPE

Implementing Rules and Regulations for IIEE
c. Civic Activities
Participation on worthwhile community projects related to

Electrical Engineering Profession must be done at least once
(1) a year.
d. Student Activities
Activities pertaining to student affairs must be done at least

once (1) a year for Chapters with Student Chapters in their area
of responsibility.
5.5 Induction of New Members
New members must be inducted during the regular meetings /

activities of IIEE or chapters.
5.6 Accounting for Chapters
All Chapters of the Institute must keep books of account (ledger) or at least
cash receipts and disbursement books where they can record cash received
and disbursed by the Chapters. These books updated on a daily basis must
be kept for record purposes and must always be opened for inspection by
any member who would like to look into the financial standing of the Chapter
where he is a member. In addition, they must have a book of assets where
they could list the assets and investments acquired by them.
a. Financial Reports
•Financial Statement must be presented during the monthly board meetings.

•Statement of Income and Expenses (Form A) must be submitted to the
National Office on a quarterly basis.
•Statement of Asset and Liabilities (Form B) must be submitted to the
National Office on a yearly basis.
•Audited Financial Statement must be submitted to National Office every
year.
b. Sources of Funds
Membership Dues:
•Outright 70% share from the regular membership dues of their

member
•70% share of the 75% annual earnings from Life Membership
Fund.
Technical Seminars:
Reasonable registration fees maybe charged for short and

long term courses in the different areas of electrical
engineering and allied technologies offered regularly by the
Chapter for knowledge upliftment, skills advancement and
productivity enhancement of the members.
Regional Conferences:
The yearly regional conference gives the Chapter concerned an opportunity to

increase their funds since the event also include sponsorships and paid technical
seminars as well as delegate registration fees. The proceeds of the event are then
apportioned as follows:
Host Chapter – 50%

Regional Governor’s Fund – 30%
Regional Trust Fund – 10%
Chapters comprising the region – 10%
It shall be the duty of the Host Chapter to submit to the National Office the Financial
Reports of the Regional Conference within a 30-day period after the date of the
Regional Conference. Financial Reports shall include Income Statement (Result of
Operations), Balance Sheet and Statement of Cash Flows, prepared by the Chapter
Treasurer, duly noted by the Chapter President and approved by the Regional
Governor. Submission of official receipts and other income/expenses used in the
conduct of the conference is also required. Other reports other than stated above may
also be required to submit when deemed necessary and/or upon request of the Board
of Governors
Fund Raising Projects:
The Chapter may engage in any fund raising projects provided

it has the approval of the Board of Directors and the project
does not violate any legal laws of the Republic of the
Philippines as well as the IIEE – Code of Ethics and
Constitution and By-Laws.
c. Funding Requirements/Loan for Activities/Projects
A formal request/proposal to the National Office with

corresponding cash flow shall be submitted by the Chapter
whenever a need for funding requirement/loan for projects and
activities arises.
See Policy on Funding Requirements for Activities/Projects (FIN-PFR-00-04)

d. Remittance of Membership Dues
Appropriate membership dues collected by the

Chapter shall be remitted to the National Office
together with the accomplished membership form
not more than seven (7) working days from the time
the collection was made. Collection of dues shall be
covered by the proper IIEE Official Receipt (OR).
The Chapter Treasurer handles the remittance of the

membership dues.
e. IIEE Official Receipt (OR) for Chapter
The Chapter shall only use the IIEE Official Receipt (OR) for
Chapter obtained from the National Office. No other OR shall
be used by the chapter in any of its transactions involving the
Chapter’s fund and resources.
The National Office shall issue a maximum of three (3) IIEE

OR booklets only at a given time to a Chapter. Re-issuance of
IIEE OR is allowed provided used OR shall be surrendered to
the National Office with attached collection report and letter of
request signed by either the Chapter President or the Chapter
Treasurer. However, chapter/s hosting the Regional
Conference may obtain additional IIEE OR upon submission of
written request one month prior to the conduct of the
conference.
f. Bank Accounts
The Chapter shall have a bank account for proper management of the
Chapter’s fund.
1. Opening of bank account shall be covered by a Board Resolution

