PART –II: PRICE BID.

Name of work: Repairing, Replacement & Maintenance of Petty Civil Maintenance Work For NESAC
Establishments" At Umiam, Meghalaya.-Reg.

GENERAL NOTES TO ACCOMPANY SCHEDULE OF QUANTITIES FORMING PART OF TENDER

DOCUMENTS:

Rate for various items of work in the accompanying schedule of quantities for work of “Repairing, Replacement
& Maintenance of Petty Civil Maintenance Work For NESAC Establishments" At Umiam,
Meghalaya.-Reg..” be quoted after taking in to account the following notes as preamble to the said schedule of
quantities.

1) Materials required for the works shall be procured by Contractors from their own resources.
2) The rates for various items of works in the schedule of quantities shall be quoted taking into account the cost
of materials, labour tools and plants, scaffolding, necessary wastages, cost of handling and
conveyance/carriage of materials, overheads and profits and any other incidentals included therein.
3) Rates for all items shall be quoted in figures as well as in words. Amount for each item shall be worked out
and requisite total given. All corrections shall be attested by the dated initials of the tenderer.
4) If on check there are differences found between the rates given by the contractor in words and figures or in
the amount worked out by him, the following procedure shall be followed for deciding the correct rate which
shall be final and binding on the tenderes.

i) When there is a difference between the rates in figures and in words, the rates which correspond to
the amounts worked out by the contractor, shall be taken as correct.
ii) When the amount of an item is not worked out by the contractor or it does not correspond with the
rate written either in figures or in words, then the rate quoted by the contractor (s) in words shall be
taken as correct.
iii) When the rate quoted by the contractor in figures and in words tallies but the amount is not worked
out correctly, the rate quoted by the contractor shall be taken as correct and not the amount.
iv) In the event no rate has been quoted for any item(s), leaving space both in figure(s), word(s)
and amount blank, it will be presumed that the contractor has included the cost of this/these
item(s) in other items and rate for such item(s) will be considered as Zero and work will be
required to be executed accordingly.

4. Rates quoted by the Tenderers for various items of work shall be deemed to be inclusive of such leads and
lifts mentioned therein and/or as shown in the accompanying Tender drawings. Where such information is
absent, the rates shall be deemed to be inclusive of the necessary leads and lifts to complete the item of
work occurring at any height and with any required leads.

5. In the “Item of work/Description of work” column, “Unit” column and “Quantity” column, the various
abbreviations, shall mean as below:
a) M/m/Rm/Mtr/mTR/MTR shall mean “Metre” in length or breath or Depth.
2 2
b) SQM/Sqm/SM/m /Sm/M shall mean “Square Metre” in area.
3 3
c) Cu.m/cu.m/CUM/CuM/m /M shall mean “Cubic Metre” in volume
d) Kg/kg/KG shall mean “Kilogram” in weight.
e) MT/mT/Mt/T shall mean “Metric tonne” in weight
f) cm/Cm/CM shall mean “Centi-metre”
g) mm/MM/mM/Mm shall mean “Milli-metre”
h) PT/Pt/pt/pT shall mean one “Point” in wiring works.
6. Attention of Tenderer(s)/contractor(s) is also invited to the provision in clause 9 (f) of special conditions of
contract vide printed booklet of Item Rate Tender and contract for works-“General rules and directions for
the guidance of Contractor” which shall be strictly followed to interpret the specification/detail of working and
scope of work included in the item and the decision of Engineer-in-Charge shall be binding and conclusive in
this regard.

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 7. The wordings “as per specifications” in the scheduled items shall mean specifications for Civil works & PH
works of CED , Department of Space or CPWD specifications or ISI specifications in the same order of
precedence. In the absence of particular specifications for the item of work in any one of the documents
mentioned, the decision of the Engineer-in-Charge is final.

8. Contractor(s) shall give a suitable performance guarantee, for the various works/items of work as stipulated
in the respective description of works or as stipulated in the specifications for the works and for the periods
stipulated therein. This guarantee period shall commence from the date declared as completion date (for the
work under contract) by Engineer-in-Charge. Any defects noticed during the guarantee period shall have to
be rectified by the contractor at his own expense or in default, the Engineer-in-Charge may cause the same
to be made good/rectified at the risk and cost of the contractor.

