Contracting Authority: European Commission

Citizen Engagement in Democracy and Re-integration of Inmates in

Correctional Facilities in Zambia

Annex A.1 – Concept note

[Budget line(s): ]
[th European Development Fund1]
Reference:
EuropeAid/158909/DD/ACT/ZM

Deadline for submission2 of concept notes:

02/05/2018 at 15:00 (Brussels date and time)
(in order to convert to local time click here3)

[Number & title of lot]

Creation of a platform for inmates to be treated as
Title of the action: human beings more especially female and their
circumstantial children.
Name of the lead Lobby and advocacy youth program 2050
applicant

Dossier No
(for official use only)

1Any reference to European Union financing also refers to European Development Fund grants where applicable.
2 Online submission via PROSPECT is mandatory for this call for proposals (see section 2.2.2 of the guidelines). In
PROSPECT all dates and times are expressed in Brussels time. Applicants should note that the IT support is open
from Monday to Friday 08:30 to 18:30 Brussels time (except for public holidays).
3 An example of a time converter tool available online: http://www.timeanddate.com/worldclock/converter.html

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 NOTICE

When processing your application, any personal data (e.g. names, addresses and CVs), will be recorded
and processed if necessary in accordance with Regulation (EC) No 45/2001 on the protection of
individuals with regard to the processing of personal data by the Community institutions and bodies and on
the free movement of such data. Unless otherwise specified, your replies to the questions and any personal
data are required only to evaluate your proposal in accordance with the guidelines for the call for proposal
and will be processed solely for that purpose by the data controller. Details concerning processing of your
personal data are available in the privacy statement at

http://ec.europa.eu/europeaid/prag/annexes.do?group=A

[The data controller of this call for proposals is the head of EuropeAid legal affairs unit.[The data

controller of this call for proposals is

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 Table of contents

1 CONCEPT NOTE...................................................................................................................4
1.1. Description of the action..............................................................................................................4
1.2. Relevance of the action (max 3 pages).........................................................................................5
1.3. Lead applicant, (co-applicants and affiliated entities, if any)........................................................6
1.4. Project details...............................................................................................................................7

2 DECLARATION BY THE LEAD APPLICANT..................................................................8

INSTRUCTIONS FOR DRAFTING THE CONCEPT NOTE...............................................10

1.1. Description of the action............................................................................................................10
1.2. Relevance of the action (max 3 pages).................................................................................10
1.3 Lead applicant, (co-applicants and affiliated entities, if any)......................................................11

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1 CONCEPT NOTE

You must follow the instructions at the end of this document on how to fill in the concept note.
[Delete sections 1.3. and 1.4. if you are applying via PROSPECT]

1.1. Description of the action

1.2. The project concept main actions will be to increase accessibility to socio-economic
services by the inmates such as:
1.2.1. Fill in the table below:

To create an atmosphere where the Lundazi community will

interact with the inmates in order to promote social security
and socio-economic related rights among the inmates who are
more of a marginalized/condemned society in Lundazi,
Nyimba Mambwe and Petauke
 To increase awareness and improve capacity of
Objectives of the action relevant stakeholders in older to improve health and
legal services to over 950 inmates more especially
women and circumstantial children
 To improve the wellbeing, living conditions and
protection of over 950 detainees more especially
women and circumstantial children

The female incarcerated inmates/adolescents of child bearing

Target group(s)4
age
Final beneficiaries5 Incarcerated female inmates more especially their children
Improved wellbeing of the inmates and strengthened
protection of their rights and freedoms that are dispensable
Estimated results
such as (freedom of speech, right justice, right education, right
to health etc.)
Conduct assessment on the effect of living conditions on
access to health and justice to incarcerated female inmates and
their circumstantial children, while continue engaging the
relevant institutions and stakeholders through open space and
Main activities
closed space (parliamentarians, radio/TV, written submissions,
etc.) in older to improve social security and socio economic
wellbeing of the inmates, more especially women and their
circumstantial children.

