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RESEARCH

INTERRUPTIONS EXPERIENCED BY EMERGENCY


NURSES: IMPLICATIONS FOR SUBJECTIVE AND
OBJECTIVE MEASURES OF WORKLOAD
Authors: Katherine L. Forsyth, PhD, Hunter J. Hawthorne, BS, Nibras El-Sherif, MBBS, Rachelen S. Varghese, MHA,
Vickie K. Ernste, DNP, RN, Jordyn Koenig, and Renaldo C. Blocker, PhD, Rochester, MN, Flint, MI, and Ames, IA

to participating nurses to measure workload subjectively and


Contribution to Emergency Nursing Practice objectively.
• Emergency nurses perceived their own workload accurately. Results: Thirty-eight emergency nurse shifts were observed. A
• Interruptions occur every 6 to 7 minutes for emergency nurses. total of 3,229 interruptions were recorded across 372.5 clinical
• Frequency of interruptions increased the nursing staff hours and 38 shifts (means [M] = 85.0 interruptions per shift,
workload overall. standard deviation [SD] = 34.9; M = 8.7 interruptions per hour, SD =
3.36). The median duration per interruption was 13.0 seconds. A
moderate positive association was identified between the number
Abstract of interruptions experienced during a shift and the increased overall
Introduction: This study aimed to describe interruptions SURG-TLX workload reported at end-shift, r(36) = 0.323, P = 0.048.
experienced by emergency nurses and establish convergence Also, a moderate positive association was identified between
validity of 1 objective workload measure by linking interruption increased reaction times during the RCAT task and increased
characteristics to objective and subjective measures of workload. mental demand experienced at end of shift, r(36) = 0.460, P b 0.001.

Methods: Interruptions were captured in real time across 8- or Discussion: This study observed interruptions throughout the
12-hour shifts using a previously validated Workflow Interrup- entirety of a nursing shift and found that the majority of
tions Tool (WIT). Data collected on each interruption included interruptions caused by the environment were low priority.
type, priority, and location where the interruption occurred. At Targeting interventions to reduce low-priority and environmen-
mid- and end-shift, the Surgery Task Load Index (SURG-TLX) and tal interruptions may aid in alleviating the impact of
the Rapid Cognitive Assessment Tool (RCAT) were administered interruptions on clinical staff and patient care. Furthermore,
results demonstrate that the frequency of interruptions was
perceived to increase the nursing staff workload overall.
Katherine L. Forsyth is Assistant Professor of Health Systems Engineering at Robert
D. and Patricia E. Kern Center for the Science of Health Care Delivery and Key words: Human factors; Workload; Workflow interruptions;
Department of Health Sciences Research, Mayo Clinic, Rochester, MN.
Emergency department; Patient safety
Hunter J. Hawthorne is at Associate Health Systems Analyst Robert D. and
Patricia E. Kern Center for the Science of Health Care Delivery and
Department of Health Sciences Research, Mayo Clinic, Rochester, MN.
Nibras El-Sherif is at Hurley Medical Center, Department of Pediatrics, Flint, MI.
Rachelen S. Varghese is Pediatric Resident at the Mayo Clinic Department of Introduction
Emergency Medicine, Mayo Clinic, Rochester, MN.
Vickie K. Ernste is Manager at Department of Emergency Medicine and is The emergency department is known for its dynamic work
Instructor of Nursing at College of Medicine, Mayo Clinic, Rochester, MN. environment, with unpredictable patients and resulting
Jordyn Koenig is at Undergraduate Student Department of Industrial Engineering, Iowa events. Most often, the emergency department can be
State University, Ames, IA.
considered an organized chaos that functions through
Renaldo C. Blocker is Associate Consultant and Assistant Professor of Health Systems
Engineering at Robert D. and Patricia E. Kern Center for the Science of Health Care frequent interruptions in the workflow. 1 Because patient
Delivery and Department of Health Sciences Research, Mayo Clinic, Rochester, MN. visits and service requirements are erratic, they often lead to
For correspondence, write: Renaldo C. Blocker, PhD, Department of Health interruptions in clinicians’ ongoing care activities. Inter-
Sciences Research, Mayo Clinic, 200 First Street SW, Rochester, MN 55905; ruptions—considered to be any break in the performance of
E-mail: Blocker.renaldo@mayo.edu. an activity initiated by a source internal or external to the
J Emerg Nurs ■.
0099-1767 recipient and requires the attention of the participant 2 —have
Copyright © 2018 Emergency Nurses Association. Published by Elsevier Inc. been shown to affect patient satisfaction through decreased
https://doi.org/10.1016/j.jen.2018.02.001