2. The President and any two officers except the auditor shall be the
authorized bank signatories of the Chapter.
3. Closing of bank accounts shall be covered by a Board Resolution.
g. Chapter Income
Income or money received by the Chapter shall be deposited within twenty

four (24) banking hours upon receipt by the authorized Chapter Officer.
h. Revolving Fund
The Chapter must have a revolving fund not more than five thousand
(Php 5,000.00) pesos at any given time subject to monthly liquidation.
Petty Cash must be one thousand (Php 1,000.00) pesos maximum subject
to liquidation within 15 days.
i. Budget
A yearly budget must be prepared as a guide in the usage of the Chapter’s

fund.
Any expenses not stipulated in the yearly budget should be covered by a

board resolution.
See Budget Form – Consolidated (Form D)

j. Accounts Receivables/Payables to National
These are receivables/payables from/to National Office from

Regions/Chapters out of sales of merchandise items,
membership dues, sponsorships, among others, from Regional
Conferences. (addendum to this, a policy on the payables to
the active and inactive/dormant chapter/s)
The Chapter can claim its receivable from National Office upon
submission of Letter of Request, Board Resolution, Bank
Account Details and Financial Report.
See Policy on Chapter’s Account Receivable and Payable

(FIN-PCARP-00-04)
5.7 Communications
Aside from the regular means of communication such as

telephone, text messaging, individual e-mails, telegram, fax or
messenger service, the Chapter shall establish a permanent
Chapter e-mail.
The Chapter e-mail shall be made known to the IIEE National

Office to ensure continuous communications to the Chapter
even with the changes in the lineup of officers.
Web services is available to all Chapters thru the IIEE Website;

www.iiee.chaptername@iiee.ph
See Policy on Website Development and Management (TSD-PWDM-00-06); IIEE

Web Forum Guidelines
5.8 Student Chapters
Chapters shall extend services/assistance to all CSC activities in their area

of responsibility.
See Council of Student Chapter IRR 2007 Edition
5.9 Legal Matters
Any dispute arising from Chapter operation must be settled in the Chapter
level before it is elevated to the Regional Governor and then to the
Professional Practice Committee if no resolution has been made or agreed
upon by the parties involved.
See Guidelines in Handling Complaint by the Professional Practice

Committee (PPC) (TSD-PPC-00-05).
Reference Manual : Professional Practice Manual.

5.10 External Linkages
Memorandum of Agreements (MOA), Memorandum of

Understanding (MOU) and similar agreements entered into
by the Chapter shall be reviewed and approved by the IIEE
Board of Governor.
See Policy on the Standardization of Agreements of

Regions/Chapters (MMD-PSA RC-00-06); Implementing
Rules and Regulations (IRR) for Standardization of IIEE
Agreements (MMD-IRR SIA-00-06)
5.11 Chapter Records
At a minimum, the following shall form part of the Chapter records.
a. Board Resolution
(1) Opening & Closing of Accounts
(2) Policies and Guidelines
(3) Expenses not included in the yearly budget
b. Minutes of the Meeting
c. Attendance Sheet per Activities
d. Financial Records
f. Members Record
g. Duplicate Copy of Membership Form
Retention period of the above mentioned records will be determined by

the Chapter. However, it is recommended that the Chapter should have an
electronic back up, so that the records will be preserved longer.
5.12 Transfer of Membership
Any member of Chapter who wishes to transfer to another

Chapter shall use the Waiver Form for this purpose.
5.13 Transfer of Residence or Work Assignment
Any member who transferred his residence or work

assignment shall notify his Chapter thru the Membership
Update Form. The Chapter in turn shall notify the National
Office of this change to ensure the continuous communication
between the Institute and all its members.
5.14 Conduct of Regional Conferences
In the event the Chapter will host the yearly regional

conference, the Policy on Conducting Regional Conferences
shall be used.
IIEE National Sponsorship Package
The Chapter hosting the conference shall coordinate with IIEE

National with regards to one year sponsorship package
entered into by Marketing Department.
See Policy on Conducting Regional Conferences (ADM-PRC-01-04); Implementing

