BUDGET FOR A PROFFESSIONAL TIE COMPANY PRODUCTION OF ANTI-SOCIAL MEDIA

Capital Costs

Salaries

Key Job/Description Payroll. No. Total

CC01 Actors £435 4 £1,740
CC02 Stage Manager £448 1 £448
Total £2,188

Rehearsal Costs

Key Job/Description Total

CC03 Rehearsal Rooms £350
CC04 Rehearsal Hires £300
Total £650

Production Costs

Key Job/Description Total

CC05 Set Construction £200
CC06 Props £100
CC07 Costumes £50
Total £350

Marketing Costs

Key Job/Description Total

CC08 Advertising £120
CC09 Print £317
Total £437

General Administration

Key Job/Description Total

CC10 Get In/Out (Rehearsal) £100
CC11 Transport (Rehearsal) £48
Total £148

Total Capital Costs £3,773

Income

Key Job/Description Total

I01 Arts Council/National Lottery Grant £10,000
I02 Partnership Funding £4,201
I03 School Performance Cost £8,000

Running Costs

Salaries

Key Job/Description Total Each No. Total

RC01 Actors – Normal Minimum £1,740 4 £6,960
RC02 Actors – Subsistence £50 4 £200
RC03 Actors – Weekly Touring £770 4 £3,080
RC04 Stage Manager – Normal Minimum £1,792 1 £1,792
RC05 Stage Manager – Subsistence £50 1 £50
RC06 Stage Manager – Weekly Touring £770 1 £770
Total £12,852

Production Costs

Key Job/Description Per Week No Total

RC07 Lighting Hire £300 4 £1,200
RC08 Sound Hire £150 4 £600
RC09 Van Hire - - £780
RC10 Repairs £25 4 £100
Total £2,680

Total Running Costs £15,532

Balance Sheet

Key Costs Total

B01 Capital £3,773
B02 Running £15,532
B03 Total £19,305
B04 + 15% £22,201

Key Income Total

B05 All income, excluding investors £22,201

B06 Balance £0
CC01 – Actors – In our performance of ‘Anti-Social Media’ there are 4 actors in total. I feel
this is a good amount of people and feel the budget could not justify having any more
performers in the company, as we would start to lose money on salaries. The actors will be
rehearsing for one week in a venue in Gloucester, meaning that no travel expenses are
required
£435 (UK Theatre/Equity Rate) x 1 (Rehearsal Weeks)

CC02 – Stage Manager – As we are only a small touring theatre company I feel we only need
one Stage Manager, who will also be in control of operating our lighting and sound
equipment. This is a very realistic option for a small-scale touring company as it cuts down
extra labour costs and salaries. I have graded our theatre company as a grade 3, just for
convenience and to ensure everyone is being paid fairly.
£448 (UK Theatre/Equity Rate) x 1 (Rehearsal Weeks)

(Rates for Actors and Stage Management were found on the UK Theatre website:
https://uktheatre.org/theatre-industry/rates-of-pay/uk-theatre-equity-performers/)

CC03 – Rehearsal Room – We will be hiring a room at the Warehouse Climbing Centre in
Gloucester (https://www.the-warehouse.co.uk/room-hire/). I have chosen this location as it
is easily accessible for our company and means that we don’t need to offer travel expenses
for our rehearsal period, which will save us some money.
£70 (Room Hire Per Day) x 5 (Rehearsal Days Per Week) x 1 (Rehearsal Weeks)

CC04 – Rehearsal Hires – We will need to hire out our lighting and sound equipment for at
least one Technical Rehearsal during our rehearsal week. I have looked for quotes on both
Leap Audio (https://www.leapaudio.co.uk)
and Stage Electrics
(http://hire.slx.co.uk/shop/hire/) website,
but cannot find a direct quote for our list of
equipment which includes: a speaker, a
lighting stand, a scaffold pole, 2x Profile
and 1x Fresnel lanterns. I have emailed
Stage Electrics in an attempt to get a good
quote that I can also use for my running
costs of equipment. Here is proof of my
email:
Unfortunately, they have not been able to get back to me, therefore, I have had to make an
estimation of how much it may cost to hire this equipment out for one rehearsal day.