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RESEARCH/Forsyth et al

clinician-patient contact time, increased clinician workload, and study, as it was successfully applied outside the laboratory
contribution to errors in the ED setting. 3–6 With the impact setting.
that interruptions have in this setting, it is not surprising that the Therefore, to better understand how interruptions affect
emergency department has been identified as having the highest emergency-nurse workload, this study captured interruption
rates of preventable deaths and other adverse events. 7,8 characteristics (ie, frequency, duration, type, priority, and
ED physicians are interrupted approximately 11 times location of occurrence) along with subjective (ie, SURG-
per hour, 9,10 and nurses are not exempt from such challenges TLX) and objective (ie, RCAT) workload measures. This
in this setting. One case study performed at a level 1 trauma study aimed to characterize interruptions experienced by
center identified that nurses experience more interruptions emergency nurses and demonstrate convergence validity of 1
than their physician counterparts, 11 yet broader results are objective workload measure—RCAT—by linking interrup-
mixed. 12–14 Emergency nurses commonly experience inter- tion characteristics to both measures of workload.
ruptions during documentation or while preparing patient
medications. 1,15 Consequently, nurses perceive interruptions
and distractions as a primary cause for making errors during Methods
preparation and administration of medication. 16–18
Interruptions are known to have negative effects on SETTING AND PARTICIPANTS
clinician (ie, physicians and nurses) memory, meaning that This observation-based prospective study was performed in an
interruptions take focus away from the current task. More academic emergency department that is part of a larger
specifically, owing to the finite nature of working memory, quaternary care center. The emergency department is equipped
interruptions reduce the cognitive resources a clinician can with more than 70 patient rooms and 7 resuscitation bays and
apply to managing complex requirements of ED care and, has a designated pediatric emergency wing to handle more than
consequently, their ability to remember future intentions. As 74,000 adult and pediatric patients annually. The Institutional
a result, frequent interruptions can tax clinicians’ cognitive Review Board (IRB) approved this study.
workload and increase their risk of committing human error. 1 The research team recruited participants at a monthly
Commonly, studies have used subjective measures to emergency department staff meeting. A presentation was
understand the impact of interruptions on individuals delivered to attending staff during which the purpose and
without any link to objective measures of workload. 19,20 importance of the study were discussed. Staff members were
The Surgery Task Load Index (SURG-TLX) is a 6-item advised that participating in the study would require being
survey-based tool adapted from the widely used NASA-Task observed during a shift as well as 3 to 5 minutes of their time
Load Index (TLX) 21 to measure individual perceptions of at the beginning (for training), middle, and end of their shift
workload in the surgical domain. 22 SURG-TLX is multidi- to complete the measures. Participation in the study was
mensional and builds upon the mental, physical, and voluntary, and nurses were allowed to opt out at any point
temporal demand questions from NASA-TLX to include in the study. Shifts for observation were then selected from
additional questions consisting of complexity of task, the schedules of consented nurses based on observer
situational stress, and distractions: factors that contribute to availability. Nursing shifts that involved training other
the overall experience of workload in the operating room. persons were excluded from selection.
Reliability and validity testing on NASA-TLX has been
performed in various domains including health care and RESEARCH PROTOCOL
aviation (Cronbach’s alpha = 0.63–0.77), 19,20,23–26 whereas
SURG-TLX items have been validated to differentiate Data were collected over a 4-month period in 2016.
workloads in surgery (ηp 2 = 0.10–0.61). 22 Objective and Emergency nurses were observed throughout their sched-
psychophysiological measures of workload and performance uled work shifts. At the start of the shift, nurses completed a
have been identified; 27,28 however, most studies have been training session for the RCAT to familiarize them with the
limited to laboratory settings. 23 The Rapid Cognitive tool. Nurses then began their work while observers used the
Assessment Tool (RCAT), on the other hand, is a motion validated WIT 31–33 to track interruption characteristics
accuracy test developed by physiologists and neuropsychologists over the entirety of the shift. Observers followed nurses as
to assess cognitive performance during high-altitude mountain they interacted with the ED work system, including patient
climbs. 29 It evaluates cognitive performance through a care. Patients were informed of the study and could opt out
“combination of executive function tasks integrated into a of being observed. Because patients were not considered to
spawning visual target model.” 30 This was used as part of this be study participants, IRB deemed that signed consent
forms were not necessary. In those cases, the observer