Rules and Regulations (IRR) for Conducting Regional Conferences (ADM-
IRRCRC-01-05).
CHANGES ON :
Policy on Conducting Regional Conferences (ADM-PRC-01-04
1. to include the objectives of holding the conference, it is not just a venue

for the regular board meeting but there are goals and objectives that we
need to accomplish in holding it.
A. To serve as a forum of the general membership of various chapters

comprising the region to exchange views on issues pertinent to the electrical
practitioners through the discussion of position papers, technical reports,
proposals and resolutions relevant to the IIEE theme for the year.
B. To serve as a vehicle in strengthening chapters, reactivating dormant
chapters and encouraging the development/formation of more chapters and
attracting more members for the regions concerned.
C. To serve as venue for the members to attend technical seminars, product
presentations /sessions to enhance their knowledge and expose them to the
latest trend in electrical engineering applications and practices and, in the
process, acquire CPE credit units.
D. To break any barrier of indifferences, foster camaraderie, develop

brotherhood, and create an environment of cooperation among the members
for professional and social enrichment, through interaction and sharing of
ideas, views and news.
E. To serve as venue for National Officers to meet and know the IIEE members
in the region.
2. to standardize and formalize the role of the regional governor in the

holding of the conference.
3. to include the objective why the board meeting is being done during the
regional conference.
CHANGES ON:
Implementing Rules and Regulations (IRR) for Conducting Regional

Conferences (ADM-IRRCRC-01-05).
1. Inclusion of the organizational set-up to give chapters a guide in holding

a regional conference and clarify the role of the host chapter and the
regional governor
Hereunder are the ad-hoc committees which maybe formed and whose members
may come from the different chapters composing the region but shall be chaired
by the Host Chapter:
A. Ways and Means Committee B. Administrative Committee
Finance Secretariat
Sponsorship Souvenir Program
Advertisement Awards
Raffle/Door Prizes Physical Arrangement
Invitation/Attendance Proceedings/Protocols
C. Operations Committee
Program Arrangement
Technical Sessions
Product Exhibits
Socials and Entertainment
Transportation and Accommodations
Plant Tour / Motorcade
Food and Beverage
2. Inclusion of the list of minimum activities for a regional conference
*Technical seminars / forum / product presentations
*Technical product exhibition
*Formal opening ceremony
*Skills Olympics
*Student activities
*Fellowship
*Chapter Presidents meeting
*Meeting of IIEE Board of Governors
*General Membership Meeting presided by the Regional Governor and
attended by the IIEE Board of Governors
*Formal closing ceremony
3. Inclusion of the Regional Governor’s approval of the final Financial Report

5.15 BEE Deputation
Pursuant to PRC Resolution No. 12, Series of 2000, the Board

of Electrical Engineering (BEE) has granted authority to the
Institute of Electrical Engineers of the Philippines, Inc. (IIEE)
to perform the Board’s functions under Section 49 (g), Article II
of the New Electrical Engineering Law (R.A. 7920) which
states that the BEE has the power to authorize the duly
accredited and integrated electrical engineering association to
render assistance in the performance of its functions under
said section of the law.
See BEE Deputation Guidelines for IIEE

5.16 IIEE Protocol
The Institute / Region / Chapter shall adhere to certain

customs and established rules in order that the meeting may
go on smoothly and avoid any possible embarrassment or
misunderstanding.
Foremost among the rules of protocol is the adherence to the

order of precedence at all functions where officials are in
attendance. The rank of order of precedence of an official
must at all time be properly recognized. Be it in-his seating or
introduction at banquets and other gatherings.
a. IIEE Order of Precedence
•President
•Vice President for Internal Affairs
•Vice President for External Affairs
•Vice President for Technical Affairs
•Secretary
•Treasurer
•Auditor
•Incumbent Board of Governors
•Former Presidents (in order of seniority)
•Former Board of Governors
•IIEE Incorporators
•Trustees of IIEE Foundation
b. Officers at formal functions should be address according to protocol only once.
c. When calling the meeting to order IIEE advocate the virtue of punctuality.
d. During National Convention the National President calls the meeting to order.
e. During Regional Conference the Regional Governor calls the meeting to order.
f. During Chapter Meeting the Chapter President calls the meeting to order.
g. During regional conference the National President is the Guest of Honor. The
Regional Governor sits at the center and the Guest of Honor sits to his right
h. An invocation should be ecumenical in nature in deference to other members and

