Requisition For System SCLI Equipments

REFINING MAJOR PROJECTS GENERAL MANAGEMENT
PROJECT: RPLC DEEP CONVERSION PDVSA DOC. No.

SUBPROJECT: OFFSITES UNITS 3006-500Y-DI968006
UNIT: 98 CONFEED DOC. No.
AREA: INTERMEDIATE AND PRODUCT STORAGE (U-98) R-2171-072E
PHASE: DETAILED ENGINEERING REV. 0 DATE: 23-10-17
DISCIPLINE: INSTRUMENTATION AND CONTROL
TITLE: REQUISITION FOR SYSTEM SCLI EQUIPMENTS Page 1 of 43
PDVSA PROJECT NO.: 3006; CONFEED JOB CODE: 0-5792-20-0000
CONFEED PDVSA
ISSUE PURPOSE / TOTAL PDVSA
REV. DATE PREP’D/CHK’D APPROVED
DESCRIPTION OF CHANGE PAGES CHECKED
/APR’D BY BY
Por Gustavo Guerrero fecha 14:53 , 23/11/2017

0 23-10-17 For Approval / Issue for Purchase 43 A.B./L.E./D.F G.G. J.S.
A 03-04-17 For Approval / Issue for Comments 43 L.E./L.N./J.G.C/D.F G.G. J.S.
CONFEED PDVSA CHECKED BY

PDVSA APPROVED BY
PREPARED BY: Anibal Blanco

SIGNATURE SIGNATURE
CHECKED BY: Luz Eduardo
APPROVED BY: Desiree Flores NAME: Gustavo Guerrero NAME: Javier Soto
RPLC DEEP CONVERSION PROJECT
REQUISITION FOR SYSTEM SCLI EQUIPMENTS

UNIT 98
CONTENT
1 GENERAL ............................................................................................................................................. 5
1.1 Introduction ...................................................................................................................................... 5
1.2 Definitions ........................................................................................................................................ 5
2 SCOPE OF BIDDER´S SUPPLY .......................................................................................................... 5
2.1 Equipments and Materials................................................................................................................ 6
2.2 Other Items included in Vendor’s Scope of Supply.......................................................................... 6
2.3 Spare Parts ...................................................................................................................................... 6
2.4 Special Tools .................................................................................................................................... 7
2.5 Operational Materials (Consumables) ............................................................................................. 8
2.6 Surface Painting and Preservation .................................................................................................. 8
2.7 Anchor Bolts/Nuts ............................................................................................................................ 8
3 SCOPE OF SERVICES ......................................................................................................................... 9
3.1 Vendor’s Drawing and Document Requirements ............................................................................. 9
3.2 Test and Inspection ........................................................................................................................ 10
3.3 Field Service ................................................................................................................................... 11
3.4 Training ........................................................................................................................................... 11
3.5 Meetings ......................................................................................................................................... 12
4 PURCHASER-FURNISHED EQUIPMENT / MATERIALS ................................................................. 13
5 SHIPPING AND PACKING INSTRUCTIONS ..................................................................................... 13
5.1 Shipping Saddles ........................................................................................................................... 13
5.2 Lifting Plan ..................................................................................................................................... 13
6 DEVIATIONS, ALTERNATIVES AND CLARIFICATIONS ................................................................ 14
6.1 Base Proposal ................................................................................................................................ 14
6.2 Alternative Proposal with Deviations and/or Clarifications............................................................. 14
6.3 Compliance List / Technical Evaluation Form ................................................................................ 14
7 QUALITY ASSURANCE SYSTEM REQUIREMENTS ....................................................................... 14
7.1 Quality Management System (QMS) for Technical Evaluation ...................................................... 15
7.2 Quality Plan for Review after Placement of Order ......................................................................... 15
7.3 Quality Audit by Purchaser ............................................................................................................. 15
8 PRECEDENCE OF DOCUMENTS ..................................................................................................... 15

9 SUB-VENDORS AND/OR SUB-CONTRACTORS ............................................................................. 16
9.1 Sub-Vendor / Subcontractor List .................................................................................................... 16
9.2 Source of Raw Materials ................................................................................................................ 17
10 SPECIAL NOTES ................................................................................................................................ 17
10.1 Tag Number.................................................................................................................................... 17
10.2 Design Life ..................................................................................................................................... 17
10.3 Environmental Requirements ......................................................................................................... 18
10.4 Local Representative ..................................................................................................................... 18
10.5 Bill of Material Table and Unit Rates .............................................................................................. 18
10.6 Proposal Breakdown per System ................................................................................................... 18
10.7 Export License ............................................................................................................................... 18
10.8 Jig Plate ......................................................................................................................................... 19
10.9 Spreader Beam with Shackles and Slings ..................................................................................... 19
ATTACHMENT-1: EQUIPMENT / MATERIALS LIST ............................................................................... 20
ATTACHMENT-2: SCOPE OF SUPPLY ................................................................................................... 22
ATTACHMENT-3: APPLICABLE DOCUMENT LIST ................................................................................ 34
ATTACHMENT-4: VENDOR DRAWINGS AND DOCUMENT REQUIREMENTS .................................... 35
ATTACHMENT-5: SCOPE OF INSPECTION ............................................................................................ 39
ATTACHMENT-6: DEVIATION / ALTERNATIVE / CLARIFICATION LIST ............................................. 43
1 GENERAL
1.1 Introduction
This Requisition covers the specific purchase conditions relating to the “Request for Quotation” or
“Purchase Order” for the Equipment / Materials to be used for,
• Name of Owner/Client: Petróleos de Venezuela, S.A. (PDVSA)
• Plant Name: Refinería Puerto La Cruz (RPLC)
• Location: Puerto La Cruz, Edo. Anzoátegui, Venezuela
The documents listed in the “Applicable Document List” (Attachment-3) shall constitute an integral
part of this Requisition.
Note: Unless otherwise specified, the latest issue of all documents shall be applied.
1.2 Definitions
The following definitions are applicable in this document:
Owner: Petróleos de Venezuela, S.A. (PDVSA)
Purchaser: PC Contractor
(Note) CONFEED assists Purchaser in the procurement activities for the
execution of the RPLC Deep Conversion Project Phase II
CONFEED: A consortium formed by JGC Corporation, INELECTRA and Chiyoda
Corporation, EPaCm (Engineering, Procurement assistance, Construction
management) Contractor for the execution of the RPLC Deep Conversion
Project Phase II,
Bidder: Bidder who is selected and employed by Purchaser to supply the designated
Equipment / Material.
Vendor: Successful Bidder who is selected and employed by Purchaser to supply the
designated Equipment/Materials.
2 SCOPE OF BIDDER´S SUPPLY

Vendor shall furnish the following Equipment / Materials including the accessories, spare parts,
tools, etc., mentioned below.
2.1 Equipments and Materials

Equipment and/or Materials to be covered by this requisition are,
[x] As per the “Equipment / Materials List” (Attachment-1)
[ ] As per the equipment / materials mentioned below
Item No. Description Quantity Equipment Category
2.2 Other Items included in Vendor’s Scope of Supply

The Equipment and/or Materials shall includes the accessories
[x] As listed in Scope of Supply (Attachment-2)
[ ] As per the equipment / materials mentioned below
2.3 Spare Parts

Spare Parts shall be quoted separately, i.e. not include in the lump sum price of the equipment/
materials.
Vendor shall propose the recommended spare parts requirement for both start-up and two years
operation with pricing.
Vendor shall outline in detail the spare parts maintenance program available to the user of the
System.
Vendor shall furnish a letter guaranteeing spare parts availability for least ten (10) years after
purchase of the System.
2.3.1 Construction and Commissioning Spare Parts
[ ] Not Required
[x] Required as mentioned below
Bidder shall submit in his proposal a price list of the recommended construction and commissioning
spare parts for installation, field assembly and commissioning required for 90 days after start-up of
the Equipment / Materials.
The construction and commissioning spare parts will be purchased with the Equipment / Materials
after the final selection by Purchaser. They shall be delivered together with the parent Equipment /
Materials.
Purchaser and Bidder shall agree to the guideline to calculate the final quantity for the construction
and commissioning spare parts before PO placement. Bidder shall submit the revised construction
and commissioning spare parts list before PO placement.
2.3.2 Capital Spare Parts

Bidder shall submit in his proposal a price list of the capital spare parts shown below. Vendor shall
provide the required capital spare parts together with the parent Equipment / Materials.
(1) Mandatory Capital Spare Parts
[x] Not Required