9. Tenderer(s)/Contractor(s) shall note that any claims for payment of extra quantities executed beyond
“Deviation limit” will become payable only after completion of the entire works under the contract, if eligible
as per terms and conditions of contract vide clause 12 of conditions of contract and payment regulated as
per clause 12A conditions of contract vide printed booklet of “General Rules and Directions for the Guidance
of the Contractors” for “Item Rate tender and contract for works”. No claims during the progress of work will
be entertained and the contractors shall not stop the works on any grounds. Stopping of work on this
account shall be deemed as a breach/abandoning of contract, inviting action under clause 3 of General
conditions of contract from Engineer-in-Charge. Any delay in the completions of work as a result of such
stoppage shall be to the account of contractor.

10. The method of measurement for payment against work done under the various items of “Schedule of
Quantities” shall be regulated as per prevailing Indian Standards published by Bureau of Indian standards.
However, as regards the applicability of the item rates for the work done, the decision of Engineer-in-Charge
shall be final and binding.

11. a) Water will be supplied for the works if available and sparable. In case of such availability, the supply will
be made only at a single point in the existing supply lines at a location to be decided by the Engineer-in-
charge and the supply will be governed by relevant provisions of clause 31 (para-I) and 32 (i) of
“Conditions of Contract” and Conditions No. 34(a) of special conditions of contract vide printed booklet
of “General Rules and Directions for the Guidance of contractors” for “Item rate tender and contract for
works”.
b) Water when supplied by the Department will be charged and recovered at Rs.200.00 per 1000 Litres (or
at the tariff to be fixed by the Engineer-in-Charge) based on meter readings for the metered piped
supply, or at certain percentage of the gross value of works carried out in case of non-metered piped
supply.
c) Where the Department is unable to supply water for the works, the contractor(s) shall make his/their
own arrangements for water required for works and nothing extra will be paid for the same and further
subject to provisions in clause 31 para 2 sub para 1 and 2 of printed booklet of “General Rules and
Directions for the guidance of contractor” for “Item Rate tender and contract for works”
d) Water supply from wells in Government (Department) Land where such facilities exist will be governed
by provisions in clause 32 of printed booklet of “General Rules and Directions for the guidance of
contractors” for “Item rate tender and contract for works” and the Engineer-in-Charge is the final
authority for any decisions regards water supply from wells and construction of temporary wells in
Government land.

The above general notes and conditions/rules 1 to 11 are acceptable to me/us and these shall also be deemed to
form part of contract Agreement along with all other tender forms. My/our rates are quoted accordingly.

Place: Signature of Tenderer

Date:

Name & Address

___________________________
___________________________

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Name of Work: Repairing, Replacement & Maintenance of Petty Civil Maintenance Work For NESAC
Establishments" At Umiam, Meghalaya.-Reg.

General Notes for Civil and PH works:

1. Please refer drawing (if supplied) for floor heights, sizes, dimensions and levels etc., of the building.

2. Rates quoted should include dewatering requirement if any for the work. No extra payment will be
admissible towards this.

3. All the materials are to be got approved by Engineer-in-Charge before incorporating in the work.

4. The quantities indicated in the Schedule of quantities against various items are tentative and subject to
variations, additions and deletions.

5. The rates quoted for all items should be for items finished in workman like manner inclusive of all
leads, lifts and incidental charges/expenditure. No extra payment is admissible on account of these.

6. No extra payment will be admissible for scaffolding and lift charges wherever applicable from finished
floor levels/GF/FGL up to topmost level of the structure. Rates quoted for items should include this
component also.

7. Only coarse sand (river sand) shall be used for all PCC works, RCC works, masonry works, and for
external plastering works finished rough.

8.The centering (vertical props,bracings,etc.,) shall be of steel tubes with or without extension pieces or
built-up section of rolled steel for all load bearing RCC structural elements like beams, slabs,portals at
height not less than 3m or span more than 3m (irrespective of height).However, for minor RCC elements
like lintels, chajja etc., and slabs at height than 3m from the support approved ballies may be used.the
rate quoted for formwork shall be inclusive of providing steel props/bracings/ballies as the case may be
for centering.