4 Target groups are groups/entities who will directly benefit from the action at the action purpose level.
5 Final beneficiaries are those who will benefit from the action in the long term at the level of the society or sector
at large.
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1.2.2. Description of the action: cover all the 5 points in the instructions: (max 1 page)
The project has been born out of the current research/consultation on the constraints faced by
female inmates in correctional facilities of the following Districts: Lundazi, Petauke and
Nyimba. The project initiators did a wide consultation in this direction from the following
audiences: The former female inmates/male inmates, correctional facilities officers, judicial staff
and the female inmates still serving different sentences. The findings were as follows: Women in
incarceration experiences victimization, separation from children, incarceration while
pregnant/lactating,, relationship maintenance with their children, lack of accessibility to social
services that are motherhood sensitive such as: Hygiene related to menstrual cycle experiences
(use of sanitary facilities), Children born/in correctional facilities lack of access to education and
health facilities and they are not provided with a right environment to grow and develop in
fundamental first years of their lives, lack of medical attention to mothers with special health
needs such as coronary thrombosis related diseases (BP, LBP, Hypertension, albinism,
HIV/AIDS patients, epilepsy etc.), abuse by male correctional facility officers (sexual, labour,
physical, mental etc.) and above all infringement on their rights and freedoms more especially
those of their children who are very innocent and not guilty of any wrong doing, further more to
this the international standard call for special provision for children incarcerated with their
parents as well as section 56 of the prisons act (which states that the care of circumstantial
children ought to fall on public expense). The above stated problems faced by women while in
incarceration are compounded by their detrimental effects such as: Unstable family life, social
and work failure, substance abuse (in order to with stand humiliation/shame/constraints), even
social factors that marginalise their participation in society mainstreaming such as: Single
motherhood, abandonment by their spouses, family fragmentation, street-children phenomena,
the incarceration of mothers also brings about aggression, hunger, anxiety and depression in the
children. Ultimately these children more female/adolescents are left in care of vulnerable
guardians (grandparents, uncles, other family members and friends). The project envisage on
undertaking the following activities in order to address the above negative scenario: 1.To conduct
meeting with the key stakeholders, 2. To Conduct assessment on the effect of living conditions
on access to health and justice to incarcerated female inmates and their circumstantial children,3.
To conduct testing and screening of offenders before they are convicted, 4. To conduct another
continuous testing and screening of the already convicted inmates, 5. To develop
recommendations and advocate for improvement in the identified gaps in the policies that
protects the rights of inmates and their circumstantial children in correctional facilities, 6. To
introduce curriculum activities in the correctional facilities for circumstantial children, 7. To
advocate for strengthening of social welfare support to circumstantial children and
administration activities such as: Monitoring and evaluation etc.
The project identified stakeholders are: Ministry of health, Ministry of education, Ministry of
home affairs (correction facilities and Victim support unity), community development, judicially,
parliamentarians of the affected districts traditional leadership. The planned project activities are:
Ultimately, the proposed project duration is three (3) years, starting from November 2018 to
November 2021.

1.3.

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1.4. Relevance of the action (max 3 pages)
The relevance of this action is to generate evidence and raise awareness of different human rights
challenges that inmates face and further it will stimulate debates and policy dialogue and
influence policy reforms and service delivery in correctional facilities of Eastern province more
especially the targeted district : Nyimba, Lundazi, Petauke and Katete . The project will use
spaces such as the media, in order to provide a platform for promoting advocacy around policy
changes to ensure that inmates have access to a safe and secure custody that respects their
dignity and human rights. The project will also make the actions relevant by engaging human
rights defenders, civil societies, correctional service managements, and traditional authority and
government officials. The project further will engage the parliamentarian committees on health,
justice and human rights to foster discussions around the building strategies for implementations
of recommendations in the assessment report. The community will be also a major stake holder
to input in this intervention through their interaction with the programme via radio programmes
that will encourage phoning in to ask questions and share opinions and submissions based on
their views to the panellist of experts. The project expected positive impact will be as follows :
improvement of mother to child relationship, improved policy direction on the inmate welfare
management and systems, increased accessibility to socio-economic services by circumstantial
children, improved human rights and freedoms protections of the inmates and circumstantial
children, reduction in mortality rate and morbidity among children born in correctional facilities ,
reduction in literacy levels for both female inmates and their circumstantial children more
especially those inmates serving longer sentences, the project will also improve justices on both
the poor female offenders and the well to do by promoting transparency in the judicial
proceedings by ensuring speedy trial to avoid corruption and inducement activities in the judicial
process. The testing and screening of inmates before been sent to correctional facilities will
ensure safe guarding of their health and wellbeing whilst in incarceration