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FIGURE 1
Snapshot of Rapid Cognitive Assessment Tool (RCAT).

stepped out of the patient room and resumed data collection use in the emergency department. 32–34 The WIT allows the
when the nurse left the patient room. As mentioned observer to capture interruption characteristics—interrup-
previously, this study considered an interruption to be “any tion type, priority, and location—in real time and to time-
break in the performance of a human activity initiated by a stamp each event. Interruption types included face-to-face
source internal or external to the recipient that very briefly communication with other nurses, physicians, residents,
requires the attention of the participant and does not and various health care professionals; environmental
inherently necessitate the clinician change tasks.” 2 sounds; pages; phone calls; and unexpected patient requests.
At the middle and end of shifts, the SURG-TLX and the Interruption priority was classified as high, medium, or low
RCAT were administered to measure workload. Participants and was identified with respect to the interrupted task.
completed the SURG-TLX questionnaire and rated their self- Examples of interruption type and priority level can be
perceived levels of mental demand, physical demand, temporal found in Table 1. To remain unobtrusive, when an
demand, performance, effort, and frustration on a 20-point interruption occurred, the observer determined the priority
scale. 21 Participants then performed the RCAT task, an level by comparing it with the interrupted task and logging
electronic 1-minute game that engages participants in selecting it in the WIT. Interruption locations included staff station,
squares as they appear on the screen (Figure 1). 29 Emergency- in patient room, outside patient door, and hallway.
nurse participants were instructed to touch the boxes with a Multiple observers collected interruptions and workload
stylus before they disappeared and to prioritize colored boxes as data over a selected shift to establish reliability in the data-
they appear. Output from the RCAT included reaction times collection process; 85% agreement between the observers was
and overall performance scores based on the number of correct reached. The observational team consisted of 3 researchers who
versus incorrect boxes touched within a minute. received training in human factors. Training involved learning
to use the WIT, RCAT, and SURG-TLX and observing a shift
WORKFLOW INTERRUPTIONS TOOL
together while using the WIT collection tool to identify
interruptions. Observers then separately collected interruption
Data collection was performed using a tablet PC-based data for a selected shift, where—upon completion—the
WIT. The WIT was originally validated in the operating observers compared interruption type and priority coding for
room setting (87% agreement) 33,34 and then adapted for

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TABLE 1
Examples of interruption characteristics and priorities experienced by nursing staff

Examples
Type
Face-to-Face Physician Verbal Communication Preparation for an in-room procedure; communication involving
patient status updates and/or discharging patients
Face-to-Face Nurse Verbal Communication Information sharing regarding currently managed patients;
assigning responsibilities for new patients, status/lab updates
Face-to-Face Other Verbal Communication Social work provides updates
Patient transport escort discussions
ECG technician handing off ECGs and rhythm strips
Law enforcement discussion
Environment Alarms
Overhead announcements
Page Resuscitation-team notification
Phone Call Specialty consult calling about a patient
Direct Patient Care Patient and/or patient family member approach staff station
with questions
Other Lost documents
Technology failure (eg, switching pager batteries, software
issues causing delay); dropped procedural equipment and
waiting for replacement
Priority
Low Nurse with a patient and gets interrupted by a nonurgent
page; overhead announcement irrelevant to the emergency
department; redundant updates or communication
Medium Patient presses “call nurse” button for questions or help; patient
updates during EMR entry or alternative patient discharge
High Trauma activation during EMR entry; patient in room needs
immediate attention (survival, behavioral, etc)

ECG = electrocardiograph; EMR = electronic medical record

consistency. Finally, observers discussed any inconsistency performed to identify associations among interruptions,
during the training process. length of shift, and the changes in SURG-TLX and RCAT
workload data.