9. For cement concrete works M-20 and above grade design mix should be adopted. The design mix
details should be furnished by the contractor to Engineer-in-Charge well in advance and should be got
approved in time so that design mix details are available for adoption for all works in time. Reasonable
time should be available for approval of Design mix by Engineer-in-Charge from the date of submission of
the proposal. It is the responsibility of construction agency to submit design mix proposals in time
whenever approval for design mix is required.

10. Wherever the Brand names of materials or equivalent are stipulated, the material of Brand names
only shall be incorporated in the work. The equivalent material shall be permitted only on production of
documentary evidence that the materials of brand names stipulated are not under production.

11. No working space shall be considered beyond the width of the foundation concrete shown in the
drawings. The contractor shall consider working space if required while quoting the rate. The quoted rate
shall include the quantity of earthwork to be done for working space if required and also for refilling the
foundation. For payment, the measurement shall be restricted only to the foundation width shown in the
drawings. No extra shall be permitted and measured for payment on account of working
space/battering/benching for excavation and refilling around foundation.

12. The brand name/local names specified are meant for the approved quality available in the region.

13. White cement wherever specified for items shall be of Birla White or equivalent.

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14. Maximum permissible moisture contents in timber as per IS 287 of 1960 shall not exceed 12%

15. The newly laid cement concrete floor shall be protected with a layer of gypsum/POP(Plaster of Paris).
This shall be done irrespective of whether mention has been made in the individual flooring items or not
at no extra cost.

16. Plaster mix specified is for cement: fine sand. Fine sand shall be used for internal plastering work
requiring smooth finish.

17. The wording “more coats” indicate the additional coats to be painted, where the desired finish has not
been achieved after the application of the specified number of coats given. No extra payment will be
made for the additional coats required to be rendered on account of the above.

18. For plastering items, the rate to include cost of providing 6mm grooves around doors, windows,
ventilators and at junction of dissimilar materials. No extra payment is admissible.

19.All the RCC faces like beams, slab, lintels, columns flush with internal or external wall faces are
plastered with CM 1:4 and measured under wall plastering and not under items of CM 1:3 for RCC
surfaces.

20.Concrete cover blocks with a mix same as that of a particular RCC members (Mix shall not be leaner
than M-25) using coarse aggregate of 6 to 10mm with best wooden/steel moulds to the thickness of
10mm shall be used. The sample cover blocks may also be tested periodically to ascertain the strength
before incorporating the same in the work.

21. All chemicals such as water proofing compound, paints, chemicals for anti termite treatment and other
such chemicals required for the work under various items of schedule should be procured in full quantity
to ensure correct consumption.

22. The successful tenderer shall co-ordinate with all other services contractor so as to ensure that all the
associated works are completed as per schedule.

23. All construction workers/labourers, staff at site shall be provided with necessary personal protecting
equipments such as safety helmets, safety shoes with steel capped toes, hand gloves, safety belts, etc.
Safety requirements are to be provided as per standard practices and norms.

24. The contractor shall ensure that the work is not hampered during monsoon. He shall make suitable
arrangements by way of necessary shelter with damp proof material spreading over the area under
construction to enable activities like excavation, etc., for foundation and the like to continue without
requiring any stop over due to rain. Temporary access roads with required shall also be maintained by the
contractor throughout the construction period such that even during monsoon the work is not hampered.
No extra payments will be admissible.

25. Rates quoted should include all taxes like ST on works contract, VAT/ST, IT, Service taxes, CESS
etc.

26.Watering and maintenance of grown grass including supply of good earth if required should be carried
out continuously for 30 days or more till the grass forms a thick lawn free from weeds, etc. No extra
payment will be made for the same.

27. Contractor shall make his/their own arrangements for electricity required for the work and nothing
extra will be paid for the same.

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 Name of Work: Repairing, Replacement & Maintenance of Petty Civil Maintenance Work For NESAC
Establishments" At Umiam, Meghalaya.-Reg.