[ ] Required as mentioned below
Bidder shall separately quote for the following mandatory capital spare parts. Purchaser will
purchase these spare parts with the parent Equipment / Materials.
Capital Spare Parts Quantity Remarks
(2) Recommended Capital Spare Parts

Bidder shall recommend any other additional capital spare parts other than those listed in item (1)
above, if any, in view of the potentially long lead times involved.
Bidder shall quote these spare parts separately from (1) above. After review of the recommendation
by Purchaser and/or Owner, these capital spare parts may be purchased together with the parent
Equipment / Materials.
2.3.3 Two-years Spare Parts
[ ] Not Required
[x] Required as mentioned below
Vendor shall recommend the spare parts for two-year-operation of the Equipment / Materials, and
submit a “Spare Parts and Interchangeability List (SPIL)” with price data in accordance with
3006-5000-DG708001 (S-000-1140-0010P) “Project Specification for Spare Parts List Preparation”
after the detailed design development including the items to be supplied by his sub-suppliers.
These spare parts may be purchased by Owner or Purchaser in accordance with the approved
SPIL.
2.4 Special Tools

[ x ] Not Required
[ ] Required mentioned below
Bidder shall provide a list and description (e.g. drawings) of the special tools. The price of each tool
and device shall be indicated separately.
Vendor shall supply one (1) complete set of special tools and devices necessary for lifting, erection,
testing, start-up and maintenance of the Equipment / Materials. These tools shall be easily
identifiable and shall be supplied in a lockable steel box (es) although exceptions may be made for
particularly large tools, which shall be subject to approval by Owner.
2.5 Operational Materials (Consumables)

[ ] Not Required
[x] Required mentioned below
(1) Bidder shall inform Purchaser of the specifications, quantities, and maintenance frequency of
operational consumables, such as print paper, recording charts, fuses, etc., if any, for initial
charge and continuous operation thereafter.
(2) If the consumables are Bidder´s exclusive products, Bidder shall provide their price list.
(3) Purchaser will purchase the consumables listed in accordance with item (2) above after the
Purchaser’s review.
2.6 Surface Painting and Preservation

2.6.1 Surface Painting
Surface painting up to the finish coat shall be provided in accordance with 3006-5000-DM115891
(S-000-13A0-0001P) “General Specification for Painting and Surface Preparation”.
Surface painting color for cabinets shall be in accordance with 3006-5000-DI115101
(S-000-1371-0101P) “Specification for Cabinet Design”.
Touch-up paint material to repair the paint damaged during transportation shall be provided and
delivered together with the Equipment / Materials. The procedures to be followed for touch-up
painting shall be submitted.
2.6.2 Rust Prevention

External and internal surface protection and rust prevention shall be performed in accordance with
3006-5000-DM115892 (S-000-13A0-0002P) “General Specification for Rust Prevention”.
2.7 Anchor Bolts/Nuts

[x] Not required
[ ] Provided by Purchaser (Note-1)
[ ] Provided by Vendor (Note-2)
[ ] Provided by Vendor (Note-3)

Note-1: Purchaser will supply the anchor bolts and nuts. Vendor however, is requested to select the
bolts/nuts in accordance with 3006-5000-DC233006 (D-000-1320-0006P) “STANDARD
DETAILS FOR ANCHOR BOLTS”.
Note-2: Vendor shall supply the anchor bolts and nuts, where BIDDER delivers jig plates for vertical
vessels and designs special anchor bolts and nuts other than 3006-5000-DC23300
(D-000-1320-0006P) “STANDARD DETAILS FOR ANCHOR BOLTS”.
Note-3: Vendor shall supply the anchor bolts and nuts in accordance with 3006-5000-DC23300
(D-000-1320-0006P) “STANDARD DETAILS FOR ANCHOR BOLTS”.
3 SCOPE OF SERVICES
Vendor shall furnish all the necessary services for design and fabrication, including those described
below, in accordance with the “Applicable Document List” (Attachment-3).
3.1 Vendor’s Drawing and Document Requirements
(1) Submission
Vendor shall submit to Purchaser the documents in accordance with the requirements specified
in the “Vendor Drawing and Document Requirements” (Attachment-4).
The procedure to be followed in the submission of documents / correspondence shall be in
accordance with Specification 3006-5000-DGB20002 (S-000-1140-0009P) “Instructions for
Vendor Documentation”.
It should be noted that the documents required “For Proposal” in Attachment-4 are mandatory
for bid evaluation. The absence of any of them in Bidder’s proposal will be a cause for Bidder’s
disqualification from the bid.
(2) Manufacturing schedule
Bidder shall provide in his proposal time schedules for document issue and for fabrication,
including material order, material delivery from sub-Vendors, testing and inspection, ready for
shipment at workshop and port for export, etc.
(3) Manufacturing status report
Manufacturing status reports shall be submitted in accordance with Specification
3006-5000-DGB20002 (S-000-1140-0009P) “Instructions for Vendor Documentation”.
(4) Units of measurement
For details, refer to Paragraph 2.4 of 3006-5000-DG140001 (S-000-1222-0001P) “Basic
Engineering Design Data”.
(5) Language
All vendor drawings and documents shall be in the English language, provided that the
documentation required by local authorities or related with procedures or information for
operation and maintenance staff shall be both in Spanish and in English.
(6) Electronic files hand over
For details, refer to 3006-5000-DGB20002 (S-000-1140-0009P) “Instructions for Vendor
Documentation”.
(7) Packing list (Shipping document)
Vendor shall prepare and submit the required shipping documents to Purchaser and Forwarder
with electronic data (by Microsoft Excel) in accordance with the instructions stipulated in
3006-5000-DG5B6001 (S-000-1450-0001P) “Project Shipping and Packing Instructions for
(CONFEED)”.
(8) 3D Model
[x] Not required
Vendor shall submit electronic files of 3D Models of the packaged equipment with all the
information related to them, performed using the software.
If Vendor can not comply with this requirement, this fact shall be clearly indicated in the offer as
an exception. Also, this shall be included in form of deviation list of ATTACHMENT-6.
3.2 Test and Inspection
(1) Scope of inspection

Vendor shall conduct tests and/or inspections and provide all the related documentation in
accordance with the requirements specified in the "Scope of Inspection" (Attachment-5) and
specifications/codes called for in the “Applicable Document List” (Attachment-3).
(2) The Vendor’s manufacturing procedures, including WPS/PQR with weld map, non-destructive
examination (RT, UT, MT and PT), PWHT procedure, PMI procedure and major repair
procedures, shall be reviewed and approved by Purchaser prior to the start of manufacturing
All necessary documentation required for preparation of “Fabrication and Inspection Data Book
shall be submitted in accordance with 3006-5000-DGB04106 (S-000-1520-0106P)” Fabrication
and Inspection Data Book (FIDB) Completion Specification”.
(3) Inspection and test plan (ITP)
Vendor shall prepare ITP for Purchaser’s approval in accordance with the “Applicable Document
List” (Attachment-3) and the “Scope of Inspection” (Attachment-5).
The ITP approval does no relieve in any case Vendor from his responsibilities to comply with all
tests, inspection and certification requirements defined in the applicable job specifications listed
in Attachment-3.
(4) Pre-inspection meeting (PIM)

[x] Will be held in accordance with 3006-5000-DGB04101(S-000-1520-0101P) "Quality Control
Requirements to Bidder’s (Procurement Portion)"
[ ] Will not be held.
PIM (Pre-Inspection Meeting) shall not be performed unless the ITP is approved and no
manufacturing work shall proceed unless PIM has been properly held.
(5) Inspection level
The requirements at each inspection level are classified as shown in
3006-5000-DGB04101(S-000-1520-0101P) "Quality Control Requirements to Vendors
(Procurement Portion)". The level for this requisition is LEVEL 2.
(6) Sub-Vendor's Fabrication.
Vendor shall be fully responsible for test, inspection and certification of its products
(7) Control of Measuring and test Equipment.
Control of Measuring and Test Equipment shall be in accordance with 3006-5000-DGB04105
(S-000-1520-0105P) “Non Conformity Control Procedure for Purchased Equipment and
Materials.
3.3 Field Service