guest who may profess other religious beliefs and ideals.
i. The National Anthem should not be rendered inappropriately with different tempos,
melodies, harmonies. It should never be jazzed up to compete with modern music.
j. Seating Arrangement
8–6–4–2–1–3–5–7-9
AUDIENCE
Illustration # 1
AUDIENCE
9–7–5–3–1–2–4–6-8
Illustration # 2
k. Cards placed on the table indicate the seating

arrangements.
l. Protocol demands that everyone at the head table should
be acknowledged.
m. Regional Conference Program Protocol
Entrance March
•Chapter Presidents. The host chapter to be the last.

•Former Presidents if they are present.
•Regional Governors starting with Region 1.
•National Officers starting with the Auditor.
•The Host Governor and the Guest Speaker walk with the
President being the last.
Opening Ceremony
•Entrance of Colors
•Invocation
•National Anthem
•IIEE Hymn
•Call to Order - Banging of the Bell and Gavel (Regional Governor) for the
formal opening
•Welcome Address by the host chapter
•Acknowledgement of dignitaries and guests.
•Address by the Regional Governor
•Introduction of National President
•Address of the National President
•Introduction of Guest Speaker
•Address of the Guest Speaker
•Awarding of plaque to the guest speaker
n. Decorum
Appropriateness of behavior or conduct.
•Good grooming
•Proper dressing
•Good posture
•Well modulated voice levels
•Correct manners
5.17 Regional Report
The Chapter thru its President shall submit a monthly report to the
Regional Governor with the following minimum requirements.
•Technical seminars conducted

•Financial performance of the chapter
•Socio-Civic activities of the chapter
•Other activities conducted by the chapter
The report of the previous month shall be submitted every second week of
the current month.
Overseas Chapters shall submit their report to the IIEE National Office
thru the Membership Department and shall be forwarded to VP internal
See Monthly Chapter’s Report Form

CHANGES ON:
Minimum requirements for monthly report of the Regional Governor &

Chapter President:
1. Chapter Presidents/Officers Meeting

2. Technical Seminars Conducted
3. Chapter Visitation
4. Student Activities
5. Chapter Financial Report
6. Socio-Civic Activities
7. Other activities
5. 18 Regional Color
The Chapter shall use the standard

color set by the IIEE for each region for
their uniforms.
See below regional colors for reference.
Northern Luzon - Green

Central Luzon- Red
Metro Manila- Lavender
Southern Luzon - Orange
Bicol- Aqua blue
Western Visayas - Yellow
Eastern/Cen. Vis.- Black
Northern Min.- Purple
Southern Min.- Royal Blue
Western Min.- Maroon
IIEE Chapters
METRO MANILA ACCREDITATION NO.
North Area
Caloocan
Malabon
Navotas
Valenzuela
South Area
Parañaque
Muntinlupa
Las Piñas
Pasay
East Area
Marikina
Pasig
Rizal
West Area
Manila
San Juan
Mandaluyong
Makati
Taguig
Central Area
Quezon City
2016 Ad Hoc Committee on Manual of Operations

Interim Regions
MIDDLE EAST-EUROPE (INTERIM) ACCREDITATION NO.
Bahrain 84
CRC – Saudi Arabia 69
ERC – Saudi Arabia 62
*Kuwait 90
*NRC –Saudi Arabia 91
State of Qatar 80
SRC – Saudi Arabia 85
United Arab Emirates 82
WRC – Saudi Arabia 63

Interim Regions
ASIA-PACIFIC (INTERIM) ACCREDITATION NO.
Brunei 64
Singapore 86

5. 19 IIEE Awards
Various awards are being given annually to motivate and recognize its
members in the performance of their duties and obligations as IIEE
members and as electrical engineering practitioners.
Regional Level
a. Most Outstanding Chapter of the Year (Big and Small Chapter