CC05 – Set Construction – We have a very minimalistic amount of set, which includes 5 black
wooden boxes and 3 cardboard boxes. I feel that we will be able to use our contacts at
Gloucestershire College to get the boxes made at a low price and the cardboard boxes will
cost little and could possibly even be free. Therefore, we will not need to put aside a large
amount of money for the construction. Est. Materials + Wages

CC06 – Props – Similar to our set we only have a minimal number of props for our
performance, which are all quite cheap in cost except the Trestle Mask. I have found that on
the official Trestle website (https://www.trestle.org.uk/basic-masks/) they are selling the
one ‘Sad’ mask that we need for £20, so I have factored this into the estimated price.

CC07 – Costumes – Our costumes consist of all black clothing (I have included the cost of the
ties in the props section) Therefore, we don’t need to spend much money on costumes. We
will, however, put aside a small amount of money to pay for extra blacks if ours were to
become old or damaged.

CC08 – Advertising – We will need to advertise in advance in order to get the schools
interested in our tour and reach our total number of 20 schools for this touring period. I
have decided to email 20 primary schools in Gloucester with a Resource Pack about our
production to see if they would be interested in booking our company. Although the cost of
an email is free I feel it would be beneficial for me to hire a Graphic Designer to create the
overall look for our resource pack. However, as they can be quite expensive I am going to
contact a Graphics student who is looking for more work to use in their portfolio. As we will
be helping each other out I will be able to charge a lot less for the cost of creating my
Resource Pack. Therefore, I have factored in £100 for the cost of paying the Designer.

It might also be beneficial for us to advertise in a local newspaper, to bring more awareness
to our company and our production. Therefore, I have decided to get an advert in the local
paper that will be available 2 weeks before the tour begins, until we have reached the
maximum amount of schools/venues to tour to. £20 (2-week advert in the Citizen and on
the Gloucestershire Live website
https://gloucs.thisisads.co.uk/style.php?classcode=L3120#top)

CC09 – Print – I also feel it would be beneficial for us to print some leaflets and posters to
hand out to schools/venues who may be interested in seeing our performance. I have
decided to get 250 gloss leaflets printed at a cost of £50 and 20 high-quality posters printed
at a cost of £267 (these prices have come from the Gloucester Print Shop website:
http://gloucesterprintshop.co.uk)
£50 (Leaflets) + £267 (Posters)

CC10 – Get In/Out (Rehearsal) – For our one Technical Rehearsal we will need to have a Get
In/Out, therefore I have estimated a cost for any extra labour that may be required during
this time
CC11 – Transport (Rehearsal) – Although the actors do not need transporting we will have to
transport the equipment to and from the rehearsal space for our Technical Rehearsal. I have
looked up the price of a Van from Thrifty Car and Van Rental (a local rental company in
Gloucester: https://www.thrifty.co.uk/) £48 (for one day) (I have rounded this number in
order to make the calculations more manageable)

I01 – Arts Council/National Lottery Grant – I found that the lowest fund given by the
National Lottery was £10,000. Whereas, I have found many projects funded by the Arts
Council that have been given £100,000+. I decided to take a more realistic approach and
due to the fact that we are just starting out as a professional company and are only funding
our first performance, I chose to stick with the minimum amount provided, bringing the
total funding to £10,000 (https://www.artscouncil.org.uk/funding/strategic-touring#section-
4, http://www.lotterygoodcauses.org.uk/funding/strategic-touring-fund).

I02 – Partnership Funding – In order to receive funding from the Arts Council you need to
have a partnership with a company or charity that is willing to back your performance. This
is to protect the Arts Council’s funds, as they need the assurance that someone else is
willing to give money to your company before investing in the project. I have decided to
partner with the Paul Hamlyn Foundation (https://www.phf.org.uk/) as they fund arts-based
projects that develop learning, which is what we are attempting to achieve through our TIE
performance. We do not need a large lump sum of funds in order to cover the cost of our
project, so instead we will only be asking for the small amount we need in order to make
sure we break even. We are hoping to ask for a specific amount from the foundation and
hope that our earnings from the schools will balance out the rest of the costs.

