LAND RECORDS INFORMATION SYSTEM

for
Department of Revenue
Government of Kerala

GOVERNMENT OF INDIA
MINISTRY OF COMMUNICATIONS & INFORMATION TECHNOLOGY,
NATIONAL INFORMATICS CENTRE
KERALA STATE UNIT, THIRUVANANTHAPURAM
 The State of Kerala
 The Kerala Survey and Boundaries Act, 1961
came into force throughout the state with effect
from 1 st September 1964.
 The state of Kerala was formed on 1 st November,
1956 comprising
• portions of the former Travancore state,
• Malabar District and the Kasargod Taluk of the former
Madras state
• former Cochin State.
 Different systems of survey were already existing
in these places.
 The State of Kerala
 Re-survey operations started in 1966.
 Its completed in
• 46/63 taluks
• 903/1604 villages
 The System of Land Records in Kerala
After re survey, the following registers are prepared for
revenue administration
• Basic Tax Register (BTR) also called A –Register /
Settlement register.
• Unique Ownership Register / Thandapper Account
Register (TP)

BTR is the basic record of land ownership and no

additions or updations are done on this register.
BTR is maintained in the order of survey number
BTR is prepared from Land Register
TP Account is maintained in the order of TP Account
number.
 The System of Land Records in Kerala
Land Transaction can happen wholly / partially due to Transfer
of Registry, Land Acquisition, Relinquishment, Assignment etc.
 For whole transaction, no entry is made in A-Register, instead
changes are directly brought into Thandapper Account
For partial transaction, a new subdivision is created and
depending on the case, new thandapper account may / may not be
created
For each transaction involving a subdivision, an entry is made
in the B-Register
Format of B-Register is similar to that of A-Register
A separate register called Puramboke Register is maintained to
record the details of Government lands
 Index to B-Register
 When there is a new subdivision, the data is entered in the
B-Register and the serial number of this new entry is
indicated in the remarks column of the BTR.
 This serial no links all transactions that originated from
the survey number.
 Drawbacks in Manual System
As details are not recorded in the A-Register for whole
transactions, the A-Register will not reflect the actual details of
the land ownership

There is no provision to store the new owner name in the A –

Register therefore Thandapper Account has to be depended
upon, which is a drawback in the existing system

In most of the villages, the index to B-Register is not noted

for all transactions

As the register is not maintained accurately, queries based

on A –Register becomes meaningless
 Drawbacks in Manual System

In the B-Register, there is no provision for recording the parent

entry of A-Register/B-Register

Another alternative is to depend on Thandapper Account, but

the problem is that it will reflect only the current status (which
means the history of transactions from settlement onwards will
not be available

Another major drawback is that once the thandapper account

becomes empty (ie., no land is left in that account), the number is
re-allotted to another landowner. This should not be allowed as
the history is lost for the old account
 Computerisation of Land Records (LRIS)
 Started in 1992 as part of the country wide project of the
Rural Development Ministry, Government of India
 100% Centrally sponsored project
 Software has been designed & developed by NIC,
 Computer centers had been set up in all 63 taluks
 Unix based systems with GIST terminals were used in all
taluks upto 2002
 InJune 2002, it was decided to develop new s/w in
Windows platform replacing existing s/w
 Data entered in Unix was converted into new format
 Computerisation of Land Records (LRIS)
 Department of Information Technology launched a major
initiative aimed at spreading the benefits of e-governance
to citizens in all parts of the country
 Land Records was one of the citizen-centric e-governance
services identified for horizontal transfer
 As part of Implementation of Bhoomi Pattern - Land
Records Project. Kottayam was selected for pilot
implementation of the MIT aided project
 During May 2003, new software developed in Visual Basic
with SQL Server as backend
 Decisions were taken to computerise 15 selected villages
of Kottayam
 Computerisation of Land Records (LRIS)
 The computerisation of village offices was the first attempt of its
kind in the country
 In other states, services are provided upto taluk level only
 In northern districts, where LR data was not readily available,
forms were distributed to the public and the filled up forms were
collected along with copies of document and verified by respective
Village Officers
 Collected data was entered as the basic data for revenue
administration (generation of BTR)
 In Kottayam district, 15 village offices are fuinctional and
village records are maintained current in these villages
 Under MGP, selected villages will be computerised shortly
 OBJECTIVES
 The primary objective of the project as envisaged by
Government of India was to issue record of right to the needy land
holders quickly

A comprehensive data bank of all land holdings in the state is

made available at the finger tips This databank facilitates easy
querying and report generation

Computerisation of Land Records was intended to preserve the

records in a modern way by facilitating creation, storage, retrieval
and maintenance of records

 To provide a consistent & integral view for effective and

efficient land revenue administration
 INTRODUCTION
 The country wide technical consultant, National Informatics
Centre played a key role in implementing the project

 Centralised database for land records enables accessing of

information faster & easier

 User friendly menu driven software provides general well-

defined operations and reporting

 Suitable management information reports can be generated

village/taluk/district wise

 The updation method adopted in the computerised system

closely resembles that of the manual system
COMPUTERISED SYSTEM OF LAND RECORDS
 Refinement is done in the system so as to overcome the
drawbacks in the existing manual system

In the case of whole transaction, no changes are made in

the A-Register, instead the corresponding entry in the
transaction table is flagged as history and another entry
created in the transaction table noting the new owner and
new transaction details

In the case of partial transaction of a subdivision, the

new subdivision details are entered in the B-Register and a
record is created in the transaction table with details of
transaction and owner, the serial number of B-Register
entry is noted in the index file
COMPUTERISED SYSTEM OF LAND RECORDS