DATA ANALYSIS
Interruptions and workload data collected using the tablet Results
PC-based tool were analyzed using IBM SPSS Statistics
(Version 22.0, Armonk, NY) and R-Studio (Version Thirty-eight nurses participated in the study, providing 38
0.99.489, Boston, MA). Descriptive statistics included observed shifts. Shifts were 8 hours (13/38, 34.2%) or 12
means (M), standard deviations (SD), and medians (Mdn). hours (25/38, 65.8%) in length. A majority of participating
Chi-square analyses were performed on the interruption type emergency nurses were 40 years old or younger (52.6%), had
and priority data. Paired t-tests were performed on the mid- 4 to 15 years of general nursing experience (63.2%), and
and end-shift workload data. Finally, correlations were had 6 or fewer years of experience as emergency nurses

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70.3 minutes (type: direct patient care). The minimum


TABLE 2
duration was 1.0 second (type: environment). The middle
Emergency nurse participant demographics (N = 38)
50% of interruption durations fell between 5.0 and 33.0
seconds. There was a moderate positive correlation between
n(%)
length of shift and the number of interruptions, r(36) =
Age Range 0.33, P = 0.043, with length of shift explaining 11% of the
25–30 years old 6 (15.8%) variation in the quantity of interruptions. This is logical, as
31–35 years old 6 (15.8%) longer work periods allow more opportunities to experience
36–40 years old 8 (21.1%) interruptions.
41–45 years old 1 (2.6%) At the shift midpoint, emergency nurses reported an
46–50 years old 6 (15.8%) average overall SURG-TLX workload of 48.8 (SD = 16.6).
51–55 years old 1 (2.6%) Task complexity was the highest rated subscale at that time
(M = 11.6, SD = 5.1; Figure 2). At shift end, emergency
56–60 years old 4 (10.5%)
nurses average overall workload increased to 57.3 (SD =
61–65 years old 1 (2.6%)
19.7). All subscale values increased, but task complexity
Preferred not to answer 5 (13.2%) again was the highest rated subscale at end-shift (M = 11.7,
Nurse Experience (Years) SD = 5.4). Significant increases in SURG-TLX subscales at
0–3 years 1 (2.6%) the end of shift included mental demand, t(37) = 3.690, P =
4–6 years 5 (13.2%) 0.001, and situational stress, t(37) = 2.463, P = 0.019.
7–9 years 6 (15.8%) Reaction time and performance data pulled from the RCAT
10–12 years 7 (18.4%) also indicated that reaction time during the task got
13–15 years 6 (15.8%) significantly longer from mid- to end-shift, t(35) = 2.363,
16–18 years 2 (5.3%) P = 0.024, whereas performance scores significantly
19–21 years 2 (5.3%) increased, t(35) = 2.175, P = 0.036.
22–24 years 1 (2.6%) TYPE OF INTERRUPTION
25–27 years 3 (7.9%)
Face-to-face communication with other emergency nurses
28–30 years 1 (2.6%)
accounted for nearly 40% of all interruptions (1,248,
More than 30 years 1 (2.6%)
38.7%), followed by environmental (644, 19.9%), and
Preferred not to answer 3 (7.9%) face-to-face communication with other health care staff (eg,
Emergency Nurse Experience (Years) social workers, patient-care assistants, paramedics;
0–3 years 12 (31.6%) 504,15.6%). Pages and phone calls together accounted for
4–6 years 9 (23.7%) 12% of interruptions (389, 12.0%); face-to-face commu-
7–9 years 7 (18.4%) nication with physicians, residents, and physician assistants
10–12 years 1 (2.6%) (PAs) accounted for 9% of interruptions (273, 8.5%); and
13–15 years 1 (2.6%) unanticipated patient care accounted for the remainder
16-18 years 4 (10.5%) (167, 5.2%).
19–21 years –
22–24 years 1 (2.6%) PRIORITY OF INTERRUPTIONS
Preferred not to answer 3 (7.9%)
Interruptions were most commonly classified as medium/
normal priority (2,087, 64.6%), followed by low (1,073,
33.2%), and high (69, 2.1%) priority. Face-to-face
(55.3%; Table 2). There were no significant differences in communication interruptions were predominately catego-
frequency of interruption based on age or experience (P N rized as medium/normal (nurse, 72.5%; other staff, 71.6%;
0.05). physicians, 82.0%; residents/PAs, 90.7%), whereas envi-
A total of 3,229 interruptions were recorded across ronment (60.2%) and pages (60%) were generally
372.5 clinical hours and 38 shifts (M = 85.0 interruptions categorized as low priority (Figure 3). Chi-square analysis
per shift, SD = 34.9; M = 8.7 interruptions per hour, SD = indicated a significant association between type of inter-
3.36). The median duration per interruption was 13.0 ruption and priority of interruption, χ 2(16) = 669.56, P b
seconds. The maximum duration was 4,219.0 seconds or 0.0001.