1.5.

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1.6.

1.6.1. Relevance to the objectives/sectors/themes/specific priorities of the call for proposals

 To increase awareness and improve capacity of relevant stakeholders in older

to improve health and legal services to over 950 inmates more especially women and
circumstantial children. Following this objective specific priorities such as : speed trail
to avoid corruption in the judicial process more especially on cases that involves
vulnerable women facing the wealthier and influential people in society (justice delayed
is justice denied) and reduce the duration female remands spend in incarceration before
trail consequently reduce unnecessary congestions, ascertaining of the health statuses of
female inmates before incarceration to reduce deaths that can easily be avoided, capacity
building of stakeholders on the issues that can help improve the well fare of inmates and
detainees, human rights awareness to the communities around these correctional services
in order to increase checks and balances to law-enforcement officers that are in the habits
of correcting bribes from, create accessibility education for circumstantial children,
 To improve the wellbeing, living conditions and protection of over 950
detainees more especially women and circumstantial children. Following this
objective specific priorities such as: influencing the policy direction that will help address
the plight and wellbeing of inmates and their circumstantial children through lobby and
advocacy to institutions and stakeholders that can help turn round the status core/situation
of inmates in the province. The organization will seek the services of a long time and
experienced entity Zambia Governance foundation (ZGF) as a consultant in the project.

1.7. 1.2.2. Relevance to the particular needs and constraints of the target
country/countries, region(s) and/or relevant sectors (including synergy with other EU
initiatives and avoidance of duplication)
The relevance to the particular needs and constraints of the target country (Zambia) and the
region (eastern province) is immerse in that conditions in these correctional facilities are very
inhuman more especially the women inmates and the circumstantial children, Zambia is one of
African countries where, correctional facilities are more of a place that is believed to keep people
that are condemned, marginalized and stigmatized. The project believes that the stakeholders
identified will help improve the living condition of the inmates and this will have a spill over
effect to some other districts, Ultimately the project will also encourage the involvement of the
EU staff/volunteers from the start to the end of the project because we believe EU has the
technical experience in the area/fight that we want to embark on, so we would want to learn from
them the best practices that they have seen in other projects similar that they have funded in the
past, the project will also seek the involvement of volunteers who on research, para-legal and
legal practitioners from Europe who can be with the project and provide technical assistance