[ ] Not Required
(1) If Vendor field work or services are mandatory to guarantee the quality and performance of the
equipment, shall quote the price of such necessary field work or services with details,
specifying the number and qualifications of the required personnel with rates for each
qualification level, the scope of work and supply as well as the work description. Such field
work or services shall cover the necessary work, such as supervision, instruction, installation,
alignment, adjustment, calibration, inspection and witness.
The details shall be divided into three phases of field activity, i.e. installation/assembly,
adjustment/alignment and performance testing.
(2) Personnel to be dispatched must be able to speak the Spanish and/or English language
sufficiently to perform their duties.
3.4 Training
[ ] Not Required
Vendor shall provide all training materials, facilities, professionals, and specialists required to
train Owner's technicians and operators to a level where they can handle the equipment
supplied.
Bidder shall separately submit a proposal for a training program and training cost (per diem rate
and other conditions) for the training requirement mentioned below.
Breakdown of all expenses and fees related to the training services, including trainers,
arrangement of facilities, tools and aids used for training shall be indicated in the proposal.
Bidder shall also propose, as an option, training at its facilities with a typical training program.
(1) Training shall be performed at the project site in Puerto La Cruz Refinery (Classroom and
on-the-job training) during the pre-commissioning or commissioning stage. Purchaser
assumes the number of trainees, duration and the number of trainers as follows, based on
which Bidder shall estimate the price for training to be proposed.
(1.1) SCLI Software Application:

(a) Training for Development (For 10 persons x 1 group)
(b) Training for Engineering personnel (For 10 persons x 1 group)
(c) Training for Maintenance personnel (For 10 persons x 1 group)
(1.2) SCLI Servers Hardware & Software:

(a) Training for Administration & Maintenance personnel (For 15 persons x 1 group)
(2) The Spanish language shall be used for all instructional materials and lectures in the course.
The English language may be used for instructional material for the training.
(3) Vendor shall develop and submit the detailed training program in advance.
(4) Vendor shall provide and/or arrange all training facilities and materials to be used by trainers
and trainees.
3.5 Meetings
Vendor shall be requested to hold and/or attend the following meetings:

[x] Kick-off Meeting at the Purchaser’s designated office
[ ] in Yokohama, Japan
[x] in Caracas or Puerto La Cruz, Venezuela
[ ] at (the Vendor’s shop)
[ ] Pre-Inspection Meeting (at the Vendor´s facilities prior to starting fabrication, for major
equipment
[x] Technical Meeting ([ ] once or [x] twice) at the Purchaser’s or CONFEED’s office
All the cost for attendance at the above meetings shall be borne by Vendor.
4 PURCHASER-FURNISHED EQUIPMENT / MATERIALS

[x] No equipment / materials will be furnished by Purchaser
[ ] The following equipment/materials will be furnished by Purchaser
5 SHIPPING AND PACKING INSTRUCTIONS

Please refer to 3006-5000-DG5B6001 (S-000-1450-0001P) “Project Shipping & Packing
Instructions for Vendors” as applicable to the Request for Quotation.
5.1 Shipping Saddles

[x] Not Required
[ ] Required mentioned below
Shipping saddles (skids) made of steel shall be supplied by Vendor when and if the net weight of an
individual item of equipment exceeds 100 metric tons.
5.2 Lifting Plan

[ ] Not Required
[ x ] Required mentioned below
For a heavy lift and heavy equipment transportation, Vendor shall provide the details of lifting and
transportation plan for review and comment.
When lifting devices are to be provided by Vendor, Vendor shall submit the related strength
calculation, welding details and shop test certificate with the lifting plan.
For other shipping requirements, Vendor shall follow the instructions and requirements on shipping
and packing specified in 3006-5000-DG5B6001 (S-000-1450-0001P) “Project Shipping & Packing
Instructions for Vendors” as applicable to the Request for Quotation.
6 DEVIATIONS, ALTERNATIVES AND CLARIFICATIONS
6.1 Base Proposal
Bidder shall submit a base proposal for the Equipment / Materials complying strictly with this
requisition and all of the applicable documents. Conflicting requirements in these documents shall
be referred in writing to Purchaser for resolution prior to submission of the proposal.
The proposal shall state that the Equipment / Materials offered in the base proposal comply strictly
with the Purchaser's specified requirements.
6.2 Alternative Proposal with Deviations and/or Clarifications
Bidder agrees that the only deviations and alternatives to be considered by Purchaser shall be
limited to those separately specified in the proposed deviation list accompanying the proposal, i.e.
“Deviation / Alternative / Clarification List” (Attachment-6).
Purchaser has no responsibility to discover any deviations or alternatives entered in any parts of the
Bidder´s proposal other than the said deviation list. Being awarded the order, Vendor must comply
with the Applicable Documents as revised only to reflect the deviations and alternatives listed and
accepted by Purchaser.
Note: An alternative proposal will be evaluated only if the base proposal is duly submitted.
6.3 Compliance List / Technical Evaluation Form

In addition to “Deviation / Alternative / Clarification List” as described on section 6.2, Bidder shall
submit a full compliance list / Technical Evaluation Form in accordance with the following
technical specifications.
3006-5000-DIB07211 (S-000-1370-0211P): Instrumentation and Control Numbering Procedure
3006-5000-DI115101 (S-000-1371-0101P): Specification for Cabinet Design (where applicable)
Blank format for the compliance list / Technical Evaluation Form will be provided to Bidder.
Bidder shall state compliance to the requirement section by section to the above technical
specifications. Otherwise, deviations and/or clarifications shall be clearly specified on “Deviation
/ Alternative / Clarification List” as per section 6.
7 QUALITY ASSURANCE SYSTEM REQUIREMENTS

Vendor shall establish and maintain a Quality Management System based on the international
standard ISO 9001:2008, as a means of ensuring that the services and supplies conform to the
contractual commitments.
The Quality Management System shall cover,

1) Management of the Purchase Order, design process, manufacturing process, testing /

inspection, packing, transportation and any construction and/or commissioning activities
as applicable to the Purchase Order.
2) Effective planning and schedule control of document or drawing submission, equipment or
material delivery and provision of related services.
Implementation of the Quality Management System shall be in accordance with the Vendor’s
Quality Manual, project-specific Quality Plan, and Quality Control Plan.
7.1 Quality Management System (QMS) for Technical Evaluation
Bidder shall submit a copy of the following documents for the Purchaser’s technical evaluation with
its quotation.
(1) ISO 9001:2008 certificate
If Bidder is not certified or registered by an internationally recognized certification body, shall
submit a Quality Plan for a previous and similar job to demonstrate that maintains a quality
management system equivalent to ISO 9001:2008.
(2) Bidder´s Corporate Quality Manual
7.2 Quality Plan for Review after Placement of Order
Vendor shall submit to Purchaser for approval the Quality Plan for this Purchase Order, complying
with the requirements of ISO 9001:2008 in accordance with ISO 10005:2005 ”Quality management
systems – Guidelines for quality plans” within one month after the Placement of the Order.
7.3 Quality Audit by Purchaser
Even if Vendor is certified under ISO 9001 by an internationally recognized certification body,
Owner and Purchaser reserve the right to monitor the Vendor’s Quality System and carry out
Quality Audit at the Vendor’s facilities.
Monitoring or audit by Owner and Purchaser does not relieve Vendor of,
(1) The obligation to provide its own Quality Assurance/Quality Control
(2) Guarantees for materials, workmanship and performance
8 PRECEDENCE OF DOCUMENTS
In the event of conflict between any of the requirements of the applicable documents, including the
documents, specifications, and standards referenced herein, for the purpose of determining the
requirements of the applicable documents, the order of precedence of the documents shall be as
follows:
(1) This requisition

(2) Data sheets
(3) Project specifications and project drawings
(4) Owner’s general specifications and standards
(5) Industrial codes and standards
(6) Standard drawings
Should Vendor perceive any inconsistency or conflict within the applicable documents comprising
this Requisition, he shall forthwith notify Purchaser in writing of the details of such inconsistency or
conflict and it shall be resolved by Purchaser.
Where no specific revision numbers or issue dates of the industrial codes and standards are
specified in the applicable documents, the latest versions of them specified in
3006-5000-DG140001 (S-000-1222-0001P) “Basic Engineering Design Data” shall govern.
9 SUB-VENDORS AND/OR SUB-CONTRACTORS

Vendor is fully responsible for the quality management of their Sub- Vendor and/or
Sub-Contractor's activities and Purchaser will request Vendor for submission of Sub- Vendor and/or
Sub-Contractor's quality manual in case if it deemed necessary. Vendor shall submit the list for the
Sub-Vendor/Suppliers. The following information shall be involved in the Sub- Vendor list as
minimum.
9.1 Sub-Vendor / Subcontractor List

Vendor shall submit the list of Sub-Vendor and/or Subcontractors.
The following information shall be included in the Sub- Vendor r list as a minimum.
(1) Sub-vendor’s name