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FIGURE 2
Subjective workload subscales collected at mid-shift and end-shift. *P b 0.05

FIGURE 3
Proportions of interruption types by priority.

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TABLE 3
Pearson correlations of SURG-TLX subscales, RCAT outputs, and interruption frequency

Mental Physical Temporal Task Situational Distraction Overall Reaction Performance Interruption
demand demand demand complexity stress difference difference time score quantity
difference difference difference difference difference difference difference
Mental 0.074 0.281 0.037 0.395 * 0.423 † 0.690 † 0.460 † –0.115 0.317
demand
difference
Physical 0.074 0.477 † –0.672 † 0.207 0.519 † 0.518 † 0.061 0.210 0.307
demand
difference
Temporal 0.281 0.477 † –0.593 † 0.619 † 0.789 † 0.801 † 0.165 0.228 0.201
demand
difference
Task 0.037 –0.672 † –0.593 † –0.393 * –0.567 † –0.344 † –0.134 –0.325 –0.168
complexity
difference
Situational 0.395 * 0.207 0.619 † –0.393 * 0.471 † 0.699 † 0.110 0.143 0.176
stress
difference
Distraction 0.423 † 0.519 † 0.789 † –0.567 † 0.471 † 0.814 † 0.259 0.214 0.178
difference
SURG-TLX 0.690 † 0.518 † 0.801 † –0.344 † 0.699 † 0.814 † 0.279 0.097 0.323 *
total
difference
Reaction 0.460 † 0.061 0.165 –0.134 0.110 0.259 0.317 0.010 0.016
time
difference
Performance –0.115 0.210 0.228 –0.325 0.143 0.214 0.307 0.010 0.081
score
difference
Interruption 0.317 0.307 0.201 –0.168 0.176 0.178 0.323 * 0.016 0.081
quantity

SURG-TLX = Surgical Task Load Index; RCAT = Rapid Cognitive Assessment Tool
* Statistically significant at P b 0.05 level

Statistically significant at P b 0.001 level

INTERRUPTIONS BY LOCATION WORKLOAD AND INTERRUPTIONS

Interruptions experienced by emergency nurses occurred Multiple associations were identified within the SURG-
most frequently at the staff station (2,333, 72.3%) and in TLX subscales (Table 3). A moderate positive association
the patient room (506, 15.7%). At the staff station, nurses was identified between the number of interruptions
were interrupted by face-to-face communication with experienced during a shift and the increased overall
emergency nurses (995/2,333, 42.7%), other health care SURG-TLX workload reported at end-shift, r(36) =
staff (336/2333, 14.4%), and environmental sounds (391/ 0.323, P = 0.048. In addition, a moderate positive
2333, 16.8%). In patient rooms, nurses were interrupted by association was identified between increased reaction
environmental sounds (183/506, 36.2%), and face-to-face times during the end-shift RCAT task and increased
communication with emergency nurses (101/506, 20.0%) mental demand reported at end-shift, r(36) = 0.460, P b
and other health care staff (94/506, 18.6%). 0.001.

