QMS/HSE audit, Weatherford Labs Abu Dhabi, March 2015

TERMS OF REFERENCE
QMS/HSE AUDIT OF WEATHERFORD LABORATORIES ME HQ(ABU
DHABI)
Type: QMS/HSE Audit
Auditee: Weatherford Labs Abu Dhabi (ME HQ)

Objective
The main objective for the audit is to confirm that laboratory work is executed to an acceptable standard. As
the contactor is ISO accredited, requirements to quality management systems according to ISO: 9001:2008
(or equivalent) will be used as a guideline throughout the audit.

Weatherford Labs (WFL) has a GFA agreement with Shell. An important aspect is therefore to assess
Weatherford Labs capabilities towards meeting Shell minimum standards in UAE, and to advice on what it
will take to fully implement Shell minimum standards (if relevant). The audit will therefore be focused on
product conformance (quality) without compromise on best practise for HSE.

In short, the following is identified as key areas:

 Whether the quality Management System conforms to the requirements of the international standard,
and is effectively managed med and maintained. Furthermore, whether own defined processes with
underlying procedures are compatible with work practise.

 Product conformance and capabilities towards Shell minimum standards outlined by the GFA
agreement.

 Whether senior staff has an adequate understanding and ownership to implemented QMS/HSE system
and staff reporting to them has necessary training/understanding of critical tasks assigned to them.

 Special attention will be given to HSE areas accosted with risk. An important part of the audit will
therefore be to understand whether risks have been appropriately assessed, and the correct controls have
been identified for areas with potentially medium and high risk and/or exposure for personnel and
environment. Furthermore, emergency preparedness, occupational health, safety and environmental
protection will be checked.

Standards
The audit will be carried out against the following standards.
 BS EN ISO 9001:2008 requirements to Quality Management Systems and Contractual
requirements (or equivalent)
 The contractors own Quality Management System, Quality Plan, Processes and underlying
procedures.

Reporting and follow ups

The auditor team will present the objectives at the start of the audit and the audit results to the
contractor’s relevant staff on completion of the audit. A full audit report will subsequently be
provided to the contractor.

It is expected that the contractor’s management will review potential finding, non-conformities,
recommendations, and will prepare a plan of action to be presented to Shell/PDO Contract Holders
as a follow up.

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QMS/HSE audit, Weatherford Labs Abu Dhabi, March 2015
Organisation of the Audit
The audit will be conducted along ISO methodology. The relevant worksites will be visited,
interviews conducted with the relevant staff across different levels of the organisation. The main
findings will be discussed and agreed with both parties. The summary of overall findings and
recommendations will be communicated at the close out meeting.

OPENING SESSION

Description:
The opening session is mainly a brief guided tour around the various labs to get a first impression
of WFL’s facilities, level of ongoing activity, and to identify lab areas which require more attention
from an HSE perspective during the audit.

Description Comments/ Present from WFL

Time
08:00-08:15 Welcome/introduction  Brief HSE introduction from
WFL
 Agenda and execution of the
audit (Shell/PDO)
08:15-08:45 Lab facility walkabout  Contractor to arrange a facility
walkabout (limited to 30
minutes)
08:45-09:15 Auditors planning  Auditors planning and
responsibility meeting (limited
to 30 minutes)

DAY 1: QMS/HSE SYSTEMS AND MANGEMENT FOCUS

Description:
The first half day will be focused on WFL’s labs documented QMS/HSE system. There will be
paid special attention to WFL’s management inputs and outputs in context of measuring own KPI’s
from a QMS/HSE perspective. Furthermore, how this used towards continuous improvements in
the organisation.

The second half of the first day will be attributed to special HSE focus areas for labs. The session
is planned as a reality check in areas for the CCA, SCAL, and PVT departments with extensive use
or storage of chemicals, solvents, mercury, high gas pressure, H2S, waste, and radioactive sources.

Session 1A
Time Description
09:30-12:00 The organisations QMS System:
 QMS/HSE systems in place
 Risk management
 Management commitment and
responsibility
 Resource Management
 Measurement and analysis for
QMS/HSE improvements
Comments/ Present from WFL
 The organisations ME
Management needs to be
present
 Key persons within QMS/HSE
needs to be present.
Furthermore, team
leaders/section leaders should
be present

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QMS/HSE audit, Weatherford Labs Abu Dhabi, March 2015

Session 1B: Special HSE focus areas

Time Description
13:30-16:00 Purchase, storage, use, waste
handling, and permits around:
 Chemicals, crude oil samples,
 PVT samples, H2S focus
 Mercury
 Radioactive sources
Comments/present from WFL
 Compatibility between
described HSE system and
practice
 Key persons within HSE/Team
leaders and supervisors for
PVT, CCA and SCAL

 Personell working in high risk

DAY 2: CORE ANALYSIS PROCESSES

Description:
The entire day will be a technical audit of WFL’s core analysis processes. The audit will be
executed according to implemented work flows (from receiving core material till handing over
final product). In parallel with looking into the technical product conformance side of core
analysis, there will be reality checks around awareness and ownership to QMS/HSE processes
amongst staff.

Session 2A: Processes related to Conventional Core Analysis/Storage

Time Description Comments/Present from WFL
08:00-10:30 Conventional Core Analysis:  Compatibility between defined
 Product conformity and processes/ with underlying
quality assurance procedures and practise
 Awareness and ownership to
QMS/HSE  Supervisor and Staff working
 HSE records under defined technical
 Training plans processes needs to be present.
 Authorisations
 Capabilities towards min
STD’s

Session 2B: Processes related to SCAL

Time Description Comments/Present from WFL
11:00-12:00 Special Core Analysis related  Compatibility between defined
12:30-15:00 processes: processes/ with underlying
 Product conformity and procedures and practise
quality assurance
 Awareness and ownership to  Supervisor, Project leaders and
QMS/HSE Staff working under defined
 HSE records technical processes needs to be
 Training plans present.
 Authorisations
 Capabilities towards min
STD’s

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QMS/HSE audit, Weatherford Labs Abu Dhabi, March 2015
CLOSE OUT SESSION
Description:
At the end of day 2 the audit team will give WFL a detailed feedback regarding findings,
observations, and suggestions for improvements

Audit Teams review/Feedback

Time Description Comments/Present from WFL
15:00-15:45 Auditors review  Auditors to summarize
observations, findings etc, and
prepare a close out feedback
15:45-16:30 Audit feedback  Auditors to communicate
feedback to contractor