(2) Duration of the relationship with the sub-vendor (years)
(3) Description and Specifications of the materials or parts to be supplied
(4) Country of the sub-vendor
(5) Contact address, including the name of the person in charge, telephone number, e-mail
address, etc.
9.2 Source of Raw Materials
When Bidder intends to use raw materials produced by mills / manufacturers located in any of the
following areas, Bidder shall inform Purchaser of such intention using the “Deviation / Alternative /
Clarification List” (Attachment-6) and shall obtain the Purchaser's agreement.
(1) Countries and areas including the CIS, Eastern Europe under the UN definition, the Vise grad
Group of countries (V4), countries and areas in the Balkan Peninsula, Slovenia and the Baltic
states.
(2) South Africa
(3) India
(4) China
In the “Deviation / Alternative / Clarification List” (Attachment-6), Bidder shall describe, at a
minimum, the following:
− Name of the mill / manufacturer
− Country and location
− Delivery records of the raw material by the mill / manufacturer
− Purchase records of the raw material by Bidder
− Extent of the usage of the raw materials, i.e. description of parts or components and their
material specifications.
10 SPECIAL NOTES
10.1 Tag Number
All equipment and ancillaries including instrumentation shall bear the Owner’s numbers in
accordance with 3006-5000-DGB07001 (S-000-1140-0004P) “Equipment, Instrument and Line
Numbering Procedure in Phase II”. BIDDER shall include those numbers on the relevant drawings
and documents, nameplates and various panels, etc.
10.2 Design Life
[ ] Refer to 3006-5000-DG140001 (S-000-1222-0001P) “Basic Engineering Design Data”,

Paragraph. 2.5.
[x] The following design life is applied to the design of the Equipment / Materials as the minimum
standard base.
The design lifetime of operation for RPLC Deep Conversion project is 20 years. Hence Vendor has
to guarantee that the proposed system will not be obsolete or will not be removed from the range
during the system operation. It shall be guaranteed that in the event of system removal from the
market a comprehensive set of spare parts will be maintained at the Vendor’s factory during not less
10 years after system removal from the market, thus allowing proper continuation of operation and
maintenance of the system.
The guarantee for spares shall extend also to the availability of engineering services to support the
system during its specified design life time (20 years).
10.3 Environmental Requirements
Vendor shall not use the following materials in the Equipment / Materials.
(1) Components containing asbestos, such as gaskets and insulation materials
(2) Paint containing lead.
10.4 Local Representative
Vendor shall notify in his proposal its local representative in Venezuela for maintenance, trouble
shooting, spare parts supply etc. Capabilities of local representative shall be described in detail.
10.5 Bill of Material Table and Unit Rates
Vendor shall submit unit rate table listing the unit rate for all of hardware components, application
software packages and software licenses offered in its proposal.
Price information shall not be shown on technical portion of bidder proposal. Otherwise, it may
result in rejection of Vendor proposal.
10.6 Proposal Breakdown per System
Vendor price proposal shall be broken down according to the instruction to be provided by the
Procurement Group. However, price information shall not be shown on technical portion of bidder
proposal.
Otherwise, it may result in rejection of Vendor proposal.
10.7 Export License

Vendor shall strictly conform to the Instruction for Export License Requirements (Form 2742)
attached to the inquiry package.
In addition, Japanese vendors shall judge whether goods and technologies, as ordered by JGC
Corporation, are subject to the Export Trade Control Ordinance (“yushutu boeki Kanri Rei”), and
the Cabinet Order Concerning Foreign Exchange (“Gaikoku Kawase Rei”), respectively, by ticking
off items given in their respective attached Tables with respect to their specifications, or check that
such goods and technologies themselves are not subject to the above Ordinance or Cabinet Order,
irrespective of their specifications, and shall prepare, and submit to JGC Corporation, the following
documents in accordance with the requirements in described in Form 2871:
- If goods and technologies themselves are not subject to the Export Trade Control Ordinance and
the Cabinet Order Concerning Foreign Exchange, respectively:
o Document(s) described to the above effect in any written form.
- For goods and technologies which are subject to the Export Trade Control Ordinance and the
Cabinet Order Concerning Foreign Exchange, respectively, depending on their specifications:
a) For Goods.
Table-1 form (“Koumoku Betsu Taihi Hyo”, or “Parameter Sheet”) attached to the
Export Trade Control Ordinance, as completed, or its equivalent(s).
b) For Technology
Table form (“Koumoku Betsu Taihi Hyo”, or “Parameter Sheet”) attached to the
Cabinet Order Concerning Foreign Exchange, as completed, or its equivalent(s).
10.8 Jig Plate

[x] Not required
Vendor shall provide the drawings of jig plates and deliver the jig plates to the site prior to starting
the formwork of the foundations as per 3006-5000-DM115007 (S-000-1351-0004P) “Specification
for Anchor Bolts Jigs”, in either of the cases shown below:
(1) More than four (4) anchor bolts which are 5/8 inch or larger in size are required for one (1)
unit.
(2) Anchor bolt layout is neither square nor rectangular.
10.9 Spreader Beam with Shackles and Slings

[x] Not required
If Vendor will use spreader beam(s) to lift the equipment, skid or module at the shop and they will
be necessary for erection at the site, Vendor shall supply the spreader beam(s) with shackles
and slings together with the equipment, skid or module.
ATTACHMENT-1: EQUIPMENT / MATERIALS LIST
CODIGO DEL CANT. UNIDAD.

RENG DESCRIPCIÓN REQUERIDA
MATERIAL. UNITS
ITEM DESCRIPTION RELEASED
MATERIAL CODE QTY
1 LCP-28005 LOCAL CONTROL PANEL – PROPANEL , approved for outdoor 1 Lot

installation.
The cabinet shall comply with the document Specification for
Cabinet Design, N° 3006-5000-DI115101, attached to this
requisition.
The cabinet shall be supplied with the following devices:
- One Propanel computer PC-28001, Industrial type
-One 15. inches Touch Screen display embedded in the front door
of the panel.
- One 17. inches screen embedded in the front door of the panel.
- One ticket printer embedded in the front door of the panel
- One Biometric Fingerprint Optical Scanner embedded in the front
door of the panel
- One computer PC-28002, Industrial type, associated to the
annunciator panel (TV monitor described on item 2)
The two (2) computers (PC-28001 and PC-28002), shall be installed
inside the cabinet, provided with Generic Drivers (for Windows,
Linux Debian, etc).
The vendor shall supply the panel totally assembled with the
components and devices.
All equipments and devices to be installed inside the LCP-28005
shall be industrial type according to the specifications detailed in
Attachment 2, section 1.1
2 TV-28001 40 inches TV Screen, flat LED type and Wall Mounted Support. 1 Pc
According to the specifications detailed in Attachment 2, section 1.2.
3 PC-28003 Enrollment console 1 Lot
- One desktop PC
- One Biometric Fingerprint Optical Scanner, desk mounted
- One Web cam, connected to the computer
4 PR-28001 Printer for Commercial Invoice 1 Pc
- One laser type Printer, 64 MB. UTP Port. Letter size Paper. High
printing velocity.
- Include printer mobile stand (with wheels).
Include warranty, support, service/maintenance kits and
consumables.
5 PC-28004 SCLI consoles 2 Pc
- Desktop PC
PC-28005
CODIGO DEL CANT. UNIDAD.

RENG DESCRIPCIÓN REQUERIDA
MATERIAL. UNITS
ITEM DESCRIPTION RELEASED
MATERIAL CODE QTY
6 SERV-28001 SCLI Servers: 2 Lot

According to the specifications detailed in Attachment 2, section 1.8
SERV-28002
7 SW-28001 SCLI Ethernet Switch: 1 Lot
8 FW-28001 SCLI Firewall 1 Lot
9 N/A Supply of UTP Cables with RJ45 connectors 12 pieces
10 N/A Training associated to the SCLI system: 2
- 1 for Servers Training of at least 15 analysts in the administration
and maintenance of all the components involved in the solution:
(hardware and software)
- 3 for SCLI system:
- Installation for 10 participants,
- Maintenance for 10 participants
- Development for 10 participants.
11 DOC Complete technical Documentation
Attachment 4
NOTES:
BOTH COMPUTERS AND SERVERS SHALL BE PROVIDED WITH ALL THE REQUIRED
GENERIC DRIVERS (WINDOWS, LINUX DEBIAN, ETC).
FOR COMPUTERS (Propanel PC, Anunciator PC, Enrollment PC and two SCLi PC’s)
WINDOWS SOFTWARE LICENSE IS NOT REQUIRED, BECAUSE THE OS WILL BE
PROVIDED BY PDVSA..
FOR THE SERVERS (TWO SERVERS) REFERS TO ATTACHMENT 2
THE APPLICATION SOFTWARES TO BE USED ON THE PC COMPUTERS AND SERVERS
WILL BE PROVIDED BY OTHERS INCLUDING:
− ENROLLMENT APLICATION
− DISPATCH AND QUEUE CONTROL
− INVOICE CONTROL
− GNU/LINUX DEBIAN 5.0 OR HIGHER
ATTACHMENT-2: SCOPE OF SUPPLY
1. VENDOR GENERAL REQUIREMENTS AND RESPONSABILITIES