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1.8. 1.2.3. Describe and define the target groups and final beneficiaries, their needs and
constraints, and state how the action will address these needs
The target group are the female inmates and remandees (those waiting trail) and their
circumstantial children. These are the most affected in that they need special care because they
are vulnerable in in society. Their need are different from men, the female inmates need attention
in the following areas: Hygiene related to their menstrual cycle (pads, special dis-infectants/soap,
clothing etc.), good treatment, protection of their rights, interaction with their family at least
three times in a week, nutritious food, social activities such as: sports, access to information and
skill development while in incarceration in order for them to come and fit well once they are
released to re-join the society and also their health related chronical issues that needs special
attention (epilepsy, High/low blood pressure, TB, HIV/AIDS), prolonged menstrual cycles,
mental illness, sights problems, hearing problems etc.). The circumstantial children also need
special care such as: access to social welfare support, medical attention (under five health care),
interaction with the secular society, access to education and recreational facilities, access to
nutritional food items and protection of their rights and freedoms, These will needs will be
addressed using the above strategies: Women inmates will be allowed to interact with their
secular society through sports/competitive activities, allowed to meet their spouse/children and
family three times in a week in order to allow both parents have an interaction with a children
and strengthen the bonds, the project will also promote sanitary and hygiene to the female
inmates by supplying sanitary items to these female inmates, the project will compel the process
to ascertain the health of female inmates before committing them for sentencing in order to take
care of their special needs while in incarceration, the project will sensitize the community in
which these correctional facilities in issues to do with wrongly and unfair justice and human
rights issues that can help them defend themselves from an informed positions (some of women
are wrongly convicted because of illiteracy levels, mostly African women are not allowed access
to services that can help them stand before justice, in future, the situation that make them
vulnerable and defenceless and usually being taken advantage of), the project will also allow
women to have fair and fast trail to avoid being in dentation for a longer period without trail, it
will also facilitate appeals for those women incarcerated wrongly based on evidence corrected,
the project also take into account the creation of accessibility to education for the circumstantial
children, by capacity building female inmates in basic teaching and those who would be
volunteering to offer that service in correctional facilities, the project will create access to for
circumstantial children interact with their counterparts in the secular society through recreational
facilities, religious festivals, national/global events such as New year’s day, Christmas day etc.
and finally the project will lobby and advocate for policies improvement in order to permanently
address the issues affecting the inmates and their circumstantial children through open and close
space (radio programs, parliamentarians, local authority etc.)

1.9. 1.2.4. Particular added-value elements

The project will further promote an environment that will foster interaction between the inmates
and the secular society, inmate with especial needs will be allowed to have their daily routine
check-up and accessibility to medications such as antiretroviral drugs, chemotherapy,
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psychotherapy, recreation for health living, the female inmates will also be allowed access and
freedom to trailed in the court of their choice where they don’t suspect anything, the project will
allow donations of items to the inmates by certain families, friends and well-wishers more
especially, it will also promote religious activities by allowing certain people to the come and
share the word for spiritual support and the project will also promote exchange visits within the
project areas to learn good practice by correctional facilities officers and some inmates, it will
also promote skill development such as hair dressing, painting, knitting, tailoring and cooking
etc. in order for them to come and fit easily once released from the correctional facilities

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 1.10. Lead applicant, (co-applicants and affiliated entities, if any)
[Delete section 1.3 if you are applying via PROSPECT]

Name of the lead applicant Lobby and advocacy youth program 2050
EuropeAid ID6
Nationality7/ Country and date of registration89 Zambia on 20th March,2017
Legal Entity File number10 (if available) RNGO/101/0677/17
Legal status11 Local NGO/Civil society

Lead applicant contact details for the purpose of this action

Postal address of the organisation: C/o Lundazi District hospital P.O.Box 86 Lundazi
District
Organisation email address: loayp200@gmail.com

Telephone: (fixed and mobile) +260-077326083/+260950640171/0973373950

Country code + city code + number

Fax: 101011
Country code + city code + number
Contact person for this action: Goodwin Banda

Postal address: C/o Lundazi District hospital P.O.Box 86 Lundazi

Contact person’s email: Isaacngoma74@yahoo.com

Co-applicant(s) 12 God’s Children blessings foundation

Name of the co-applicant God’s Children blessings foundation
EuropeAid ID13
Nationality/ Country and date of registration Zambia, 11th June 2015
Legal Entity File number (if available) RNGO 101/0476/15

6 To be inserted if the applicant is an organisation and is registered in PADOR (Potential Applicant Data On-Line
Registration). For more information and to register, please visit https://ec.europa.eu/europeaid/pador_en.
7 For individuals.
8 An organisation’s statutes must show that it was established under the national law of the country concerned and
that the head office is located in an eligible country. Any organisation established in a different country cannot be
considered an eligible local organisation. See the footnotes to the Guidelines for the call.
9 For organisations.
10 If the lead applicant has already signed a contract with the European Commission.
11 E.g. non-profit, governmental body, or international organisation.
12 Add as many rows as co-applicants
13 If this is a restricted call, this field is optional. For more information about the EuropeAid ID, please see footnote
6.
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Legal status Local NGO/Civil society

Affiliated entity(ies)14
Name of the Affiliated entity
EuropeAid ID15
Nationality / country and date of registration
Legal status:
Specify to which entity you are affiliated (lead
applicant and/or the co-applicant).
Specify the kind of affiliation you have with that
entity.