Schedule of Quantities
SL.
DESCRIPTION UNIT QTY RATE AMOUNT
NO.
1 Earthwork in excavation in foundation trenches, including cum 48.72
dressing of sides and ramming of the bottom including
stacking of serviceable stones, disposal and removal of
excavated earth within a lead of 50m and lift of 1.50m
complete.
(a) In ordinary soil
Rate in Words:

2 Providing and laying cement concrete in proportion 1:3:6 cum 15.65

(1-cement, 3-sand, 6-stone aggregates of 40mm and
down graded) including necessary curing complete
excluding shuttering.

Rate in Words:

3 Providing and laying cement concrete in proportion 1:2:4 cum 2.16

correspondimg to M150 (1-cement, 2-sand, 4-stone
aggregates of 20mm and down graded) in super structure
including curing complete (excluding shuttering).
(a) Upto first floor level
Rate in Words:

4 Providing shuttering including centering for flat surface sqm 30.00

such as slabs, shelves, chajja and for vertical faces such
as columns,walls,ends of beams etc with dressed plank
not less than 25cm thick firmly fixed etc complete as
directed (applicable upto 3.30m height)
Rate in Words:

5 Providing coursed random rubble stone masonry in cum 5.49

foundation and plinth with unsized stone (mawthup)
bonded with cement mortar of proportion 1:6 (1-cement,
6-sand) including curing complete.(Average size is not
less than 20cm X 20cm X 25cm)
Rate in Words:

6 Providing first class brick in required thickness in cement

mortar 1:6 (1-cement, and 6-sand) including curing
complete as directed

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 (b) For walling (super structure) sqm 19.50
(i) Thickness 25cm
Rate in Words:

(ii) Thickness ………..12.50cm sqm 4.60

Rate in Words:
7 Providing 12mm thick cement plaster i/c cleaning the
surface and curing complete as directed.
(c)proportion 1:4 sqm 241.39

Rate in Words:
8 Providing 100mm thick soling with approved quality of sqm 94.17
stones including carriage ramming consolidating and
filling the interstices with stone aggregates complete.
Rate in Words:

9 Providing 20mm thick cement plaster skirting withcement sqm 138.00

mortar 1:3 (1cement and 3sand) finished with floating
coat of neat cement including rounding of junction with
floor as directed completely.
Rate in Words:

10 Providing tor - steel reinforcement in RCC work excluding qntl 4.12

cutting, bending, cranking and tying in position with
binding wire, 20 gauge, as shown in drawings, complete
upto floor two level.
Rate in Words:

11 Providing steel work in built up tabular trusses including qntl 5.10

cutting, hoisting, fixing position, including welding etc and
applying a coat of approved steel primer complete as
directed.
Rate in Words:

12 Providing dressed and rebated wood works in frames of

doors and other similar works, framed and fitted in
position with nails, spikes, nuts, bolts, etc as required and
directed complete.
(c) Local wood (pooma, hollock, aok gamari and the like) cum 0.08
Rate in Words:
13 Providing undressed wood work in trusses, purlins, cum 0.20
rafters, post plates, wall plates and the like, framed,
hoisted and fixed in position with nails, spikes, nuts and
bolts etc.
(a) White pinewood
Rate in Words:

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14 Providing and fixing sliding bolts as directed.
(i) Iron
(b). 300mm x 16mm, dia Each 5.00

Rate in Words:
15 Providing and fixing handles with screws etc.
(b). Iron 150mm long Each 10.00

Rate in Words:
16 Providing and fixing in position wash hand basin etc sqm 2.00
complete with all necessary fittings including cutting and
making good the walls and floors wherever required and
as directed by the Engineer-in-charge.
(c). 630mm x 450mm
(i). White
Rate in Words:

17 Providing and fixing glass panes, ordinary quality,

embedded in putty and fixed with nails etc complete.
(d) 6mm thick (Area above 2000sq.cm but less than sqm 2.19
3000sq.cm)
Rate in Words:
18 Painting with best quality synthetic enamel with approved
make & brand including smoothening surface by sand
papering etc, & using approved putty on the surface, if
necessary complete as directed.
(a). With hi-gloss paint
(iii). Two coats (new work) sqm 243.53