Vendor shall supply the equipment for the SCLI system (Sistema de Control de Llenado
Integrado), to be located in LPG Truck loading terminals at PDVSA, Puerto La Cruz Refinery
(RPLC).
The system includes the following equipment:
- A Local Control Panel (LCP) – Propanel, which shall have the devices to scan and read the
fingerprint of the customer, a 15 inches touch screen to select menu data to control the dispatch
and the truck drivers queue, the announcements shall be displayed on a 17 inches screen, a
receipt printer, and the equipment to generate the announcement of the next person in the
queue.
- Additionally the announcements shall be displayed on a 40 inches TV monitor located in a
Waiting Room.
- The Enrollment console, which shall be desktop type PC with monitor, mouse, and keyboard,
connected to a web cam and to a biometric fingerprint reader.
- A printer to generate the commercial invoices.
- Two (2) SCLI Consoles, which shall be a desktop type PC with monitor, mouse, and keyboard.
- Two (2) SCLI servers.
- One (1) SCLI Ethernet Switch.
- One (1) SCLI Firewall.
This equipment shall comply, at least, with the following specifications:
1.1 Local Control Panel (LCP) – Propanel:

The Propanel LCP-28005 shall consist of a free standing type cabinet, provided with all the
required electronic devices, switches, converters, breakers for power supply distribution,
termination assemblies, ground bar, terminal blocks, cables, identification labels on each device
and cables, and any other element required for the proper functional operation.
The vendor shall supply the panel totally assembled with the components and devices.
The cabinet shall comply with the document Specification for Cabinet Design, N°
3006-5000-DI115101, attached to this Requisition. All the equipment installed in the Propanel
shall be industrial type. The local panel does not require air purge. The Vendor shall clearly
indicate in the “Deviation/Alternative/Clarification List” (Attachment-6) all the deviations noted by
the Vendor regarding the LCP, as requested in sections 6.2 and 6.3 of this Requisition.
The cabinet shall be constructed with Stainless Steel material. Dimensions shall be
approximately: depth: 600mm, width: 600mm and height: 1600mm. The cabinet shall be installed
outdoor, and comply with IP66, NEMA 4X Standards. Vendor shall provide the proposed Local
Panel Dimensional and Equipment Layout drawings, with the Offer to complete the technical
evaluation process. A 100 mm high plinth is required on the cabinet. The cabinet will be mounted
directly on concrete floor and against a wall. The cabinet doors can be by the lower front or by the
side for maintenance and the cable entries can be from the side or the top.
All the equipments and devices to be installed inside the LCP-28005 shall be industrial type
according with the following specifications:
− The Propanel computer PC-28001 and Annunciator computer PC-28002 shall have the
following characteristic:
 PC industrial type
 Hard Drive Size 320 GB minimum.
 Memory RAM 4 GB
 Ports to be connected with mouse, Keyboard, Monitor and port USB and serial
 10/100/1000Mbps Gigabit Ethernet Network Card with both RJ-45 connector port and
serial connector Port DB-9 (RS-232).
 Power Supply: 120 V AC- 60Hz
 Compatibility with Debian GNU/Linux release, 5.0 or higher
 PC provided with Generic Drivers (for Windows, Linux Debian, etc). Windows License /
Software is not required. OS will be provided and installed by PDVSA.
− The Propanel monitor shall have the following characteristic:
 Touch screen Monitor, Size: 15.1"
 Resolution 1024 X 768
 1 USB Port for the tactile interface.
 Type Resistive
 Front protection type IP65.
− The Screen monitor shall have the following characteristic:

 Screen Monitor, Size: 17"
 Resolution 1024 X 768
 1 USB Port.
 Front protection type IP65
− The ticket printer shall have the following characteristic:
 Serial impact dot matrix.
 paper size:75 mm width and 90 mm of diameter
 Serial Port RS-232 DB9 (9600 bps)
 Languages: ESC/POS, OLE POS, JAVAPOS
 Compatibility with Operating System LINUX DEBIAN
 40 columns.
 Recommended Model: EPSON TM-U220
 Warranty, service and maintenance kits and consumables (Paper, toner, etc)
− The Biometric fingerprint scanner and reader, for access Control/Reader shall have the
following characteristic:
 Waterproof finger scanning window for use embedded in the panel
 Interface to transfer the fingerprint images to the computer in order to enroll fingerprint
and recognize the fingerprints.
 Area of capture: 16 mm x 18 mm (minimum)
 Resolution: 500 dpi (minimum)
 Communication interface: USB 2.0
 Recommended brand: SUPREMA BIOMINI or similar
1.2 TV Screen and wall mounted support (TV-28001)

 40 inches, flat LED type monitor.
 Voltage: 120 V AC- 60Hz
 VGA Port
 Video cable 12 meter
 Support to mount the TV monitor on the wall.
1.3 Enrollment console (PC-28003):

− The enrollment PC-28003 with the following characteristic:
 Desktop type PC
 17 inches Monitor, mouse and Keyboard
 Hard Drive Size 320 GB
 Memory RAM 4 GB
 Ports to be connected with mouse, Keyboard, Monitor, video, and port USB and serial
 10/100/1000Mbps Gigabit Ethernet Network Card, compatible RJ45
 Compatibility with Debian GNU/Linux release, 5.0 or higher
 PC provided with Generic Drivers (for Windows, Linux Debian, etc). Windows License /
Software is not required. OS will be provided and installed by PDVSA.
− The Biometric fingerprint scanner and reader with the following characteristic:
 Biometric sensor: Optic Technology
 Area of capture: 16 mm x 18 mm (minimum)
 Resolution: 500 dpi (minimum)
 Communication interface: USB 2.0
 Interface to transfer the fingerprint images to the computer in order to recognize and
enroll the image in the system.
 Recommended brand: SUPREMA BIOMINI or similar
− Web cam with the following characteristic:
 Interface to transfer the photograph images to the computer in order to recognize and
enroll the image in the system.
 Resolution 1280 x720 pixel video, Up to 5 megapixel photos (minimum).
 Interface USB
 Compatible with GNU/LINUX DEBIAN Distribution. Drivers shall be generic.
 Recommended brand: GENIUS or similar
The Enrollment Console shall be installed at Pump House Control Room (PHCR)
1.4 Printer PR-28001 for commercial invoices with the following characteristic:
 Laser type, monochrome
 Memory RAM 64 MB minimum.
 Ports USB and Ethernet

 Max. sheet size: letter
 Voltage 120 V AC- 60Hz
 High print speed
 Compatible with GNU/LINUX DEBIAN Distribution. Drivers shall be generic.
 Suggested Brands: Sharp and HP
 Include printer mobile stand (with wheels).
1.5 SCLI consoles PC-28004 /PC-28005 as a minimum shall be having the following items:
− PC with the following characteristic:
 Desktop type PC
 17 inches Monitor, mouse and Keyboard
 Hard Drive Size 320 GB minimum.
 Memory RAM 4 GB minimum.
 Ports to be connected with mouse, Keyboard, Monitor, video, and port USB and serial
 10/100/1000Mbps Gigabit Ethernet Network Card, compatible RJ45
 Compatibility with Debian GNU/Linux release, 5.0 or higher.
1.6 Ethernet Switch SW-28001:

− Gigabit Ethernet Industrial Switch with the following characteristic:
 Minimum requirements 24 UTP Ports, 2 FO Ports
 Ports types; 24x (10/100/1000 BASE-TX, RJ45) PoEPlus and 2 Gigabit Combo Ports
(10/100/1000 BASE-TX, RJ45 or 100/1000 BASE-FX, SFP)
 19 inches rack mount
 Power supply: 120 VAC, 60 Hz.
1.7 Supply Communication Cables:

− For SCLI System 9 UPT cable with RJ45 connectors in both side, with length of 10 meters
− For SCLI System 3 UPT cable with RJ45 connectors in both side, with length of 20 meters
SUBPROJECT: OFFSITE UNITS 3006-500Y-DI968006
PHASE: DETAILED ENGINEERING
REV. A DATE: 23-10-17
TITLE: REQUISITION FOR SYSTEM SCLI EQUIPMENTS Page 27 of 43.......
PDVSA PROJECT No..: 3006; CONFEED JOB CODE: 0-5792-20-0000
1.8 SCLI servers SERV-28001 / SERV-28002:
A. Processor & Memory
Item Description
Form Factor 4U, Rack Rail type, including the rails