1.11. Project details

[Delete section 1.4 if you are applying via PROSPECT]
1.12.

Title of the action:

Creation of a platform for inmates to be
treated as human beings more especially
female and their circumstantial children.
[Lot number you are applying to: ] e.g. Lot nº 2

Location(s) of the action: Lundazi is main office, the project will take
place in the following districts, Petauke, Katete
and Nyimba (Eastern province of Zambia)
southern Africa
Total duration of the action (months): Three (3) years (36 month)
Requested EU contribution (amount) 750,000 Zambia Kwacha/euros
Requested EU contribution as a percentage of the 75%
total eligible costs of the action (indicative)16

2 DECLARATION BY THE LEAD APPLICANT

The lead applicant, represented by the undersigned, being the authorised signatory of the
lead applicant, and in the context of the present application, representing any co-
applicant(s) and affiliated entity(ies) in the proposed action, hereby declares that:

14 Add as many rows as affiliated entities

15 If this is a restricted call, this field is optional. For more information about the EuropeAid ID, please see footnote
6.
16 If applicable, insert an additional % of the total accepted costs.
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 1. the lead applicant has the sources of financing and professional competence and
qualifications specified in section 2 of the guidelines for applicants;
2. the lead applicant undertakes to comply with the obligations foreseen in the affiliated
entities' statement of the grant application form and with the principles of good partnership
practice;
3. the lead applicant is directly responsible for the preparation, management and
implementation of the action with the co-applicant(s) and affiliated entity(ies), if any, and is not
acting as an intermediary;
4. [The lead applicant, the co-applicant(s) and the affiliated entity (ies) are not in any of the
situations excluding them from participating in contracts which are listed in section 2.3.3 of the
Practical Guide (available from the following Internet address:
http://ec.europa.eu/europeaid/prag/document.do). Furthermore, it is recognised and accepted that
if the lead applicant, co-applicant(s) and affiliated entity(ies) (if any) participate in spite of being
in any of these situations, they may be excluded from other procedures in accordance with section
2.3.4 of the Practical Guide;]
5. the lead applicant and each co-applicant and affiliated entity are in a position to deliver
immediately, upon request, the supporting documents stipulated under section 2.4 of the
guidelines for applicants;
6. the lead applicant and each co-applicant(s) and affiliated entity(ies) (if any) are
eligible in accordance with the criteria set out under sections 2.1.1 and 2.1.2 of the
guidelines for applicants;
7. if recommended to be awarded a grant, the lead applicant, the co-applicant(s) and the
affiliated entity(ies) accept the contractual conditions as laid down in the standard grant contract
annexed to the guidelines for applicants (Annex G) (or the PA Grant Agreement where the lead
applicant is an organisation whose pillars have been positively assessed by the European
Commission);;
We acknowledge that if we participate in spite of being in any of the situations listed in Section
2.3.3.1 of the Practical Guide or if the declarations or information provided prove to be false we
may be subject to rejection from this procedure and to administrative sanctions in the form of
exclusion and financial penalties representing 2 % to 10 % of the total estimated value of the
grant being awarded and that this information may be published on the Commission website in
accordance with the conditions set in Section 2.3.4 of the Practical Guide. We are aware that, for
the purposes of safeguarding the EU’s financial interests, our personal data may be transferred to internal
audit services, to the Early Detection and Exclusion System, to the European Court of Auditors, to the
Financial Irregularities Panel or to the European Anti-Fraud Office.
Signed on behalf of the lead applicant

Name Goodwin
Banda
Signature

Position Director
Date 01/05/2018

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