Account Assignment Category

Account Assignment category is one of the very important fields available and used in the purchasing
documents. It has many control functions and helps in determining the object that will be charged in case
of an ordered material which is procured for direct usage or consumption. By using the account
assignment category in the purchasing documents the cost of the material can be apportioned to a single
Controlling object or it can be apportioned among various Controlling objects.

The account assignment category determines the following based on the account assignment data
already configured/available in the SAP R/3 system:

 The nature of the account assignment

 Which accounts are to be charged when goods receipt is posted
 Which accounts are to be charged when the incoming invoice are posted
 Which account assignment data you must provide

Some of the important Account Assignment Categories along with required account assignment data are
highlighted below:

Asset Asset Master with main asset number and sub-number needs to be created in to the system.

Production order PP module is configured with its all sub modules and production order is already
available into the system.

Cost Center Relevant cost center with proper assignment is created into the SAP. In addition to the Cost
Center, a G/L account number also needs to be available for the purpose.

Sales Order SD module is configured with its all sub modules and Sales order is already available into
the system. . In addition to the Sales Order, a G/L account number also needs to be available for the
purpose.

Project PM module is configured with its all sub modules and, a G/L account number for purpose is
already configured and available.

What is the ‘Account Assignment Category’?

The ‘Automatic Account Assignment’ logic takes care of posting to the correct GL accounts for ‘Stock
Material’ with the ‘Material Type’ permitting inventory management, and the material master contains
information as to which GL account needs to be updated. But there is material line items (‘Non-Stock’
materials) created manually in the Purchase Requisition/Purchase Order/Outline Agreement for which
someone needs to decide the account assignment data and manually enter it in the Purchase
Requisition. Here, the Account Assignment Category determines where to allocate the costs relating to
such materials. The account assignment category helps you to define the type of account assignment
(Sales Order-C, Project-P, Cost Center-K, etc.) and which accounts are to be posted to when GR/IR is
posted to.