1
Control de voltaje 110 V AC
2 Processor type: Intel E7 V2
BIOS
3
Plug-and-Play and upgradeability through Flash Memory
Processor Base Frequency

4
At least 2.4 Ghz / Max. 130W
Number of processing Cores

5
12 Cores o higher
6 Minimum number of Processors Installed in the System: 4
7 Maximum number of Sockets: 4
8 Cache Memory: 24 MB
Memory type:
9
ECC protection 1866Mhz DDR3 Registered
Maximum installed Memory Size:

10
512 GB
Maximum Memory Size:

11
At least 1TB
RAS Backplane
12
Active, Modular and with redundant power connections.
REV. A DATE: 23-10-17
B. Network Interface I/O
Item Description
Network Interface Card or Network interface controller (NIC):

13 - 2 or more UTP Ports , Integrated card 4 ports 10/100/1000 Mbps, with SFP + SR modules
- 4 Optical fiber cables OM3 in lengths of 5 meters assemblies with SFP connectors
Fiber Channel Card:

14 - One Removable Dual-port Gigabit Fiber Channel - 4/8/16 Gbps
- 4 Optical fiber cables OM3 in lengths of 5 meters assemblies with SFP+ connectors
Expansion Slot I / O:
15
At least 2 USB 2.0 ports or higher
Video
16 Integrated Video or Video Card with 32 MB RAM video, resolution 1024x768, number fof colors
65536, connector VGA or higher
I / O Slot Expansion
17
PCIx, PCI express x1 and x8 at least one of each
Fiber channel over Ethernet (FcoE)

18 - 4 Ports SFP + with 4 transceiver SFP 10G SR
- 8 Optical fiber cables OM3 in lengths of 5 meters assemblies with SFP connectors
C. Internal Storage
Item Description
Internal I / O Controller Type:

19
RAID Mirror SAS 1 MB cache card for disk management that allows hot or higher replacement
Internal Storage Capacity Installed:

20
At least (3) SAS hard disks 300 GB 15000rpm
Transfer Rate:
21
6 Gbps
REV. A DATE: 23-10-17
D. Removable media devices
Item Description
22 Optical unit, Combo DVD–ROM/CD-ROM (CD Writer opcional)
E. RAS (Reliability, Availability, Serviceability)
Item Description
Reliability of the parts:

23 Parts and spare shall be new, of first quality (not Remanufactured) during the guarantee acquired
with the equipment.
-Ability to support and use BIOS management, power on, remote shutdown (over TCP / IP).
- Facility to implement power-on password.
24
- Password for modification of Bios.
- Bios with identification (Model and Serial) of the equipment
25 Auto power off by overheat
26 Auto diagnosis: Automatic check for hardware errors and fixes
F. Power Supply and Cooler
Item Description
RAS Cooling: through fans or blowers

27 Standard: redundant configuration and Hot-Plug
RAS Power Supply :

28
Standard: redundant configuration and Hot-Plug. Voltage 110 V AC, 60 Hz
REV. A DATE: 23-10-17
G. Software & Drivers
Item Description
Operating System (OS):

29 Capability to support the XENServer, VMWare, Windows 2003, 2008 y 2012, Server Enterprise
and Linux GNU, Red HAT y Debian.
30 OS Manageability Tools : available function to operate with the operating system tools
31 Server Management tools: available function, compatible with existing enterprise solution (Nagios)
32 Remote Management : available function
33 Provisioning Software: available function
Software Licenses:
34 Provide Windows Server 2012 R2 Standard licenses and all required licenses to enable all
available functions, which must be perpetual, with support / maintenance on the equipment to be
purchased.
Distributions of Software, Utilities, Tools, Drivers, Updates and others, including the source code of
the provided free software
35
Provide on CD / DVD and Web, during the validity of the acquired warranty with the procurement of
the equipment.
H. Warranty & Support
Item Description
36 Five (5) year warranty for parts and pieces, replaceable at site
37 End of Service Life (EOS) warranty: at least 5 years
Complete and total access to knowledge databases oer the purchased products and the operating
38
systems and other softwares.
REV. A DATE: 23-10-17
Item Description
First Level Support ( Case log and specialist callback):

- 7 days x 24 hours for 5 years
39 - Fallen System: response time 15 min. after the opening of the case,
- Malfunctioning system: response time 1 hour after the opening of the case. Include Proactive
Support
Second Level Support ( Diagnosis):
40 - Fallen System: response time 15 min. after the opening of the case,
- Malfunctioning system: response time 1 hour after the opening of the case. Inquiries: By calls
and Web. Include Proactive Support
Third Level Support (Troubleshooting):

41 - Fallen System: Troubleshooting time 6 hours. after the opening of the case,
- Malfunctioning system: response time 12 hours after the opening of the case. Inquiries: By
calls and Web. Include Proactive Support
Replacement for recurrent failure:

In the event that failures of one or more components are detected on 15% of the installed platform,
42 during the warranty period, there will be absolute and immediate replacement of the component (s)
identified with failures throughout the platform.
Upgrade:
- Review of the architecture to establish the design to be configured
- Define the configuration parameters of the services to be activated.
43
- Support in the installation and configuration of the resource pool
- Support in the adequacy of the SAN and Network services to recognize the resources to
virtualize.
Training:
44 Training of at least 15 analysts in the administration and maintenance of all the components
involved in the solution: (hardware and software)
PHASE: DETAILED ENGINEERING REV. A DATE: 23-10-17
1.9 FireWall (FW-28001):

− The firewall shall be provided with:
 17 inches monitor, mouse and keyboard
 Hard Drive Size 320 GB
 Memory RAM 4GB
 Ports to be connected with mouse, keyboard, monitor, video, and port USB serial
 3 network cards/interfaces (10/100/1000Mbps Gigabit Ethernet Network Card,
compatible RJ45)
 Generic Drivers (for Windows, Linux Debian, etc). Windows License / Software is not
required OS will be provided and installed by PDVSA.
1.10 Documentation:
The Vendor shall provide a complete technical Documentation for all the equipments included in
the requisitions, including, cabinet lay-out, cabinet construction details, cabinet internal wiring
details, cabinet, material list, technical manuals, installation instructions and manufacturer
technical catalogs for all the equipment (computers, monitors, scanners, printers, TV, servers,
firewall, etc..)
NOTES:
1. The vendor quotation shall include, in electronic format and hard copy, the following
documentation:
− A compliance certificate or list of exceptions to the technical requirements and specified
design standard.
− Technical documentation (Data Sheet, Catalogs, Brochures, Specifications, Approvals,
Certificates, etc) of all proposed Local Control Panel and accessories.
− A detailed schedule of fabrication and delivery, as well as issue the required works
advanced reports.
2. The Vendor shall supply, as a minimum, the following items and services:
a) Provide complete documentation related to all the items.
b) Provide Testing Protocols to be followed up for field testing.
c) Field Testing (SAT) of all the equipment.

d) Packing for shipping
e) Technical assistance during field start-up and commissioning
f) Site Training on maintenance and troubleshooting of the system.
2. GENERAL SCLI EQUIPMENTS DIAGRAM

ATTACHMENT-3: APPLICABLE DOCUMENT LIST

Change Revision at
Status RFQ=Request
Owner’s Document No.
For Quotation Document Title
(CONFEED Doc. No.)
A=Added PO=Purchase Order
C=Changed APO=After PO
D=Deleted RFQ PO APO
Project General Specifications
3006-5000-DG140001
3 Basic Engineering Design Data (BEDD)
(S-000-1222-0001P)
3006-5000-DGB04101
0 Quality Control Requirement for Vendors
(S-000-1520-0101P)
3006-5000-DGB04105 Non Conformity Control Procedure for
1
(S-000-1520-0105P) Purchased Equipment and Materials
3006-5000-DGB04106 Fabrication and Inspection Data Book
0
(S-000-1520-0106P) Completion Specification
3006-5000-DGB20002
A Instructions for Vendor Documentation
(S-000-1140-0009P)
3006-5000-DG5B6001 Project Shipping and Packing Instruction
2
(S-000-1450-0001P) for Vendors
3006-5000-DG708001 Project Specification for Spare Parts List
A
(S-000-1140-0010P) Preparation
3006-5000-DM115892
2 General Specification for Rust Prevention
(S-000-13A0-0002P)
Project Technical Specifications / Data Sheets