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Discussion WORKLOAD AND INTERRUPTIONS

This study recruited nurses working in the emergency The moderate positive association between interruptions
department at 1 academic institution for the purposes of and the change in workload values at the end of shift
identifying interruptions experienced over scheduled work indicates that interruptions may affect nurse perceptions of
shifts and correlating their frequency to workload measures. workload to some degree. This validates previous findings
About a quarter of the nurses recruited were between 25 and linking interruptions to subjective workload measures (eg,
35 years of age and had shifts lasting between 8 hours and NASA-TLX) with ED physicians. 20,32 Incorporating the
12 hours. Interruptions occurred throughout various areas RCAT activity into this study provided the means to
of the emergency department, with the frequency of evaluate interruptions against an objective measure of
interruptions observed appropriately related to length of workload. Although the reaction times and performance
shift. Correlations among interruptions, subjective, and scores collected from the RCAT activity did not correlate to
objective workloads were identified. all SURG-TLX subscales, a moderate positive association
was identified between increased reaction times during the
INTERRUPTION CHARACTERISTICS end-shift RCAT task and increased mental demand
reported by SURG-TLX at end-shift. This indicates
In this study, emergency nurses experienced 8.7 interrup-
convergent validity between RCAT and the SURG-TLX
tions per hour on average: much lower than the reported
mental demand subscale; with future work, the RCAT
average of 11 interruptions per hour by emergency
could be used as an objective tool to measure clinicians’
physicians. 9,10 The prevalence of face-to-face communica-
mental demands by comparing subsequent reaction times
tion interruptions experienced by nurses though were
with a baseline reaction time value. Furthermore, it validates
consistent with the literature. 15 Although the high rate of
nurses’ perceptions of increased mental demands through-
face-to-face interruptions with other nurses was expected
out their shifts.
from the literature and the ever-changing state of the
emergency department, their occurrence is highly disruptive LIMITATIONS
to emergency-nurse tasks. The nature of such communica-
tion with other emergency nurses commonly pertained to This study is the first study the authors are aware of that
patient-status updates and medication requests; a majority validates the RCAT, an objective workload measure, to 1 or
were considered normal priority. This suggests that many of more of the SURG-TLX subscales. However, the results of
the communication interruptions were necessary but could the study must be interpreted in light of several limitations
possibly have been mitigated. Future work should examine surrounding observations and generalizability. Data may
how to best manage necessary but nonurgent communica- have been influenced by the Hawthorne Effect due to the
tion in this setting. presence of observers during actual nursing shifts as well as
More than 55% of interruptions that occurred at the our previous work examining physician interruptions in the
staff station were face-to-face communications with nurses same setting. 35 Having an emergency nurse perform data
or other clinicians. In contrast, such interruptions occurred collection may have provided a more clinical perspective on
in the patient rooms only one third of the time. This may the content of the communication interruptions and
indicate that staff members frequently view the patient improved identification of interruption priority. Observers
room as a protected space to provide safe patient care but captured interruption characteristics using the WIT, 33 with
view the staff station as more of a communications hub. each interruption requiring 7 fields of entry. Short
Next steps should seek to understand the motivations for interruptions or back-to-back interruptions may have
interruptions in specific locations throughout the emer- made it difficult to assess priority of the current task or
gency department. In the patient rooms, environmental complete all entry fields accurately. Because priority was
interruptions, including alarms and overhead announce- determined at the time of the interruption, it was not
ments, were most prevalent. Many times, the environ- possible to confirm classification with the participating
mental interruptions were considered low priority and nurse without causing additional interruptions. However,
provided little information to emergency nurses while our findings generally align with previous work. Further-
they were providing patient care. Scenarios like this, and more, a power analysis was not performed to validate the
the broader concept of alarm fatigue, should be considered RCAT against the SURG-TLX mental demand subscale,
during the design of devices and device-management and only convergent validity was identified. Further
systems. validation work is needed that (1) assesses RCAT against

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