I03 – School Performance Cost – As we are a professional TIE company, we would lose
money if we were to perform for free. Therefore, we need to set a performance rate for
each school we go to. I have looked up a standard fee for a professional TIE company
(Aesop’s Theatre: https://www.aesopstheatre.co.uk/booking.php) and found that they
charge £415 for a performance with 200 people attending. As we are new to the business I
feel that this is a reasonable amount to charge. However, I have decided to charge per
person, as I feel that will be the most profitable way for us to receive the funds we need. In
order to do this, I am going to estimate that we will be performing to 200 children at each of
the 20 schools, charging the school £2 per head
£2 (Per Person) x 200 (People in Attendance) x 20 (Number of Schools Visited)

RC01 – Actors Normal Minimum - £435 (UK Theatre/Equity Rate) x 4 (Performance Weeks)

RC02 – Actors Subsistence – I will be calculating the subsistence for both the Actors and
Stage Manager by including any out of pocket expenses/meal allowance only
£12.50 (Out of Pocket Expenses/Meal Allowance) x 4 (Performance Weeks)

RC03 – Actors Weekly Touring – I assume, as we are performing for schools, that we will
only be touring on weekdays. Therefore, instead of providing the actors with a Weekly
Touring Allowance (£234) I will be giving them a Daily Touring Allowance for the 5 weekdays
we will be performing.
£38.50 (Daily Touring Allowance) x 5 (Performance Days) x 4 (Touring Weeks)
RC04 – Stage Manager Normal Minimum – £448 (UK Theatre/Equity Rate) x 4 (Performance
Weeks)

RC05 – Stage Manager Subsistence - £12.50 (Out of Pocket Expenses/Meal Allowance) x 4

(Performance Weeks)

RC06 – Stage Manager Weekly Touring – £38.50 (Daily Touring Allowance) x 5 (Performance
Days) x 4 (Touring Weeks)

RC07 – Lighting Hire – We will be using the same lights and sound equipment that we used
for the tech rehearsal, however, I still don’t have an exact estimate, so I am going to take
into consideration the amount of equipment I am hiring and how much it would cost for 1
full week

RC08 – Sound Hire – Similar to lighting hire I can only estimate based on the type of
equipment we will be hiring and how long we will need it for

RC09 – Van Hire – I will be using the same hire company that we had previously used for the
tech rehearsal and get a price based on the four-week time period for our performance. We
will be able to get a cheaper quote if we hire it for the entire four-week period than if we
hire it out each week (I have rounded this number in order to make the calculations more
manageable)

RC09 – Repairs – Budget for making repairs to props, set or technical equipment

B01 – Capital – Total Capital Costs

B02 – Running – Total Running Costs

B03 – Total of all costs

B04 – Total of all costs adding 15% contingency (I have rounded this number in order to
make the calculations more manageable)

B05 – Total of all Income

B06 – Balance showing an estimated profit for production providing that we perform to at
least 200 children at each of the 20 schools

With the profit we make we will use that to help fund our next tour of the same
performance or use it to create a new performance to tour. This is in the hope that we will
have created more interest in our company, allowing us to perform to more schools over a
wider area.

REFERENCE LIST
https://uktheatre.org/theatre-industry/rates-of-pay/uk-theatre-equity-performers/
https://www.the-warehouse.co.uk/room-hire/
http://hire.slx.co.uk/shop/hire/lighting/lanterns
https://www.leapaudio.co.uk
https://www.trestle.org.uk/basic-masks/
https://gloucs.thisisads.co.uk/style.php?classcode=L3120#top
http://gloucesterprintshop.co.uk
https://www.thrifty.co.uk/
https://www.artscouncil.org.uk/funding/strategic-touring#section-4
http://www.lotterygoodcauses.org.uk/funding/strategic-touring-fund
https://www.phf.org.uk/
https://www.aesopstheatre.co.uk/booking.php