3006-5000-DI115101
2 Specification for Cabinet Design Unit 00
(S-000-1371-0101P)
Project Technical Document

Standard Drawings
Owner’s General Specifications and Standards
Industrial Codes and Standards

ATTACHMENT-4: VENDOR DRAWINGS AND DOCUMENT REQUIREMENTS
The Vendor drawings and documents (shown below) shall be submitted in accordance with
3006-5000-DGB20002 (S-000-1140-0009P) “Instructions for BIDDER Documentation.” (Note-1 and Note-2)
Final
For For
For Approval As-Built Document
Proposal Construct.
Drawings & Documents (Note-8)
No. of Issue Date No. of No. of No. of No. of

Copies After P.O. Copies Copies Copies Copies
SHIPPING INFORMATION
1) Net weight, gross weight and
E 2W E E E –
measurements
2) Packing, knockdown and transportation
procedure (incl. packing style – 2W E E E –
sketch/drawing)
3) Long term preservation procedure at
– 2W E E E –
construction site
SPARE PARTS, SPECIAL TOOLS AND

OPERATIONAL CONSUMABLES
1) Construction and commissioning spare
E 12W E E E –
parts list
2) Two-year spare parts list 3X+1C
E Note 10 E E E
(Note 14)
3) Capital spare parts list - - - - - -
4) Sectional drawings and part lists for
– - - - - -
spare parts
5) Special tools list 3X+1C
E Note 10 E E E
(Note 14)
6) Operational consumables list E 12W E E E 3X+1C
ENGINEERING DOCUMENTS / DRAWINGS

(GENERAL)
1. Drawings & Documents
1) System Architecture Drawing - - - - - -
2) Detailed Drawings 3X+1C
– 8W E E E
(Note 14)
3) Typical Hardware Drawing 3X+1C
– 8W E E E
(Note 14)
4) Configuration & Graphic Guideline
Final
For For
Proposal Construct.

5) Function Logic Typical Diagram
(including Function Block Detail)
6) Alarm Management System Program /
Documentation
7) Bill of Material 3X+1C
E 6W E E E
(Note 14)
8) Overall System Configuration
9) Operation Manual – Note 4 E E E -
10) Installation, Configuration and 3X+1C
- Note 4 E E E
Maintenance Manual (Note 14)
11) Test & Calibration Tools and Equipment
List
12) Report Configuration and Printout
2. Calculations
1) System Loading Calculation / CPU
Loading Calculation / Network Loading
Calculation
3. Data Sheet and Performance Curves

1) Equipment data sheets 3X+1C
– 6W E E E
(Note 14
2) Power Consumption and Heat 3X+1C
E 6W E E E
Dissipation List (Note 14
4. Specifications & Procedures

1) Material Purchasing Specification – 2W E E E 3X+1C
2) Manufacturing Procedure – 8W E E E 3X+1C
3) Inspection and Test Plan (ITP) 3X+1C
– Note 10 E E E
(Note 14)
4) Test and Inspection Procedure 3X+1C
– 8W E E E
(Note 14)
5) IFAT Plan & Procedure (Note-15) – - - - - -
6) Hardware Typical Test Procedure – 8W E E E 3X+1C
7) Software Typical Configuration Test
Procedure
Final
For For
Proposal Construct.

8) NDE/PMI Personnel List with
– - - - - -
Qualification Program
9) Paint specifications and procedure – 8W E E E 3X+1C
10) Rust prevention and preservation
– 8W E E E -
procedure
11) Installation/Operation/Maintenance
– (Note-4) E E E 3X+1C
Manual
REPORTS (RECORDS)
1) Fabrication and Inspection Data Book 3X+1C
– - – – –
(FIDB) (Note-9) (Note-5)
2) Manufacturing Data Report (MDR) 3X+1C
– - – – –
(Note-13) (Note-5)
MISCELLANEOUS DOCUMENTS
1) Scope of supply list 3X+1C
E 4W E E E
(Note-14)
2) Reference list 3X+1C
E – – – –
(Note-14)
3) Deviation/Alternative/Clarification list 3X+1C
E E E
(Note-14)
4) Vendor document and drawing list 3X+1C
– 2W E E E
(Note-14)
5) Manufacturing schedule (incl. design
E 2W E E E -
and procurement )
6) Manufacturing status report (Note-3) Refer to 3006-5000-DGB20002
– (S-000-11140-009P) -
7) Minutes of meetings – (Note-6) E - - -
8) Sub-vendor list E 2W E E E –
9) Inspection and test plan 3X+1C
– 4W E E E
(Note-14)
10) FIDB Index – E E E –
11) Copy of ISO 9001 certificate E – – – – –
12) Vendor's quality manual E – – – – –
13) Quality plan for this project E 1W E E E –
14) Training program E Note-7 E E E –
Final
For For
Proposal Construct.

15) Software source licenses
In addition to above Bidder Documents, Bidder shall submit following information with technical proposal.
- Experienced List of similar projects with mark up jobs to PDVSA.
- Representatives in Venezuela or South America
- Work Load
- Organization Chart
Note-1: Definitions: W = Week, M = Month, E = Electronic Files, X = Xerox, C = CD-ROM

Note-2: Vendor will be responsible for paying all charges for submitting documents when mailing.
Note-3: Vendor shall submit Monthly Status Report by the 20th of each month. In addition to the manufacturing status
report for the previous month's status, Vendor shall submit "un-priced sub-orders" after placement of the
sub-orders with sub-Vendors.
Note-4: Not later than three (3) months prior to delivery
Note-5: Not later than Two (2) weeks after the issue of Inspection Release Certificate
Note-6: Not later than one (1) week after meeting
Note-7: Five (5) months before commencement of training
Note-8: Not later than four (4) weeks after the issue of Inspection Release Certificate
Note-9: FIDB shall be prepared in accordance with 3006-5000-DGB04106 (S-000-1530-0106P), “Fabrication and
Inspection Data Book (FIDB) Completion Specification”.
Note-10: Not later than four (4) weeks after Hardware Freeze Meeting
Note-11: Not later than four (4) weeks after Final Design Review Meeting
Note-12: Not later than one (1) month after the issue of Inspection Release Certificate
Note-13:MDR shall be prepared in accordance with 3006-5000-DGB20002 (S-000-1140-0009P), “Instruction for
Vendor Documentation”.
Note-14: To be compiled in Manufacturing Data Report (MDR).
Note-15: IFAT will be carried out either at BPCS premise or at TGS's vendor factory. During the IFAT, the TGS
communication interface shall be fully tested. This shall not only be a communication test, but a complete
validation of the logic and operator interface (displays, alarms, among others). Witnessing of these tests by
TGS supplier is required.
ATTACHMENT-5: SCOPE OF INSPECTION
1. GENERAL REQUIREMENTS
1.1 Tests and inspections shall be performed in accordance with the Applicable Documents listed in this
Requisition (Attachment-3).
1.2 Vendor shall submit an “Inspection and Test Plan,” showing the details, timing and acceptance criteria of
the tests and inspections, to Purchaser for approval. A typical inspection and test plan is provided in
3006-5000-DGB04101(S-000-1520-0101P) "Quality Control Requirements to Vendor (Procurement
Portion)"
1.3 Purchaser, OWNER and the authorized third parties reserve the right to witness or audit the Vendor
quality control at the Bidder facilities when they deem it necessary.
1.4 Vendor shall submit the test and inspection records or certificates for both witnessed and non-witnessed
inspections to the Purchaser and authorized third party’s inspectors at their visit.
1.5 Monitoring and measuring devices used for the tests and inspections shall be controlled in accordance
with the Vendor’s Quality Manual and 3006-5000-DGB04105 (S-000-1520-0105P) “Non Conformity
Control Procedure for Purchased Equipment and Materials”.
1.6 When the tests and inspections are to be witnessed by Purchaser and/or OWNER, Vendor shall note the
following:
(a) Vendor shall provide, at its own cost, all test equipment and facilities required for performing the tests
and inspections.
(b) Vendor shall furnish, at its own cost, sufficient resources to execute the tests and inspections.
1.7 Vendor shall submit the final “Test Report” confirming that the Equipment / Materials have been tested
and inspected in accordance with, and meet the requirements of, this Requisition and the Applicable
Documents.
1.8 “Fabrication and Inspection Data Book” (FIDB) for the Equipment / Materials shall be prepared in
accordance with 3006-5000-DGB04106 (S-000-1530-0106P) “Fabrication and Inspection Data Book
(FIDB) Completion Specification” and shall be completed at the final stage of the test/inspection for
Purchaser’s inspector’s review prior to shipment of the items.
Approval by the Purchaser’s inspector of the FIDB is the final condition to be met before the Purchaser
issues the Inspection Release Certificate to Vendor.
1.9 Neither Purchaser’s witnessing of the tests and inspections nor Purchaser’s review of the Vendor
documents relieves Bidder of its responsibility for the final quality.
1.10 Shop witnessing of the tests and inspections shall be carried out in accordance with the documents
approved by Purchaser. Tests and inspections, including the witnessing thereof, not performed in
accordance with the approved documents shall be void.
1.11 Vendor shall be responsible for the design and fabrication capabilities of his sub- Vendor s. Vendor shall
submit the sub-Vendor documents which have been reviewed, approved and signed by Vendor. Also,
Vendor shall establish a system for Quality Control of the sub-ordered items and continually monitor the
effectiveness of that system.
2. SCOPE OF INSPECTION
2.1 The table attached, showing shop inspection items, summarizes the minimum requirements for the
witnessing by Purchaser, OWNER and/or any authorized third party of the tests and inspections.
2.2 Vendor shall conduct all required tests and inspections by himself and shall prepare the records or
certificates for the Purchaser, Owner and/or third party’s review as per the requirements specified in the
attached table.
2.3 If any non-conformances are found during witnessing, the extent of the inspection may be adjusted at
the discretion of Purchaser.
3. ACCEPTANCE CRITERIA
Conditions for acceptance are as follows:

