Employment, Social Affairs & Inclusion

Call for proposals no. VP/2013/007

DESCRIPTION OF THE PROJECT AND EXPECTED RESULTS

APPENDIX – INSTRUCTIONS FOR THE PREPARATION OF THE
"OUTLINE ACTION PLAN"

A. MANDATORY STRUCTURE

A.1. Eligible types of actions and initiatives (maximum 2 pages)

Describe the objectives of the project, which shall be consistent with the aim of the call for
proposals (see chapter 2 of the call).

A.2. Justification (maximum 3 pages)

Please provide the following information:

i. identification of perceived needs and constraints;

ii. list of target groups with a description of the anticipated direct and indirect
beneficiaries;
iii. reasons for the selection of the proposed activities included in the high level action
plan (per work package);
iv. relevance of the project to the target groups;
v. relevance of the proposed action plan to the objectives of the call;
vi. relevance of the proposed action plan to the EESSI project objective and needs.

A.3. Detailed description of activities (maximum 10 pages)

Please include a description of the activities/type of activities envisaged under each work
package; to this extent, follow the structure given in the template below (see section B.1).

The description should include a high level work plan comprising an estimate and indicative
planning of the various envisaged activities, to the extent this is possible.

A.4. Methodology (maximum 4 pages)

Please include a detailed description of:

i. methods of implementation;
ii. reasons for the proposed methodology;
iii. how the project intends to build on previous activities (where applicable).

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Call for proposals no. VP/2013/007

A.5. Management and coordination structures (maximum 4 pages)

Please include information on:

- the management structures within the consortium and the mechanisms that will be put
in place to ensure the coordination between the various consortium partners;
- the mechanisms that will be put in place to ensure coordination between the activities
in various work packages;
- description of the process for monitoring the progress of activities across the various
work packages and consortium partners;
- description of the quality control process that will be put in place for checking the
deliverables.

A.6. Work organisation (maximum 3 pages)

Please provide information on:

- level of involvement, per work package, of the partners in the consortium;

- the key resources proposed for implementation of the project (project coordinator
and 4 key experts).

Partner organisations taking part in the consortium shall be listed following the template
structure included in section B.2 below. The level of involvement of the partners in the
consortium should be identified for each work package using the template included in
section B.1 below.

The description of the composition of the team should at least include the names, CVs and
main roles of key resources (i.e. project coordinator and 4 key experts).

For these key resources, please indicate whether they are "internal staff" or "external staff".
"Internal staff" are individuals directly employed by the applicant or partner organisation(s).
"External staff" are external consultants, experts, interim personnel etc. For external staff,
indication should be given on the way of their selection (e.g. through a call for tender).

A.7. Estimated impact (maximum 2 pages)

Please include information on how the proposed outline action plan will improve the overall
situation of the EESSI project and overall capacity of reaching the EESSI objectives.

A.8. Deliverables

The deliverables shall be summarized following the structure given in the attached set of
annexes. The minimum deliverables indicated in the call for proposals should be respected
and where possible, further deliverables should be identified and described in accordance
with the proposed outline action plan.

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Call for proposals no. VP/2013/007

A.9. Transnational dimension

Explain the transnational dimensions or benefits of the proposed outline action plan and
envisaged activities.

A.10. Added value of the proposal (maximum ½ page)

Please describe the added-value of your proposal in comparison to other applications of

similar nature.

A.11. Multiplier effects (maximum 1 page)

Please describe the possibilities for replication and extension of project outcomes.

A.12. Sustainability (maximum 3 pages)

Where applicable, please provide information on the sustainability of the proposed actions.
The following aspects of sustainability should be considered:

i. financial sustainability (How will the activities be financed after the EU funding ends?)
ii. institutional sustainability (Will structures allowing the activities to continue be in place
at the end of the present project? Will there be local “ownership” of project
outcomes?)
iii. structural sustainability (What will be the structural impact of the project – e.g. will it
lead to improved methods, procedures etc.?)

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B. TEMPLATES FOR THE PREPARATION OF THE

OUTLINE ACTION PLAN

B.1. Work-packages

WORK PACKAGE No.:

Title: e.g. project management

Start: e.g. Month 1, Year 1 End month : e.g. Month 12, Year 4

Partner organizations involved Main tasks assigned/Estimated involvement

Partner 1

Partner 2

Partner 3

-
Objectives and expected results
Please describe here the objectives of this work package, the main results expected to be achieved.

Approach

Please describe here the activities/type of activities that are envisaged under this work package

Deliverables

Deliverable Due date or Type

Title and short description
Number periodicity (a)
D.1 e.g. Conference "xxx" e.g. M8
D.2
D.2
-
-
Notes:
a) PR = Prototype; R = Report; SP = Specification, O = Other (further types can be defined according to needs).

B.2. List of partner organisations

Legal name of partner Acronym Country Brief description of the type of Involved in
organisation institution (i.e. social security sectors work-
No.
covered, role in national package(s)
organisation etc.).
1
2
3
4

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