Rate in Words:
19 Applying ready mixed priming coat of approved brand & sqm 16.23
quality as per specifications complete as directed.
(a). Wood works
Rate in Words:

20 Applying ready mixed priming coat of approved brand &

quality as per specifications complete as directed.
(b). Steel works sqm 27.30

Rate in Words:
21 Painting two coats with WEATHER SHIELD ACRYLIC
EXTERIOR WALL FINISH of approved shade including
Surface preparation as well as scaffolding etc complete
as directed.
(b) old work sqm 256.00
Rate in Words:

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22 Pre-painted galvanished sheet
a) Zinc Galvanished @120 GSM on both side confirming
IS 277 & substrate as per IS 513
b) Color coating with modified polyester having top coat
of 25 micron as per IS 14246
c) Back side Alkyd coating of 7 micron having epoxy
primer coat of 5-7 micron both side
d) Guard film for protection during logistical handling. e)
Tensile Strength : 240-390 mpa. Price for any colours
including *Basic Price *Lappage & Wastage @15% (per
sqm) *Fixing Charges * Transportation & Handling
charges
a) Pre-painted galvanished sheet
ii) Thickness 0.5mm Sqm 56.10

Rate in Words:
b) Ridges/Valley/Gutter/Flashing
ii) Thickness 0.5mm Sqm 8.50

Rate in Words:

23 Dismantling wood works in frames, trusses, purlins and Each 0.20

rafters (span upto 10m) and 5m height, including stacking
the materials within 50m lead.
Rate in Words:

24 Demolishing cement concrete including disposal of Each 1.76

materials within 50m lead.
(a). 1:3:6 or richer mix.
Rate in Words:

25 Taking out and refitting CGI sheet roofing with new Each 27.30
galvanized coach screws, washers etc complete.
Rate in Words:

26 Supplying and laying of interlocking pavers over 80mm Each 1.50

thick sand cushioning and cement joints in proportion of
1:2 for side locking of I-section pavers
Rate in Words:

27 Cutting of dry dead tree, including cutting of trunks, Each 3.00

branches and removal of stumps & roots, refilling,
compaction of back filling and stacking of serviceable
materials by manual means with all lift.
Rate in Words:

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28 Sizing of the above dry dead tree, shifting to CISF camp Each 3.00
including making fire wood and stacking complete as
directed.
Rate in Words:

29 Painting and Writing on existing SIGN BOARD located Each 4.00

different places (size of sign board nearly 3.20x2.70m= 2
nos. and 2.15x1.20m= 2 nos. Number of words of all
sizes are more or less 150). Writing words in english &
hindi (same as existing), over two coats of synthetic
enamel paint on sign board, stand etc. both side complete
or as directed by the Engineer in Charge.
Rate in Words:

30 Removing of weeds, vegetations and cleaning the roof LS 1.00

top and rain gutters of NESAC sub-station, office and
security room including disposal from NESAC office
campus.
Rate in Words:
31 Lumpsum amount for misc. expenditure like making JOB 1.00
necessary scaffolding, removing of broken window glass
for refitting the new glass, cleaning and scrapping the old
surface before plastering/painting/placing cover slab,
repairing of cornars/edges with plaster/concrete before
painting, PROVIDING & FIXING 2 nos of boomer gate at
residential complex by using wood, nylon roap, concrete
weight along with necessary materials etc. [non-
measurable items]as per requirement or as directed
for completing the all items of work including
cleaning and disposal of unused materials from the
campus.
Rate in Words:

TOTAL

Note: 1. Estimate based on Meghalaya PWD building SOR 2013-14 except sl no. 28 to 31
which is based on analysis
2. Sample Photo (3numbers) for easy reference is enclosed.

Rupees………………………………………………………………………………………………………………....

………………………………………………………………………………………………………………………..) only

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 Signature of Tenderer with seal

FOR OFFICE USE ONLY:

No. of Corrections:
No. of Additions:
No. of Over writings:

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