 The transaction file has an associated sub file to record the

name and address alone, as the no.of owners vary for a
subdivision

 Another sub file is maintained common to A and B Registers to

store the details regarding government land (Survey and
subdivision number, nature of puramboke, whether Central/State
govt., are the details)
 SCOPE OF THE PROJECT

 The software creates, updates and retrieve the records

about land in suitable formats
 Provision to capture the data on activities like Transfer of
Registry / Land Assignment / Acquisition /Relinquishment
 Generate Thandapper Accounts Register,Puramboke
Register etc., from the database
 Issue Record of Right to needy land owners
 Facilitates short listing details of similar names by giving
surname and name so that same person having different
thandapper accounts can be easily identified and they can
be brought under the same account by officials
 PRESENT POSITION

 NIC Kerala State Unit has re-developed the software in

GUI environment and has deployed it in all districts for
backlog data entry

 The old data which were entered using Gist terminals has
been converted & ported to the new platform. Data Entry is
being done by private agencies.

 Once the backlog data entry is complete, the system will be

made operational at Taluk offices
 LAND

There are 2 types of Land:

Private
Land (Patta Land)
Government Land (Puramboke)
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Basic Records of Land

 BTR (Basic Tax Register)

 Thandapper Register

 Puramboke Register
Basic Tax Register (BTR)
BTR Contains details of Private Land and
Government Land

Thandapper Register
Thandapper Register contains Private Land
details

Puramboke Register
Puramboke Register contains details of
Government Land (Puramboke)
 For each Private Land holding, there will be at least one
record in A/B register and Thandapper Register.

 For each Govt. Land at least one record will be there in

A/B register and Puramboke Register.

 BTR is based on Survey Number.

 Thandapper Register is based on Thandapper Number.

 Land Transactions

Private Private PV (TRR)

Acquisition
Private Govt. Relinquishment

Govt. Private Assignment

Transactions

1) Part

2) Whole
PV (Private to Private)

Part

Updations are done in:

1) Thandapper Register (New Account if required)
2) B Register (New Entry)

Whole
Updations are done in:
Thandapper Register Only.
Acquisition & Relinquishment (Private to Govt.)

Part

Updations are done in:

1) Thandapper Register (Updated)
2) Puramboke Register (New Entry)
3) B Register (New Entry)

Whole
Updations are done in:
1) Thandapper Register (Seller - Updated as History)
2) Puramboke Register (New Entry)
Assignment (Govt. to Private)

Part

Updations are done in:

1) Thandapper Register (New Entry/Existing Account)
2) Puramboke Register (Updated)
3) B Register (New Entry)

Whole
Updations are done in:
1) Thandapper Register (Buyer - New Entry)
3) Puramboke Register (Updated)
Main Tables

Code Tables
User Administration Tables
Data Tables
Initialize table
History Tables
Temporary Tables
Web Tables
 Code Tables
 District  Desig
 Taluk  Transcode
 Village  Pmtype
 Block
 LocalBody
 LType
 LandUse
 User Administration Tables

 Authorisation
 Userdetails

Initialisation

 Initialise
Data Tables
 AR
 TP
 GL
 TNDP
 BR
 BI
 History Tables
AR_History
BR_History

Temporary Tables
PVTEMP
Trans_Temp
Taxdet
Br_trans
Tmp_TPDetails,…

Web Tables
Webdata_de
Webdata_err
 Input Design

 BTR Entry
 Pattadhar List
 A-Form Entry for PV
 Land Acquisition
 Land Relinquishment
 Land Assignment
 Notified Land
Report Generation (Output Design)

 A-Register
 B-Register
 Combined A/B Register
 Puramboke Register
 PV Register
 ROR (Record of Right)
 Pattadhar List
 Thandapper Details
 BTR Entry
The Tables involved are:
AR TP GL TNDP
 BTR Entry (Private Land)
AR

TP

TNDP

No Entry in GL
 BTR Entry (Govt. Land)
AR

TP

GL

No Entry in TNDP
 Pokku Varavu (PV) – Part Transaction from AR
Consider a Part Transaction from AR (Survey No. 500) as
follows:
Seller Details (Before Transaction)
AR

TP
 Pokku Varavu (PV) – Part Transaction from AR
Buyer Details
BR

TP

BI Reference from AR (Seller/Parent)

Reference to AR
(Seller/Parent)

Reference to BR
(Buyer/Child)
 Pokku Varavu (PV) – Part Transaction from AR

Change in Land Tax of Seller in AR

Land Tax
Reduced
Pokku Varavu (PV) – Whole Transaction from AR
Consider a Whole Transaction from AR (Survey No. 600)
as follows:
Seller Details
AR

TP
Pokku Varavu (PV) – Whole Transaction from AR
No Entry in BR and BI Status of Seller
Changed to H (History)
TP
Seller

Buyer
Reference to AR
(Seller/Parent)
 Pokku Varavu (PV) – Part Transaction from BR

Consider a Part Transaction from BR (Survey No. 90/13)

as follows:
Seller Details (Before Transaction)
BR

TP
 Pokku Varavu (PV) – Part Transaction from BR
Buyer Details
BR

TP

BI Reference from BR (Seller/Parent)

Reference to BR
(Seller/Parent)

Reference to BR
(Buyer/Child)
 Pokku Varavu (PV) – Part Transaction from BR

Change in Land Tax of Seller in BR

Land Tax
Reduced
Pokku Varavu (PV) – Whole Transaction from BR
Consider a Whole Transaction from AR (Survey No. 93/26)
as follows:
Seller Details
BR

TP
Pokku Varavu (PV) – Whole Transaction from BR
No Entry in BR and BI Status of Seller
Changed to H (History)
TP
Seller Details

Buyer Details
Reference to BR
(Seller/Parent)