3.1 All required certificates shall be available and demonstrate conformity with the requirements specified in
the relevant specifications.
3.2 All required tests and inspections shall be performed, and conformity with the requirements specified in
the relevant specifications shall be demonstrated.
TABLE: SHOP INSPECTION ITEMS

Inspected by
Test and Inspection Remarks
Vendor Purchaser Owner Licensor
Pre-inspection Meeting (at Vendor’s
PIM H H H
shop)
Material Test Certificate R/O R R
Identification of Materials M S R
Materials Transfer of Material Marking
M S R
(Material. Heat No., Etc.)
Inspection for Sub-orders M/R W/R R
FAT Procedure / PMI Procedure R R R
Procedure /
FAT/PMI Operators Qualifications R R R
Qualifications
Manufacturing Procedure R R R
Hardware Typical Test H H H
Software Typical Configuration Test
Testing H H H
(Pre-FAT)
Pre-Factory Acceptance Test M/R W/R W/R
Quantity M/R W R
Dimensional / Visual Check/
M/R W W/R
Construction
Insulation and Fuse Test M/R W R
Loop Function Test with Actual Signal
M/R W W/R
Input / Output
System Test M/R W W/R
Logic / Sequence / Complex Loop
Fabrication and M/R W W/R W
Function Test
Inspection
Application Database Test M/R W W/R
(during FAT &
Graphic Test M/R W W/R
IFAT)
Reporting Function Test M/R W W/R
Function Test for All Peripheral
M/R W W/R
Equipment
System Response Time Test and CPU
M/R W W/R
Loading Test
Communication Load Test (Network
M/R W W/R
Stress Test)
RFI Test M/R W W/R
Painting Surface preparation Check
M/O S R
Inspection Inspection after Painting
Spare Parts Identification and Quantity Check M R R
Confirmation of Completion for All
Final Inspection H H W
Required Tests and Inspections
Inspected by
Test and Inspection Remarks
Vendor Purchaser Owner Licensor
Confirmation of Fabrication and
H/R H/R R R
Inspection Data Book (FIDB)
Issue of Inspection Release Certificate(IRC) H H H --
Preparation for Drying / Preservation M R R
Shipment Packing / Marking/ Quantity M/O W --
Note: Abbreviation
H (Hold point): Vendor shall notify Purchaser of the inspection date and time. Vendor is
not allowed to proceed with the test or inspection unless a written
release is issued by the Purchaser’s inspector.
M (Internal witness): Vendor (Manufacturer) shall perform the test or inspection itself.
W (Witness point): Vendor shall notify Purchaser of the inspection date and time. Vendor
may proceed with the test or inspection if the Purchaser’s inspector is
not present at the appointed time.
S (Surveillance): Vendor is not requested to notify Purchaser. The Purchaser’s inspector
will monitor the test or inspection during visits or periodical inspections.
R (Document review): Purchaser reviews the Vendor inspection records and certificates
O (Official Record Required): Vendor shall include the test and inspection record in the Fabrication
and Inspection Record Book.
SUBPROJECT: OFFSITES UNIT 3006-500Y-DI968006
UNIT: OFFSITES AREAS UNIT: 98 CONFEED DOC. No.
AREA: GENERAL R-2171-072E
Page 43 of 43
TITLE: REQUISITION FOR SYSTEM SCLI EQUIPMENTS
ATTACHMENT-6: DEVIATION / ALTERNATIVE / CLARIFICATION LIST

___________________________________________________________________________________________________________________________________
RPLC DEEP CPNVERSION PROJECT Sheet of
___________________________________________________________________________________________________________________________
Req No: R-2171-072E Item No: Description: Requisition For System SCLI Equipments Vendor Name:
___________________________________________________________________________________________________________________________
Paragraph Number Project Requirement Mark* Description of Deviation / Purchaser´s / Owner Remarks
/ Title Alternative/Clarification Position
Mark * A = Alternative, D = Deviation (Exception), C = Clarification

Requisition For System SCLI Equipments - 3006-500Y-DI968006 - 0

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REFINING MAJOR PROJECTS GENERAL MANAGEMENT

PROJECT: RPLC DEEP CONVERSION PDVSA DOC. No.

Por Gustavo Guerrero fecha 14:53 , 23/11/2017

0 23-10-17 For Approval / Issue for Purchase 43 A.B./L.E./D.F G.G. J.S.

A 03-04-17 For Approval / Issue for Comments 43 L.E./L.N./J.G.C/D.F G.G. J.S.

CONFEED PDVSA CHECKED BY

PREPARED BY: Anibal Blanco

RPLC DEEP CONVERSION PROJECT

8 PRECEDENCE OF DOCUMENTS ..................................................................................................... 15

2 SCOPE OF BIDDER´S SUPPLY

2.1 Equipments and Materials

2.2 Other Items included in Vendor’s Scope of Supply

2.3 Spare Parts

2.3.1 Construction and Commissioning Spare Parts

2.3.2 Capital Spare Parts

(1) Mandatory Capital Spare Parts

[x] Not Required

Capital Spare Parts Quantity Remarks

(2) Recommended Capital Spare Parts

2.3.3 Two-years Spare Parts

2.4 Special Tools

2.5 Operational Materials (Consumables)

2.6 Surface Painting and Preservation

2.6.2 Rust Prevention

2.7 Anchor Bolts/Nuts

[ ] Provided by Purchaser (Note-1)

[ ] Provided by Vendor (Note-2)

[ ] Provided by Vendor (Note-3)

3.1 Vendor’s Drawing and Document Requirements

3.2 Test and Inspection

(1) Scope of inspection

(4) Pre-inspection meeting (PIM)

3.3 Field Service

(1.1) SCLI Software Application:

(1.2) SCLI Servers Hardware & Software:

Vendor shall be requested to hold and/or attend the following meetings:

4 PURCHASER-FURNISHED EQUIPMENT / MATERIALS

5 SHIPPING AND PACKING INSTRUCTIONS

5.1 Shipping Saddles

5.2 Lifting Plan

6 DEVIATIONS, ALTERNATIVES AND CLARIFICATIONS

6.1 Base Proposal

6.2 Alternative Proposal with Deviations and/or Clarifications

6.3 Compliance List / Technical Evaluation Form

7 QUALITY ASSURANCE SYSTEM REQUIREMENTS

The Quality Management System shall cover,

1) Management of the Purchase Order, design process, manufacturing process, testing /

7.1 Quality Management System (QMS) for Technical Evaluation

7.2 Quality Plan for Review after Placement of Order

7.3 Quality Audit by Purchaser

(1) This requisition

9 SUB-VENDORS AND/OR SUB-CONTRACTORS

9.1 Sub-Vendor / Subcontractor List

(1) Sub-vendor’s name

9.2 Source of Raw Materials

10.1 Tag Number

10.2 Design Life

[ ] Refer to 3006-5000-DG140001 (S-000-1222-0001P) “Basic Engineering Design Data”,

10.3 Environmental Requirements

10.4 Local Representative

10.5 Bill of Material Table and Unit Rates

10.6 Proposal Breakdown per System