Category) – AMENDED USING THE CHAPTER EXCELLENCE
AWARD CRITERIA
See Selection Criteria for the Most Outstanding Chapter of the Year (Big
and Small Category)
Regions and Chapters may establish and give other awards they deemed
appropriate in their respective areas of responsibility.
CHANGES ON:
Most Outstanding Chapter of the Year (Big, Small & Overseas Chapter Category)
 Declaration of Hall of Fame for a Chapter who can achieve the Most
Outstanding Chapter in its category for three (3) consecutive years.
 Exemption of the Hall of Fame Awardee for the selection of the Most
Outstanding Chapter for the next two years.
National Level
a.Grade of Fellow
See Criteria/Nomination Form for the Selection of Fellows
b. Most Outstanding Practitioners in Electrical Engineering (Various Fields)

See Criteria/Application Form for the Most Outstanding Practitioners in Electrical
Engineering (Various Fields)
c.Most Outstanding Chapter of the Year (Big and Small Category)

See Selection Criteria for the Most Outstanding Chapter of the Year (Big and Small
Category)
d.Senior Member
See Selection/Various Forms in the Selection of Senior Members
e.Honorary Members
See Criteria for the Selection of Honorary Members
f.Outstanding Service Award

See Criteria in the Conferment of Outstanding Service Award
5.20 IIEE Logo
All Chapters shall only use one IIEE logo as

shown below.

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MANUAL OF OPERATIONS FOR

CHAPTERS WITH AMENDMENTS

The IIEE CORE VALUES

V. The Chapter Officers

The Chapter shall be managed by the Board of Directors of eleven (11)

The Immediate Former President shall automatically become an ex-officio

CHAPTER OFFICERS: The newly elected members of the Board of

BOARD OF DIRECTORS: The Board of Directors shall have the power to

CHAPTER PRESIDENT: The Chapter President shall be a BSEE graduate

CHAPTER VICE PRESIDENT for INTERNAL AFFAIRS: The VP – Internal

CHAPTER VICE PRESIDENT for EXTERNAL AFFAIRS: The VP External

CHAPTER VICE PRESIDENT for TECHNICAL AFFAIRS: The VP –

CHAPTER SECRETARY: The Secretary shall be in charge of all

CHAPTER TREASURER: The Treasurer shall take charge of all the

VI. ADMISSION AND EXPULSION OF MEMBERS

(a) Membership Grade

(b) Membership Status

(2) In Active – a member who failed to renew his or her membership in

Requirements for Membership:

•Two (2) pieces 1 X 1 recent photo

A member whose membership status is In-Active or Dropped may re–

Member of Good Standing

Upgrade of Membership from Life RME to Life REE

Life Registered Master Electrician (RME) Members who qualifies and

Chapters are prohibited to register as a corporate entity with the Securities

A Chapter created out of an existing chapter shall ensure the sustainability of

See Policy on the Creation of New Chapters, and Merging or Abolition of

Sec. 2 ELECTION OF THE BOARD OF

Election of the new set of officers shall be held

Only licensed members in good standing who

2.1 Election Committee

•To conduct the election by secret balloting;

2.1 Qualifications of Candidates

•Candidate for President shall be an REE or PEE and have been an

•All other chapter officers shall be an active member of the chapter.

•Have integrity and high ethical and moral standards;

•Possess a good understanding of the concerns and welfare of the

•Have a proven ability to work as a member of a team to accomplish

2.3 Election Procedure

•A candidate must be nominated by at least three (3) active members of

•Candidates shall fill up the Election Form A : Application for Certificate

•The Election Form A must be signed and approved by the Chairperson

•Candidates must be physically present during the conduct of election.

2.4 Screening Procedure

•All submitted candidates for election will be reviewed by the Committee.

•Candidates maybe called for an interview if the Committee deemed

•The Committee will evaluate every candidate based on the

2.5 Conduct of Election

2.6 Composition of Officers

2.7 Term of Office

Term of office of the elected officers shall start on January 1

2.8 IIEE COMELEC

The election of officers shall be supervised by an IIEE

2.9 Induction of Officers

•Induction of new set of officers must be done on or

•The Chapter Presidents may take their oath of office

•Induction of other Officers maybe done during the

Sec. 3 MERGER OF CHAPTERS

Existing Chapters whose membership is below the minimum number of

See Policy on the Creation of New Chapters, and Merging or Abolition of

Sec. 4 DISSOLUTION OF CHAPTERS

See Policy on the Creation of New Chapters, and Merging or Abolition of

Sec. 5 CHAPTER OPERATIONS